Rapides Parish Police Jury

Posted: May 1, 2014

Notice of Regular Committee Meetings to be held on Monday, May 5, 2014, at 3:00 p.m. in the Police Jury Meeting Room, 2nd Floor of Parish Courthouse, 701 Murray Street, Alexandria.

Committees Beginning Page

1. Finance Committee………………………………………………….…..2 Chairman: Davron “Bubba” Moreau
2. Public Works, Watershed and Agricultural Affairs Committee….….6 Chairman: Craig Smith
3. Workforce Development, Personnel and Elections Committee……....8 Chairman: Richard Vanderlick
4. Grants, Economic Planning and Development Committee………….10 Chairman: Oliver “Ollie” Overton, Jr.
5. Courthouse and Tourism Committee...................................................12 Chairman: Scott Perry, Jr.
6. Parochial Board Liaison & Legal Committee………………………..13 Chairman: Theodore Fountaine
7. Municipal Liaison and Health Committee……………………....……14 Chairman: Sean McGlothlin
8. Insurance, Ambulance, Fire and Homeland Security Committee…..15 Chairman: Richard Billings

In accordance with the American with Disabilities Act, if you need special assistance to attend this public meeting, please contact the Police Jury Office at (318) 477-6660, describing the assistance that is necessary.

CALL TO ORDER

WELCOME

COMMITTEE MEETING

MAY 5, 2014

ROLL CALL

FINANCE COMMITTEE

MAY 5, 2014 DAVRON “BUBBA” MOREAU, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Treasurer’s Report
3. Motion to open for public auction and record Ordinance of Sale for the following Abandoned/Adjudicated Properties:

Tax Debtor Description Gloria D. Iles Part of Lot Twenty-Three (23) of Block Five (5) of Willow Glen Plantation Subdivision Bearing the municipal address of: (Mr. Moreau)

4. Motion to open for public auction and record Ordinance of Sale for the following Abandoned/Adjudicated Properties:

Tax Debtor Description Francis Allen Lot Thirteen (13) of Block Four (4) of Homewood Place Bearing the municipal address of: (Mr. Moreau)

5. Motion to delete from the Rapides Parish Fire District #7 Asset/Inventory Program the following asset as it is no longer suitable for public use: Asset Number Description Disposal 6164 Portable Bldg Scrap 12x28 Ice House (Mr. Bishop)
6. Motion to approve Change Order No. 2 for the construction contract with Active Steel Construction for Rapides Fire District No. 6 Fire Truck Storage Building (Bid No. 2283) for Building Panel Door Jamb Upgrade for (4) Four Front Bay; remove the metal roof continuous ridge vent; and remove the side door awning upgrade, for a Total Change Order Amount of $0.00, as recommended by the Project Engineer and approved by Deville Volunteer Fire Department Board of Directors. (Mr. Smith)
7. Levy the millage rates for 2014. ((Mr. Bishop)
8. Presentation of plaques to Peabody High School for placing 1st in 4-A State and Nationals in Powerlifting. (Mr. Overton)
9. Motion to delete from the CDR Grant Asset/Inventory Program the following equipment being it is no longer suitable for public use: Asset Description Disposal 9553 Laptop Compter – Dell Scrap – to be auctioned (Mr. Overton)
10. Motion to authorize the Engineer, Meyer, Meyer, LaCroix & Hixson, to advertise and receive bids for a New Fire Station for Rapides Parish Fire District No. 15, Taylor Hill. (Mr. Overton)
11. Motion to delete from the Rapides Parish Highway Department Asset/Inventory Program the following equipment as no longer suitable for public use:

Asset Description Disposal 9925 Chainsaw MS290 Broken – To be Auctioned 9887 Lightbar Broken – To be Auctioned

9531 Lincoln Grease Gun Broken – To be Auctioned 8705 Gas Powered Drill Broken – To be Auctioned 8334 Chainsaw Stihl 044 Broken – To be Auctioned 7724 Drill Broken – To be Auctioned 7651 Tiger Side Mower Broken – To be Auctioned 6763 Ice Machine w/Bin Broken – To be Auctioned 10420 Federal Light Bar Broken – To be Auctioned 10373 Heat 15 Gallon Broken – To be Auctioned (Mr. Smith)

12. Recognize Mr. Bill Tudor, Alliance Design, for an update on the Coliseum. (Mr. Bishop)
13. Motion for Rapides Parish Fire District #4 to sell 1992 Ford (Asset # 6324) to Rapides Parish Fire District #6 for the amount of $300.00 as agreed by Holiday Village and Deville Volunteer Fire Department Boards. (Mr. Billings)
14. Motion to delete from the Rapides Parish Fire District #6 Asset/Inventory Program the equipment listed as it is no longer suitable for public use: ASSET DESCRIPTION DISPOSAL 10572 2004 – Ford Crown Vic repairs beyond value – to be auctioned (Mr. Smith)
15. Motion to declare one 1993 Chevrolet Caprice VIN# 1G1BL5376PR117490(Asset # 10906) as surplus and remove from the Rapides Parish Fire District #9 Asset/Inventory Program and offer it for sale by sealed bid as recommended by Echo-Poland Volunteer Fire Department Board of Directors. (Mr. Billings)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

PUBLIC WORKS, WATERSHED & AGRICULTURAL

AFFAIRS COMMITTEE

MAY 5, 2014 CRAIG SMITH, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Public Works Director's Report.
3. Motion to authorize to advertise for bids for “Timberlake Subdivision Street Repairs” (Bid No. 2365), to be paid from Ward 1 District E Maintenance Funds as budgeted. (Mr. Vanderlick)
4. Motion to approve Rapides Parish Roadway Capital Improvement Program 2014-2016, as recommended by the Public Works Director. (Mr. Smith)
5. Motion to discuss un-kept, overgrown grass, lots and properties in Rapides Parish and what can be done to alleviate the problem. (Mr. McGlothlin)
6. Motion to retain the services of Steve Fontenot to develop plans to widen Laura Lane, District A, and to construct an extension of Laura Avenue to connect with LA Hwy 165. (Mr. Moreau)
7. Motion to accept for Parish maintenance Thomas Nash Road, (0.7 mile), District H, pending approval of Public Works Director. (Mr. Billings)
8. Motion to authorize to advertise for bids to purchase or lease two (2) motor graders with 12’ blades & scarifiers for the Highway Department, to be paid from Road & Bridge Funds. (Mr. Smith)
9. Motion to authorize to advertise for bids to purchase a culvert cleaning system for the Highway Department, to be paid from Road & Bridge Funds. (Mr. Smith)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

WORKFORCE DEVELOPMENT, PERSONNEL & ELECTIONS

COMMITTEE

MAY 5, 2014 RICHARD VANDERLICK, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Recognize Representative from Satellite’s Unlimited (Dish Network). (Mr. Bishop)
3. Motion to renew the Lease Agreement with the Louisiana Workforce Commission (Louisiana Department of Labor) for the rental of approximately 3,446 square feet of shared office space for the Rapides Parish Career Solutions Center located at 5610B Coliseum Blvd., for a period of one (1) year, commencing August 1, 2014 and ending July 31, 2015 for an amount of $5,583.33 per month and authorize the President to sign all necessary documents. (Mr. Vanderlick)
4. Motion for President to contract with CENCOR Consulting Group, LLC for $18,000 to provide business services to the Workforce Operations Department (WOD) for special projects to grow market share of employers using WOD services, survey employers to determine staffing needs in order to increase placement opportunities to public, and collaborate with WOD in assisting companies with their workforce needs. CENCOR Consulting’s staff are knowledgeable of Chamber of Commerce operations, have a former employee of the Louisiana Economic Development, and currently work with employers in a public environment. This contract is expected to continue until June 30, 2015 and will be funded from WIA funds. (Mr. Vanderlick)
5. Motion to approve a contract between the Rapides Parish Police Jury and the Louisiana Workforce Commission for the PY14/FY15 WIA Program

in the amount of $688,205.00 ($212,683.00 for adults, $257,722.00 for dislocated workers and $217,800.00 for youth), and authorize the President to sign the contract and the Treasurer to amend the budget. (Mr. Vanderlick)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

GRANTS, ECONOMIC PLANNING

& DEVELOPMENT COMMITTEE

MAY 5, 2014 OLIVER “OLLIE” OVERTON, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to adopt the criteria for hiring a Project Manager for administrative services for the Masonic Drive Drainage Improvement project was approved under the Hazard Mitigation Grant Program (HMGP) by GOHSEP and FEMA for the completion of engineering and surveying for a total of $216,406.00. The 25% match is being provided by the Gravity Drainage District #1 of Rapides Parish. (Mr. Overton)
3. Motion to advertise for Statement of Qualifications for hiring a Project Manager for administrative services for the Masonic Drive Drainage of this project was approved under the Hazard Mitigation Grant Program (HMGP) by GOHSEP and FEMA for the completion of engineering and surveying for a total of $216,406.00. The 25% match is being provided by the Gravity Drainage District #1 of Rapides Parish. (Mr. Overton)
4. Motion to adopt the criteria for hiring a Project Engineer for engineering services for the Masonic Drive Drainage Improvement Project (Project under the Hazard Mitigation Grant Program (HMGP) by GOHSEP and FEMA for the completion of engineering and surveying for a total of $216,406.00. The 25% match is being provided by the Gravity Drainage District #1 of Rapides Parish. (Mr. Overton)
5. Motion to advertise for Statement of Qualifications for hiring a Project Engineer for engineering services for the Masonic Drive Drainage

of this project was approved under the Hazard Mitigation Grant Program (HMGP) by GOHSEP and FEMA for the completion of engineering and surveying for a total of $216,406.00. The 25% match is being provided by the Gravity Drainage District #1 of Rapides Parish. (Mr. Overton)

6. Motion to amend and adopt the updated selection criteria for hiring a Project Manager for administrative services related to the development of the Rapides Parish Comprehensive Resiliency Plan. This project is being funded through the Louisiana Office of Community Development, Disaster Recovery Unit as a result of Hurricane Gustav (Project Number – 724659) (CFDA – 14.228). This project is being 100% funded by the Office of Community Development. (Mr. Overton)
7. Motion to reject and re-advertise Bid No. 2315 Red River Levee Recertification South Bank (Gustav/Ike Disaster Recovery, State Project No. 40PARA3303) construction project. (Mr. Overton)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

COURTHOUSE AND TOURISM COMMITTEE

MAY 5, 2014 SCOTT PERRY, JR., CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Update on pre-conference with Ballard CLC, Project Engineer, pertaining to Cloverdale & Grundy Cooper Subdivision, Phase III. (Mr. Perry)
3. Update on “Tourism Awareness Day” in Central Louisiana. (Mr. Perry)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

PAROCHIAL BOARD LIAISON & LEGAL COMMITTEE

MAY 5, 2014 THEODORE FOUNTAINE, JR., CHAIRMAN

1. Motion to discuss adopting a policy/procedures for the use of Police Jury property for non-governmental activities. (Mr. Bishop)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

MUNICIPAL LIAISON & HEALTH COMMITTEE

MAY 5, 2014 SEAN McGLOTHLIN, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to enter into an Intergovernmental Agreement with the Town of Cheneyville for the Rapides Parish Highway Department to furnish labor and equipment for approximately ten (10) hours of patching potholes on various roads, as requested by the Mayor of Cheneyville, to be paid out of Road District #3A Maintenance Funds. (Mr. Billings)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

INSURANCE, AMBULANCE, FIRE & HOMELAND

SECURITY COMMITTEE

MAY 5, 2014 RICHARD BILLINGS, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to receive the required report from Acadian Ambulance under the Contract for March 2014:

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 481 80% 85.24% Pineville - 8 minute 156 80% 81.41% Rapides - 12 minute 170 80% 82.94% Rapides - 20 minute 181 80% 81.77% (Mr. Billings)

3. Motion to authorize to enter into a Fire District No. 9 mutual aid agreement with Fifth Ward Fire Department of Avoyelles Parish, as recommended by the Echo-Poland Volunteer Fire Department, and authorize the President to sign same. (Mr. Billings)
4. Motion to name Steve Fontenot of Smith, Fontenot & Philips, as the Project Engineer for the construction of the new Rapides Parish Fire Alexandria, LA as recommended by the Fire Chief, to be paid from Fire District No. 2 funds. (Mr. Billings/Mr. Overton)
5. Motion to nominate and appoint Mr. Samuel G. Stokes and Mr. Oliver Chamberlain to the Fire Protection District No. 17 Board and to set the first organizational meeting to be held on May 12, 2014, at 4:00 p.m. Meeting room of the Rapides Parish Police Jury, Rapides Parish

Notwithstanding the provisions of any resolution or ordinance to the contrary, the governing authority of the Fire Protection District shall be a board of commissioners as provided by R. S. 40:1496 B. (2). (Mr. Billings)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT