Rapides Parish Police Jury

Posted: July 3, 2014

Notice of Regular Committee Meetings to be held on Monday, July 7, 2014, at 3:00 p.m. in the Police Jury Meeting Room, 2nd Floor of Parish Courthouse, 701 Murray Street, Alexandria.

Committees Beginning Page

1. Finance Committee………………………………………………….…..3 Chairman: Davron “Bubba” Moreau
2. Public Works, Watershed and Agricultural Affairs Committee….….8 Chairman: Craig Smith
3. Workforce Development, Personnel and Elections Committee……..10 Chairman: Richard Vanderlick
4. Grants, Economic Planning and Development Committee………….13 Chairman: Oliver “Ollie” Overton, Jr.
5. Courthouse and Tourism Committee...................................................15 Chairman: Scott Perry, Jr.
6. Parochial Board Liaison & Legal Committee………………………..16 Chairman: Theodore Fountaine
7. Municipal Liaison and Health Committee……………………....……17 Chairman: Sean McGlothlin
8. Insurance, Ambulance, Fire and Homeland Security Committee…..19 Chairman: Richard Billings

In accordance with the American with Disabilities Act, if you need special assistance to attend this public meeting, please contact the Police Jury Office at (318) 477-6660, describing the assistance that is necessary.

CALL TO ORDER

WELCOME

COMMITTEE MEETING

JULY 7, 2014

ROLL CALL

FINANCE COMMITTEE

JULY 7, 2014 DAVRON “BUBBA” MOREAU, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Treasurer’s Report
3. Motion to open for public auction and record Ordinance of Sale for the following Abandoned/Adjudicated Properties:

Tax Debtor Description John and Vicky Harris Lot Seven (7), Square One (1), K.P.D.R. Heights Subdivision. Bearing the municipal address of:

Frederick B. Elsing, Jr. et al Lot Ten (10) of Square Four (4) of Homewood Place Bearing the municipal address of:

Issac Davis Lot 60’ x 121’, being part of Lots 9 & 10 Leland College Subdivision Bearing the municipal address of: 3620 Rachal Alley, Alexandria

Issac Davis Part of Lots 9 & 10 Leland College Subdivision Bearing the municipal address of: 3623 Rachal Alley, Alexandria

Mississippi Land Co. Lot 5 of Block “D” Crawford Subdivision Bearing the municipal address of:

Willie Mae Hampton Part of Lots 7 & 8 of Square 36 South Alexandria Land Company,

Ltd’s Addition Bearing the municipal address of:

Frank Harris Lot 38 of Square 2 Soloman Leonard Addition Bearing the municipal address of: (Mr. Moreau)

4. Motion to adopt a Notice of Intent of Sale through the Abandoned/Adjudicated Property Procedures the following property:

Tax Debtor Property Description

HDM, LLC Lot Eighteen (18), Block Four (4) of Homewood Place Subdivision Bearing the Municipal address of:

Heidi Q. Bordelon, et al Lot Two (2), Square Two (2) of Sunset Addition Bearing the Municipal address of:

HDM, LLC Lot Seventeen (17), Block Four (4), Homewood Place Subdivision Bearing the Municipal address of:

Mississippi Land Co. Lot One (1), Square Three (3) of Sunset Addition Bearing the Municipal address of:

Minor Holmes, et al Being Lot Seven (7) of Square Six (6) of Homes Acres Subdivision Bearing the municipal address of: 3329 Lillie Grimble, Alexandria

Minor Holmes, et al Being Lot Six (6) of Square Six (6) of Home Acres Subdivision Bearing the municipal address of: 3403 Lillie Grimble, Alexandria

Timothy Herzberg Lot containing 4.95 acres being in Section 1, T4N, R3E Bearing the municipal address of: (Mr. Moreau)

5. Motion to delete from the Rapides Parish District Attorney’s Office the Asset/Inventory Program the following equipment as it is broken beyond repair: Asset Number Description Disposal 7444 Work Center w/Penninsula Scrap (Mr. Moreau)
6. Motion to authorize the Engineer, Meyer, Meyer, LaCroix & Hixson, to advertise and receive bids for a New Fire Station for Rapides Parish Fire District No. 15, Taylor Hill. (Mr. Overton)
7. Motion to authorize Change Order No. 3 for the Construction Contract with Tudor, Inc. for an increased amount of $2,393.00 to add additional pipe sleeves for future irrigation and increase the contract by twelve (12) days, as recommended by Lyle Bergeron, Architect and the Rapides Parish Library Board, and authorize the President to sign same. (Mr. Fountaine)
8. Motion to delete from the Rapides Parish Fire District #5 Asset/Inventory Program the following equipment as it was sold at auction mounted to a vehicle. ASSET DESCRIPTION DISPOSAL 9138 Winch-Warn 9000 lb sold (Mr. Moreau)
9. Motion to grant the 2% annual longevity pay increase mandated by the State for Rapides Pari sh Fire District No. 2 employees, effective August 1, 2014, as recommended by Fire Chief Randy McCain, to be paid out of Fire Protection District No. 2 funds. (Mr. Billings)
10. Motion to authorize to advertise for bids for the “Airport Signs and NAVAIDs” project, which is 100% funded by FAA and DOTD funds, as recommended by Pan American Engineers, Project Engineer. (Mr. Moreau)
11. Motion to authorize the expenses of the Public Works Director to attend the National Association of County Engineers North Central Regional Conference and NACE Board Meeting to be held on October 21-23, 2014 in Rapid City, SD. (Mr. Bishop)
12. Motion to authorize Change Order No. 4 for the Construction Contract with Tudor, Inc., for an increased amount of $19,028.00 to change asphalt paving to 5” 3800 psi concrete reinforced with 6X6 #6/6 wwm with key ways, saw cut, and/or expansion joints @15 ft. each way and add extra stone and sand to meet grades and to increase the contract time by twenty-one (21) days, as recommended by Lyle Bergeron, Architect and the Rapides Parish Library Board, and authorize the President to sign same. (Mr. Fountaine)
13. Motion to delete from the Rapides Parish Fire District # 7 Asset/Inventory Program the following equipment for various reasons as shown: Asset DESCRIPTION DISPOSAL 6154 Pump Sold to FD#6 mounted on Asset #5939 6178 SCBA – Air Pack To be auctioned 6179 SCBA – Air Pack To be auctioned 6181 SCBA – Air Pack To be auctioned 6182 SCBA – Air Pack To be auctioned

6183 SCBA – Air Pack To be auctioned 6184 SCBA – Air Pack To be auctioned 7133 SCBA – Air Pack To be auctioned 7134 SCBA – Air Pack To be auctioned 7135 SCBA – Air Pack To be auctioned 7136 SCBA – Air Pack To be auctioned 7709 SCBA – Air Pack To be auctioned 7710 SCBA – Air Pack To be auctioned (Mr. Moreau)

14. Motion to add up to four (4) additional inmate laborers to the Rapides Parish Highway Department road crews, pending Legal Counsel and Sheriff approval. (Mr. Smith)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

PUBLIC WORKS, WATERSHED & AGRICULTURAL

AFFAIRS COMMITTEE

JULY 7, 2014 CRAIG SMITH, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Public Works Director's Report.
3. Motion to approve Change Order No. 1 with Diamond B Construction, remove the Allie Paul Road, Bobby Maricle Road, Bobby Odom Road, Clayton Cloud Road, Davide Willis Road, Dude West Road, Freddie Willis Road, Herbert Ashworth Road, Wilda Stanley Road, and William Odom Road all in (Ward 6, District H) for a decreased amount of $151,712.00, as recommended by the Public Works Director. (Mr. Billings)
4. Motion to accept settlement offer from the Louisiana Office of Forestry in the amount of $2,207.12 for damage to the Jenkins Road (Ward 4, District

• H) and authorize the President to sign all the necessary paperwork, as recommended by the Public Works Director. (Mr. Billings)

5. Motion to abandon a portion of the right-of-way of Jane Ann Street, that is no longer needed for a public purpose located on the Hixson Brothers Funeral Home property in Ward 10, District B, accept a new right-of-way that follows the existing road, and authorize the President to sign all the necessary documents, as recommended by the Public Works Director subject to the approval of the Rapides Area Planning Commission and Legal Counsel. (Mr. Bishop)
6. Motion to amend the Rapides Parish Code of Ordinances Section 20-7 (b)

• (2) (a) to read:
• (2) Assistance to be rendered:
• a. The assistance to be rendered under this policy is limited to the grading, graveling, ditching, installation and repair of drainage structures, and maintaining of a road not to exceed one-quarter mile in length and not to exceed twelve (12) feet travel surface in width and not to exceed forty
• (40) feet of culvert and/or one hundred fifty (150) feet of bridge decking and/or one hundred fifty (150) cubic yards of pit run and/or fifteen (15) cubic yards of washed gravel or limestone, not to be spread unless approved by the Public Works Director and parish manager.

as recommended by the Public Works Director subject to the approval of Legal Counsel. (Mr. Billings)

7. Motion to adopt an ordinance to amend and reenact Section 18-4.4, through truck traffic, so as to prohibit through trucks on Lower Donahue Ferry Road, Districts A, B and C, and authorize the Parish Highway Department to put up signs. (Mr. Smith)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

WORKFORCE DEVELOPMENT, PERSONNEL & ELECTIONS

COMMITTEE

JULY 7, 2014 RICHARD VANDERLICK, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Recognize Mr. Greg Gravel, candidate for Division G District Court Judge in Rapides Parish. (Mr. Bishop)
3. Motion to appoint one (1) of the following to the Civil Service Board for a three (3) year term, to fill the expired term of Dr. Michael Shamblin, nominated by Louisiana College. Term expired April 14, 2014.

NAMES SUBMITTED BY LOUISIANA COLLEGE:

Dr. Mike Shamblin

Dr. Brandon Bannon 127 Rustic Manor Cove (JURY 6/19-LAID OVER)

4. Motion to appoint one (1) of the following to the Fire District #3 Civil Service Board for a three (3) year term to fill the expired term of Mr. Andrew Hunter, nominated by Louisiana College. Term expired October 10, 2013.

NAMES SUBMITTED BY LOUISIANA COLLEGE:

Mr. David Barnard

Dr. David Culp

(2013-LAID OVER)

5. Motion to appoint one (1) of the following to the Fire District #4 Civil Service Board for a three (3) year term to fill the expired term of Mr. Byron McGee, nominated by Louisiana College. Term expired November 12, 2012. (2012-LAID OVER)

NAMES SUBMITTED BY LOUISIANA COLLEGE:

Mr. Byron McGee 7915 Hwy 3128

Mr. Terry Martin 148 Sweetwater Rim

Dr. Arthur Mazhambe (2013-LAID OVER)

6. Motion to create a position for Workforce Enforcement Coordinator to be funded out of WIA funds to be filled immediately. (Mr. Vanderlick)
7. To consider and take action with respect to announcing that the Police Jury of Rapides Parish, Louisiana, plans to consider adopting a resolution ordering and calling an election to authorize the renewal of a special tax to be held within the Buckeye Recreation District at its meeting on Monday, July 21, 2014 at 3:00 p.m. at the Rapides Parish Courthouse, 701 Murray Street, 2nd Floor, Alexandria, Louisiana. (Mr. Smith)
8. To consider and take action with respect to announcing that the Police Jury of Rapides Parish, Louisiana, plans to consider adopting a resolution ordering and calling an election to authorize the rededication and levy of a special tax to be held within Service Area No. 1 of Fire Protection District No. 11 at its meeting on Monday, July 21, 2014 at 3:00 p.m. at the Louisiana. (Mr. Billings)
9. To consider and take action with respect to adopting a resolution ordering and calling a special election to be held in Fire Protection Sales Tax District No. 17 of the Parish of Rapides, State of Louisiana, to authorize the levy of a sales and use tax therein; making application to the State Bond Commission in connection therewith; and providing for other matters in connection therewith. (Mr. Billings)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

GRANTS, ECONOMIC PLANNING

& DEVELOPMENT COMMITTEE

JULY 7, 2014 OLIVER “OLLIE” OVERTON, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to authorize participation in the Emergency Management Performance Grant (EMPG 2014) Grant # EMW-2014-EP-00035-S01, to be administered by the Rapides Parish Homeland Security and Emergency Preparedness Office, and to authorize the OHSEP Director to sign related documents. (Mr. Overton)
3. Motion to authorize submitting a grant application to Volunteer Fire Assistance Program through the Louisiana Department of Agriculture & Forestry, Office of Forestry, requesting matching funds of $2,490.00, for a fire hose and portable radio, as requested by the Ruby-Kolin Volunteer Fire Department Board of Directors and authorize the President to sign same. (Mr. Bishop)
4. Motion to amend the engineering agreement with Meyer, Meyer, LaCroix and Hixson Engineers for Phase 2 (Amendment #1) of the Bayou Boeuf Diversion Canal Improvement Project (OCD- DRU No. 40DRLG7001, as recommended by Frye Magee, Project Administrator and ratify authorization for the President to sign all necessary documents. (Mr. Overton)
5. Motion to adopt a resolution to award the construction contract for the Red River Levee Recertification South Bank Red River Project, Gustav/Ike Recovery State Project No. 40PARA3303, to the low bidder Cecil D. Gassiott, LLC, for an amount of $3,348,008.50 as recommended by Meyer, Meyer, LaCroix and Hixson, Project Engineer and authorize President to sign. (Mr. Overton)
6. Motion to allow Rylee Contracting the sole bidder to withdraw their bid dated June 19, 2014 in the amount of $98,825.01 (engineers estimate $350,500) for the Rapides Parish Gustav/Ike CDBG Disaster Recovery Program City of Pineville Wastewater Treatment Plant, Secondary Sewer Outfall Plugging and Sealing and Sewage Pump Station Abandonment (Location No. 2), State Project No. 40PARA3303 construction project; as per Rylee Contracting’s written request dated June 20, 2014; this written request is in compliance with R.S. 38:2214c; based upon Rylee Contracting, stating an error was made in assembling his bid in that costs associated with shoring, dewatering and control of water flow from the Red River in the 16-inch sewer main were omitted when calculating the cost of Pay Item Nos. 4 and 5; and authorize to re-advertise Bid No. 2304. (Mr. Overton)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

COURTHOUSE AND TOURISM COMMITTEE

JULY 7, 2014 SCOTT PERRY, JR., CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

PAROCHIAL BOARD LIAISON & LEGAL COMMITTEE

JULY 7, 2014 THEODORE FOUNTAINE, JR., CHAIRMAN

1.

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

MUNICIPAL LIAISON & HEALTH COMMITTEE

JULY 7, 2014 SEAN McGLOTHLIN, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to enter into an Intergovernmental Agreement with the Town of Woodworth for the Rapides Parish Highway Department to provide labor and equipment to perform twenty-four (24) hours of hand cleaning various public drainage ditches, as requested by the Town of Woodworth, to be paid out of towns portion of Road District 2C funds and authorize the President to sign same. (Mr. Billings)
3. Motion to enter into an Intergovernmental Agreement with the Town of Woodworth for the Rapides Parish Highway Department to provide labor and equipment to perform forty (40) hours of cleaning various public drainage ditches within the town limits, as requested by the Town of Woodworth, to be paid out of towns portion of Road District 2C funds and authorize the President to sign same. (Mr. Billings)
4. Motion to enter into a Lease Agreement with the LSU Board of Supervisors to provide a morgue in Pineville, Louisiana at a rate of $3,000 a year plus maintenance and utilities, to be paid out of General funds and ratify authorization for the President to sign same. (Mr. Bishop)
5. Motion to recognize Stacey McMickens with Fit Families of Cenla and consider sponsoring an application to the Louisiana Department of Transportation and Development for the placement of Share the Road signs on State Highways in Rapides Parish and to allow the placement of Share the Road signs on certain roads maintained by the Rapides Parish Police Jury as recommended by the Public Works Director. (Mr. McGlothlin)
6. Motion to enter into an Intergovernmental Agreement with the Rapides Parish Sheriff’s Department, for the Rapides Parish Highway Department to clean ditches at the Pea Farm to improve crop production and lower the cost of feeding inmates to the benefit of Rapides Parish as recommended by the Public Works Director. (Mr. Vanderlick)
7. Motion to enter into an Intergovernmental Agreement with the Rapides Parish School Board and the Town of Ball, to widen and extend Laura Avenue near Paradise Elementary to address traffic congestion, approval contingent upon receipt of and approval of estimates for land acquisition and relocation of utilities on Laura Avenue, not to exceed $60,000, to be paid out of Ward 10 reseal funds and subject to Legal Counsel approval. (Mr. Moreau)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

INSURANCE, AMBULANCE, FIRE & HOMELAND

SECURITY COMMITTEE

JULY 7, 2014 RICHARD BILLINGS, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to receive the required report from Acadian Ambulance under the Contract for May, 2014:

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 451 80% 86.25% Pineville - 8 minute 134 80% 82.09% Rapides - 12 minute 154 80% 89.61% Rapides - 20 minute 193 80% 80.83 (Mr. Billings)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT