Rapides Parish Police Jury

Posted: November 27, 2013

Notice of Regular Committee Meetings to be held on Monday, December 2, 2013, at 3:00 p.m. in the Police Jury Meeting Room, 2nd Floor of Parish Courthouse, 701 Murray Street, Alexandria.

Committees Beginning Page

1. Finance Committee………………………………………………….…….3 Chairman: Davron “Bubba” Moreau
2. Public Works, Watershed and Agricultural Affairs Committee….……7 Chairman: Craig Smith
3. Workforce Development, Personnel and Elections Committee………..10 Chairman: Richard Vanderlick
4. Grants, Economic Planning and Development Committee…………….14 Chairman: Oliver “Ollie” Overton, Jr.
5. Courthouse and Tourism Committee……………………………………16 Chairman: Scott Perry, Jr.
6. Parochial Board Liaison & Legal Committee………………………..….17 Chairman: Theodore Fountaine
7. Municipal Liaison and Health Committee………………………………18 Chairman: Sean McGlothlin
8. Insurance, Ambulance, Fire and Homeland Security Committee……...19 Chairman: Richard Billings

In accordance with the American with Disabilities Act, if you need special assistance to attend this public meeting, please contact the Police Jury Office at (318) 473-6660, describing the assistance that is necessary. Page | 2

ROLL CALL

MOMENT OF SILENCE IN MEMORY OF DUSTIN BORDELON,

EMPLOYEE OF RAPIDES PARISH FIRE DISTRICT #2 AND SON OF MELISSA BECKER, EMPLOYEE OF RAPIDES AREA PLANNING COMMISSION Page | 3

FINANCE COMMITTEE

DECEMBER 2, 2013 DAVRON “BUBBA” MOREAU, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Treasurer’s Report
3. Motion to adopt Notice of Intent of Sale through the Abandoned/Adjudicated Property procedures on the property listed below:

Tax Debtor Description Independence Life Insurance Comp. Lot Five (5), Ashton Acres Subdivision Bearing no municipal address Cherri Street, Alexandria (Mr. Moreau)

4. Motion to apply for Louisiana Government Assistance Program (LGAP) funding for the Airbase Road Phase 2 New Sewer Project. (Mr. Bishop/Mr. Perry)
5. Motion to adopt a resolution to enter into a Financing Agreement with Red River Bank for the lease-purchase of a new Rosenbauer Fire Pumper for an amount of $177,690 (purchased under the State LaMAS Contract No. 408237 for an amount of $254,463-less a down payment of $76,773) to be purchased from Rosenbauer South Dakota, LLC (Bonaventure Fire & Safety) with terms and conditions to be four (4) annual payments of $43,441.13, as recommended by Cotile Volunteer Fire Department Board of Directors, Treasurer and Purchasing Agent, to be paid from Fire District No. 8 Funds as budgeted. (Mr. Vanderlick)

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6. Motion to adopt Notice of Intent of Sale through the Abandoned/Adjudicated Property procedures on the property listed below:

Tax Debtor Description

Creason and Traci Hay Lot 1, Square 1, Furney Adams Subd. Bearing the municipal address of: (Mr. Moreau)

7. Motion to renew the Workmen’s Compensation Insurance with LWCC for FY 2014 for Fire District 2, 3, 4, 5, 6, 7, and 11 for an estimated premium of $184,239, as recommended by the Treasurer, to be paid from various fire district funds as budgeted. (Mr. Moreau)
8. Receive update from Library. (Mr. Bishop)
9. Motion to open for public auction and record the Ordinance of Sale for the following Abandoned/Adjudicated Properties:

TAX DEBTOR DESCRIPTION

Arthur Mora Lot five (5) of Square Three (3) of the Second Extension of Judie’s Subdivision Bearing the municipal address of:

Myrtle Hargrove Butter Lot Eleven (11) of Tract Five (5) of & Evelyn Hargrove White Stephens Revision Sam Allen Properties Bearing the municipal address of:

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Harvey Courtney Lot Fourteen (14) of Square Three (3) of Enterprise Addition Bearing the municipal address of:

Kathryn A. Dodson Lot Nine (9) of the T.F. Howell, Jr. Subdivision Bearing the municipal address of: 1402 Hwy 1204, Pineville

Frances Atkins Estate Lot One (1) of Block “A”, Laborde Subdivision Bearing the municipal address of: Alexandria

James W. Thompson, Jr. Lot 29’ on Church Street x 43’ Lower Subdivision Bearing the municipal address of:

Andrew Young Lot 29’on Church Street x 43’ on Lower Subdivision Bearing the municipal address of:

John & Christine Robertson Lot on Church Street 40’x 75’ Bearing the municipal address of:

Sam Farace Lot 47.75’ on Third Street x 125’ on Church (AKA Newman Street & Duck Alley) Bearing the municipal address of: (Mr. Moreau)

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10. Motion to enter into a Local Services Agreement with the Town of Cheneyville for the collection of sales tax as recommended by the Tax Administrator. (Mr. Billings)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

11. Motion to renew the Rapides Parish Workers Compensation Insurance with PGRMA for 2014. (The renewal premium is $244,158 compared to 2013 premium of $291,262) (Mr. Bishop)

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PUBLIC WORKS, WATERSHED & AGRICULTURAL

AFFAIRS COMMITTEE

DECEMBER 2, 2013 CRAIG SMITH, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Public Works Director's Report.
3. Motion to approve Change Order No. 1 for the construction contract with Artech Construction and Design for the Rustic Manor Cove Drainage Improvements for the amount of $3,000 to cut a 18” X 18”opening into the existing concrete road to facilitate pumping concrete into void around the catch basin and beneath road and repair the saw-cut hole, as recommended by the Project Engineer, to be paid from Ward 10 A Maintenance funds and ratify the President’s signature. (Mr. Moreau)
4. Motion to recognize Mr. Lee Mott and authorize to enter into an agreement with the Alexandria MacArthur Lions Club to conduct Cotile Trade Days on March 29 and March 30, 2014 and authorize the President to sign same. (Mr. Vanderlick)
5. Motion to declare certain bridges and drainage structures in Bayou Rapides as public as recommended by Legal Counsel and the Public Works Director. (Mr. Vanderlick)
6. Motion to authorize renewal of annual Intergovernmental Agreements with the following municipalities and authorize the President to sign same: Woodworth Road District 2C Cheneyville Road District 3A Ball Road District 10A Page | 8

Forest Hill Road District 1A Glenmora Road District 1A Lecompte Road District 3A Boyce Road District 7A (Mr. Overton)

7. Motion to authorize the President to send a letter to the Louisiana Department of Transportation and Development to request that they consider placing a right-turn-lane on LA Highway 28 West at John Allison Drive to accommodate truck traffic turning right and a copy of the letter sent to the Louisiana Legislature Delegation representing Rapides Parish. (Mr. Vanderlick)
8. Motion to adopt an ordinance to reduce the speed limit on Winegeart Department to erect speed limit signs. (Mr. Billings)
9. Motion to adopt an ordinance to prohibit through truck traffic on Winegeart Road, Ward 4, District H, and authorize the Parish Highway Department to erect signs. (Mr. Billings)
10. Motion to adopt an ordinance to set the speed limit on Tatoo Road, Ward 4, District H, to 30 mph and authorize the Parish Highway Department to erect speed limit signs. (Mr. Billings)
11. Motion to adopt an ordinance to set the speed limit on Glass Road, Ward 4, District H, to 30 mph and authorize the Parish Highway Department to erect speed limit signs. (Mr. Billings)

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THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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WORKFORCE DEVELOPMENT,

PERSONNEL & ELECTIONS COMMITTEE

DECEMBER 2, 2013 RICHARD VANDERLICK, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to authorize to renew the lease for the Boyce Library with Mr. Clarence Dabney, Jr. for a two (2) year period for $600 per month beginning January 1, 2014, as recommended by the Library Board of Control, and authorize the President to sign same. (Mr. Overton)
3. OMIT
4. Motion to present service awards. Highway Department 10 years John Brister 15 years Dennis Speights 20 years Jerry Strother

Sales Tax 10 years Betty Jo Bourgeois Sue Ann Foltz 15 years Anita Craig Stacey Sonneland 25 years Steve Barnes

Fire District No. 2 20 years Stevie Mitchell Peter Socia Willie McKinney Samuel Mathews

Purchasing 30 years Paula Bounds

Finance Page | 11

25 years Robert Kelly

Administration 10 years Laurel Smith

Maintenance 10 years Shannon Trapp

Office of Homeland Security & Emergency Preparedness 20 years Angie Branton 25 years Sonya Gremillion

Retirement Awards LaGwenda Cooper-Sales & Use Tax-33 Years of Service Greg Alwell-Highway Department Larry Glasscock-Highway Department

5. Notice of Public Meeting
6. Notice of Public Meeting (RENAISSANCE) Notice is hereby given that the Police Jury of the Parish of Rapides, State of Louisiana (the "Parish"), plans to consider a resolution authorizing an ad valorem tax election to be held within the Parish, at its meeting on January 13, 2014 at 3:00 p.m. at the Rapides Parish Courthouse, 701 Murray Street, 2nd Floor, Alexandria, Louisiana. (Mr. Billings)
7. Notice of Public Meeting

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8. Notice of Public Meeting
9. Notice of Public Meeting
10. Notice of Public Meeting
11. Notice of Public Meeting Page | 13
12. Motion to adopt a resolution providing for canvassing the returns and declaring the result of the special election held in Fire Protection District Number 8 of the Parish of Rapides, State of Louisiana, on Saturday, November 16, 2013, to authorize the levy of a special tax therein. (Mr. Vanderlick)
13. Motion to adopt a resolution providing for canvassing the returns and declaring the result of the special election held in Fire Protection District No. 15 of the Parish of Rapides, State of Louisiana, on Saturday, November 16, 2013, to authorize the levy of a special tax therein. (Mr. Vanderlick)
14. Motion to appoint Mr. E. L. “Bubba” Kirkland, Jr. to the Coliseum Authority Board representing District C, to fill the expiring term of Mr. Murphy Rachal. Term will expire December 8, 2013. (Mr. Smith)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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GRANTS, ECONOMIC PLANNING

& DEVELOPMENT COMMITTEE

DECEMBER 2, 2013 OLIVER “OLLIE” OVERTON, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to advertise for bids for the Cloverdale & Grundy Cooper Subdivision, Phase III (Continuation of Interceptor Ditch) Statewide Flood Control Program Project No. 576-40-0015 (333) / H.003567, as recommended by Ballard CLC, Project Engineer to be paid from State Funds and Ward 8 District E Funds as budgeted. (Mr. Vanderlick)
3. Motion to adopt a resolution to award the construction contract for the Esler Airport Main Terminal Ramp Overlay, Louisiana Department of Transportation and Development Nos. H.010144 & H.011126 to Diamond

• B. Construction Company, LLC of Alexandria, Louisiana; the Low Bidder, for the Base Bid in the amount of $329,292.25, contingent upon concurrence of Award from the State of Louisiana Department of Transportation and Development, as recommended by Pan American Engineers, Project Engineers. (Mr. Bishop/Mr. Moreau)

4. Motion to authorize the submission of an application for Louisiana Governmental Assistance Program (LGAP) grant for EMC Water System, Inc., to help purchase an update to the water meters and ratify authorization for the President to sign. (Mr. Billings)
5. Motion to authorize the submission of an application for Louisiana Governmental Assistance Program (LGAP) grant for Ward Six (6) Water Association of Rapides Parish, to improve water quality and service to customers, by repairing & replacing broken apparatus and fixtures on the water production and distribution system and ratify authorization for the President to sign. (Mr. Billings) Page | 15
6. Motion to adopt a resolution authorizing the Parish President to enter into the required agreement regarding supply of wetland mitigation credits with Coastal Louisiana Resource, L.L.C. for the lower Red River Seepage Levee Project. (Mr. Bishop)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

Page | 16

COURTHOUSE AND TOURISM COMMITTEE

DECEMBER 2, 2013 SCOTT PERRY, JR., CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to change the date of the following regular Police Jury meetings and regular Standing Committees to the following:

SCHEDULED DATE CHANGE TO REASON

March 3, 2014 Committee Meeting March 10, 2014 NACo Legislative Conference March 1-5, March 10, 2014 Jury Meeting March 17, 2104 NACo Legislative Conference March 1-5, July 14, 2014 Jury Meeting July 21, 2014 NACo Annual Conference July 11-14, September 1, 2014 Committee Meeting September 2, 2014 September 1, 2014 Labor Day (Mr. Perry)

3. Motion to create two (2) additional office spaces in the Judges Office as approved by the State Fire Marshall; not to exceed $2,500. (Mr. Perry)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

Page | 17

PAROCHIAL BOARD LIAISON & LEGAL COMMITTEE

DECEMBER 2, 2013 THEODORE FOUNTAINE, JR., CHAIRMAN

1. Receive update from Coliseum. (Mr. Bishop)
2. Motion to enter into an Intergovernmental Agreement with Fire District #6, to clean existing drainage ditch at new fire station for improved drainage; all cost to be reimbursed, as approved by Legal Counsel. (Mr. Smith)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

Page | 18

MUNICIPAL LIAISON & HEALTH COMMITTEE

DECEMBER 2, 2013 SEAN McGLOTHLIN, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to adopt a resolution and ratify authorization for the President to sign a letter of commitment to partner in the Louisiana Delta Coalition, Promise Zone Program, as requested by Kisatchie-Delta Regional & Development District. (Mr. McGlothlin)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

Page | 19

INSURANCE, AMBULANCE, FIRE & HOMELAND

SECURITY COMMITTEE

DECEMBER 2, 2013 RICHARD BILLINGS, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to receive the required report from Acadian Ambulance under the Contract for October, 2013:

Response Number Required Compliance Zone Responses % % Alexandria - 8 minute 417 80% 87.53% Pineville - 8 minute 153 80% 86.93% Rapides - 12 minute 187 80% 88.24% Rapides - 20 minute 137 80% 83.21% (Mr. Billings)

3. Motion to lease purchase two (2) Ferrara 1500 Gallon Tankers from Ferrara Fire Apparatus, Inc. under the LaMAS State Contract Number 407881 for the amount of $297,811 each, with a total cost of $595,622 for Rapides Parish Fire District No. 7, to be paid from Fire District No. 7 funds as budgeted and authorize the Treasurer to secure financing, as recommended by Ruby Kolin Volunteer Fire Department Board of Directors. (Mr. Smith)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT