Rapides Parish Police Jury

Posted: August 28, 2014

Notice of Regular Committee Meetings to be held on Tuesday, September 2, 2014, at 3:00 p.m. in the Police Jury Meeting Room, 2nd Floor of Parish Courthouse, 701 Murray Street, Alexandria.

Committees Beginning Page

1. Finance Committee………………………………………………….…..3 Chairman: Davron “Bubba” Moreau
2. Public Works, Watershed and Agricultural Affairs Committee….….7 Chairman: Craig Smith
3. Workforce Development, Personnel and Elections Committee……....9 Chairman: Richard Vanderlick
4. Grants, Economic Planning and Development Committee………….11 Chairman: Oliver “Ollie” Overton, Jr.
5. Courthouse and Tourism Committee...................................................13 Chairman: Scott Perry, Jr.
6. Parochial Board Liaison & Legal Committee………………………..14 Chairman: Theodore Fountaine
7. Municipal Liaison and Health Committee……………………....……15 Chairman: Sean McGlothlin
8. Insurance, Ambulance, Fire and Homeland Security Committee…..16 Chairman: Richard Billings

In accordance with the American with Disabilities Act, if you need special assistance to attend this public meeting, please contact the Police Jury Office at (318) 477-6660, describing the assistance that is necessary.

CALL TO ORDER

WELCOME

COMMITTEE MEETING

SEPTEMBER 2, 2014

ROLL CALL

FINANCE COMMITTEE

SEPTEMBER 2, 2014 DAVRON “BUBBA” MOREAU, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Treasurer’s Report
3. Motion to open for public auction and record Ordinance of Sale for the following Abandoned/Adjudicated Properties:

Tax Debtor Property Description

HDM, LLC Lot Eighteen (18), Block Four (4) of Homewood Place Subdivision Bearing the Municipal address of:

Heidi Q. Bordelon, et al Lot Two (2), Square Two (2) of Sunset Addition Bearing the Municipal address of:

HDM, LLC Lot Seventeen (17), Block Four (4), Homewood Place Subdivision Bearing the Municipal address of:

Mississippi Land Co. Lot One (1), Square Three (3) of Sunset Addition Bearing the Municipal address of:

Minor Holmes, et al Being Lot Seven (7) of Square Six (6) of Homes Acres Subdivision Bearing the municipal address of: 3329 Lillie Grimble, Alexandria

Minor Holmes, et al Being Lot Six (6) of Square Six (6) of Home Acres Subdivision Bearing the municipal address of: 3403 Lillie Grimble, Alexandria

Timothy Herzberg Lot containing 4.95 acres being in Section 1, T4N, R3E Bearing the municipal address of: (Mr. Moreau)

4. Recognize Ms. Laura-Ellen Ayers for an update on the Rapides Parish Library. (Mr. Perry)
5. Motion to award Bid # 2365 – (Timberlake Street Repair Project) to the low bidder Turner & Turner Construction for the amount of $ 672,475.00 as recommended by the Public Works Director to be paid from Ward 1 District E. (Mr. Vanderlick)
6. Motion to grant the 2% annual longevity pay increase mandated by the State for eligible Rapides Parish Fire Protection District No. 4 employees, effective August 1, 2014, to be paid out of Fire Protection District No. 4 Funds, as recommended by the Holiday Village Fire Association Board. (Mr. Smith)
7. Motion to enter into a professional services agreement with Alliance Design Group for the architectural work associated with the Robertson Branch or Gunter Branch Library, as requested by the Rapides Parish Library Board of Control; contingent upon legal counsel approval, to be paid with Library Funds; and authorize the President to sign all necessary documents. (Mr. Moreau)
8. Motion to adopt a resolution accepting as substantially complete the Taxiway Edge Lighting Rehabilitation at Esler Airport, with Petron, LLC, and to sign a Final Recap Change Order adjusting the final contract quantities and time period as necessary as recommended by the consultant Engineer, Pan American Engineers and authorize the President to sign same. (Mr. Moreau)
9. Motion to accept the donation of land owned by the Deville Volunteer Fire Department, Inc., located adjacent to the Training Center on Hwy 115, as recommend by the Deville Volunteer Fire Department Board, and authorize the President to sign all necessary documents (Mr. Smith)
10. Motion to adopt Notice of Intent of Sale through the Abandoned/Adjudicated Property procedures on the property listed below:

High Sierra Tax Sale Parts of Lots Thirteen (13) and Fourteen Properties (14) of Block 61, Kilpatrick Addition Bearing the municipal address of:

Jerry Johnson and/or Lot Thirteen (13) of Crepe Myrtle Robert Bonnette Subdivision Bearing the municipal address of: (Mr. Moreau)

11. Motion to authorize Change Order #2 for the Construction Contract with Artech Construction & Design, LLC for an increased amount of $7,264.50 to remove gas line and gas heater, prepare electric service for two electric heaters and addition paving, as recommended by Steve Fontenot, Engineer and the Cotile Volunteer Fire Department Board. (Mr. Vanderlick)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

PUBLIC WORKS, WATERSHED & AGRICULTURAL

AFFAIRS COMMITTEE

SEPTEMBER 2, 2014 CRAIG SMITH, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Public Works Director's Report.
3. Motion to transfer Asset # 5884 (1990 – Chev. Truck) from the Rapides Parish Courthouse Asset/Inventory to the Rapides Parish Highway Dept. Asset/Inventory, and transfer amount of $ 327.00 (bluebook value) as per Parish Engineer and Building Superintendent. (Mr. Smith)
4. Motion to award Bid No. 2380 Various Surplus Used Bridge Material (Concrete Bridge Spans, Concrete Culverts, and Creosote Bridge Timbers and Poles) to the highest bidder as follows: Ryland Enterprises, Inc. Lot 3 (Miscellaneous Creosote Bridge Timbers & Poles) bid $211.00, Lot 5 (Concrete Culverts, Various Widths and Lengths) bid $411.00, Lot 6 (Concrete Culverts, Various Widths and Lengths) bid $411.00, and Lot 7 (Concrete Bridge Spans, T-Spans & Flat Spans) bid $128.04 per lot for first choice of 15 lots of 4 spans each; The Garden Path Lot 7 (Concrete Bridge Spans, T-Spans & Flat Spans) bid $100.00 per lot for second choice of 10 lots of 4 spans each as recommended by the Public Works Director and Purchasing Agent. (Mr. Smith)
5. Motion to adopt an ordinance to amend and reenact Section 18-4.2 (E) speed limits so as to establish a 35 mph speed limit on H. Bryant Road, Ward 11 District C, effective immediately, and authorize the Parish Highway Department to erect signs. (Mr. Smith)
6. Motion to authorize the Rapides Parish Highway Department to mow and maintain the lots purchase by the Rapides Parish Police Jury through the Greenway Park Subdivision Acquisition Project and all expenses to be paid through the Road and Bridge Fund. (Mr. Overton)
7. Motion to accept Bid # 2364 (Fire District #6 – Paving Addition) with KEH Construction, LLC as substantially complete as recommended by Steve Fontenot, Project Engineer, and the Fire Department Board. (Mr. Smith)
8. Motion to create the position of Construction Foreman for the Rapides Parish Highway Department through the Rapides Parish Civil Service Board to construct and repair bridges, retaining walls, concrete structures, and other infrastructure as needed as recommended by the Public Works Director. (Mr. Smith)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

WORKFORCE DEVELOPMENT, PERSONNEL & ELECTIONS

COMMITTEE

SEPTEMBER 2, 2014 RICHARD VANDERLICK, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to consider adopting a resolution ordering and calling an election to authorize the renewal of a special tax to be held within the Buckeye Recreation District at its meeting on Monday, September 8, 2014 at 3:00 Alexandria, Louisiana. (Mr. Smith)
3. Motion to consider adopting a resolution ordering and calling an election to authorize the rededication and levy of a special tax to be held within Service Area No. 1 of Fire Protection District No. 11 at its meeting on Monday, September 8, 2014 at 3:00 p.m. at the Rapides Parish (Mr. Billings)
4. Motion to ratify approval to authorize the President to sign Nomination Approval for LaRunda Hobbs Pierce to serve on the Rapides Parish Youth Council. Ms. Hobbs Pierce will be representing the Central Louisiana Technical Community College. (Mr. Vanderlick)
5. Motion to ratify approval to authorize the President to sign Nomination Approval for Ms. Cynthia Baker, Human Resource Manager of Christus St. Frances Cabrini Hospital, to serve on the Rapides Parish Workforce Investment Board LWIA #61. Ms. Baker will be replacing private sector board member Susan Tudor. (Mr. Vanderlick)
6. Motion to ratify approval to authorize the President to sign Nomination Approval for Mr. Bruce Kelly of the Rapides Parish Police Jury replacing Tim Ware, to serve on the Rapides Parish Workforce Investment Board LWIA #61. Mr. Kelly will be representing public sector board member. (Mr. Vanderlick)
7. Motion to ratify approval to authorize the President to sign Nomination Approval for Ms. Caroline Cosenza to serve as the Liaison for the National Association of Hispanic Elderly, to serve on the Rapides Parish Workforce Investment Board LWIA #61. Ms. Cosenza will be replacing public sector board member Sandra O’Bryan. (Mr. Vanderlick)
8. Motion to ratify approval of the Memorandum of Understanding between Rapides Parish Police Jury Workforce Investment Board and One-Stop Operator Consortium for the period of July 1, 2014 through June 30, 2017 and to authorize the President to sign the Memorandum of Understanding designating The Rapides Parish Workforce Operations Department, Louisiana Workforce Commission, and Louisiana Rehabilitation Services Vocational Rehabilitation Programs as the operator of a One-Stop delivery system in the Local Workforce Investment Area #61. (Mr. Vanderlick)
9. Recognize Ms. Lynn Stewart, Registrar of Voters for an update on the early voting sites for District A, B and C. (Mr. Bishop)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

GRANTS, ECONOMIC PLANNING

& DEVELOPMENT COMMITTEE

SEPTEMBER 2, 2014 OLIVER “OLLIE” OVERTON, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Recognize Joe Magee, Frye-Magee, LLC, for an update on the Airbase Road LCDBG. (Mr. Perry)
3. Recognize Ms. Melissa Becker for an update on the building codes. (Mr. Overton)
4. Motion to authorize to advertise for bids for the Rapides Parish Red River Levee Recertification 19th Louisiana Levee District, Aloha-Rigolette North Bank Levee, River Mile 105 and 122, Phase I-Height Deficiencies Project, with bids being received at the appropriate time and date in accordance with the Louisiana Public Bid Law, as approved by Meyer, Meyer, LaCroix and Hixson, Project Engineer and Parish Treasurer. State Contract No. 679099 and State Project No. 40-PARA3301) (Mr. Overton)
5. Motion to award the Construction Contract for the Rapides Parish Gustav/Ike CDBG Disaster Recovery Program, City of Pineville, Wastewater Treatment Plant, Secondary Sewer Outfall Plugging and Sealing and Sewage Pump Station Abandonment Re-Bid (Location No. 2), State Project No. 40PARA3303 for the Base Bid to Don M. Barron Contractor, Inc, in the amount of $148,700.00, as recommended by Pan American Engineers, LLC and Frye Magee, LLC, Program Consultant, to be paid from Ike/Gustav CDBG Disaster Recovery Project’s funds, DRU Project No. 40 DRLG7001, contingent upon approval from the State of Louisiana, Office of Community Development, Disaster Recovery Unit, pending approval of the Parish Treasurer. (Mr. Overton)
6. Motion to authorize Change Order No. 1 with Rylee Contracting, Inc., on the Gustav/Ike CDBG Project, Location #10-City of Pineville, 84” and 60” Gravity Drainage Outfall Rehabilitation at Huffman Creek, to provide a contract time extension of 222 days and an increase in the amount of $54,829.00, for a total construction amount of $451,745.00, as recommended by Pan American Engineers, Office of Community Development, Division of Administration and Frye-Magee and authorize the President to sign same. (Project #40-PARA-3304-10, PAE #8792-10) (Mr. Bishop)
7. Motion to adopt a resolution for Financial Mangement; Requisition of Funds Policy; and Residential Antidisplacement and Relocation Assistance Plan, as recommended by the Consultant Administrator, Frye Magee, LLc, and to appoint Ms. Elain Morace as EEO Officer, Section 504 Compliance Officer and Residential Displacment Officer for the life of the Project of the FY 2014/2015 LCDBG Public Facilities Grant for the Air Base Sewer Phase I Project. (Mr. Perry)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

COURTHOUSE AND TOURISM COMMITTEE

SEPTEMBER 2, 2014 SCOTT PERRY, JR., CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

PAROCHIAL BOARD LIAISON & LEGAL COMMITTEE

SEPTEMBER 2, 2014 THEODORE FOUNTAINE, JR., CHAIRMAN

1. Motion to grant a new overhead primary electric service line right of way to Cleco Power for electrical services to the new Fire Station for Fire District #8 and authorize the President to sign any necessary documents. (Mr. Vanderlick)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

MUNICIPAL LIAISON & HEALTH COMMITTEE

SEPTEMBER 2, 2014 SEAN McGLOTHLIN, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to enter into an Intergovernmental Agreement with the Town of Glenmora for the Parish Highway Department to perform resurfacing of Gum Street, as requested by the Town of Glenmora, to be paid out of town’s portion of Road District 1A funds, and authorize the President to sign same, to exclude Gum Street from the agreement. (Mr. Billings)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

INSURANCE, AMBULANCE, FIRE & HOMELAND

SECURITY COMMITTEE

SEPTEMBER 2, 2014 RICHARD BILLINGS, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to receive the required report from Acadian Ambulance under the Contract for July 2014:

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 443 80% 85.78% Pineville - 8 minute 168 80% 84.52% Rapides - 12 minute 165 80% 86.06% Rapides - 20 minute 188 80% 81.38% (Mr. Billings)

3. Motion to appoint __________________ to the Rapides Parish Fire District No. 2 Civil Service Board, employee elected representative, to serve a three year term, as recommended by Chief Randy McCain. Mr. Jesse Smith’s term will expire August 19, 2014. (Election to be held week of September 2-5, 2014) (Mr. Billings)
4. Motion to proclaim September 13, 2014 as Firefighter Appreciation Day in Rapides Parish and announce Firefighter Appreciation Celebration to be held at the Old Lecompte High School in Lecompte, Louisiana, at 10:30 a.m. (Mr. Billings)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT