Rapides Parish Police Jury

Posted: April 3, 2014

Notice of Regular Committee Meetings to be held on Monday, April 7, 2014, at 3:00 p.m. in the Police Jury Meeting Room, 2nd Floor of Parish Courthouse, 701 Murray Street, Alexandria.

Committees Beginning Page

1. Finance Committee………………………………………………….…..3 Chairman: Davron “Bubba” Moreau
2. Public Works, Watershed and Agricultural Affairs Committee….….7 Chairman: Craig Smith
3. Workforce Development, Personnel and Elections Committee……....9 Chairman: Richard Vanderlick
4. Grants, Economic Planning and Development Committee………..…10 Chairman: Oliver “Ollie” Overton, Jr.
5. Courthouse and Tourism Committee.....................................................12 Chairman: Scott Perry, Jr.
6. Parochial Board Liaison & Legal Committee…………………….…..13 Chairman: Theodore Fountaine
7. Municipal Liaison and Health Committee……………………....……14 Chairman: Sean McGlothlin
8. Insurance, Ambulance, Fire and Homeland Security Committee…..15 Chairman: Richard Billings

In accordance with the American with Disabilities Act, if you need special assistance to attend this public meeting, please contact the Police Jury Office at (318) 477-6660, describing the assistance that is necessary.

CALL TO ORDER

WELCOME

RAPIDES PARISH POLICE JURY COMMITTEE MEETING,

APRIL 7, 2014

ROLL CALL

FINANCE COMMITTEE

APRIL 7, 2014 DAVRON “BUBBA” MOREAU, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Treasurer’s Report
3. Recognize retired Judge Phillip Terrell, candidate for Rapides Parish District Attorney. (Mr. Bishop)
4. Motion to open for public auction and record Ordinance of Sale for the following Abandoned/Adjudicated Properties:

Tax Debtor Description

Mississippi Land Company 0.5 Acre: Lot 13 of James Rolin Tract & 2.52 Acre: Part of Lot 12 James Rolin Tract Bearing No Municipal Address Pineville

Pauline Solomon Lot Two (2), Square Fourteen (14) Silver City Addition Bearing the municipal address of: (Mr. Moreau)

5. Motion to adopt Notice of Intent of Sale through the Abandoned/Adjudicated Property procedures on the property listed below:

Tax Debtor Description Gloria D. Iles Part of Lot Twenty-Three (23) of

Block Five (5) of Willow Glen Plantation Subdivision Bearing the municipal address of: (Mr. Moreau

6. Motion to adopt Notice of Intent of Sale through the Abandoned/Adjudicated Property procedures on the property listed below:

Tax Debtor Description Francis Allen Lot Thirteen (13) of Block Four (4) of Homewood Place Bearing the municipal address of:

Lawanda Stewart Lot Six (6) of Block 1 of the Subdivision of Lots Eleven (11), Twelve (12), Fourteen (14) and Fifteen (15) and Parts of D and E of Lot Three (3) of the Willow Glenn Plantation Subdivision Bearing the municipal address of: (Mr. Moreau)

7. Motion to adopt a resolution ratifying authorization to advertise for bids, for the Airbase Road Phase II, for the Sewer System Improvements, LCDBG Project No.724753, MMLH No. 6565, as approved by Meyer, Meyer, LaCroix & Hixson and Frye Magee, pending final approval of the funding agency. (Mr. Perry)
8. Motion to accept the construction contract with Gilchrist Construction Company, LLC for the Coughlin Industrial Complex, Phase 3 (FP&C

Project No. 05-252-04B-05) as substantially complete and ratify the President’s signature, as recommended by Meyer, Meyer, LaCroix & Hixson, Project Engineer. (Mr. Moreau)

9. Motion to increase the contract with AHEC (Area Health Education Center) from $110,000 to $140,000 to be paid from Health Unit funds as recommended by Dr. Holcombe. (Mr. Bishop)
10. Motion to transfer from the Rapides Parish Fire District #8 Asset/Inventory Program to the Rapides Parish Fire District #5 Asset/Inventory Program the following assets for a payment of $ 9,990.00: Asset Number Description Status 9050 SCBA W/Acess. Sold 9051 SCBA W/Acess. Sold 9052 SCBA W/Acess. Sold 9053 SCBA W/Acess. Sold 9054 SCBA W/Acess. Sold 9055 SCBA W/Acess. Sold 9056 SCBA W/Acess. Sold 9057 SCBA W/Acess. Sold 9058 SCBA W/Acess. Sold 9059 SCBA W/Acess. Sold 9060 SCBA W/Acess. Sold 9061 SCBA W/Acess. Sold 9062 SCBA W/Acess. Sold 9063 SCBA W/Acess Sold (Mr. Moreau)
11. Motion to delete from the Rapides Parish Fire District #8 Asset/Inventory Program the following equipment as it is no longer suitable for public use: Asset Number Description Status 6615 SCBA SCRAP 6616 SCBA SCRAP (Mr. Moreau)
12. Motion to accept the construction contract for Bid No. 2283 Deville Fire Truck Storage Building as substantially complete, as recommended by Steve Fontenot, Project Engineer. (Mr. Smith)
13. Motion to award the construction project for the Rapides Parish Fire District No. 6, Fire Station Paving Addition to KEH Construction, LLC (lowest proposal received) for an amount of $133,437.00, as recommended by Steve Fontenot, Project Engineer and Deville Volunteer Fire Department Board of Directors. (Mr. Smith)
14. Motion to purchase a new ½ ton 4WD, Crew Cab Pickup Truck ( Dodge Ram 1500) under the Louisiana State Contract Number 409706 for an amount of $23,543.00, as recommended by Deville Volunteer Fire Department Board of Directors. (Mr. Smith)
15. Motion to contract with PRA Government Services, LLC dba Broussard Partners & Associates to perform multi-parish sales and use tax audits as recommended by the Tax Administrator. (Mr. Moreau)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE NOW ADDED BY UNANIMOUS CONSENT

PUBLIC WORKS, WATERSHED & AGRICULTURAL

AFFAIRS COMMITTEE

APRIL 7, 2014 CRAIG SMITH, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Public Works Director's Report.
3. Motion to remove from the Watershed/Cotile Lake Recreation Asset/Inventory Program the following equipment: Asset Description Purchase Date Disposal 10034 Chainsaw 2006 Stolen – Police Report Filed 10176 Chainsaw 2007 Broken/Scrap (Mr. Smith)
4. Motion to authorize a resolution for the submission of the priority list, statement for right-of-way, and environmental check list to the Off-System Bridge Program to include the following locations as recommended by the Public Works Director:

Structure Recall # Crossing/Road Location Estimate P4031053922771 600378 Indian Creek at H. Strange Road $408,100 P4031092923111 600306 Little Bayou Clear at Castor Plunge Road $539,000 Total Cost $2,079,000 Available Funds $2,229,944 (Mr. Billings)

5. Motion to authorize the Public Works Director to submit the necessary documents for the renewal of pre-approved emergency debris sites at Hester

Landing Road, VanZant Road and Esler Field Road to the Louisiana Department of Environmental Quality and authorize the President to sign as recommended by the Public Works Director. (Mr. Smith)

6. Motion to authorize to advertise for bids for “Various Road Improvements in Rapides Parish” (Bid No. 2359), to be paid from Various Road Maintenance Funds as budgeted. (Mr. Smith)
7. Motion to extend parish maintenance of the Berdie Carter Road (Ward 4, District H) an additional 0.15 miles contingent on the dedication of a fiftyfoot right-of-way as recommended by Public Works Director. (Mr. Billings)
8. Motion to extend parish maintenance of the J M Brodnax Road (Ward 5, District H) an additional 0.10 miles contingent on the dedication of a fifty - foot right-of-way as recommended by Public Works Director. (Mr. Billings)
9. Motion to authorize the President to sign a Cooperative Endeavor Agreement with the Louisiana Department of Transportation for donation of reclaimed asphalt from the location of US 165-Horseshoe Drive-US 71, State Project No. H.010349, approximately 168 cubic yards. (Mr. Billings)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE NOW ADDED BY UNANIMOUS CONSENT

WORKFORCE DEVELOPMENT, PERSONNEL & ELECTIONS

COMMITTEE

APRIL 7, 2014 RICHARD VANDERLICK, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to authorize the President to approve and sign a Cooperative Endeavor Agreement with the Rapides Parish Sheriff’s Office to conduct a maximum of 10 participants for a 6 week summer employment program funded by the Rapides Parish Sheriff’s Office. This program will run in conjunction with our WIA funded summer employment program. These students’ worksite will be within the Rapides Parish Sheriff’s Office. (Mr. Vanderlick)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE NOW ADDED BY UNANIMOUS CONSENT

GRANTS, ECONOMIC PLANNING

& DEVELOPMENT COMMITTEE

APRIL 7, 2014 OLIVER “OLLIE” OVERTON, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Recognize Mr. Kendall Magee for an update on the meeting held with the Municipalities pertaining to the Red River Levee Recertification Projects. (Mr. Bishop)
3. Motion to ratify authorization for the President to sign approval of Change Order No. One (1) for the Esler Airport Taxiway Edge Lighting Rehabilitation, State Project #H008653 and H.008657, for an increase amount of $33,431.85, as approved by the State of Louisiana Department of Transportation and Development; and as recommended by Pan American Engineers, Project Engineers. (Mr. Moreau/Mr. Bishop)
4. Motion to ratify authorization for the President to sign an agreement with the Department of Public Safety and Corrections/Youth Services to allow the Ninth Judicial District Court to continue to participate in the Title IV-E Federal Foster Care Reimbursement Program, CFMS No. 708890 for the period of July 1, 2013 through June 30, 2014. cour (Mr. Bishop)
5. Motion to adopt a resolution certifying compliance with the Public Bid Laws for the Cloverdale & Grundy Cooper Subdivision, Phase III (Continuation of Interceptor Ditch) Statewide Flood Control Program Project No. 576-400015 (333) H.003567, as recommended by Ballard CLC, Project Engineer, subject to approval from the Statewide Flood Control Agency. (Mr. Perry)
6. Motion to approve the temporary construction and maintenance servitude agreements with the Rapides Parish Law Enforcement District, Alice W. Raia, Henry J. Vanderlick, Jr., and Vanderlick Family Properties for the Cloverdale & Grundy Cooper Subdivision, Phase III (Continuation of Interceptor Ditch) Statewide Flood Control Program Project No. 576-400015 (333) H.003567 to include a payment of $700.00 per acre for crop damage and loss of crop during construction in the amount of approximately $2,647.00 and authorize the President to sign all necessary documents. as recommended by Ballard CLC, Project Engineer, subject to approval from the Statewide Flood Control Agency. (Mr. Vanderlick)
7. Motion to adopt the criteria for hiring a Project Manager for administrative services related to the development of the Rapides Parish Comprehensive Resiliency Plan. This project is being funded through the Louisiana Office of Community Development, Disaster Recovery Unit as a result of Hurricane Gustav (Project Number -724659 ) (CFDA – 14.228). This project is being 100% funded by the Office of Community Development. (Mr. Overton)
8. Motion to advertise for Statement of Qualifications for hiring a Project Manager for administrative services related to the development of the Rapides Parish Comprehensive Resiliency Plan. This project is being funded through the Louisiana Office of Community Development, Disaster Recovery Unit as a result of Hurricane Gustav (Project Number -724659) (CFDA – 14.228). This project is being 100% funded by the Office of Community Development.” (Mr. Overton)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE NOW ADDED BY UNANIMOUS CONSENT

COURTHOUSE AND TOURISM COMMITTEE

APRIL 7, 2014 SCOTT PERRY, JR., CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE NOW ADDED BY UNANIMOUS CONSENT

PAROCHIAL BOARD LIAISON & LEGAL COMMITTEE

APRIL 7, 2014 THEODORE FOUNTAINE, JR., CHAIRMAN

1. Motion to place an item on the April 14, 2014 agenda to recognize the ASH High School Powerlifting Team. (Mr. Perry)
2. Discuss status of Rapides Parish Police Jury concerning the Port. (Mr. Fountaine)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE NOW ADDED BY UNANIMOUS CONSENT

MUNICIPAL LIAISON & HEALTH COMMITTEE

APRIL 7, 2014 SEAN McGLOTHLIN, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to enter into an Intergovernmental Agreement with the Village of Forest Hill, for the Rapides Parish Highway Department to provide labor and equipment to perform forty (40) hours of patching with cold mix and 610 base on various roads using a grad-all, dump truck, and motor grader, as requested by the Village of Forest Hill, to be paid out of the District # 1A Maintenance Fund. (Mr. Billings)
3. Motion to enter into an Intergovernmental Agreement with the Town of Glenmora for the Rapides Parish Highway Department to provide labor and equipment to perform forty (40) hours of cutting shoulders with motor grader and pick up with front end loader on various roads as needed, perform forty (40) hours patching on various roads and forty (40) hours of cleaning ditches and hauling 610 rock and pit run on various roads, as requested by the Town of Glenmora, to be paid out of towns portion of Road District No. 1A and authorize the President to sign same. (Mr. Billings)
4. Motion to enter into an Intergovernmental Agreement with the Buckeye Recreation District, for the Rapides Parish Highway Department to provide labor and equipment to haul rock and gravel to the recreation complex, to be paid out of Buckeye Recreation Funds. (Mr. Smith)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE NOW ADDED BY UNANIMOUS CONSENT

INSURANCE, AMBULANCE, FIRE & HOMELAND

SECURITY COMMITTEE

APRIL 7, 2014 RICHARD BILLINGS, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to receive the required report from Acadian Ambulance under the Contract for February 2014:

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 416 80% 82.69% Pineville - 8 minute 144 80% 83.33% Rapides - 12 minute 145 80% 80.00% Rapides - 20 minute 145 80% 80.00% (Mr. Billings)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE NOW ADDED BY UNANIMOUS CONSENT