Rapides Parish Police Jury

Posted: May 29, 2014

Notice of Regular Committee Meetings to be held on Monday, June 2, 2014, at 3:00 p.m. in the Police Jury Meeting Room, 2nd Floor of Parish Courthouse, 701 Murray Street, Alexandria.

Committees Beginning Page

1. Finance Committee………………………………………………….…..3 Chairman: Davron “Bubba” Moreau
2. Public Works, Watershed and Agricultural Affairs Committee….….8 Chairman: Craig Smith
3. Workforce Development, Personnel and Elections Committee……....9 Chairman: Richard Vanderlick
4. Grants, Economic Planning and Development Committee…...……..12 Chairman: Oliver “Ollie” Overton, Jr.
5. Courthouse and Tourism Committee....................................................13 Chairman: Scott Perry, Jr.
6. Parochial Board Liaison & Legal Committee………………………..14 Chairman: Theodore Fountaine
7. Municipal Liaison and Health Committee……………………....……15 Chairman: Sean McGlothlin
8. Insurance, Ambulance, Fire and Homeland Security Committee…..16 Chairman: Richard Billings

In accordance with the American with Disabilities Act, if you need special assistance to attend this public meeting, please contact the Police Jury Office at (318) 477-6660, describing the assistance that is necessary.

CALL TO ORDER

WELCOME

COMMITTEE MEETING

JUNE 2, 2014

ROLL CALL

FINANCE COMMITTEE

JUNE 2, 2014 DAVRON “BUBBA” MOREAU, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Treasurer’s Report
3. Motion to open for public auction and record Ordinance of Sale for the following Abandoned/Adjudicated Properties:

Tax Debtor Description Lawanda Stewart Lot Six (6) of Block 1 of the Subdivision of Lots Eleven (11), Twelve (12), Fourteen (14) and Fifteen (15) and Parts of D and E of Lot Three (3) of the Willow Glenn Plantation Subdivision Bearing the municipal address of: (Mr. Moreau)

4. Motion to adopt Notice of Intent of Sale through the Abandoned/Adjudicated Property procedures on the property listed below:

Tax Debtor Description John and Vicky Harris Lot Seven (7), Square One (1), K.P.D.R. Heights Subdivision. Bearing the municipal address of:

Frederick B. Elsing, Jr. et al Lot Ten (10) of Square Four (4) of Homewood Place Bearing the municipal address of:

Issac Davis Lot 60’ x 121’, being part of Lots 9 & 10 Leland College Subdivision Bearing the municipal address of: 3620 Rachal Alley, Alexandria

Issac Davis Part of Lots 9 & 10 Leland College Subdivision Bearing the municipal address of: 3623 Rachal Alley, Alexandria

Mississippi Land Co. Lot 5 of Block “D” Crawford Subdivision Bearing the municipal address of:

Willie Mae Hampton Part of Lots 7 & 8 of Square 36 South Alexandria Land Company, Ltd’s Addition Bearing the municipal address of:

Frank Harris Lot 38 of Square 2 Soloman Leonard Addition Bearing the municipal address of: (Mr. Moreau)

5. Levy the remaining 2014 millage. (Mr. Bishop)
6. Motion to delete from the Rapides Parish Fire District #11 Asset/Inventory Program the following equipment as they are no longer suitable for public use: ASSET DESCRIPTION DISPOSAL OPTION 9380 Metal Carport Scrap 9620 Refrigerator Scrap to be auctioned (Mr. Billings)
7. Motion to award the construction contract for a fire truck storage building for Rapides Parish Fire District No. 8 (Station No. 3) to be located at 5018 LA 121, Boyce, Louisiana to the lowest bidder Artech Construction & Design, LLC for the amount of $138,000, as recommended by Steve Fontenot, Project Engineer and Cotile Volunteer Fire Department, to be paid from Fire District No. 8 Funds. (Mr. Vanderlick)
8. Motion to authorize Change Order No. 1 with Artech Construction & Design, LLC, for the construction contract for a fire truck storage building for Rapides Parish Fire District No. 8 (Station No. 3) for a decreased amount of $4,300 for the removal of a concrete apron; removal of three interior concrete footings, removal of two door canopies; and add open cell insulation for the roof in lieu of vinyl backed insulation, for a total construction amount of $133,700, as recommended by Steve Fontenot, Project Engineer and Cotile Volunteer Fire Department. (Mr. Vanderlick)
9. Motion to delete from the Rapides Parish Coliseum Asset/Inventory Program the following equipment as it is scrap and no longer suitable for public use: Asset Description Disposal 7173 Freezer Broken – Scrap 7194 Blower Broken – Scrap 7196 Floor Risers Broken – Scrap 7198 Lawnmower Broken – Scrap 7213 Forklift Auctioned (Mr. Moreau)
10. Motion to amend a certain motion of May 12, 2014 to authorize Change Order No. 1, with Twin Bridges Company, Inc., on the Cloverdale/Grundy-Cooper Drainage Project, Phase III (La. Statewide Flood Control Project No. 576-40-0015 (333)/ H.003567) for the increased amount of $46,478 (was $36,632.00) to delete Parish supplied rail car culverts and add Contractor supplied 72 inch (was 60 inch) coated

corrugated metal pipe, for a total construction amount of $91,204.00, as recommended by Ballard and Associates, Project Engineer and the Public Works Director, contingent upon State approval, to be paid from State Funds and Road District 36A Maintenance Funds, and authorize the President to sign same. (Mr. Vanderlick)

11. Motion to authorize Change Order No. 2, with Twin Bridges Company, Inc., on the Cloverdale/Grundy-Cooper Drainage Project, Phase III (La. Statewide Flood Control Project No. 576-40-0015 (333)/H.003567) for the increased amount of $7,209.00 to provide and install 425 feet of new four (4) foot nine (9) gauge chain link fencing on schedule forty (40) pipe frame and to provide and install one four (4) foot walk thru gate, for a total construction amount of $198,413.00, as recommended by Ballard and Associates, Project Engineer and the Public Works Director, contingent upon State approval, to be paid from State Funds and Road District 36A Maintenance Funds, and authorize the President to sign same. (Mr. Vanderlick)
12. Motion to authorize Change Order No. 1 (Final) for the construction contract with KEH Construction, LLC for the Rapides Parish Fire District No. 6, Fire Station Paving Addition for an increased amount of $16,562, to provide additional rebar in all paving and to remove two (2) 8 inch pipe bollards for gas meter, as recommended by Steve Fontenot, Project Engineer and Deville Volunteer Fire Department Board of Directors and authorize the President to sign same. (Mr. Smith)
13. Motion to authorize Change Order No. 3 (Final) for the construction contract with Gilchrist Construction Company, LLC for the Coughlin Industrial Complex, Phase 3 (FP&C Project No. 05-252-04B-05) for an increased amount of $96,884 to adjust quantities to those actually installed in the field, subject to the State of Louisiana Office of Facility Planning, for a total construction amount of $1,965,111.92 as recommended by Meyer, Meyer, LaCroix & Hixson, Project Engineer, and authorize the President to sign same.

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

PUBLIC WORKS, WATERSHED & AGRICULTURAL

AFFAIRS COMMITTEE

JUNE 2, 2014 CRAIG SMITH, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Public Works Director's Report.
3. Motion to refer the request from Jesse Rollins for a road name change of Marie Thompson Road to J. Rollins Road, Ward 6, District H, to the Rapides Area Planning Commission for a review and recommendation. (Mr. Billings)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

WORKFORCE DEVELOPMENT, PERSONNEL & ELECTIONS

COMMITTEE

JUNE 2, 2014 RICHARD VANDERLICK, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Recognize Ms. Monique Metoyer, candidate for 9th Judicial District Court Judge in Division A. (Mr. Perry)
3. Motion to authorize to renew the Intergovernmental Agreement between the Workforce Operations Department / Workforce Investment Board & the Rapides Parish Police Jury that provides the Workforce Investment Act youth activities for in-school/out-school youth. This agreement was for the term of July 1, 2013 through June 30, 2014 with possible extension of up to three years. This renewal will change the expiration date to June 30, 2017. (Mr. Vanderlick)
4. Motion to consider and take action with respect to adopting a resolution providing for canvassing the returns and declaring the result of the special election held in the Parish of Rapides, State of Louisiana, on Saturday, May 3, 2014, to authorize the continuation of a special tax therein. (Mr. Billings)
5. Motion to consider and take action with respect to adopting a resolution providing for canvassing the returns and declaring the result of the special election held in Fire Protection District Number 3 of the Parish of Rapides, State of Louisiana, on Saturday, May 3, 2014, to authorize the rededication and levy of a special tax therein. (Mr. Moreau)
6. Motion to consider and take action with respect to adopting a resolution providing for canvassing the returns and declaring the result of the special election held in Fire Protection District Number 5 of the Parish of

Rapides, State of Louisiana, on Saturday, May 3, 2014, to authorize the rededication and levy of a special tax therein. (Mr. Billings)

7. Motion to consider and take action with respect to adopting a resolution providing for canvassing the returns and declaring the result of the special election held in Service Area No. 2 of Fire Protection District No. 11 of the Parish of Rapides, State of Louisiana, on Saturday, May 3, 2014, to authorize the rededication and levy of a special tax therein. (Mr. Billings)
8. Motion to consider and take action with respect to adopting a resolution providing for canvassing the returns and declaring the result of the special election held in Road District Number 7A of the Parish of Rapides, State of Louisiana, on Saturday, May 3, 2014, to authorize the continuation of a special tax therein. (Mr. Vanderlick)
9. Motion to consider and take action with respect to adopting a resolution providing for canvassing the returns and declaring the result of the special election held in Road District No. 10A of the Parish of Rapides, State of Louisiana, on Saturday, May 3, 2014, to authorize the renewal of a special tax therein. (Mr. Moreau)
10. Motion to consider and take action with respect to adopting a resolution providing for canvassing the returns and declaring the result of the special election held in Road District Number 36 of the Parish of Rapides, State of Louisiana, on Saturday, May 3, 2014, to authorize the continuation of a special tax therein. (Mr. Vanderlick/Mr. Perry)
11. Motion to place an item on the June 9, 2014 agenda to recognize Ms. Lynn Stewart, Registrar of Voters, to discuss Early Voting Satellite Office. (Mr. Bishop)
12. Motion to authorize the President to sign the Lease Agreement with the Louisiana Workforce Commission (Louisiana Department of Labor) for the rental of approximately 3,446 square feet of shared office space located at 5610B Coliseum Blvd., for the Rapides Business & Career Solutions Center as recommended by the WIA Director and Treasurer. (Mr. Vanderlick)
13. Motion to consider and take action with respect to adopting an ordinance creating a sales tax district within the Parish of Rapides, State of Louisiana, and defining and describing the boundaries thereof. (Mr. Billings)
14. To consider and take action with respect to announcing that the Police Jury of Rapides Parish, Louisiana, plans to consider adopting a resolution ordering and calling an election to authorize the levy of a sales and use tax to be held within Fire Protection Sales Tax District No. 17 at its meeting on Monday, July 14, 2014 at 3:00 p.m. at the Rapides Parish Courthouse, (Mr. Billings)
15. Motion to place an item on the June 9, 2014 agenda to recognize and present Mr. Larry Spottsville, Director of Juvenile Services, with a plaque for being selected by the Attorney General’s Office, to receive the 2014 Faith Based Grass Roots Community Service Award. (Mr. Billings)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

GRANTS, ECONOMIC PLANNING

& DEVELOPMENT COMMITTEE

JUNE 2, 2014 OLIVER “OLLIE” OVERTON, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to accept the Construction Contract with Don M. Barron, Contractor for the Gustav/Ike CDBG Project, Location 7-City of Pineville, Abandoned Outfall Plugging and Sealing at Rembert Street, as substantially complete, as recommended by Pan American Engineers, Project Engineer and Treasurer, and authorize the President to sign same. (Mr. Overton)
3. Motion to authorize Change Order No. 1, with Don M. Barron Contractor, Inc. on the Gustav/Ike CDBG Project, Location 7-City of Pineville, Abandoned Outfall Plugging and Sealing at Rembert Street, to provide a contract time extension of 46 days and a net credit in the amount of $9,478.78, which results from additional work performed as a result of unforeseeable conditions and a recap of current bid item quantities for a total construction amount of $128,221.22, as recommended by Pan American Engineers, Project Engineer and Treasurer, and authorize the President to sign same. (Mr. Overton)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

COURTHOUSE AND TOURISM COMMITTEE

JUNE 2, 2014 SCOTT PERRY, JR., CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Recognize Mr. Michael Jenkins, Hotel Bentley, for an update on the progress of the Hotel remodeling and what effect it will have on tourism. (Mr. Perry)
3. Motion to place an item on the June 9, 2014 agenda to recognize Mr. Michael Jenkins, Hotel Bentley, for an update on the progress of the Hotel remodeling and what effect it will have on tourism. (Mr. Perry)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

PAROCHIAL BOARD LIAISON & LEGAL COMMITTEE

JUNE 2, 2014 THEODORE FOUNTAINE, JR., CHAIRMAN

1. Motion to name the "Alexandria Daily Town Talk" as the Official Journal for one (1) year period ending June 30, 2015. (Mr. Billings)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

MUNICIPAL LIAISON & HEALTH COMMITTEE

JUNE 2, 2014 SEAN McGLOTHLIN, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Recognize Ms. Stacey McMickens, CEO, Fit Families for Cenla and Representative of the City of Alexandria to discuss signs, rules and regulations for Bicycle Path Signs. (Mr. Perry/Mr. McGlothlin)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

INSURANCE, AMBULANCE, FIRE & HOMELAND

SECURITY COMMITTEE

JUNE 2, 2014 RICHARD BILLINGS, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to receive the required report from Acadian Ambulance under the Contract for April, 2014:

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 428 80% 89.02% Pineville - 8 minute 141 80% 82.27% Rapides - 12 minute 158 80% 86.67% Rapides - 20 minute 181 80% 80.11% (Mr. Billings)

3. Motion to approve an intergovernmental agreement between Rapides Parish Fire District No. 2 and the Rapides Parish Communication District (911) for the temporary rental of the former communication facility (4220 Ellis St., Alexandria) to FD2 subject to approval by the Communication Board of Directors. Amount to be $300.00 monthly, to be paid from FD2 funds as recommended by the Fire Chief. (Mr. Billings)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT