Rapides Parish Police Jury

Posted: January 30, 2014

Notice of Regular Committee Meetings to be held on Monday, February 3, 2014, at 3:00 p.m. in the Police Jury Meeting Room, 2nd Floor of Parish Courthouse, 701 Murray Street, Alexandria.

Committees Beginning Page

1. Finance Committee……………………………………………..….……2 Chairman: Davron “Bubba” Moreau
2. Public Works, Watershed and Agricultural Affairs Committee….….4 Chairman: Craig Smith
3. Workforce Development, Personnel and Elections Committee…........6 Chairman: Richard Vanderlick
4. Grants, Economic Planning and Development Committee…………. 8 Chairman: Oliver “Ollie” Overton, Jr.
5. Courthouse and Tourism Committee...................................................13 Chairman: Scott Perry, Jr.
6. Parochial Board Liaison & Legal Committee………………………..14 Chairman: Theodore Fountaine, Jr.
7. Municipal Liaison and Health Committee……………………....……15 Chairman: Sean McGlothlin
8. Insurance, Ambulance, Fire and Homeland Security Committee…..16 Chairman: Richard Billings

In accordance with the American with Disabilities Act, if you need special assistance to attend this public meeting, please contact the Police Jury Office at (318) 477-6660, describing the assistance that is necessary.

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FINANCE COMMITTEE

FEBRUARY 3, 2014 DAVRON “BUBBA” MOREAU, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to enter into a contract with AHEC (Area Health Education Center) to provide 2 nurses for the Health Unit for the purpose of a Reproduction Health Clinic and other Health Unit activities, not to exceed $110,000.00 per year, to be paid from the He alth Unit fund, as recommended by Dr. David Holcombe. (Mr. Bishop)
3. Motion to increase the limits on our Employee Blanket Bond Insurance (Crime Policy) from $50,000 to $1,700,000 as required by the Louisiana Recovery Grant. The result will be an additional annual premium of $2,893.00. (Mr. Bishop)
4. Motion to adopt a resolution authorizing the President to sign an Agreement with Louisiana Department of Transportation for improvements at Esler Field Airport for construction on the main terminal ramp rehabilitation, SPN H.011126, in the amount of $330,882.00 , as recommended by Pan American Engineers. (Mr. Moreau)
5. Receive update from Bill Tudor, Alliance Design, on the Rapides Parish Coliseum. (Mr. Bishop)

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6. Recognize Mr. Justin Carlin, Vance McAllister’s A ssistant in Central Louisiana. (Mr. Smith)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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PUBLIC WORKS, WATERSHED & AGRICULTURAL

AFFAIRS COMMITTEE

FEBRUARY 3, 2014 CRAIG SMITH, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Public Works Director's Report.
3. Motion to authorize the Public Works Director to hire a temporary mechanic at a rate of pay of $10.00 per hour to be paid from the Road & Bridge Salary line item as needed until such time as the position of fulltime mechanic is filled. (Mr. Smith)
4. Motion to exercise the option to renew Contract Bid No. 2278 Liquid Asphalt (MC-30) to Asphalt Products Unlimited, Inc. at the same terms and prices ($3.89 per gallon delivered) for an additional six (6) month period, beginning March 1, 2014 and ending August 31, 2014, to be paid from Road and Bridge and various road maintenance funds, as recommended by the Public Works Director and Purchasing Agent. (Mr. Smith)
5. Motion to exercise the option to renew Contract Bid No. 2277 Liquid Asphalt (CRS-2) to Ergon Asphalt at the same terms and prices ($1.83 per gallon delivered) for an additional six (6) month period, beginning March 1, 2014 and ending August 31, 2014, to be paid from Road and Bridge and various road maintenance funds, as recommended by the Public Works Director and Purchasing Agent. (Mr. Smith)
6. Motion to exercise the option to renew Contract Bid No. 2131 Automated Fleet Fuel Provider to FleetCor Technologies Operating Company LLC d.b.a. Fuelman, at the same terms and prices for an additional twelve Page | 5

month period, beginning March 1, 2014 and ending February 28, 2015, to be paid from Road and Bridge Funds and various departments, as recommended by the Public Works Director and Purchasing Agent. (Mr. Smith)

7. Motion to authorize to advertise for annual bids for the following: gravel, lightweight aggregate, Washed Limestone (chip seal rock), and pit run, to be paid from Road and Bridge Funds and various maintenance funds, as recommended by the Public Works Director and Purchasing Agent. (Mr. Smith)
8. Motion to exercise the option to renew Contract No. 2284 Various Bituminous Materials (Hot & Cold Mix) to Diamond B. Construction Company, LLC at the same terms and prices (Hot Mix - $59.50) and (Cold Mix $89.00) per ton for an additional six (6) month period, beginning March 1, 2014 and ending August 31, 2014, to be paid from Road and Bridge and various road maintenance funds, as recommended by the Public Works Director and Purchasing Agent. (Mr. Smith)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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WORKFORCE DEVELOPMENT, PERSONNEL & ELECTIONS

COMMITTEE

FEBRUARY 3, 2014 RICHARD VANDERLICK, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to waive the thirty (30) day announcement rule and reappoint Mr. Darren Sigur to the Alexandria/Pineville Area Convention & Visitors Bureau for a one (1) year term. Term will expire February 8, 2014. (Mr. Overton)
3. Motion to accept the resignation of Mr. John Barton on the Cocodrie and Fish Commission and waive the thirty (30) day announcement rule appoint Mr. Garland Carroll to fill the unexpired term. Term will expire January 15, 2015. (Mr. Billings)
4. Motion to waive the thirty (30) day announcement rule and reappointment Mr. Sam DeBona to the 911 Communications District Board for a four (4) year term, representing Private Enterprise. Term will expire February 18, 2014. (Mr. Bishop)
5. Motion to waive the thirty (30) day announcement rule and reappoint Mr. Jack DeWitt to the 911 Communications District Board for a four (4) year term, representing Parish & State Government. Term will expire February 18, 2014. (Mr. Bishop)
6. Motion to waive the thirty (30) day announcement rule and reappoint Mr. David Walker to the Industrial Development Board for a six (6) year term. Term will expire February 14, 2014. (Mr. Bishop) Page | 7
7. Motion to adopt a resolution amending and restating a resolution ordering and calling a special election to be held in Fire Protection District Number 3 of the Parish of Rapides, State of Louisiana, to authorize the rededication and levy of a special tax therein; making application to the State Bond Commission in connection therewith; and providing for other matters in connection therewith. (Mr. Moreau)
8. Motion to waive the thirty (30) day announcement rule and reappoint Mr. Vance Johnson to the Ward 6 Recreation District for a five (5) year term. Term will expire February 11, 2014. (Mr. Billings)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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GRANTS, ECONOMIC PLANNING

& DEVELOPMENT COMMITTEE

FEBRUARY 3, 2014 OLIVER “OLLIE” OVERTON, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.

Phase II -Sewer System Improvements, adding $1 ,250.00 to the agreement, cost associated with a wetland delineation as required by the Corps of Engineers to complete the environmental review of the project and ratify authorization for the President to sign the Amendment, as recommended by the Treasurer and Engineer. (Mr. Perry)

3. Motion to approve Change Order No. 2 with Gilchrist Construction Company for the Coughlin Industrial Complex, Phase 3 construction project (FP&C No. 05-252-04B-05) for an increased amount of $255,822.50 to increase the quantities to extend the asphalt overlay work on Tioga High School and Pardue roads for the completion of the LA 623 project; increase the completion date of the contract by 39 days; subject to approval by the State of Louisiana Office of Facility Planning and Control; as recommended by Meyer, Meyer, LaCroix and Hixson, Project Engineer; and ratify the President’s signature. (Mr. Moreau)
4. Motion to award engineering design services for FY 2014/2015 LCDBG Walnut Grove Sewer Improvements to Meyer, Meyer, LaCroix & Hixson, as recommended by the LCDBG Engineer Selection Committee, contingent upon approval of the State of Louisiana, Office of Community Development. (LCDBG Engineer Selection Committee 1/30)
5. Motion to approve the purchase of the following properties participating in the Greenway Park Subdivision Acquisition Project (Hazard CFDA No. 97.039) and authorize the President to sign the Cash Sale and related documents for the properties located in Greenway Park Page | 9

Subdivision per Plat Book No. 3, Page Nos. 72-74 with purchase amounts as follows: Property Address Owner Name Purchase Amount Being the property described in Conveyance Book 899, Page 96, Rapides Parish, Louisiana Lavergne L. Turpin $34,000 Being the property described in Conveyance Book 1293, Page 436, Rapides Parish, Louisiana Stanley D. Bohrer $49,000 Being the property described in Conveyance Book 1482, Page 701, Rapides Parish, Louisiana William Schmidt $89,000 Being the property described in Conveyance Book 1573, Page 693, Rapides Parish, Louisiana Albertha Bobb $106,000 Being the property described in Conveyance Book 1570, Page 791, Rapides Parish, Louisiana Tammy Golliher $32,000 Being the property described in Conveyance Book 1858, Page 377, Rapides Parish, Louisiana Terry Goodwin $83,000 Being the property described in Conveyance Book 1752, Page 653, Rapides Parish, Louisiana Curtisteen Matthews $42,000 Page | 10

Property Address Owner Name Purchase Amount Being the property described in Conveyance Book 830, Page 230, Rapides Parish, Louisiana Glen Distefano $53,000 2413 Dogwood LaneAlexandria, LA 71301Being the property described in Conveyance Book 752, Page 75, Rapides Parish, Louisiana Mary Distefano $46,000 Being the property described in Conveyance Book 1587, Page 445, Rapides Parish, Louisiana Ralph Funk, Jr. $47,000 Being the property described in Conveyance Book 1774, Page 716, Rapides Parish, Louisiana Nabil Aboubarib $102,000 Being the property described in Conveyance Book 1548, Page 938, Rapides Parish, Louisiana Timmie Waters $93,300 Being the property described in Conveyance Book 1642, Page 700, Rapides Parish, Louisiana Kimberly Woods $90,000 Being the property described in Conveyance Book 1748, Page 689, Rapides Parish, Louisiana Gary Cathey $70,000 Being the property described in Conveyance Book 1785, Page 187, Rapides Parish, Louisiana Ahmed Abouharib $90,000 Page | 11

Property Address Owner Name Purchase Amount Being the property described in Conveyance Book 1856, Page 306, Rapides Parish, Louisiana Robbie Derbonne $130,000 Being the property described in Conveyance Book 1894, Page 495, Rapides Parish, Louisiana Donald Bedoya $72,000 2310 Linwood LaneAlexandria, LA 71301Being the property described in Conveyance Book 1830, Page 358, Rapides Parish, Louisiana Donald Bedoya $97,000 Being the property described in Conveyance Book 779, Page 23, Rapides Parish, Louisiana Winfred Patton $28,000 Being the property described in Conveyance Book 1487, Page 298-230, Rapides Parish, Louisiana John Cobb $61,000 Being the property described in Conveyance Book 1688, Page 187, Rapides Parish, Louisiana Jean Searcy $75,000 Being the property described in Conveyance Book 941, Page 774, Rapides Parish, Louisiana Macarthur Jackson $96,000 Being the property described in Conveyance Book 1661, Page 324, Rapides Parish, Louisiana Holly Deville $85,000 Page | 12

Property Address Owner Name Purchase Amount Being the property described in Conveyance Book 1493, Page 844, Rapides Parish, Louisiana Fred Cull $72,000 Being the property described in Conveyance Book 779, Page 23, Rapides Parish, Louisiana Winfred Patton $21,000 Being the property described in Conveyance Book 1622, Page 6, Rapides Parish, Louisiana Sandra McDade $93,000 2406 Willowwood LaneAlexandria, LA 71301Being the property described in Conveyance Book 1833, Page 54, Rapides Parish, Louisiana Terry Wallace $133,500 Being the property described in Conveyance Book 1453, Page 690, Rapides Parish, Louisiana Cynthia Smith $127,000 (Mr. Overton)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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COURTHOUSE AND TOURISM COMMITTEE

FEBRUARY 3, 2014 SCOTT PERRY, JR., CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to designate and name the Secretary as the Records Management Officer Liaison to act as liaison between the Division of Archives, Records Management and History and the Rapides Parish Police Jury for the period of July 1, 2014 and ending June 30, 2015. (Mr. Overton)
3. Motion to replace the Microphone System in Courtrooms 5 and 6, not to exceed $22,000.00, as requested by the Ninth Judicial District Judges to be paid from the General Funds. (Mr. Overton)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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PAROCHIAL BOARD, LIAISON & LEGAL COMMITTEE

FEBRUARY 3, 2014 THEODORE FOUNTAINE, JR., CHAIRMAN

1.

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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MUNICIPAL LIAISON & HEALTH COMMITTEE

FEBRUARY 3, 2014 SEAN MCGLOTHLIN, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to ratify authorization to renew for two (2) years, the Lease Agreement between Mr. A.P. Guillory and Echo -Poland Volunteer Fire Department for the property located on Hwy. 1 South for Station#1, and authorize the President to sign same. (Mr. Billings)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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INSURANCE, AMBULANCE, FIRE & HOMELAND

SECURITY COMMITTEE

FEBRUARY 3, 2014 RICHARD BILLINGS, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to receive the required report from Acadian Ambulance under the Contract for December, 2013:

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 473 80% 85.41% Pineville - 8 minute 149 80% 81.88% Rapides - 12 minute 141 80% 92.76% Rapides - 20 minute 178 80% 84.27% (Mr. Billings)

EXECUTIVE SESSION

3. Motion to go into Executive Session to disucss a certain investigation on the Rapides Parish Coliseum Authority. (Mr. Bishop)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT