Rapides Parish Police Jury

Posted August 7, 2014

REGULAR SESSION

AUGUST 11, 2014 3:00 P.M.

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

PUBLIC COMMENT ON ANY AGENDA ITEM

1. Motion to adopt the minutes of the Rapides Parish Police Jury held in Regular Session on July 21 2014 as published in the Official Journal.
2. Motion that approved bills be paid.
3. Motion to accept the Treasurer’s Report. (FINANCE 8/4)
4. Motion to discuss and review Police Jury policy on public use of Police Jury right-of-ways for personal profit. (PAROCHIAL 8/4)

APPOINTMENT TO BE ANNOUNCED AT NEXT MEETING

**Appointment to the Waterworks District #3 Board for a five (5) year term to fill the expired term of Mr. Robert Sibley. Term expired June 14, 2014.

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5. Treasurer’s Report (FINANCE 8/4)
6. Motion to adopt Notice of Intent of Sale through the Abandoned/Adjudicated Property procedures on the property listed below:

Tax Debtor Description

• O. C. Lasayone Lots Thirteen (13) and Fourteen
• (14) of Kerling Park Bearing no Municipal address in Ball, LA

Dave Harris Part of Lot “B”, JAC Bloch’s Subdivision of lots 19 & 24, Willow Glen Plantation Bearing the municipal address of:

Douglas Fearon Lot 90 of Rapides Mobile Home Estates, Extension #1 Bearing the municipal address of:

William McCollum Lot #36 of Rapides Mobile Home Estates Bearing no municipal address On Brent Street, Pineville (FINANCE 8/4)

7. Motion to adopt a resolution accepting as substantially complete the Main Terminal Ramp Overlay at Esler Airport, with Diamond B Construction, as recommended by the consultant Engineer, Pan American, and authorize the President to sign the Notice of Substantial Completion. (FINANCE 8/4)
8. Motion to give Rapides Parish Police Jury full -time temporary employees sick leave at a rate of .0577 hours of sick leave for every hour worked effective September 8, 2014. (FINANCE 8/4)
9. Motion to authorize the President to sign approval of Change Order No. 1 REGULAR MEETING AUGUST 11, 2014

for the Esler Airport Taxiway Edge Lighting Rehabilitation, State Project #H008653 and H008657, for an increased amount of $15,336.00, for the removal, disposal and replacement of electrical vault relay control panel and to extend the contract by 180 days, as approved by the Pan American Engineers, Project Engineers, pending approval of State Department. (FINANCE 8/4)

10. Motion to renew the annual commercial auto and property insurance with Risk Services of Louisiana for a flat rate (no increase), to be paid from various department fund accounts and authorize the President or Treasurer to sign all necessary documents. (FINANCE 8/4)
11. Motion to award the Airport Signs and NAVAIDS Project, Elser Airport, to Petron, LLC, the lowest bidder, in the amount of $497,763.57, as authorized by Pan American Engineers, LLC, Project Engineers. (FINANCE 8/4)
12. Motion to authorize the President to sign any necessary grant documents for the Esler Airport Signs and NAVAIDS five (5) year Capital Improvement Plan. Project 100% funded by Federal Aviation Administration and the State of Louisiana Aviation Trust Fund and anticipated to be $641,634.00. (FINANCE 8/4)
13. Motion to amend a certain motion of January 12, 2009 (adjudicated property documents, concerning the sale of adjudicated properties and the donation of adjudicated properties) so as to add an indemnification clause, a paragraph 9 to the Affidavit (Exhibit “O”) to state:

Affiant acknowledges that he/she is liable to and shall indemnify the Recorder of Mortgages of Rapides Parish and any of its employees or agents relying on this request for canc ellation for any damages they may suffer as a consequence of such reliance in accordance with provisions of R.S. 9:5174. (FINANCE 8/4)

14. Motion to accept the Public Works Director's Report. (PUBLIC WORKS 8/4)

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15. Motion to exercise the option to renew Contract Bid No. 2277 Liquid Asphalt (CRS-2) to Ergon Asphalt at the same terms and prices ($1.83 per gallon delivered) for an additional six (6) month period, beginning September 1, 2014 and ending February 28, 20 15, to be paid from Road and Bridge and various road maintenance funds, as recommended by the Public Works Director and Purchasing Agent. (PUBLIC WORKS 8/4)
16. Motion to Award Bid No. 2374 Purchase Three (3) New Motor Graders for the Parish Highway Department to the low bidder Doggett Machinery for John Deere 670G (Tier 4) Motor Graders for the amount of $447,636 ($149,212 each), less $76,000 for the trade of two (2) 1991 CAT 12G motor graders; total amount less trade ($371,636), as recommended by the Public Works Director. (PUBLIC WORKS 8/4)
17. Motion to exercise the option to renew Contract Bid No. 2278 Emulsified Asphalt (MC -30) with Asphalt Products Unlimited at the same terms and prices ($3.80 per gallon delivered) for an additional six (6) month period, beginning September 1, 2014 and ending February 28, 2015, to be paid from Road and Bridge and various road maintenance funds, as recommended by the Public Works Director and Purchasing Agent. (PUBLIC WORKS 8/4)
18. Motion to adopt an ordinance to set a 25 mph speed limit on Martin Road, Ward 4, District H, and authorize the Parish Highway Department to erect speed limit signs. (PUBLIC WORKS 8/4)
19. Motion to grant approval to Libuse Cutoff Subdivision, located off Libuse Cutoff Road, as recommended by the Rapides Area Planning Commission and approved by the Public Works Direct or, pending approval from Legal Counsel and authorize signing of the plat. (PUBLIC WORKS 8/4)
20. Motion to authorize to advertise for annual bids for the Contract Hauling of Pit Run for the Rapides Parish Highway Department, to be paid from Road and Bridge Funds and various maintenance funds. (PUBLIC WORKS 8/4)

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21. Motion to waive the thirty (30) day announcement rule and reappoint Mr. Elvin McCann to the Fire Protection District No. 12 Board, for a two (2) year term and send a letter thanking him for his service to the Board. Term will expire August 14, 2016. (WORKFORCE 8/4)
22. Motion to waive the thirty (30) day announcement rule and reappoint Ms. Samantha Young to the Mosquito Abatement District No. 1 Board (representing Agricultural Interests) for a three (3) year term and send a letter thanking her for her service to the B oard. Term will expire August 8, 2017. (WORKFORCE 8/4)
23. Motion to waive the thirty (30) day announcement rule and reappoint Mr. Joseph Awotwi to the Mosquito Abatement District No. 1 Board (representing Program Management) for a three (3) year t erm and send a letter thanking him for his service to the Board. Term will expire August 9, 2017. (WORKFORCE 8/4)
24. Motion to waive the thirty (30) day announcement rule and reappoint Mr. Buck Vandersteen to the Zachary Taylor Parkway Commission for a two (2) year term and send a letter thanking him for his service to the Board. Term will expire August 31, 2016. (WORKFORCE 8/4)
25. Motion to waive the thirty (30) day announcement rule and reappoint Mr. Bob Stevens (alternate member) to the Zachary Taylor Parkway Commission for a two (2) year term and to send a letter thanking him for his service to the Board. Term will expire August 31, 2016. (WORKFORCE 8/4)
26. Motion to create an Assistant Treasurer position for the Rapides Parish Police Jury and ask the Rapides Parish Civil Service Board to exempt this position from the provisions provided in R.S. 33:2451. (WORKFORCE 8/4)
27. Motion to enter into a pollin g place lease with Martin Park Elementary School for Voting Precinct C21 A -K and L -Z, as recommended by the Secretary of State, and authorize the President to sign same. REGULAR MEETING AUGUST 11, 2014

(WORKFORCE 8/4)

28. Motion to reappoint Dr. Mike Shamblin t o the Civil Service Boar d for a three (3) year term, nominated by Louisiana College. Term will expire April 14, 2017. (WORKFORCE 8/4)
29. Motion to appoint Dr. Brandon Bannon to the Fire District #3 Civil Service Board for a three (3) year term, nominated by Louisiana College. Term will expire October 10, 2016. (WORKFORCE 8/4)
30. Motion to instruct Mr. Dan Broussard, Legal Counsel for Sales & Use Tax Department, to negotiate the settlement with Ms. Susan W ayne, Lawsuit #249,173. (WORKFORCE 8/4)
31. Motion to amend the Contract for Professional Services between Meyer, Meyer, LaCroix & Hixson and Rapides Parish Police Jury for the Gustav/Ike North Bank-Grant Parish Levee Recertification Project (40-PARA-3301) for additional surveying, contingent upon receipt of State Approval. (GRANTS 8/4)
32. Motion to award the project management services for the Masonic Drive Drainage Improvement Project to Rapides Area Planning Commission, as recommended by the Masonic Drive Drainage Improvement Project Management and Engineer Selection Committee, contingent upon approval of the State of Louisiana , Governor’s Office of Homeland Security and Emergency Preparedness (GOHSEP) and authorize the P resident to sign same. (GRANTS 8/4)
33. Motion to award the engineering services for the Masonic Drive Drainage Improvement Project to Ballard CLC, Inc., as recommended by the Masonic Drive Drainage Improvement Project Management and Engineer Selection Committee, contingent upon approval of the State of Louisiana , Governor’s Office of Homeland Security and Emergency Preparedness (GOHSEP) and authorize the President to sign same. (GRANTS 8/4)

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34. Motion to authorize Parish OHSEP Director to apply for & participate in the Hazard Mitigation Grant Program (Hurricane Isaac HMGP) allocation for updating of Parish Hazard Mitigation Grant as required by FEMA. Further to participate in GOHSEP Option One: Stephenson Disaster Management Institute (SDMI) plan update. (GRANTS 8/4)
35. Motion to accept the Construction Contract with Twin Bridges Company, Inc. (Contractor) for Louisiana Statewide Flood Control Progra m Cloverdale/Grundy Cooper Drainage Project Improvements Phase III (SPN 576-40-0015)/H.003567 as substantially complete, as recommended by the Project Engineer and authorize the President to sign all the necessary documents. (GRANTS 8/4)
36. Motion to authorize the President to sign an application to obtain ownership of the school zone highway beacon at the Oak Hill High School on LA 112 and if approved by LA DOTD to enter into an Intergovernmental Agreement between the Rapides Parish Police Jury and the Rapides Parish School Board regarding the operation and maintenance of the school zone highway beacon at the Oak Hill High School. (PAROCHIAL 8/4)
37. Motion to enter into an Intergovernmental A greement with the Village of Forest Hill, for the Rapides Parish Highway Department to provide labor and equipment to perform sixty (60) hours of patching with cold mix, ditching and hauling material, installing culverts as needed for the corporate limits, as requested by the Village of Forest Hill, to be paid out of towns portion of District #1A Maintenance Funds. (MUNICIPAL 8/4)
38. Motion to enter into an Intergovernmental Agreement with the Village of Forest Hill, for the Rapides Parish Highwa y Department to perform sixteen

• (16) hours of labor of patching holes, hauling materials on Blue Lake Road with hot mix, as requested by the Village of Forest Hill, to be paid out of towns portion of District #1A Maintenance Funds.. (MUNICIPAL 8/4)

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39. Motion to enter into an Intergovernmental Agreement with the Town of Glenmora, to have the Rapides Parish Highway Department Trapper, trap beaver in the corporate limits of the town, as requested by the Town of Glenmora, to be paid out of towns portion of Road District #1A funds. (MUNICIPAL 8/4)
40. Motion to receive the required report from Acadian Ambulance under the Contract for June, 2014:

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 402 80% 87.31% Pineville - 8 minute 120 80% 86.67% Rapides - 12 minute 153 80% 88.89% Rapides - 20 minute 169 80% 81.66% (INSURANCE 8/4)

41. (OMIT)
42. (OMIT)
43. Motion to enter into a Fire District No. 15 mutual aid agreement with Fire District No. 2, as recommended by the Taylor Hill Volunteer Fire Department and authorize the President to sign same. (INSURANCE 8/4)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE OF THE

JURY BUT WERE POSTED ON THE AGENDA AFTER THE

COMMITTEE MEETING IN COMPLIANCE WITH THE PUBLIC

MEETINGS LAW AND ARE NOW CONFIRMED AS HAVING BEEN

INCLUDED IN THE PUBLISHED AGENDA BY 2/3RD VOTE

44. Motion to authorize Meyer, Meyer, LaCroix & Hixson to advertise the Bayou Boeuf Diversion Canal Improvements Phase 2 project, as recommended by Project Engineer, but contingent upon approval of the funding agency. (Mr. Overton)

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45. Motion to authorize Change Order No. 3 on the Cloverdale/Grundy -Cooper Drainage Project, Phase III (La. Statewide Flood Control Project No. 576 - 40-0015 (333)/ H.003567) for the increased amount of $9,334.70 to add stone and geotechnical materials at sev eral locations to prevent erosion and to reduce the amount of seeding and fertilizer not used due to acreage quantity change as recommended by Ballard and Associates, Project Engineer and the Public Works Director, contingent upon State approval, to be paid from State Funds and Road District 36A Maintenance Funds and authorize President to sign all necessary documents. (Mr. Vanderlick)
46. Motion to name Marla West as Acting Purchasing Agent effective August 16, 2014, and request the Civil Service Director to receive applications for the position from personnel within the Civil Service System. (Mr. Vanderlick)
47. Motion to enter into a Fire District No. 15 mutual aid agreement with Boyce Fire Department, as recommended by the Taylor Hill Volunteer Fire Department and authorize the President to sign same. (Mr. Vanderlick)
48. Motion to send a letter to the Executive Director of the Police Jury Association in support of Eric Soileau, Evangeline Parish Police Jury, candidate for 3 rd Vice President of the Executive Board of the Louisiana Police Jury Association. (Mr. McGlothlin/Mr. Billings)

EXECUTIVE SESSION

49. Motion to go into executive session to discuss the litigation against Barron, Heinberg & Brocato and the Rapides Parish Police Jury. (Mr. Bishop)

MOTION TO COME OUT OF EXECUTIVE SESSION

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50. Motion to purchase a Van for the Highway Department in an amount up to $30,000 to replace 2006 Ford Van, Asset # 10097 with blown engine, if repair is determined not to be practical, to be paid from Road & Bridge funds as recommended by Shop Manager and Public Works Director. (Mr. Smith

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE OF THE

JURY AND WERE NOT POSTED ON THE AGENDA BUT ARE NOW

ADDED BY UNANIMOUS CONSENT

ADJOURNMENT

• • • • • • • • • • • • • • • • • • • • • • • • In accordance with the Americans with Disabilities Act, if you need special assistance to attend this public meeting, please contact the Police Jury Office at

The Police Jury of the Parish of Rapides, State of Louisiana, met in Regular Session at its regular meeting place, the Police Jury Room of Monday, August 11, 2014, at three (3:00) o'clock p.m. (Central Standard Time).

There were present: Joe Bishop, President, Davron “Bubba” Moreau, Vice President, and Police Jurors Craig Smith, Theodore Fountaine, Jr., Richard Vanderlick, Oliver “Ollie” Overton, Jr., Sean McGlothlin, Richard Billings and Scott Perry, Jr.

Also present were Mr. Bruce Kelly, Treasurer; Ms. Elaine Morace, WIA Operations Director; Dennis Woodward, Public Works Director; Mr. Shane Trapp, Courthouse Building Superintendent; Chief Randy McCain, Fire District No. 2; Mr. Thomas O. Wells, Legal Counsel and Ms. Laurel Smith, Secretary.

The invocation was given by Mr. Richard Billings.

The Pledge of Allegiance was led by Mr. Craig Smith.

The Police Jury of the Parish of Rapides, State of Louisiana, was duly convened as the governing authority of said Parish by Hon. Joe Bishop, President, who welcomed all present and then stated that the Police Jury was ready for the first item of business.

The President asked if there was any Public Comment on any Agenda Item, to which there was no response.

On motion by Mr. Bubba Moreau, seconded by Mr. Sean McGlothlin, to adopt the minutes of the Rapides Parish Police Jury held in Regular Session on July 21, 2014 as published in the Official Journal. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Ollie Overton, that approved bills be paid. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Ollie Overton, to accept the Treasurer’s Report. On vote the motion carried.

On motion by Mr. Richard Vanderlick, seconded by Mr. Sean McGlothlin, to discuss and review Police Jury policy on public use of Police Jury right -of-ways for personal profit.

Mr. Sean McGlothlin stated that a few weeks ago, he had talked to Major Mark Woods, Rapides Parish Sheriff Department, concerning some people that had set up in front of Wal Mart in Alexandria, holding a garage sale in the median of the Grundy Cooper Subdivision. Mr. McGlothlin stated the Jury has rules against REGULAR MEETING AUGUST 11, 2014

people being able to use that area, but we don’t have any enforcers. He asked Major Woods if there was anyway the Sheriff’s Department could patrol and help enforce these rules.

Major Woods stated he had checked into this further since his discussion with Mr. McGlothlin and the Sheriff’s Office would be glad to help with this. He did state as far as writing fines, there is a grey area and the ordinance doesn’t really stipulate that. They can ask the people to either go somewhere else, or seek the proper licenses that they need.

Mr. Richard Billings questioned if the Parish Highway Department could make signs stating no soliciting, no parking or stopping in the median.

Discussion ensued. The Jury thanked Major Mark Woods for his help.

No vote taken on the motion.

The following appointment was announced to be made at the next meeting:

**Appointment to the Waterworks District #3 Board for a five (5) year term to fill the expired term of Mr. Robert Sibley. Term expired June 14, 2014.

On motion by Mr. Bubba Moreau, seconded by Mr. Sean McGlothlin, to accept the Treasurer’s Report. On vote the motion carried.

On m otion by Mr. Ollie Overton, seconded by Mr. S cott Perry, to adopt Notice of Intent of Sale through the Abandoned/Adjudicated Property procedures on the property listed below:

Tax Debtor Description

• O. C. Lasayone Lots Thirteen (13) and Fourteen
• (14) of Kerling Park Bearing no Municipal address in Ball, LA

Dave Harris Part of Lot “B”, JAC Bloch’s Subdivision of lots 19 & 24, Willow Glen Plantation Bearing the municipal address of:

Douglas Fearon Lot 90 of Rapides Mobile Home Estates, Extension #1 Bearing the municipal address of:

William McCollum Lot #36 of Rapides Mobile Home Estates Bearing no municipal address On Brent Street, Pineville On vote the motion carried.

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The following resolution was offered by Mr. Bubba Moreau, seconded by Mr. Richard Billings, and unanimously adopted:

RESOLUTION

WHEREAS, Diamond B. Construction Co, LLC, the Contractor for the project entitled Main Terminal Ramp Overlay at Esler Airport, has “Substantially Completed” the work under the Contract as recommended by the Engineer;

NOW, THEREFORE BE IT RESOLVED, that the Contract of Diamond B. Construction Co, LLC, the Contractor for s aid work, is hereby accepted as “Substantially Complete” with the understanding that the final payment will be made upon satisfactory completion of any Punch List items and presentation of the Clear Lien Certificate as required by law; and,

BE IT FURTHER RESOLVED, that the signing and filing with the Clerk of Court of this Resolution of Contract Acceptance by the Rapides Parish Police Jury is hereby authorized; and,

BE IT FURTHER RESOLVED, that the President is authorized to sign a Final Recap Change Order adjusting the final contract quantities and time period as necessary.

Passed, approved and adopted by the President and Police Jury of Rapides Parish, Louisiana, on this 11th day of August, 2014.

On motion by Mr. Sean McGlothlin, to give Rapides Parish Police Jury fulltime temporary employees sick leave at a rate of .0577 hours for every hour worked effective September 8, 2014. Motion died for lack of a second.

On m otion by Mr. Bubba Moreau, seconded by Mr. Ollie Overton, to authorize the President to sign approval of Change Order No. 2 for the Esler Airport Taxiway Edge Lighting Rehabilitation, State Project #H008653 and H008657, for an increased amount of $15,336.00, for the removal, disposal and replacement of electrica l vault relay control panel and to extend the contract by 180 days, as approved by the Pan American Engineers, Project Engineers, pending approval of State Department. On vote the motion carried.

On m otion by Mr. Richard Billings, seconded by Mr. Ollie Overton, to renew the annual commercial auto and property insurance with Risk Services of Louisiana for a flat rate (no increase), to be paid from various department fund accounts and authorize the President or Treasurer to sign all necessary documents. On vote the motion carried.

The following resolution was offered by Mr. Bubba Moreau, seconded by Mr. Ollie Overton and unanimously adopted:

RESOLUTION

WHEREAS, the Rapi des Parish Police Jury received Bids on Wednesday, July 30, 2014 for the Airport Signs and NAVAIDS at Esler Airport; and,

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WHEREAS, the Bids have been reviewed and tabulated by Pan American Engineers, LLC, with a recommendation of award being made to the low Bidder;

NOW, THEREFORE BE IT RESOLVED, that the contract for said construction project is hereby awarded to the low Bidder, Petron, LLC for the Base Bid in the amount of $497,763.57, contingent upon concurrence of Award from the Federal Aviation Ad ministration and the State of Louisiana Department of Transportation and Development.

BE IT FURTHER RESOLVED, that the President is hereby authorized to execute contracts and change orders between the Rapides Parish Police Jury and the successful Bidder.

Passed, approved and adopted by the President and Police Jury of Rapi des Parish, Louisiana, on this 11th day of August, 2014.

On motion by Mr. Bubba Moreau, seconded by Mr. Ollie Overton, the following resolution was offered and unanimously:

RESOLUTION

WHEREAS, the Rapides Parish Police Jury requires construction services to complete the Airport Signs and NAVAIDS at Esler Regional Airport in accordance with the five year Capital Improvement Plan; and,

WHEREAS, the projected cost for this project, including construction services, professional engineering, and other specialized services, is anticipated to be $641,634.00; and

WHEREAS, 100% of funding for this project is provided by the Federal Aviation Administration and the State of Louisiana Aviation Trust Fund;

NOW, THEREFORE, BE IT RESOLVED, that the President is hereby authorized to submit grant applications for federal and state funding for said project; and,

BE IT FURTHER RESOLVED that the President is hereby auth orized to accept the grants, execute grant agreements and amendments as may be necessary, and furnish such additional information as may reasonably be required in connection with the applications and the grants for said project.

Passed, approved and adopted by the President and Police Jury of Rapides Parish, Louisiana, on this 11th day of August, 2014.

On motion by Mr. Ollie Overton, seconded by Mr. Richard Vanderlick, to amend a certain motion of January 12, 2009 (adjudicated property documents, concerning the sale of adjudicated properties and the donation of adjudicated properties) so as to add an indemnification clause, a paragraph 9 to the Affidavit (Exhibit “O”) to state:

Affiant acknowledges that he/she is liable to and shall indemnify the Recorder of Mortga ges of Rapides Parish and any of its REGULAR MEETING AUGUST 11, 2014

employees or agents relying on this request for cancellation for any damages they may suffer as a consequence of such reliance in accordance with provisions of R.S. 9:5174. On vote the motion carried.

On motion by Mr. Craig Smith, seconded by Mr. Richard Billings, to accept the Public Works Director's Report. On vote the motion carried.

On motion by Mr. Craig Smith, seconded by Mr. Bubba Moreau, to exercise the option to renew Contract Bid No. 2277 Liquid Asphalt (CRS -2) to Ergon Asphalt at the same terms and prices ($1.83 per gallon delivered) for an additional six (6) month period, beginning September 1, 2014 and ending February 28, 2015, to be paid from Road and Bridge and various road maintenance funds, as recommended by the Public Wor ks Director and Purchasing Agent. On vote the motion carried.

On m otion by Mr. Richard Billings, seconded by Mr. Bubba Moreau, to Award Bid No. 2374 Purchase Three (3) New Motor Graders for the Parish Highway Department to the low bidder Doggett Machine ry for John Deere 670G (Tier 4) Motor Graders for the amount of $447,636 ($149,212 each), less $76,000 for the trade of two (2) 1991 CAT 12G motor graders; total amount less trade ($371,636), as recommended by the Public Works Director. On vote the motion carried. Mr. Craig Smith abstained.

On motion by Mr. Craig Smith, seconded by Mr. Bubba Moreau, to exercise the option to renew Contract Bid No. 2278 Emulsified Asphalt (MC -30) with Asphalt Products Unlimited at the same terms and prices ($3.80 per gal lon delivered) for an additional six (6) month period, beginning September 1, 2014 and ending February 28, 2015, to be paid from Road and Bridge and various road maintenance funds, as recommended by the Public Works Director and Purchasing Agent. On vote the motion carried.

On motion by Mr. Richard Billings , seconded by Mr . Craig Smith , the following ordinance was presented, to set a 25 mph speed limit on Martin Road, Ward 4, District H, and authorize the Parish Highway Department to erect speed limit signs, and on vote unanimously adopted:

ORDINANCE

AN ORDINANCE TO AMEND AND REENACT SECTIONS 18-4.2

• (G) SPEED LIMITS SO AS TO SET A 25 MPH SPEED LIMIT ON THE MARTIN ROAD, WARD 4, DISTRICT H

BE IT ORDAINED by the Rapides Parish Police Jury in Regular Session convened on this 11th day of August, 2014, that Section 18-4.2 (g) of the Rapides Parish Code of Ordinances is hereby amended and reenacted to include a 25 mph speed limit on the Martin Road, Ward 4, District H, as follows:

Chapter 18. MOTOR VEHICLES AND TRAFFIC

Section 18-4.2. Speed limits designated on certain streets:

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• (g) Twenty -five miles per hour. It shall be unlawful for any person to drive or operate a vehicle upon the following parish roads in Rapides Parish in excess of twenty-five (25) miles per hour: ... Martin Road, Ward 4, District H ...

(l). Whoever violates the provisions of this section shall be punished by a fine not to exceed one hundred dollars ($100.00), or imprisoned in the Rapides Parish Jail for a period not to exceed thirty (30) days, or both.

BE IT FURTHER ORDAINED that this ordinance is to be effective immediately.

BE IT FURTHER ORDAINED in all other respects Section 18 -4.2 of the Rapides Parish Code of Ordinances shall remain unchanged.

THUS DONE AND SIGNED on this 11th day of August, 2014.

On motion by Mr. Craig S mith, seconded by Mr. Richard Billings, to grant approval to Libuse Cutoff Subdivision, located off Libuse Cutoff Road, as recommended by the Rapides Area Planning Commission and approved by the Public Works Direct or, pending approval from Legal Counsel an d authorize signing of the plat. On vote the motion carried.

On m otion by Mr. Ollie Overton, seconded by Mr. Sean McGlothlin, to authorize to advertise for annual bids for the Contract Hauling of Pit Run for the Rapides Parish Highway Department, to be paid from Road and Bridge Funds and various maintenance funds. On vote the motion carried.

On motion by Mr. Richard Vanderlick, seconded by Mr. Richard Billings, to waive the thirty (30) day announcement rule and reappoint Mr. Elvin McCann to the Fire Protection District No. 12 Board, for a two (2) year term and send a letter thanking him for his service to the Board. Term will expire August 14, 20 16. On vote the motion carried.

On m otion by Mr. Richard Billings, seconded by Mr. Ollie Overton, to waive the thirty (30) day announcement rule and reappoint Ms. Samantha Young to the Mosquito Abatement District No. 1 Board (representing Agricultural Interests) for a three (3) year term and send a letter thanking her for her service to the Board. Term will expire August 8, 2017. On vote the motion carried.

On motion by Mr. Sean McGlothlin, seconded by Mr. Richard Billings, to waive the thirty (30) day announcement rule and reappoint Mr. Joseph Awotwi to the Mosquito Abatement District No. 1 Board (representing Program Management) for a three (3) year term and send a letter thanking him for his service to the Board. Term will expire August 9, 2017. On vote the motion carried.

On motion by Mr. Richard Billings, seconded by Mr. Richard Vanderlick, to waive the thirty (30) day announcement rule and reappoint Mr. Buck Vandersteen to the Zachary Taylor Parkway Commission for a two (2) year term and send a letter thanking him for his service to the Board. Term will expire August 31, 2016. REGULAR MEETING AUGUST 11, 2014

On vote the motion carried.

On motion by Mr. Richard Billings, seconded by Mr. Craig Smith, to waive the thirty (30) day announcement rule and reappoint Mr. Bob Stevens (alternate member) to the Zachary Taylor Parkway Commission for a two (2) year term and to send a letter thanking him for his service to the Board. Term will expire August 31, 2016. On vote the motion carried.

On motion by Mr. Richard Vanderlick, seconded by Mr. Sean McGlothlin, to create an Assistant Treasurer position for the Rapides Parish Police Jury and ask the Rapides Parish Civil Service Board to exempt this position from the provisions provided in R.S. 33:2451.

Substitute motion by Mr. Richard Vanderlick, seconded by Mr. Ollie Overton, to pull the motion. On vote the motion carried. Mr. Sean McGlothlin voted nay.

On motion by Mr. Ollie Overton, seconded by Mr. Richard Vanderlick, to enter into a polling place lease with Martin Park Elementary School for Voting Precinct C21 A -K and L -Z, as recommended by the Secretary of State, and authorize the President to sign same. On vote motion carried.

On m otion by Mr. Bubba Moreau, seconded by Mr. Sean McGlothlin, to reappoint Dr. Mike Shamblin t o the Civil Service Board for a three (3) year term, nominated by Louisiana College. Term will expire April 14, 201 7. On vote the motion carried.

On m otion by Mr. Bubba Moreau, seconded by Mr. Richard Billings, to appoint Dr. Brandon Bannon to the Fire District #3 Civil Service Board for a three

• (3) year term, nominated by Louisiana College. Term will expire October 10, 2016. On vote the motion carried.

On motion by Mr. Richard Billings, seconded by Mr. Sean McGlothlin, to instruct Mr. Dan Broussard, Legal Counsel for Sales & Use Tax Department, to negotiate the settlement with Ms. Susan Wayne, Lawsuit #249,173 . On vote the motion carried.

On motion by Mr. Richard Billings, seconded by Mr. Sean McGlothlin, to amend the Contract for Professional Services between Meyer, Meyer, LaCroix & Hixson and Rapides Parish Police Jury for the Gustav/Ike North Bank-Grant Parish Levee Recertification Project (40 -PARA-3301) for additional surveying, contingent upon receipt of State Approval. On vote the motion carried.

On m otion by Mr. Ollie Overton, seconded by Mr. Sean McGlothlin, to award the Project M anagement Services for the Masonic Drive Drainage Improvement Project to Rap ides Area Planning Commission, as recommended by the Masonic Drive Drainage Improvement Project Management and Engineer Selection Committee, contingent upon approval of the State of Louisiana , Governor’s Office of Homeland Security and Emergency Preparedness (GOHSEP) and authorize the President to sign same. On vote the motion carried.

On m otion by Mr. Ollie Overton, seconded by Mr. Sean McGlothlin, to award the engineering services for the Masonic Drive Drainage Improvement REGULAR MEETING AUGUST 11, 2014

Project to Ballard CLC, Inc., as recommended by the Masonic Drive Drainage Improvement Project Management and Engineer Selection Committee, contingent upon approval of the State of Louisiana , Governor’s Office of Homeland Security and Emergency Preparedness (GOHSEP) and authorize the President to sign same. On vote the motion carried.

On m otion by Mr. Richard Billings, seconded by Mr. Ollie Overton, to authorize Parish OHSEP Director to apply for & participate in the Hazard Mitigation Grant Program (Hurricane Isaac HMGP) allocation for updating of Parish Hazard Mitigation Grant as required by FEMA. Further to participate in GOHSEP Option One: Stephenson Disaster Management Institute (SDMI) plan update and to extend to all Municipalities the opportunity to participate. On vote the motion carried.

On motion by Mr. Richard Billings, seconded by Mr. Sean McGlothlin, to accept the Construction Contract with Twin Bridges Company, Inc. (Contractor) for Louisiana Statewide Flood Control Program Cloverdale/Grundy Cooper Drainage Project Im provements Phase III (SPN 576 -40-0015)/H.003567 as substantially complete, as recommended by the Project Engineer and authorize the President to sign all the necessary documents. On vote the motion carried.

On motion by Mr. Richard Billings, seconded by Mr. Sean McGlothlin, to authorize the President to sign an application to obtain ownership of the school zone highway beacon at the Oak Hill High School on LA 112 and if approved by LA DOTD to enter into an Intergovern mental Agreement between the Rapides Parish Police Jury and the Rapides Parish School Board regarding the operation and maintenance of the school zone highway beacon at the Oak Hill High School. On vote the motion carried.

On m otion by Mr. Richard Billi ngs, seconded by Mr. Bubba Moreau, to enter into an Intergovernmental Agreement with the Village of Forest Hill, for the Rapides Parish Highway Department to provide labor and equipment to perform sixty (60) hours of patching with cold mix, ditching and hauling material, installing culverts as needed for the corporate limits, as requested by the Village of Forest Hill, to be paid out of towns portion of District #1A Maintenance Funds. On vote the motion carried.

On motion by Mr. Sean McGlothlin, seconded by Mr. Richard Vanderlick, to enter into an Intergovernmental Agreement with the Village of Forest Hill, for the Rapides Parish Highway Department to perform sixteen (16) hours of labor of patching holes, hauling materials on Blue Lake Road with hot mix, as requested by the Village of Forest Hill, to be paid out of towns portion of District #1A Maintenance Funds. On vote the motion carried.

On motion by Mr. Richard Billings, seconded by Mr. Ollie Overton, to enter into an Intergovernmental Agreement with the Town of Glenmora, to have the Rapides Parish Highway Department Trapper, trap beaver in the corporate limits of the town, as requested by the Town of Glenmora, to be paid out of town’s portion of Road District #1A funds. On vote the motion carried.

On motion by Mr. Richard Billings, seconded by Mr. Scott Perry, to receive the required report from Acadian Ambulance under the Contract for June, 2014: REGULAR MEETING AUGUST 11, 2014

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 402 80% 87.31% Pineville - 8 minute 120 80% 86.67% Rapides - 12 minute 153 80% 88.89% Rapides - 20 minute 169 80% 81.66% On vote the motion carried.

The next two motions were omitted.

On motion by Mr. Richard Vanderlick, seconded by Mr. Ollie Overton, to enter into a Fire District No. 15 mutual aid agreemen t with Fire District No. 2, as recommended by the Taylor Hill Volunteer Fire Department and authorize the President to sign same. On vote the motion carried.

On motion by Mr. Richard Billings, seconded by Mr. Bubba Moreau , that the following items were not considered by the Committee of the Jury but were posted on the agenda after the Committee Meeting and added to the Jury agenda in compliance with the Public Meetings Law and are now confirmed as having been added to the agenda by two-thirds vote:

Roll call vote was as follows: YEAS: Joe Bishop, Davron “Bubba” Moreau, Craig Smith, Theodore Fountaine, Jr., Richard Vanderlick, Oliver “Ollie” Overton Jr., Sean McGlothlin, Richard Billings, Scott Perry, Jr. NAYS: none ABSTAINED: none ABSENT: none

On motion by Mr. Ollie Overton, seconded by Mr. Richard Vanderlick, to authorize Meyer, Meyer, LaCroix & Hixson to advertise the Bayou Boeuf Diversion Canal Improvements Phase 2 project, as recommended by Project Engineer, but contingent upon approval of the funding agency. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Richard Vanderlick, to authorize Change Order No. 3 on the Cloverdale/Grundy-Cooper Drainage Project, Phase III (La. Statewide Flood Control Project No. 576 -40-0015 (333)/ H.003567) for the increased amount of $9,334.70 to add stone and geotechnical materials at several locations to prevent erosion and to reduce the amount of seeding and fertilizer not used due to acreage quant ity change as recommended by Ballard and Associates, Project Engineer and the Public Works Director, contingent upon State approval, to be paid from State Funds and Road District 36A Maintenance Funds and authorize President to sign all necessary documents . On vote the motion carried.

On m otion by Mr. Richard Billings, seconded by Mr. Bubba Moreau, to name Marla West as Acting Purchasing Agent effective August 16, 2014, and REGULAR MEETING AUGUST 11, 2014

request the Civil Service Director to receive applications for the position from personnel within the Civil Service System.

Amended motion by Mr. Richard Billings, seconded by Mr. Bubba Moreau, to amend the motion to request the Rapides Parish Civil Service Director and the Civil Service B oard, to appoint Ms. Marla We st as Acting Purchasing Agent effective August 16, 2014. On vote the amended motion carried.

On motion by Mr. Richard Vanderlick, seconded by Mr. Richard Billings, to enter into a Fire District No. 15 mutual aid agreement with Boyce Fire Department, as recommended by the Taylor Hill Volunteer Fire Department and authorize the President to sign same. On vote the motion carried.

On m otion by Mr. Sean McGlothlin, seconded by Mr. Ollie Overton, the following resolution was unanimously adopted to endorse a nd support Mr. Eric Soileau in his candidacy to 3rd Vice President of the Police Jury Association:

RESOLUTION

WHEREAS, Eric Soileau has announced his candidacy for 3rd Vice - President on the Executive Board of the Police Jury Association of Louisiana; and

WHEREAS, Eric Soileau is now serving in his 3rd term as an elected official of the Evangeline Parish Police Jury; and

WHEREAS, Eric Soileau served as Police Jury District Six Juror, Vice - President and President of the Evangeline Parish Police Jury; and

WHEREAS, Eric Soileau is also serving his 3rd term as an Executive Board Member of the Police Jury Association of Louisiana; and

WHEREAS, Eric Soileau is a member of NACO and serves on the Agriculture and Rural Affairs Steering C ommittee and the Rural A ction Caucus Steering Committee; and

WHEREAS, Eric Soileau is active in his local community and served two years as President of the local Reddell-Vidrine Water System.

NOW, THEREFORE BE IT RESOLVED, that the Rapides Parish Police Jury does hereby go on record to endorse and support Mr. Eric Soileau, in his candidacy as 3rd Vice-President of the Police Jury Association of Louisiana.

BE IT FURTHER RESOLVED that this resolution be forwarded to all Louisiana Parishes and the Louisiana Police Jury Associ ation, earnestly requesting that they support and endorse Eric Soileau as their candidate for 3rd Vice-President to the Police Jury Association of Louisiana.

PASSED AND APPROVED on this 11th day of August, 2014.

On m otion by Mr. Craig Smith, seconded by Mr. Richard Billings, to REGULAR MEETING AUGUST 11, 2014

purchase a Van for the Highway Department in an amount up to $30,000 to replace 2006 Ford Van, Asset # 10097 with blown engine, if repair is determined not to be practical, to be paid from Road & Bridge funds as recommended by Shop Manager and Public Works Director. On vote the motion carried.

On motion by Mr. Richard Billings, seconded by Mr. Bubba Moreau, to add the following motions to the agenda, received after the Jury Meeting agenda was posted in compliance with the Publ ic Meetings Law and are now confirmed as having been added to the agenda by unanimous vote:

Roll call vote was as follows:

YEAS: Joe Bishop, Davron “Bubba” Moreau, Craig Smith, NAYS: Theodore Fountaine, Jr., ABSTAINED: none ABSENT: none

On roll call vote, the motions were not added to the agenda.

On motion by Mr. Richard Billings, seconded by Mr. Bubba Moreau, to go into Executive Session to discuss the litigation against Barron, Heinberg & Brocato and the Rapides Parish Police Jury.

Roll call vote was as follows:

YEAS: Joe Bishop, Davron “Bubba” Moreau, Craig Smith, Theodore Fountaine, Jr., Richard Vanderlick, Oliver “Ollie” Overton Jr., Sean McGlothlin, Richard Billings, Scott Perry, Jr. NAYS: none ABSTAINED: none ABSENT: none

On roll call vote the motion carried 9-0 at 3:33 p.m.

EXECUTIVE SESSION

The President called the meeting back in open session at 3:45 p.m.

On motion by Mr. Richard Billings, seconded by Mr. Ollie Overton, to authorize the Rapides Parish Police Jury President and Legal Counsel, to proceed with mediation with B arron, Heinberg & Brocato, according to the instructions of the Rapides Parish Police Jurors, convened in Regular Session on August 11, 2014. On vote the motion carried unanimously.

There being no further business, motion by Mr. Ollie Overton, seconded by Mr. Richard Billings, the meeting was adjourned at 3:47 p.m.