Rapides Parish Police Jury

Posted: March 6, 2014

Notice of Regular Committee Meetings to be held on Monday, March 10, 2014, at 3:00 p.m. in the Police Jury Meeting Room, 2nd Floor of Parish Courthouse, 701 Murray Street, Alexandria.

Committees Beginning Page

1. Finance Committee………………………………………………….…..2 Chairman: Davron “Bubba” Moreau
2. Public Works, Watershed and Agricultural Affairs Committee….….5 Chairman: Craig Smith
3. Workforce Development, Personnel and Elections Committee……....8 Chairman: Richard Vanderlick
4. Grants, Economic Planning and Development Committee……….....10 Chairman: Oliver “Ollie” Overton, Jr.
5. Courthouse and Tourism Committee...................................................12 Chairman: Scott Perry, Jr.
6. Parochial Board Liaison & Legal Committee………………………..13 Chairman: Theodore Fountaine
7. Municipal Liaison and Health Committee……………………....……14 Chairman: Sean McGlothlin
8. Insurance, Ambulance, Fire and Homeland Security Committee…..15 Chairman: Richard Billings

In accordance with the American with Disabilities Act, if you need special assistance to attend this public meeting, please contact the Police Jury Office at (318) 477-6660, describing the assistance that is necessary.

FINANCE COMMITTEE

MARCH 10, 2014 DAVRON “BUBBA” MOREAU, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Treasurer’s Report
3. Motion to open for public auction and record Ordinance of Sale for the following Abandoned/Adjudicated Properties:

Tax Debtor Description Bearing the municipal address of: (Mr. Moreau)

4. Motion to adopt a resolution making application to the State Bond Commission for consent and authority to issue, sell and deliver not exceeding $1,000,000 of Limited Tax Certificates of Indebtedness, Series 2014 (the "Certificates"), of Road District No. 1B of the Parish of Rapides, State of Louisiana, all in the manner provided for by Section 742.2 of Title 39 of the Louisiana Revised Statutes of 1950, as amended, and other constitutional and statutory authority supplemental thereto, providing for the employment of bond counsel; making application to the State Bond Commission for approval of the Certificates and providing for other matters in connection therewith. (Mr. Vanderlick)
5. Motion to adopt a resolution making application to the State Bond Commission for consent and authority to issue, sell and deliver not exceeding $700,000 of Limited Tax Certificates of Indebtedness, Series 2014 (the "Certificates"), of Fire Protection District No.15 of the Parish of Rapides, State of Louisiana, all in the manner provided for by Section

742.2 of Title 39 of the Louisiana Revised Statutes of 1950, as amended, and other constitutional and statutory authority supplemental thereto, providing for the employment of bond counsel; making application to the State Bond Commission for approval of the Certificates and providing for other matters in connection therewith. (Mr. Vanderlick)

6. Motion to award Bid # 2347 – (Sale of 1999 International Pumper) to Fire District #15 for the amount of $ 20,150.00 as recommended by the Purchasing Agent and Fire District #2 Chief. (Mr. Billings)
7. Receive update from Mr. Stephen Rogge on the Rapides Parish Library (Mr. Billings)
8. Motion to adopt Notice of Intent of Sale through the Abandoned/Adjudicated Property procedures on the property listed below:

Tax Debtor Description Mississippi Land Company 0.5 Acre: Lot 13 of James Rolin Tract & 2.52 Acre: Part of Lot 12 James Rolin Tract Bearing No Municipal Address Pineville

Pauline Solomon Lot Two (2), Square Fourteen (14) Silver City Addition Bearing the municipal address of: (Mr. Moreau)

9. Motion to enter into a Financing Agreement with JPMorgan Chase Bank, N.A. for the lease-purchase of two (2) 2014 FFA Commercial Fire Tankers (purchased under the LaMas State Contract Number 407881, approved by Resolution dated December 9, 2013) in the amount of $595,622 to be purchased from Ferrara Fire Apparatus, Inc. with terms and conditions to be ten (10) annual payments in the amount of $67,820.23 (interest rate of 2.214%), as recommended by the Ruby-Kolin Volunteer Fire Association Board of Directors, Treasurer and Purchasing Agent, to be paid from Fire District No. 7 Funds. (Mr. Bishop/Mr. Smith)
10. Motion to authorize to purchase three (3) ¾ ton 4X4 pick-up trucks and one (1) 1-Ton Cab & Chassis under the Louisiana State Contract and/or or the City of Alexandria bid pricing; and authorize the purchase of a utility bed to be mounted on the new cab & chassis for the Parish Highway Department, to be paid from Road & Bridge funds. (Mr. Smith)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

PUBLIC WORKS, WATERSHED & AGRICULTURAL

AFFAIRS COMMITTEE

MARCH 10, 2014 CRAIG SMITH, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Public Works Director's Report.
3. Motion to abandon the north 351 feet of Guillory Loop, that is no longer needed for a public purpose located on the Broussard property in Ward 4, District H, as recommended by the Public Works Director subject to the approval of the Rapides Area Planning Commission and Legal Counsel. (Mr. Billings)
4. Motion to authorize the National Boat Racing Association to hold Boat Racing on Kincaid Lake, May 16 - 18, 2014, pending Legal Counsel approval. (Mr. Vanderlick)
5. Motion to remove from the Rapides Parish Highway Department Asset/Inventory list the following assets as they will be placed in upcoming auction: ASSET NUMBER DESCRIPTION 10808 1991 – Ford F800 7221 1996 – International 6943 1995 – Ford F150 8702 2001 – Ford Econo Van

(Mr. Smith)

6. Motion to enter into an Intergovernmental Agreement with the Town of Lecompte to provide twelve (12) hours of manpower and a boom mower

to mow the ditches along Sugar Street from St. Charles to the Sewer Pond and along the levy around the Sewer Pond, as requested by the Town of Lecompte, to be paid out of Road District 3A, and authorize the President to sign same. (Mr. Overton)

7. Recognize Mr. Ben Fleming, representative with Nutra Chemicals. (Mr. Vanderlick)
8. Motion to enter into an Intergovernmental Agreement with the Town of Boyce, for the Parish Highway Department to provide forty (40) hours of inmate crew labor for cleaning around oxidation pond and drainage work, to be paid out of Road District 7A Funds and authorize the President to sign same. (Mr. Vanderlick)
9. Motion to authorize the Public Works Director to hire up to 23 seasonal workers for the mowing and chip sealing crews, work to begin on or about March 31, 2014, and end no later than October 30, 2014, at the rate of $8.00 per hour and foreman at $8.75 per hour to be paid from the Road & Bridge Salary line item. (Mr. Smith)
10. Motion to grant a variance to the road name change procedures in accordance with Section 20-8 (d)(2) “A situation of a road name causing a confusing situation, such as being near a duplicate [or similar] name”, and to change the name of that portion of Mathews Rd and Texada Rd, located in Section 38, T4N-R3W from the Bayou Rapides bridge traveling west to end of parish maintenance, to Texada Rd West, as recommended by the Rapides Area Planning Commission and Sonya Wiley, Rapides Parish 911. That portion of Mathews Rd to Hwy 496 will be unaffected. (Mr. Vanderlick)
11. Motion to accept the donation of a permanent right-of-way on the North Craig Road (Ward 11, District C) accepted for maintenance by motion of the Rapides Parish Police Jury on June 13, 2005 and authorize the President to sign as recommended by the Public Works Director. (Mr. Smith)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

WORKFORCE DEVELOPMENT, PERSONNEL & ELECTIONS

COMMITTEE

MARCH 10, 2014 RICHARD VANDERLICK, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion for Workforce Operations Department to fill an existing temporary Workforce Development Officer position to be funded out of WIA funds to be filled immediately. (Mr. Vanderlick)
3. Appointment to Fire District No. 4 Civil Service Board for a three (3) year term. Mr. Bryon McGee’s term expired November 12, 2012. Nominated by Louisiana College (4th request-email 10/1/13, 10/14/13(New President) Letter 7/30/13, 3/18/13, 12/26/13, emailed 12/27/13). (September Agenda 2013)
4. Appointment to Fire District No. 3 Civil Service Board for a three (3) year term. Mr. Andrew Hunter’s term expired 10/10/13. Nominated by Louisiana College (Letter-email 10/1/13 (New President), 7/30/13, letter 12/26/13, emailed 12/27/13). (September Agenda 2013)
5. Appointment to Fire District No. 12 for a two (2) year term. Mr. Ollie Crittle’s term expired January 27, 2014. (January Agenda 2014)
6. Appointment to the Hospital Service District #5 for a six (6) year term to fill the expired term of Mr. Edward Beaver. Term expired March 9, 2014. (February Agenda 2014)
7. Appointment to the Hospital Service District #5 for a six (6) year term to fill the expired term of Ms. Shirley Wade. Term expired March 9, 2014. (February Agenda 2014)
8. Motion to authorize the President to sign Nomination Approval for Remona Casey, Activities Coordinator for Youth Challenge to serve on the Workforce Investment Board. Ms. Casey will be replacing Gregory Alford. (Mr. Vanderlick)
9. Motion to ratify approval of a contract between the Rapides Parish Police Jury and the Louisiana Workforce Commission in the amount of $48,542.00 for the period of July 1, 2013 – June 30, 2014 and authorize the president to sign the contract and authorize the treasurer to amend the budget as needed. The goal is a capacity-building initiative to provide workers post-secondary training that enables them to obtain industrybased credentials skills that are projected to be in demand, as well as job placement. Deliverables are to make referrals to LCTCS WorkReady U program in efforts to increase capacity to attain the goal of producing 3,600 credentialed participants. (Mr. Vanderlick)
10. Motion for Workforce Operations Department to fill a temporary Workforce Development Officer-Recruiting Specialist position to be funded out of a special LWC Capacity Building Grant to be filled immediately. (Mr. Vanderlick)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

GRANTS, ECONOMIC PLANNING

& DEVELOPMENT COMMITTEE

MARCH 10, 2014 OLIVER “OLLIE” OVERTON, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to approve Change Order No. 4 for the construction contract with Don M. Barron Contracting, Inc., for the Gustav/Ike Disaster Recovery Program Project, Location No. 4- City of Pineville, Pineville Main Street Sewer and Water Utility Relocations, for a decreased amount of $245.00 (quantity recap of current Bid items) for a total construction amount of $207,728.70, as recommended by Pan American Engineers, Project Engineer and ratify the President’s signature. (Mr. Overton)
3. Receive update from Ms. Melissa Becker on the building code permits in Rapides Parish. (Mr. Billings)
4. Motion to award the construction contract (Bid No. 2338) for the Cloverdale & Grundy Cooper Subdivision, Phase III (Continuation of Interceptor Ditch) Statewide Flood Control Program Project No. 576-400015 (333) H.003567 to the low bidder Twin Bridges Company for an amount of $144,726.00, as recommended by Ballard CLC, Project Engineer, subject to approval from the Statewide Flood Control Agency. (Mr. Vanderlick/Mr. Perry)
5. Recognize Mr. Michael MacDonald with Harley Davidson Motorcycles. (Mr. Overton)
6. Motion to authorize to advertise for bids for the Infrastructure for Cluster Development, Planning and Construction - Coughlin Industrial Complex Transportation Improvements, Phase IV (FP&C Project No. 05-252-04B-

5. to extend the project scope to include improvements to Tioga High School Road from Cenla Drive to La. 623, Todd Hollingsworth Road from current project (Phase3) to US 165, Pardue Road from Cenla Drive to Mary Hill Road, and Cenla Drive from Distran’s entrance to Tioga High School Road, contingent upon approval from the Louisiana Facility Planning and Control, Division of Administration, to be paid from FP&C Funds. (Mr. Moreau)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

COURTHOUSE AND TOURISM COMMITTEE

MARCH 10, 2014 SCOTT PERRY, JR., CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to purchase two (2) 2014 Ford F-150 Crewcab 4X2 Trucks from Hixson Autoplex under State Contract No. 409702 for an amount of $23,104.00 each for the Courthouse Maintenance Department, to be paid from General Funds. (Mr. Bishop/Mr. Perry)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

PAROCHIAL BOARD LIAISON & LEGAL COMMITTEE

MARCH 10, 2014 THEODORE FOUNTAINE, JR., CHAIRMAN

1. Receive update from Mr. Jimbo Thiels of the Coliseum Authority (Mr. Billings)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

MUNICIPAL LIAISON & HEALTH COMMITTEE

MARCH 10, 2014 SEAN McGLOTHLIN, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.

2.

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

INSURANCE, AMBULANCE, FIRE & HOMELAND

SECURITY COMMITTEE

MARCH 10, 2014 RICHARD BILLINGS, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to receive the required report from Acadian Ambulance under the Contract for January, 2014:

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 487 80% 84.39% Pineville - 8 minute 131 80% 83.97% Rapides - 12 minute 161 80% 83.23% Rapides - 20 minute 172 80% 80.23% (Mr. Billings)

3. Motion to ratify authorization for the President to sign the State of Emergency Proclamation, for Rapides Parish, issued by the President for the Severe Winter Weather Declaration for February 11, 2014. (Mr. Bishop)
4. Motion to enter into an Engineering Contract with Meyer, Meyer, LaCroix & Hixson for the construction of a new fire station for Fire District #15 (Taylor Hill Volunteer Fire Department) and authorize the President to sign. (Mr. Vanderlick)
5. Motion to adopt the Rapides Parish Emergency Operations Plan and ratify authorization for the Parish President and Rapides OHSEP Executive Director to sign the promulgation statement. (Mr. Bishop)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT