Rapides Parish Police Jury

Posted: July 31, 2014

Notice of Regular Committee Meetings to be held on Monday, August 4, 2014, at 3:00 p.m. in the Police Jury Meeting Room, 2nd Floor of Parish Courthouse, 701 Murray Street, Alexandria.

Committees Beginning Page

1. Finance Committee………………………………………………….…..2 Chairman: Davron “Bubba” Moreau
2. Public Works, Watershed and Agricultural Affairs Committee….….6 Chairman: Craig Smith
3. Workforce Development, Personnel and Elections Committee……....8 Chairman: Richard Vanderlick
4. Grants, Economic Planning and Development Committee…………11 Chairman: Oliver “Ollie” Overton, Jr.
5. Courthouse and Tourism Committee...................................................13 Chairman: Scott Perry, Jr.
6. Parochial Board Liaison & Legal Committee………………………..14 Chairman: Theodore Fountaine
7. Municipal Liaison and Health Committee……………………....……15 Chairman: Sean McGlothlin
8. Insurance, Ambulance, Fire and Homeland Security Committee…..16 Chairman: Richard Billings

In accordance with the American with Disabilities Act, if you need special assistance to attend this public meeting, please contact the Police Jury Office at (318) 477-6660, describing the assistance that is necessary.

CALL TO ORDER

WELCOME

COMMITTEE MEETING

AUGUST 4, 2014

ROLL CALL

FINANCE COMMITTEE

AUGUST 4, 2014 DAVRON “BUBBA” MOREAU, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Treasurer’s Report
3. Motion to adopt Notice of Intent of Sale through the Abandoned/Adjudicated Property procedures on the property listed below:

Tax Debtor Description

• O. C. Lasayone Lots Thirteen (13) and Fourteen
• (14) of Kerling Park Bearing no Municipal address in Ball, LA

Dave Harris Part of Lot “B”, JAC Bloch’s Subdivision of lots 19 & 24, Willow Glen Plantation Bearing the municipal address of:

Douglas Fearon Lot 90 of Rapides Mobile Home Estates, Extension #1 Bearing the municipal address of:

William McCollum Lot #36 of Rapides Mobile Home Estates Bearing no municipal address On Brent Street, Pineville (Mr. Moreau)

4. Motion to adopt a resolution accepting as substantially complete the Main Terminal Ramp Overlay at Esler Airport, with Diamond B Construction, as recommended by the consultant Engineer, Pan American, and authorize the President to sign the Notice of Substantial Completion. (Mr. Moreau)
5. Motion to give Rapides Parish Police Jury full-time temporary employees sick leave at a rate of .0577 hours of sick leave for every hour worked effective September 8, 2014. (Mr. Vanderlick)
6. Motion to authorize the President to sign approval of Change Order No. 1 for the Esler Airport Taxiway Edge Lighting Rehabilitation, State Project #H008653 and H008657, for an increased amount of $15,336.00, for the removal, disposal and replacement of electrical vault relay control panel and to extend the contract by 180 days, as approved by the Pan American Engineers, Project Engineers, pending approval of State Department. (Mr. Moreau)
7. Motion to renew the annual commercial auto and property insurance with Risk Services of Louisiana for a flat rate (no increase), to be paid from various department fund accounts and authorize the President or Treasurer to sign all necessary documents. (Mr. Billings)
8. Motion to award the Airport Signs and NAVAIDS project, Elser Airport, to Petron, LLC, the lowest bidder, in the amount of $497,763.57, as authorized by Pan American Engineers, LLC, project engineers. (Mr. Moreau)
9. Motion to authorize the President to sign any necessary grant documents for the Esler Airport Signs and NAVAIDS five (5) year Capital Improvement Plan. Project 100% funded by Federal Aviation Administration and the State of Louisiana Aviation Trust Fund and anticipated to be $641,634.00. (Mr. Moreau)
10. Motion to amend a certain motion of January 12, 2009 (adjudicated property documents, concerning the sale of adjudicated properties and the donation of adjudicated properties) so as to add an indemnification clause, a paragraph 9 to the Affidavit (Exhibit “O”) to state:

Affiant acknowledges that he/she is liable to and shall indemnify the Recorder of Mortgages of Rapides Parish and any of its employees or agents relying on this request for cancellation for any damages they may suffer as a consequence of such reliance in accordance with provisions of R.S. 9:5174.email to Becky about this. (Mr. Bishop)

11. Motion to adopt a resolution in support of the minimum wage increase. (Mr. Overton)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

PUBLIC WORKS, WATERSHED & AGRICULTURAL

AFFAIRS COMMITTEE

AUGUST 4, 2014 CRAIG SMITH, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Public Works Director's Report.
3. Motion to exercise the option to renew Contract Bid No. 2277 Liquid Asphalt (CRS-2) to Ergon Asphalt at the same terms and prices ($1.83 per gallon delivered) for an additional six (6) month period, beginning September 1, 2014 and ending February 28, 2015, to be paid from Road and Bridge and various road maintenance funds, as recommended by the Public Works Director and Purchasing Agent. (Mr. Smith)
4. Motion to Award Bid No. 2374 Purchase Three (3) New Motor Graders for the Parish Highway Department to the low bidder Doggett Machinery for John Deere 670G (Tier 4) Motor Graders for the amount of $447,636 ($149,212 each), less $76,000 for the trade of two (2) 1991 CAT 12G motor graders; total amount less trade ($371,636), as recommended by the Public Works Director. (Mr. Smith)
5. Motion to exercise the option to renew Contract Bid No. 2278 Emulsified Asphalt (MC-30) with Asphalt Products Unlimited at the same terms and prices ($3.80 per gallon delivered) for an additional six (6) month period, beginning September 1, 2014 and ending February 28, 2015, to be paid from Road and Bridge and various road maintenance funds, as recommended by the Public Works Director and Purchasing Agent. (Mr. Smith)
6. Motion to adopt an ordinance to set a 25 mph speed limit on Martin Road, Ward 4, District H, and authorize the Parish Highway Department to erect speed limit signs. (Mr. Billings)
7. Motion to grant approval to Libuse Cutoff Subdivision, located off Libuse Cutoff Road, as recommended by the Rapides Area Planning Commission and approved by the Public Works Direct, pending approval from Legal Counsel and authorize signing of the plat. (Mr. Smith)
8. Motion to authorize to advertise for annual bids for the Contract Hauling of Pit Run for the Rapides Parish Highway Department, to be paid from Road and Bridge Funds and various maintenance funds. (Mr. Vanderlick)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

WORKFORCE DEVELOPMENT, PERSONNEL & ELECTIONS

COMMITTEE

AUGUST 4, 2014 RICHARD VANDERLICK, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to waive the thirty day announcement rule and reappoint Mr. Elvin McCann to the Fire Protection District No. 12 Board, for a two (2) year term and send a letter thanking him for his service to the Board. Term will expire August 14, 2014. (Mr. Billings)
3. Motion to waive the thirty (30) day announcement rule and reappoint Ms. Samantha Young to the Mosquito Abatement District No. 1 Board (representing Agricultural Interests) for a three (3) year term and send a letter thanking her for her service to the Board. Term will expire August 8, 2014. (Mr. Billings)
4. Motion to waive the thirty (30) day announcement rule and reappoint Mr. Joseph Awotwi to the Mosquito Abatement District No. 1 Board (representing Program Management) for a three (3) year term and send a letter thanking him for his service to the Board. Term will expire August 9, 2014. (Mr. Billings)
5. Motion to waive the thirty (30) day announcement rule and reappoint Mr. Buck Vandersteen to the Zachary Taylor Parkway Commission for a two

• (2) year term and send a letter thanking him for his service to the Board. Term will expire August 31, 2016. (Mr. Billings)

6. Motion to waive the thirty (30) day announcement rule and reappoint Mr. Bob Stevens (alternate member) to the Zachary Taylor Parkway Commission for a two (2) year term and to send a letter thanking him for his service to the Board. (Mr. Billings)
7. Motion to create an Assistant Treasurer position for the Rapides Parish Police Jury and ask the Rapides Parish Civil Service Board to exempt this position from the provisions provided in R.S. 33:2451. (Mr. Vanderlick)
8. Motion to enter into a polling place lease with Martin Park Elementary School for Voting Precinct C21 A-K and L-Z, as recommended by the Secretary of State, and authorize the President to sign same. (Mr. Bishop)
9. Motion to appoint one (1) of the following to the Civil Service Board for a three (3) year term, to fill the expired term of Dr. Michael Shamblin, nominated by Louisiana College. Term expired April 14, 2014.

NAMES SUBMITTED BY LOUISIANA COLLEGE:

Dr. Mike Shamblin

Dr. Brandon Bannon 127 Rustic Manor Cove

Dr. David Culp

Mr. Byron McGee 7915 Hwy 3128

Dr. Arthur Mazhambe (Laid over 7/21)

10. Motion to appoint one (1) of the following to the Fire District #3 Civil Service Board for a three (3) year term to fill the expired term of Mr. Andrew Hunter, nominated by Louisiana College. Term expired October 10, 2013.

NAMES SUBMITTED BY LOUISIANA COLLEGE:

Dr. Mike Shamblin

Dr. Brandon Bannon 127 Rustic Manor Cove

Dr. David Culp

Mr. Byron McGee 7915 Hwy 3128

Dr. Arthur Mazhambe (Laid over 7/21)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

GRANTS, ECONOMIC PLANNING

& DEVELOPMENT COMMITTEE

AUGUST 4, 2014 OLIVER “OLLIE” OVERTON, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to amend the Contract for Professional Services between Meyer, Meyer, LaCroix & Hixson and Rapides Parish Police Jury for the Gustav/Ike North Bank-Grant Parish Levee Recertification Project (40PARA-3301) for additional surveying, contingent upon receipt of State Approval. (Mr. Overton)
3. Motion to award the project management services for the Masonic Drive Drainage Improvement Project to Rapides Area Planning Commission, as recommended by the Masonic Drive Drainage Improvement Project Management and Engineer Selection Committee, contingent upon approval of the State of Louisiana, Office of Community Development. (Mr. Overton)
4. Motion to award the engineering services for the Masonic Drive Drainage Improvement Project to Ballard CLC, Inc., as recommended by the Masonic Drive Drainage Improvement Project Management and Engineer Selection Committee, contingent upon approval of the State of Louisiana, Office of Community Development. (Mr. Overton)
5. Motion to authorize Parish OHSEP Director to apply for & participate in the Hazard Mitigation Grant Program (Hurricane Isaac HMGP) allocation for updating of Parish Hazard Mitigation Grant as required by FEMA. Further to participate in GOHSEP Option One: Stephenson Disaster Management Institute (SDMI) plan update. (Mr. Bishop)
6. Motion to accept the Construction Contract with Twin Bridges Company, Inc. (Contractor) for Louisiana Statewide Flood Control Program Cloverdale/Grundy Cooper Drainage Project Improvements Phase III (SPN 576-40-0015)/H.003567 as substantially complete, as recommended by the Project Engineer and authorize the President to sign all the necessary documents. (Mr. Vanderlick)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

COURTHOUSE AND TOURISM COMMITTEE

AUGUST 4, 2014 SCOTT PERRY, JR., CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Discuss tourism. (Mr. Perry)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

PAROCHIAL BOARD LIAISON & LEGAL COMMITTEE

AUGUST 4, 2014 THEODORE FOUNTAINE, JR., CHAIRMAN

1. Motion to authorize the President to sign an application to obtain ownership of the school zone highway beacon at the Oak Hill High School on LA 112 and if approved by LA DOTD to enter into an Intergovernmental Agreement between the Rapides Parish Police Jury and the Rapides Parish School Board regarding the operation and maintenance of the school zone highway beacon at the Oak Hill High School. (Mr. Billings)
2. Motion to discuss and review Police Jury policy on public use of Police Jury right-of-ways for personal profit. (Mr. McGlothlin)
3. Recognize Ms. Laura-Ellen Ayers, Director, Rapides Parish Library. (Mr. Fountaine)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

MUNICIPAL LIAISON & HEALTH COMMITTEE

AUGUST 4, 2014 SEAN McGLOTHLIN, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to enter into an intergovernmental agreement with the Village of Forest Hill, for the Rapides Parish Highway Department to provide labor and equipment to perform sixty (60) hours of patching with cold mix, ditching and hauling material, installing culverts as needed for the corporate limits, as requested by the Village of Forest Hill, to be paid out of District #1A Maintenance Funds. (Mr. Billings)
3. Motion to enter into an intergovernmental agreement with the Village of Forest Hill, for the Rapides Parish Highway Department to perform sixteen (16) hours of labor of patching holes, hauling materials on Blue Lake Road with hot mix, as requested by the Village of Forest Hill, to be paid out of District #1A Maintenance Funds.. (Mr. Billings)
4. Motion to into an Intergovernmental Agreement with the Town of Glenmora, to have the Rapides Parish Highway Department Trapper, trap beaver in the corporate limits of the town, as requested by the Town of Glenmora, to be paid out of Road District #1A funds. (Mr. Billings)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

INSURANCE, AMBULANCE, FIRE & HOMELAND

SECURITY COMMITTEE

AUGUST 4, 2014 RICHARD BILLINGS, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to receive the required report from Acadian Ambulance under the Contract for June, 2014:

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 402 80% 87.31% Pineville - 8 minute 120 80% 86.67% Rapides - 12 minute 153 80% 88.89% Rapides - 20 minute 169 80% 81.66% (Mr. Billings)

3. Motion to enter into a Fire District No. 15 mutual aid agreement with the Flatwoods Volunteer Fire Department and Fire District No. 14, as recommended by the Taylor Hill Volunteer Fire Department and authorize the President to sign same. (Mr. Vanderlick)
4. Motion to enter into a Fire District No. 15 mutual aid agreement with the Cotile Volunteer Fire Department and Fire District No. 8, as recommended by the Taylor Hill Volunteer Fire Department and authorize the President to sign same. (Mr. Vanderlick)
5. Motion to enter into a Fire District No. 15 mutual aid agreement with Fire District No. 2, as recommended by the Taylor Hill Volunteer Fire Department and authorize the President to sign same. (Mr. Vanderlick)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT