Rapides Parish Police Jury

Posted October 10, 2013

REGULAR SESSION

OCTOBER 14, 2013 3:00 P.M.

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

PUBLIC COMMENT ON ANY AGENDA ITEM

1. Motion to adopt the minutes of the Rapides Parish Police Jury held in Regular Session on September 9 , 2013 and Special Session on September 23, 2013, as published in the Official Journal.
2. Motion that approved bills be paid.
3. Motion to accept the Treasurer’s Report. (FINANCE 10/7)
4. Motion to recognize Ms. Sandra B onnette and Ms. Linda Stewart, Registrar of Voters Office; receiving from Auburn University, award for Certified Elections/Registration Administrator. (Mr. Bishop)
5. Recognize Mr. Greg Gormanous, Rodney Ellis, Chancellor Central Louisiana Technical College and Paul Coreil, Chancellor LSU Interim Chancellor. (Mr. Bishop)

REGULAR MEETING

OCTOBER 14, 2013

6. Appointment to Fire District No. 4 Civil Service Board. Mr. Bryon McGee’s term expired November 12, 2012 . (4th request -email 10/1/13(new President), 7/30/13, 3/18/13 nominated by Louisiana College) (Laid Over)
7. Appointment to Fire District No. 3 Civil Service Board. Mr. Andrew Hunter term will expire 10/10/13. (Letter-email 10/1/13(new President), 7/30/13 nominated by Louisiana College) (Laid Over)

APPOINTMENTS TO BE ANNOUNCED

Mosquito Abatement District No. 1, term of Ms. Vonda Clark, expired September 9, 2013. Three (3) year term. Ward 10 Recreation District, term of Mr. Jeffery Roy, expires November 12, 2013. Five (5) year term.

8. Motion to delete from the various agencies’ Asset Inventory Program the following equipment as it is no longer suitable for public use:

Police Jury Administration ASSET NUMBER DESCRIPTION DISPOSAL 10576 Laser Printer to be auctioned

Teen Court Grant ASSET NUMBER DESCRIPTION DISPOSAL 10513 Server to be auctioned 8579 Printer to be auctioned

Courthouse/Jail ASSET NUMBER DESCRIPTION DISPOSAL 8712 Air Conditioner Unit to be auctioned

Fathering Grant ASSET NUMBER DESCRIPTION DISPOSAL 9918 File Cabinet to be auctioned

Court Reporters ASSET NUMBER DESCRIPTION DISPOSAL 6546 IBM Computer to be auctioned 6716 File Cabinet to be auctioned (Finance 10/7)

9. Motion to authorize the Treasurer to amend all 2013 budgets as necessary. (Finance 10/7)

REGULAR MEETING

OCTOBER 14, 2013

10. Motion to accept the proposal from Ardaman & Associates, Inc. for materials testing services for the Coughlin Industrial Complex, Phase 3 construction project (FP&C No. 05 -252-04B-05) for an estimated amount of $17,803 and ratify the President’s signatu re, as recommended by Meyer & Meyer, LaCroix & Hixon, Project Engineer and approved by the State of Louisiana Office of Facility Planning and Control, to be paid from Facility and Planning Control Funds. (Finance 10/7)
11. Motion to authorize the P ublic Works Director to hire a temporary welder at a rate of $10.00 per hour to be paid from the Road & Bridge Salary line item as needed until such time as the regular welder is able to return to fulltime duty. (Public Works 10/7)
12. Motion to accept the construction contract with Rini Construction, LLC as substantially complete for the renovation of Rapides Parish Fire District No. 2, Station No. 4 (Hot Wells Road); as recommended by Steve Fontenot, Project Engineer and Fire Chief Randy McCain; and ratify the President’s signature. (Public Works 10/7)
13. Motion to accept the Construction Contract with Gilchrist Construction Co., LLC (Contractor) for Various Road Improvements – Bid No. 2279 as substantially complete, as recom mended by the Public Works Director and authorize the President to sign same. (Public Works 10/7)
14. Motion to award the construction contract for the Rustic Manor Drainage Improvements to Artech Construction and Design for the amount of $40,050, as negotiated by the Public Works Director; to replace 400 feet of 24 inch concrete pipe between Lots 18 and 19 Timber Trails Subdivision (Ward 10, District A); amend the motion approved on August 13, 2013 to reflect this change; and ratify the Presid ent’s signature, as recommended by the Public Works Director. (Public Works 10/7)
15. Motion to authorize Mr. Wallace L. Scarbrock, Sr., 2752 B. Highway 121, Otis, as a Hardship Case pending proper certification. (Public Works 10/7)

REGULAR MEETING

OCTOBER 14, 2013

16. Motion to adopt a resolution approving the Annual Certificate of Compliance with the State of Louisiana Off System Bridge Replacement Program, as recommended by the Public Works Director, copy of the resolution to be sent to LDOTD District 08. (Public Works 10/7)
17. Motion to authorize the Public Works Director to hire a temporary worker for the Sign Shop at a rate of $8.00 per hour to be paid from the Road & Bridge Salary line item to assist in the installation of signs approved through the LDOTD Local Road Safety Program Grant. (Public Works 10/7)
18. Motion to accept the donation of a permanent right -of-way for the maintenance of a cul -de-sac on Krist Lane from Willie G. Paul as recommended by the Public Works Director and authorize the President to sign. (Public Works 10/7)
19. Motion to authorize the expenses of the Public Works Director to attend the National Association of County Engineers Western Regional Conference and NACE Board Meeting to be held on November 6 -8, 2013 in Laughlin, NV. (Public Works 10/7)
20. Motion to authorize Ms. Ruby Augustine, 1217 Highway 454, Pineville, as a Hardship Case pending proper certification. (Public Works 10/7)
21. Motion to adopt a resolution requesting permission to advertise from the Louisiana Department of Transportation and Development to receive competitive bids in accordance with LRS 38:2212 for the construction of State Project No. 576 -40-0015 (333)/H.0035 67 Statewide Flood Control Program, Cloverdale & Grundy Cooper Subdivision Phase III – Continuation of Interceptor Ditch, as recommended by the Public Works Director and Project Engineer, copy of the resolution to be sent to LDOTD District 08. (Public Works 10/7)

REGULAR MEETING

OCTOBER 14, 2013

22. Motion to authorize a request for an opinion from the Louisiana Attorney General’s Office to determine if the Rapides Parish Police Jury can place road name signs within the parish right -of-way for a private road that intersects a public road for public safety and the benefit of emergency response personnel and if not can the Police Jury charge another public entity or the property owner for the cost of the sign and put it up in parish right-of-way. (Public Works 10/7)
23. Motion to authorize the purchase of a 2.5” Hoist Head (gear box) from Rodney Hunt – Fontaine Company, to complete the repairs on the Cotile Lake outflow gate into Bayou Rapides for an estimated amount of $4,900, to be paid from General Funds as budgeted. (Public Works 10/7)
24. Motion to authorize to enter into a polling place lease with the Newman United Methodist Church for Voting Precinct C21 A -K and L -Z, as recommended by the Secretary of State, and authorize the President to sign same. (Workforce 10/7)
25. Motion to delete from OEWD/WOD Asset Inventory the following furnishings that are either broken or no longer suitable for program use and authorize disposal at Public Auction. Description RPPJ Tag Number Desk G001215 45" Desk 00005541 Rolling Desk Chair (Black) 00005553 Rolling Desk Chair (Black) 00005707 (Workforce 10/7)
26. Motion to ratify approval of a contract between the Rapides Parish Police Jury and the Louisiana Workforce Commission for the LAJET Program in the amount of $213,264.00 for the fiscal year October 1, 2013 thru September 30, 2014, and authorize the President to sign the contract and the Treasurer to amend the budget as necessary. (Workforce 10/7)
27. Motion to accept the resignation of Mr. Brian Reed on the Buckeye Recreation Board, waive the thirty (30) day announcement rule and appoint Mr. Gerald Salard, Jr. to fill the vacancy of the unexpired term. Term will expire February 13, 2018. (Workforce 10/7) REGULAR MEETING OCTOBER 14, 2013
28. Motion to adopt a resolution authorizing the President to submit a Capital Outlay request for Red River Levee Certification Project to the State of Louisiana, Division of Administration to meet additional funding requirements. (Grants 10/7)
29. Motion to award the construction contract for the CDBG Disaster Recovery Program Location 10 – City of Pineville, Louisiana 84” and 60” Gravity Drainage Outfall Rehabilitation at Huffman Creek for the Base Bid to Ry lee Contracting, Inc. of Alexandria, Louisiana, the Low Bidder, in the amount of $396,916.00, as recommended by Pan American Engineers, Frye Magee, LLC, Program Consultant, and the Parish Treasurer, to be paid from LCDBG Gustav/Ike Disaster Recovery Pro ject Program LA State Project No. 40 PARA3302 funds, contingent upon approval of the State of Louisiana, Division of Administration, Office of Community Development. (Grants 10/7)
30. Motion to adopt a resolution to enter into a Cooperative Endeavor Agreement with the Rapides Parish Sewer District No. 1 for the FY 2011 LCDBG Henry Street Sewer Project (Contract #708101), as recommended by Frye -Magee, Program Administrator, and authorize the President to sign any necessary documents. (Grants 10/7)
31. Motion to select a project for the 2014/2015 LCDBG grant program. (Grants 10/7)
32. Motion to adopt a resolution authorizing the Parish President to enter into the required Amendment No. 3 to the Cooperative Endeavor Agreement with the LA Division of Administration, Office of Community Development-Disaster Recovery Unit to secure additional Community Development Block Grant (CDBG) Disaster Recovery Funds; and to authorize the Parish President to sign any and all documents required. (Grants 10/7)
33. Motion to award contract and ratify authorization for the President to sign same for demolition and asbestos abatement services for the Greenway Park Subdivision Acquisition Project, Hazard Mitigation Grant Program to Coast Enterprises was the low bidder at $230,000.00. REGULAR MEETING OCTOBER 14, 2013

(Grants 10/7)

34. Motion to approve Change Order No. 1 for the construction contract with Don M. Barron Contracting, Inc., Gustav/Ike CDBG Dis aster Recovery Program, Location No. 4 – City of Pineville, Pineville Main Street Sewer and Water Utility Relocations, Project 40PARA3304, for an increased amount of $15,965.04, as recommended by Pan American Engineers and authorize the President to sign same. (Grants 10/7)
35. Motion to open a Public Hearing for Closeout of the FY 2011 LCDBG Sewer Grant (Henry Street Project). (Grants 10/7)
36. Motion to close public hearing.
37. Motion to adopt a resolution that the Rapides Parish Police Jury supports and graciously thanks The American Legion for the rededication of the Flame of Freedom placed in the front of the Rapides Parish Courthouse on Murray Street. A copy of this resol ution be sent to The American Legion. This event to be held on November 11, 2013, at 10:00 a.m. on the front steps of the Courthouse. (Courthouse 10/7)
38. Motion to adopt a notice of Intent of Sale through the Abandoned/Adjudicated property procedures the property listed below:

TAX DEBTOR DESCRIPTION

Arthur Mora Lot (5) of Square Three (3) of the Second Extension of Judie’s Subdivision Bearing the municipal address of:

Myrtle Hargrove Butter Lot Eleven (11) of Tract Five (5) of & Evelyn Hargrove White Stephens Revision, Sam Allen Properties Bearing the municipal address of:

Harvey Courtney Lot Fourteen (14) of Square Three (3) of Enterprise Addition Bearing the municipal address of:

Kathryn A. Dodson Lot Nine (9) of the T.F. Howell, Jr. Subdivision REGULAR MEETING OCTOBER 14, 2013

Bearing the municipal address of: 1402 Hwy 1204, Pineville

Frances Atkins Estate Lot One (1) of Block “A”, Laborde Subdivision Bearing the municipal address of:

James W. Thompson, Jr. Lot 29’ on Church Street x 43’ Lower Subdivision Bearing the municipal address of:

Andrew Young Lot 29’on Church Street x 43’ on Lower Subdivision Bearing the municipal address of:

John & Christine Robertson Lot on Church Street 40’x 75’ Bearing the municipal address of:

Sam Farace Lot 47.75’ on Third Street x 125’ on Church (AKA Newman Street & Duck Alley) Bearing the municipal address of: (Parochial 10/7)

39. Motion to award the construction contract to the low bidder, Tudor, Inc., for the Martin Luther King Library, as requested by the Library Board of Control. (Parochial 10/7)
40. Motion to hold a public hearing on November 12, 2013 on proposed condemnation of the following property in accordance with the Rapides Parish Code of Ordinances, Section 8 -1/4, as authorized by the Rapides Parish Police Jury.

OWNER LOCATION, DESCRIPTION & SERVICE REPORT

William Madison Unsafe, unsanitary and dilapidated structure located at (Parochial 10/7)

REGULAR MEETING

OCTOBER 14, 2013

41. Motion to go into Executive Session to discuss RPPJ vs. Vernon Bryant & Sharon Craig, lawsuit #228572. (Parochial 10/7)
42. Motion to authorize to enter into an Intergovernmental Agreement with the Town of Glenmora for the Parish Highway Department to perform resurfacing of Wilson Road and West 8th Avenue Extension (which is perpendicular to Wilson Road) and Gum Street, as requested by the Town of Glenmora, to be paid out of towns portion of R oad District 1A funds, and authorize the President to sign same. (Municipal 10/7)
43. Motion to receive the required report from Acadian Ambulance under the Contract for August, 2013:

Response Number Required Compliance Zone Responses % % Alexandria - 8 minute 449 80% 88.86% Pineville - 8 minute 155 80% 85.81% Rapides - 12 minute 196 80% 85.20% Rapides - 20 minute 152 80% 82.24% (Insurance 10/7)

44. Motion to approve participation and authorize OHSEP Director to administer, designate project Director, and sign related documents for the 2013 State Homeland Security Grant Program (EMW -2013-22-00122So1, CFDA#97.067). Administration will be in accordance with grant guidelines. (Insurance 10/7)
45. Motion to authorize the purchase of one (1) acre of land near the SE corner of Section 118, Township 4N3W in Ward 7 for the purpose of locating a 3rd fire station for Fire District 8, contingent upon the Legal Counsel approval and required appraisal, to be paid from Fire District 8 funds, as recommended by the Cotile VFD Board of Directors. (Insurance 10/7)
46. Motion to authorize hiring Steve Fontenot to survey and develop a legal description of one (1) acre of land, located near the SE corner of Section 118, Township 4N3W in Ward 7, to be paid from Fire District 8 funds, as recommended by the Cotile VFD Board of Directors. REGULAR MEETING OCTOBER 14, 2013

(Insurance 10/7)

47. Motion to amend that certain motion of August 12, 2013 to adopt a resolution authorizing the pu rchase of a piece of property located at 2550 Hwy 121, Sieper, Louisiana; adjacent to Rapides Parish Fire District #5, Station #2; formerly known as Sieper Junction Café, and to authorize the President to execute an Act of Sale, purchasing property from Mr. Howard W. Wells at an amount of $75,000 (appraised at $78,000 by David

• M. Brewer & Associates LLC) for the purpose of expanding the existing fire station; contingent upon legal counsel approval; as recommended by Oak Hill Volunteer Fire Departmen t Board of Directors; and to be paid from Fire District No. 5 funds. (Description left out of previous motion) (Insurance 10/7)

48. Motion to open a public hearing for the purpose of creating Fire District #17(Forest Hill) and establishing the boundar ies of said Fire District and authorize the President to sign necessary documents. (Insurance 10/7)
49. Motion to close public hearing.

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE OF

THE JURY BUT WERE POSTED ON THE AGENDA AFTER

THE COMMITTEE MEETING IN COMPLIANCE WITH THE

PUBLIC MEETINGS LAW AND ARE NOW CONFIRMED AS

HAVING BEEN INCLUDED IN THE PUBLISHED AGENDA BY

2/3RD VOTE

50. Motion to adopt a resolution to the LA DOTD, Division of Ad ministration, to provide funds for Airport Improvements Capital Improvement Program Application for State Assistance; certify all servitudes and titles are valid and indefeasible, hold the State harmless for any projects under the Program and authorize the President to sign subsequent related documents required by FAA and the State, as requested by the Esler Airport Manager. (Mr. Moreau)
51. Motion to ratify authorizing the President to reappoint to the Rapides Workforce Investment Board for additional terms and to sign a letter addressed to the Louisiana Workforce Commission concerning reappointments for the following members whose existing term dates have expired.

Members New Term Dates Matthew Hennings 09/20/12 – 9/20/14 Gerry Mittens 09/20/12 – 9/20/14 REGULAR MEETING OCTOBER 14, 2013

(Mr. Vanderlick)

52. Motion to authorize the President to reappoint to the Rapides Workforce Investment Board for additional terms and to sign a letter addressed to the Louisiana Workforce Commission concerning reappointments for the following members whose existing term dates that soon will expire.

Members New Term Dates Valerie Aymond 11/15/13 – 11/15/15 Barry Hines 12/1/13 – 12/1/15 (Mr. Vanderlick)

53. Motion to authorize the execution of a Receipt and Release with Ida Price at a cost of $5,400.00 to be paid out of Ward 9, District D Maintenance Funds to correct a drainage problem and secure a drainage servitude on the (Mr. Fountaine)
54. Motion to authorize the President to sign Nomination Approval for Jude Pitre, to serve on the Rapides Parish Youth Council replacing Donnis Poe who represented the Central Louisiana Technical Community College. (Mr. Vanderlick)
55. Motion to adopt an ordinance to amend Article I, Sec. 19 ½ -2 (Cotile Lake and Recreation Area - Fees) under the Rapides Parish Code of Ordinances, as follows: (a)(1) Citizens sixty (60) years of age or over may enter for the purpose of fishing within the recreation area without charge. (a)(2) Citizens over sixty (60) years of age may launch boats without charge. (a)(4) A five dollar ($5.00) reduction on the Golden Age Card holders and Senior Citizens sixty (60) and older and military Personnel with proof of serving. (a)(4) Delete the following: With electricity and fees charged through a credit card, per day…..14.00 and Camping clubs (minimum ten (10) camper units), per unit…..11.00. (a)(6) The designated recreation area as per plat attached will be open from 6:00 a.m. to 10:00 p.m. (Cotile Lake Study Committee 10/7)
56. Motion to adopt an ordi nance to amend Article I, Sec. 19 ½ -1.1 (Operation of minibikes, motor scooter, motorcycles, ATV and golf carts in Cotile Recreation Area) under the Rapides Parish Code of Ordinances, (f) It shall be prohibited to operate any ATV at any time within the Cotile Recreation Area. The use of golf carts shall be limited to persons with a valid driver’s license within the camping area. REGULAR MEETING OCTOBER 14, 2013

(Cotile Lake Study Committee 10/7)

57. Motion to accept the Construction Contract with Diamond B Construction Company (Cont ractor) for Surface Transportation Program FY 11 -12 Donahue Ferry Roadway Improvements as substantially complete, as recommended by the Project Engineer and authorize the President to sign a Final Recap Change Order adjusting the final contract quantiti es and all other documents related to the project close-out. (Mr. Smith)
58. Motion to ratify authorization for the Rapides Parish Highway Department to make emergency repairs to the bridge on Castor Plunge Road at the request of the Town of Woodwor th with all cost to be reimbursed by the Town of Woodworth in accordance with annual Intergovernmental Agreement between Rapides Parish Police Jury and Town of Woodworth. (Mr. Billings)
59. Motion to authorize the President to sign a Cooperative Endeavor Agreement with the Louisiana Department of Transportation for donation of reclaimed asphalt from the location of I-49 (Project runs from approximately from South Rapides Parish to North Ra pides Parish), to be let in 2014, approximately 54 cubic yards. (State Project No. H.009539) (Mr. Overton)
60. Motion to award the demolition and disposal of an unsafe, unsanitary and Woodlawn Subdivision, Section 19, T4N -R1W, Ward 1, District 1, Rapides Parish to the low bidder Turner & Turner Co ntracting for an amount of $7,101. (Mr. Perry)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE OF

THE JURY AND WERE NOT POSTED ON THE AGENDA BUT

ARE NOW ADDED BY UNANIMOUS CONSENT

ADJOURNMENT

• • • • • • • • • • • • • • • • • • • • • • • • In accordance with the Americans with Disabilities Act, if you need special assistance to attend this public meeting, please contact the Police Jury Office at

The Police Jury of the Parish of Rapides, State of Louisiana, met in Regular Session at its regular meeting place, the Police Jury Room of Monday, October 14 , 201 3, at three (3:00) o'clock p.m. (Central Standard Time).

There were present: Joe Bishop, President, Davron “Bubba” Moreau, Vice President, Craig Smith, Richard Vanderlick, Oliver “Ollie” Overton, Richard Billings and Scott Perry, Jr.

Members absent: Sean McGlothlin and Theodore Fountaine, Jr.

Also present were Mr. Tim Ware, Treasurer; Ms. Donna Andries, Sales Tax Administrator; Ms. Elaine Morace, WIA Operations Director; Mr. Dennis Woodward, Public Works Director; Mr. Shannon Trapp, Courthouse and Jail Building Superintendent; Ms. Linda Sanders, Civil Service Director; Chief Rand McCain , Fire District No. 2; Mr. Thomas O. Wells, Legal Counsel; and Ms. Laurel Smith, Secretary.

The invocation was given by Mr. Scott Perry.

The Pledge of Allegiance was led by Mr. Ollie Overton.

The Police Jury of the Parish of Rapides, State of Louisiana, was duly convened as the governing authority of said Parish by Hon. Joe Bishop, President, who welcomed all present and then stated that the Police Jury was ready for the first item of business.

The President asked if there was any Public Comment on any Agenda Item upon which there was no response. On motion by Mr. Richard Billings, seconded by Mr. Scott Perry, to adopt the minutes of the Rapides Parish Police Jury held in Regular Session on September 9, 2013 and Special Session on September 23, 2013, as published in the Official Journal. On vote the motion carried. On motion by Mr. Bubba Moreau, seconded by Mr. Richard Vanderlick, that approved bills be paid. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Craig Smith, to accept the Treasurer’s Report. On vote the motion carried.

The next item on the agenda was to recognize Ms. Sandra Bonnette and Ms. Linda Stewart, Registrar of Voters Office; receiving from Auburn University, award for Certified Elections/Registration Administrator.

REGULAR MEETING

OCTOBER 14, 2013

Mr. Joe Bishop and Mr. Bubba Moreau presented plaques to Ms. Sandra Bonnette and Ms. Linda Stewart from CERA. Mr. Bishop also congratulated Ms. Linda Stewart for being named Chairman of the Constitution and By Laws of the State of Louisiana.

The next item on the agenda was to recognize Mr. Greg Gormanous, Rodney Ellis, Chancellor Central Louisiana Techni cal College and Paul Coreil, LSU Interim Chancellor.

Mr. Ollie Overton recognized Mr. Greg Gormanous and Mr. Gormanous introduce Mr. Rodney Ellis, Chancellor, Central Louisiana Technical College and Mr. Paul Coreil, LSU Interim Chancellor.

Chancellor Rodney Ellis, Centra l Louisiana Technical College, expressed his gratitude for the support of the Community and Government Entities in Alexandria and Rapides Parish. He further stated their mission is Workforce Development. They are going to concentrate on transfer programs in their partnership with LSUA. This morning there was a Cooperative Endeavor Agreement signed for tuition reduction for the faculty to be able to transfer to each campus at a reduced cost.

LSU Interim Chancellor Paul Coreil, thanked the Police Jury for the invite to come and visit with them. He stated the LSU Ag Center is a big part of LSUA, with the Dean Lee Research Center also. They are excited about the Parish Fair locating at the Dean Lee at LSUA next year. Interim Chancellor Coreil also stated they were adding new sports at LSUA, basketball, soccer and tennis. Once the Coliseum is complete, we are looking forward to partnering with some big games in the future.

The next item on the agenda was an appointment to Fire District No. 4 Civil Service Board , Mr. Bryon McGee . Term expired November 12, 2012. (4th request-email 10/1/13(new President), 7/30/13, 3/18/13 nominated by Louisiana College)

Mr. Joe Bishop stated the Jury may have to select someone themselves. Mr. Tom Wells stated that Legislation states if they fail to act within a certain period, you could do that. Mr. Wells stated he would look at this before the next meeting.

The next item on the agenda was an appointment to Fire District No. 3 Civil Service Board. Mr. Andrew Hunter , term will expire 10/10/13. (Letter-email 10/1/13(new President), 7/30/13 nominated by Louisiana College)

Mr. Wells stated he would look into this also.

On motion by Mr. Joe Bishop, seconded by Mr. Ollie Overt on, to waive the thirty (30) day announcement rule and reappoint Ms. Vonda Clark to the Mosquito Abatement District No. 1 Board for a three (3) year term. Term will expire September 9, 2016. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Richard Billings, to waive the thirty (30) day announcement rule and reappoint Mr. Jeffery Roy to the Ward 10 Recreation District for a five (5) year term. Term will expire N ovember 12, 2018. On vote the motion carried. REGULAR MEETING OCTOBER 14, 2013

On motion by Mr. Ollie Overton, seconded by Mr. Craig Smith, to delete from the various agencies’ Asset Inventory Program the following equipment as it is no longer suitable for public use:

Police Jury Administration ASSET NUMBER DESCRIPTION DISPOSAL 10576 Laser Printer to be auctioned

Teen Court Grant ASSET NUMBER DESCRIPTION DISPOSAL 10513 Server to be auctioned 8579 Printer to be auctioned

Courthouse/Jail ASSET NUMBER DESCRIPTION DISPOSAL 8712 Air Conditioner Unit to be auctioned

Fathering Grant ASSET NUMBER DESCRIPTION DISPOSAL 9918 File Cabinet to be auctioned

Court Reporters ASSET NUMBER DESCRIPTION DISPOSAL 6546 IBM Computer to be auctioned 6716 File Cabinet to be auctioned On vote the motion carried.

On m otion by Mr. Bubba Moreau, seconded by Mr. Craig Smith, to authorize the Treasurer to amend all 2013 budgets as necessary. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Richard Vanderlick, to accept the proposal from Ardaman & Associates, Inc. for materials testing services for the Coughlin Industrial Complex, Phase 3 construction project (FP&C No. 05 - 252-04B-05) for an estimated amount of $17,803 and ratify the President’s signature, as recommended by Meyer , Meyer, LaCroix & Hixon, Project Engineer and approved by the State of Louisiana Office of Facility Planning and Control, to be paid from Facility and Planning Control Funds. On vote the motion carried.

On motion by Mr. Ric hard Vanderlick, seconded by Mr. Ollie Overton, to authorize the Public Works Director to hire a temporary welder at a rate of $10.00 per hour to be paid from the Road & Bridge Salary line item as needed until such time as the regular welder is able to ret urn to fulltime duty. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Richard Vanderlick, to accept the construction contract with Rini Construction, LLC as substantially complete for the renovation of Rapides Parish Fire Dist rict No. 2, Station No. 4 (Hot Wells Road); as recommended by Steve Fontenot, Project Engineer and Fire Chief Randy McCain; and ratify the President’s signature. On vote the motion carried. REGULAR MEETING OCTOBER 14, 2013

On motion by Mr. Craig Smith, seconded by Mr. Ollie Overton, to accept the Construction Contract with Gilchrist Construction Co., LLC (Contractor) for Various Road Improvements – Bid No. 2279 as substantially complete, as recommended by the Public Works Director and authorize the President to sign same. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Ollie Overton, to award the construction contract for the Rustic Manor Drainage Improvements to Artech Construction and Design for the amount of $40,050, as negotiated by the Public Works Director; to replace 400 feet of 24 inch concrete pipe between Lots 18 and 19 Timber Trails Subdivision (Ward 10, District A); amend the motion approved on August 13, 2013 to reflect this change; and ratify the President’s signature, as recommended by the Public Works Director. On vote the motion carried.

On m otion by Mr. Richard Bill ings, seconded by Mr. Craig Smith, to authorize Mr. Wallace L. Scarbrock, Sr., 2752 B. Highway 121, Otis, as a Hardship Case pending proper certification. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Ollie Overton, the following resolution was presented, to adopt the Annual Certification for the Off -System Bridge Program for October 1, 20 12 to September 30, 201 3, as recommended by the Public Works Director, and on vote unanimously adopted:

RESOLUTION

WHEREAS, the Code of Federal regulations as enacted by the United States Congress mandates that all structures defined as bridges located on all public roads shall be inspected, rated for safe load capacity and posted in accordance with the National Bridge Inspection Standards and that an inventory of these bridges be maintained by each State; and,

WHEREAS, the responsibility to inspect, rate and load post those bridges under the authority of Rapides Parish in accordance with those Standards is delegated by the Loui siana Department of Transportation and Development to Rapides Parish.

THEREFORE, BE IT RESOLVED by the governing authority of Rapides Parish (herein referred to as the Parish) that the Parish in regular meeting assembled does hereby certify to the Louisi ana Department of Transportation and Development (herein referred to as the DOTD) that for the period October 1, 2012 through September 30, 2013:

1. The Parish has performed all interim inspections on all Parish owned or maintained bridges in accordance with the National Bridge Inspection Standards.
2. All bridges owned or maintained by the Parish have been structurally analyzed and rated by the Parish as to the safe load capacity in accordance with AASHTO Manual for Maintenance Inspection of Bridges. The load posting information that has been determined by the LA DOTD for all bridges where the maximum legal load under Louisiana State law exceeds the load permitted under the operating rating as determined above has been critically reviewed by the REGULAR MEETING OCTOBER 14, 2013

Parish. Load posting information has been updated by the Parish to reflect all structural changes, any obsolete structural ratings or any missing structural ratings.

3. All Parish owned or maintained bridges which require load posting or closing are load posted or closed in accordance with the table in the DOTD Engineering Directives and Standards Manual Directive No. 1.1.1.8. All DOTD supplied load posting information concerning a bridge has been critically reviewed by the Parish Engineer prior to load posting.
4. All bridges owned or maintained by the Parish are shown on the attached list in the format specified by the DOTD. Corrections to data supplied to the Parish by the LA DOTD are noted.

These stipulations are prerequisites to participation by the Parish in the Off-System Bridge Replacement Program.

This resolution was considered section by section and as a whole and was adopted by the following vote on this the 14th day of October, 2013.

Yea: Joe Bishop, Davron “Bubba” Moreau, Craig Smith, Richard Vanderlick, Oliver “Ollie” Overton, Richard Billings, Scott Perry Nay: None Absent: Theodore Fountaine, Jr. and Sean McGlothlin

And the resolution was declared adopted on this the 14th day of October, 2013.

On motion by Mr. Ollie Overton, seconded by Mr. Craig Smith, to authorize the Public Works Director to hire a temporary worker for the Sign Shop at a rate of $8.00 per hour to be paid from the Road & Bridge Salary line item to assist in the installation of signs approved through the LDOTD Local Road Safety Program Grant. On vote the motion carried.

On m otion by Mr. Richard Billings, seconded by Mr. Ollie Overton, to accept the donation of a permanent right -of-way for the maintenance of a cul -desac on Kris t Lane from Willie G. Paul as recommended by the Public Works Director and authorize the President to sign. On vote the motion carried.

On m otion by Mr. Ollie Overton, seconded by Mr. Richard Billings, to authorize the expenses of the Public Works Direct or to attend the National Association of County Engineers Western Regional Conference and NACE Board Meeting to be held on November 6 -8, 2013 in Laughlin, Nevada. On vote the motion carried.

On m otion by Mr. Craig Smith, seconded by Mr. Bubba Moreau, to authorize Ms. Ruby Augustine, 1217 Highway 454, Pineville, as a Hardship Case pending proper certification. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Richard Vanderlick, to adopt a resolution requesting permission to advertise from the Louisiana Department of Transportation and Development to receive competitive bids in accordance with LRS 38:2212 for the construction of State Project No. 576 -40REGULAR MEETING OCTOBER 14, 2013

0015 (333)/H.003567 Statewide Flood Control Program, Cloverdale & Grundy Cooper Subdivision Phase III – Continuation of Interceptor Ditch, as recommended by the Public Works Director and Project Engineer, copy of the resolution to be sent to LDOTD District 08. The following resolution was presented and unanimously adopted:

STATE PROJECT NO. 576-40-0015 (333) / H.003567 PARISH OF Rapides

RESOLUTION

WHEREAS, the Rapides Parish Police Jury has submitted an application for funding of the Cloverdale & Grundy Cooper Subdivision Phase III flood control project under the Statewide Flood Control Program; and

WHEREAS, the State’s share of the project funds have been made available and the Rapides Parish Police Jury has available its local matching share of the project funds in an amount of not less than ten (10%) percent; and

WHEREAS, at the request of this Rapides Parish Police Jury, Ballard CLC, Inc., ha s prepared plans and specifications for said project, which plans and specifications are designated by State Project No. 576 -40-0015 (333)/H.003567; and

WHEREAS, this Rapides Parish Police Jury has reviewed the final plans, specifications and cost estimate and accepts them as submitted and the Department of Transportation and Development has reviewed the final plans, specifications, and cost estimate and has approved them inasmuch as they comply with the requirements of the Statewide Flood Control Program; and

WHEREAS, all necessary servitudes, rights -of-way, spoil disposal areas, rights of ingress and egress and the means thereof have been acquired by this Rapides Parish Police Jury, and the titles there to are valid and indefeasible; and

WHEREAS, thi s Rapides Parish Police Jury has obtained all necessary permits required for the construction of this project; and

WHEREAS, Rapides Parish Police Jury has agreed to accomplish all necessary utilities, fence and other facilities relocations and alteration s made necessary by this project; and

WHEREAS, the Official Journal for the Rapides Parish Police Jury is The REGULAR MEETING OCTOBER 14, 2013

Town Talk, whose mailing address is P.O. Box 7558, Alexandria, LA 71306, and

WHEREAS, this Rapides Parish Police Jury desires to advertise for competitive bids, in accordance with LRS 38:2212, et seq., for the award of a contract in the name of the Rapides Parish Police Jury, and furnish engineering services during the progress of the work.

NOW, TH EREFORE, BE IT RESOLVED by the Rapides Parish Police Jury, in Regular session assembled on this 14th day of October, 2013, that the Department of Transportation and Development be and hereby is requested to authorize the Rapides Parish Police Jury to adver tise for competitive bids in accordance with LRS 38:2212, et seq., for the award of a contract in the name of Rapides Parish Police Jury, covering the aforesaid improvements.

BE IT RESOLVED that the Department of Transportation and Development be and her eby is assured that all necessary servitudes, rights -of-way, rights of ingress and egress and the means thereof have been obtained by Rapides Parish Police Jury, and the titles thereto are valid and indefeasible and Rapides Parish Police Jury expressly agr ees to defend any action for the failure of any servitude, right-of-way, right of ingress or egress, and Rapides Parish Police Jury does hereby assume complete responsibility for providing engineering services during construction and the maintenance and upkeep of the project after construction.

BE IT RESOLVED that the Department of Transportation and Development be and hereby is assured that all required permits have been obtained by Rapides Parish Police Jury.

BE IT RESOLVED that the Department of Transportation and Development be and hereby is assured that Rapides Parish Police Jury has available its local matching funds in an amount not less than ten (10%) percent of the total project cost to insure construction of this project.

BE IT RESOLVED that Rapides Parish Police Jury will and hereby does assume complete responsibility for all utilities, fence, and other facilities relocations and alterations made necessary by this project.

BE IT RESOLVED THAT Rapides Parish Police Jury does hereby save and hold harmless the Department of Transportation and Development against any loss or damage of any kind incident to or occasioned by activities undertaken in pursuance of this agreement and expressly agrees to defen d any suit brought against the Department of Transportation & Development, and pay any judgment which may result from said suit as it relates to this project.

THUS DONE, PASSED, AND APPROVED this 14th day of October, 2013.

On motion by Mr. Craig Smith, seconded by Mr. Ollie Overton, to authorize a request for an opinion from the Louisiana Attorney General’s Office to determine if the Rapides Parish Police Jury can place road name signs within the parish right - of-way for a private road that intersects a p ublic road for public safety and the benefit of emergency response personnel and if not can the Police Jury charge REGULAR MEETING OCTOBER 14, 2013

another public entity or the property owner for the cost of the sign and put it up in parish right-of-way.

Ms. Sonya Wiley, 9 -1-1 Director , explained that if an emergency vehicle is dispersed to a private road, and there are four (4) or five (5) mailboxes at the end of the road, then the emergency vehicle gets down the road and does not know which house the emergency is at. The number needs to be on the house itself. The people are paying the Highway Department for the sign and then paying the Rapides Area Planning Commission for the application process.

Questions ensued concerning the money to get a permit.

Mr. Tom Wells, Legal Counsel, stated that there is a problem using public funds to identify the road. It is illegal for us to put culverts and do work on private roads.

On vote the motion carried.

On motion by Mr. Richard Billings, seconded by Mr. Richard Vanderlick, to authorize the purchase of a 2.5” Hoist Head (gear box) from Rodney Hunt – Fontaine Company, to complete the repairs on the Cotile Lake outflow gate into Bayou Rapides for an estimated amount of $4,900, to be paid from General Funds as budgeted. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Richard Vanderlick, to authorize to enter into a polling place lease with the Newman United Methodist Church for Voting Precinct C21 A -K and L -Z, as recommended by the S ecretary of State, and authorize the President to sign same. On vote the motion carried. Mr. Scott Perry abstained.

On motion by Mr. Ollie Overton, seconded by Mr. Richard Vanderlick, to delete from OEWD/WOD Asset Inventory the following furnishings that are either broken or no longer suitable for program use and authorize disposal at Public Auction. Description RPPJ Tag Number Desk G001215 45" Desk 00005541 Rolling Desk Chair (Black) 00005553 Rolling Desk Chair (Black) 00005707 On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Ollie Overton, to ratify approval of a contract between the Rapides Parish Police Jury and the Louisiana Workforce Commission for the LAJET Program in the amount of $213,2 64.00 for the fiscal year October 1, 2013 thru September 30, 2014, and authorize the President to sign the contract and the Treasurer to amend the budget as necessary. On vote the motion carried.

On motion by Mr. Craig Smith, seconded by Mr. Ollie Overto n, to accept the resignation of Mr. Brian Reed on the Buckeye Recreation Board, waive the thirty (30) day announcement rule and appoint Mr. Gerald Salard, Jr. to fill the vacancy of the unexpired term. Term will expire February 13, 2018. On vote the motion carried. REGULAR MEETING OCTOBER 14, 2013

On motion by Mr. Ollie Overton, seconded by Mr. Richard Vanderlick, the following resolution was adopted to submit a Capital Outlay request for Red River Levee Certification Project to the State of Louisiana, Division of Administration to meet additional funding requirements:

RESOLUTION

A RESOLUTION AUTHORIZING THE PRESIDENT TO SUBMIT CAPITAL OUTLAY REQUEST FOR RED RIVER LEVEE CERTIFICATION PROJECT.

WHEREAS, the Rapides Parish Police Jury is proceeding with the design, land acquisition, and construction of the Red River Levee Certification Project in conjunction with the Red River Atchafalaya and Bayou Bouef Levee District, City of Pineville and the 19th Levee District funded through the Gustav Ike CDBG Disaster Recovery program; and,

WHEREAS, the project consists of the South Bank (Alexandria side), Pineville Utilities, North Bank Rapides, North Bank Grant, and Spanish Bayou/Huffman Creek Control Structure; and,

WHEREAS, the total allocation from the Gustav Ike CDBG Disaster Recovery Program is not sufficient to meet the funding requirements of the levee recertification program.

NOW, THEREFORE, BE IT RESOLVED, by the Rapides Parish Police Jury, State of Louisiana, in regular session duly convened on this 14th day of October, 2013, that the Rapides Parish Police Jury does hereby authorize the President to submit a capital outlay re quest to the State of Louisiana, Division of Administration to apply for funding to meet the funding requirements of the Red River Levee Certification project.

Said Resolution having been read and considered by a quorum of the Rapides Parish Police Jury, the vote was as follows:

Yea: Joe Bishop, Davron “Bubba” Moreau, Craig Smith, Richard Vanderlick, Oliver “Ollie” Overton, Richard Billings, Scott Perry Nay: None Absent: Theodore Fountaine, Jr. and Sean McGlothlin

WHEREUPON, the presid ing officer declared the above resolution duly adopted in full on the 14th day of October, 2013.

On motion by Mr. Ollie Overton, seconded by Mr. Bubba Moreau, to award the construction contract for the CDBG Disaster Recovery Program Location 10 – City of Pineville, Louisiana 84” and 60” Gravity Drainage Outfall Rehabilitation at Huffman Creek for the Base Bid to Rylee Contracting, Inc. of Alexandria, Louisiana, the Low Bidder, in the amount of $396,916.00, as recommended by Pan American Engineers, Frye Mag ee, LLC, Program Consultant, and the Parish Treasurer, to be paid from LCDBG Gustav/Ike Disaster Recovery Project Program LA State Project No. 40 PARA3302 funds, contingent upon approval of the State REGULAR MEETING OCTOBER 14, 2013

of Louisiana, Division of Administration, Office of Comm unity Development. On vote the motion carried.

On m otion by Mr. Scott Perry, seconded by Mr. Richard Vanderlick, the following resolution was presented and unanimously adopted:

RESOLUTION

RESOLUTION AUTHORIZING THE PRESIDENT OF THE RAPIDES PARISH POLICE JURY TO ENTER INTO A COOPERATIVE ENDEAVOR AGREEMENT WITH THE RAPIDES PARISH SEWER DISTRICT NO. 1

WHEREAS, the Rapides Parish Police Jury (“Police Jury) has received fiscal year 2011 Louisi ana Community Development Block Grant (“LCDBG”) public facilities funding for new sewer improvements in the Henry Street area of Rapides Parish (the “Project”); and,

WHEREAS, the Police Jury desires to enter into a Cooperative Endeavor Agreement (CEA) w ith the Rapides Parish Sewer District Number 1 (“Sewer District”) in order to detail the duties of the Police Jury and the Sewer District for the implementation of the Project.

NOW THEREFORE, BE IT RESOLVED BY THE RAPIDES PARISH POLICE JURY:

§1. The Police Jury intends to execute a Cooperative Endeavor Agreement (CEA) with the Sewer District for the LCDBG Henry Street Sewer Project.

§2. The President, Joe Bishop, is hereby authorized to execute the CEA between the Police Jury and the Sewer Distr ict. Also, the President is hereby authorized to execute all related documents, to be on such other terms and conditions as he shall deem advisable, and to do any and all things necessary and proper to carry out this Resolution and to fulfill its objects and purposes.

§3. This Resolution shall become effective upon final adoption of the Police Jury and signature of the President.

The aforesaid resolution, having been submitted to a vote, the vote thereon was as follows:

Yea: Joe Bishop, Davron “Bubba” Moreau, Craig Smith, Richard Vanderlick, Oliver “Ollie” Overton, Richard Billings, Scott Perry Nay: None Absent: Theodore Fountaine, Jr. and Sean McGlothlin

WHEREUPON, the presiding officer declared the above Resolution duly adopted in full on this 14th day of October, 2013.

The next item on the agenda was to select a project for the 2014/2015 LCDBG grant program.

REGULAR MEETING

OCTOBER 14, 2013

Mr. Tim Ware, Treasurer, explained th ere is a sewer project in the Walnut Grove area, off Highway 1, in conjunction with other sew er projects that the Jury has been doing for the last several yea rs. This is on the Old Boyce Road, Airbase Road, Karla Street, Kathy Street, Marlene Street and Karen Drive. T his is the project the Jury is proposing to make application for the 2014/2015 LCDBG grant program.

On motion by Mr. Ollie Overton, seconded by Mr. Bubba Moreau, the following item was added to the agenda. On roll call vote the motion carried unanimously 7-0.

On motion by Mr. Ollie Overton, seconded by Mr. Richard Vanderlick, to select the Walnut Grove as the target area for the 2014/2015 LCDBG grant program. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Richard Vanderlick, to adopt a resolution a uthorizing the Parish President to enter into the required Amendment No. 3 to the Cooperative Endeavor Agreement with the LA Division of Administration, Office of Community Development -Disaster Recovery Unit to secure additional Community Development Block Grant (CDBG) Disaster Recovery Funds; and to authorize the Parish President to sign any and all documents required. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Richard Vanderlick, to award contract and ratify authorizatio n for the President to sign same for demolition and asbestos abatement services for the Greenway Park Subdivision Acquisition Project, Hazard Mitigation Grant Program (HMGP) Project No. DR - LA-1786-079-0001, CFDA No. 97.039. Coast to Coast Enterprises was t he low bidder at $230,000.00. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Scott Perry, to approve Change Order No. 1 for the construction contract with Don M. Barron Contracting, Inc., Gustav/Ike CDBG Disaster Recovery Program, Location No. 4 – City of Pineville, Pineville Main Street Sewer and Water Utility Relocations, Project 40PARA3304, for an increased amount of $15,965.04, as recommended by Pan American Engineers and authorize the President to sign same. On vote the motion carried.

On motion by Mr. Richard Vanderlick, seconded by Mr. Ollie Overton, to open a Public Hearing for Closeout of the FY 2011 LCDBG Sewer Grant (Henry Street Project). On vote the motion carried.

Mr. Thomas Magee of Frye-Magee, explained the project was complete and this was a process you have to go through at the end of every block grant. The Police Jury was awarded $791,920.00; spent $727,338.46, $35,900.00 in local funds used, and the Police Jury will be turning back $64,581.54. He further stated this really improved the Henry Street area.

On motion by Mr. Richard Billings, seconded by Mr. Richard Vanderlick, to close public hearing. On vote the motion carried.

On m otion by Mr. Richard Billings, seconded by Mr. Bubba Moreau, to REGULAR MEETING OCTOBER 14, 2013

adopt a resolution that the Rapides Parish Police Jury supports and graciously thanks The American Legion for the rededication of the Flame of Freedo m placed in the front of the Rapides Parish Courthouse on Murray Street. A copy of this resolution be sent to The American Legion. This event to be held on November 11, 2013, at 10:00 a.m. on the front steps of the Courthouse. On vote the motion carried.

Mr. Richard Billings requested a plaque be made and presented to The American Legion at the ceremonies on November 11, 2013.

On motion by Mr. Ollie Overton, seconded by Mr. Bubba Moreau, to adopt a notice of Intent of Sale through the Abandoned/Adjudicated property procedures the property listed below:

TAX DEBTOR DESCRIPTION

Arthur Mora Lot (5) of Square Three (3) of the Second Extension of Judie’s Subdivision Bearing the municipal address of:

Myrtle Hargrove Butter Lot Eleven (11) of Tract Five (5) of & Evelyn Hargrove White Stephens Revision, Sam Allen Properties Bearing the municipal address of:

Harvey Courtney Lot Fourteen (14) of Square Three (3) of Enterprise Addition Bearing the municipal address of:

Kathryn A. Dodson Lot Nine (9) of the T.F. Howell, Jr. Subdivision Bearing the municipal address of: 1402 Hwy 1204, Pineville

Frances Atkins Estate Lot One (1) of Block “A”, Laborde Subdivision Bearing the municipal address of:

James W. Thompson, Jr. Lot 29’ on Church Street x 43’ Lower Subdivision Bearing the municipal address of:

Andrew Young Lot 29’on Church Street x 43’ on Lower Subdivision Bearing the municipal address of:

John & Christine Robertson Lot on Church Street 40’x 75’ Bearing the municipal address of: REGULAR MEETING OCTOBER 14, 2013

Sam Farace Lot 47.75’ on Third Street x 125’ on Church (AKA Newman Street & Duck Alley) Bearing the municipal address of: On vote the motion carried.

On m otion by Mr. Ollie Overton, seconded by Mr. Richard Billings, to award the construction contract to the low bidder, Tudor, Inc., for the Martin Luther King Library, with the qualifications and recommendations of the Rapides Parish School Board and the Rapides Parish Library Board of Control.

Amendment by Mr. Joe Bishop, seconded by Mr. Richard Billings, to add to the motion to hire a third party architect, Mr. Lyle Bergeron, to do the construction phase of the project.

On vote the amended motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Richard Vanderlick, to hold a public hearing on November 12, 2013 on proposed condemnation of the following property in accordance with the Rapides Parish Code of Ordinances, Section 8-1/4, as authorized by the Rapides Parish Police Jury.

OWNER LOCATION, DESCRIPTION & SERVICE REPORT

William Madison Unsafe, unsanitary and dilapidated structure located at On vote the motion carried.

On m otion by Mr. Richard Billings seconded by Mr. Ollie Overton, to authorize to enter into an Intergovernmental Agreement with the Town of Glenmora for the Parish Highway Department to perform resurfacing of Wilson Road and West 8th Avenue Extension (which is perpendicular to Wilson Road) and Gum Street, as requested by the Town of Glenmora, to be paid out of towns portion of Road District 1A funds, and authorize the President to sign same. On vote the motion carried.

On motion by Mr. Richard Billings, seconded by Mr. Craig Smith, to receive the required report from Acadian Ambulance under the Contract for August, 2013:

Response Number Required Compliance Zone Responses % % Alexandria - 8 minute 449 80% 88.86% Pineville - 8 minute 155 80% 85.81% Rapides - 12 minute 196 80% 85.20% Rapides - 20 minute 152 80% 82.24% On vote the motion carried.

On m otion by Mr. Ollie Overton, seconded by Mr. Richard Billings, to approve participation and authorize OHSEP Director to administer, designate REGULAR MEETING OCTOBER 14, 2013

project Director, and sign related documents for the 2013 State Homeland Security Grant Program (EMW -2013-22-00122-So1, CFDA#97.067). Administration will be in accordance with grant guidelines. On vote the motion carried.

On motion by Mr. Richard Billings, seconded by Mr. Richard Vanderlick, to authorize the purchase of one (1) acre of land near the SE corner of Section 118, Township 4N3W in Ward 7 for the purpose of locating a 3rd fire station for Fire District 8, contingent upon the Legal Counsel approval and required appraisal, to be paid from Fire District 8 funds, as recommended by the Cotile VFD Board of Directors. On vote the motion carried.

On motion by Mr. Richard Va nderlick, seconded by Mr. Ollie Overton, to authorize hiring Steve Fontenot to survey and develop a legal description of one

• (1) acre of land, located near the SE corner of Section 118, Township 4N3W in Ward 7, to be paid from Fire District 8 funds, as rec ommended by the Cotile VFD Board of Directors. On vote the motion carried.

On m otion by Mr. Ollie Overton, seconded by Mr. Richard Billings, to amend that certain motion of August 12, 2013 to adopt a resolution authorizing the purchase of a piece of prop erty located at 2550 Hwy 121, Sieper, Louisiana; adjacent to Rapides Parish Fire District #5, Station #2; formerly known as Sieper Junction Café, and to authorize the President to execute an Act of Sale, purchasing property from Mr. Howard W. Wells at an a mount of $75,000 (appraised at $78,000 by David M. Brewer & Associates LLC) for the purpose of expanding the existing fire station; contingent upon legal counsel approval; as recommended by Oak Hill Volunteer Fire Department Board of Directors; and to be paid from Fire District No. 5 funds. (Description left out of previous motion) The legal description is as follows:

DESCRIPTION OF A 1.227 +/ - ACRE TRACT LOCATED IN THE NORTHWEST QUARTER OF THE SOUTHWEST QUARTER OF THE SOUTHWEST QUARTER, SECTION 36, TOWN SHIP 3 NORTH, RANGE 4 WEST, RAPIDES PARISH, LOUISIANA

Commencing at a ½” iron rod marking the southwest corner of Section 36, Township 3 North, Range 4 West; thence proceed North 00 degrees 18 minutes 00 seconds East, a distance of 660.64 feet to a ¾” iro n pipe; thence turn right and proceed South 89 degrees 28 minutes 52 seconds East, a distance of 493.63 feed to a 4” iron pipe marking the POINT OF BEGINNING of the tract to be described;

thence turn left and proceed North 25 degrees 08 minutes 26 seconds East, along the east right of way line of La. Hwy. 121, a distance of 290.12 feet to a ½” iron rod;

thence turn right and proceed South 50 degrees 20 minutes 18 seconds East, a distance of 271.81 feet to a 1” x 1” iron bar;

thence turn right and proceed South 00 degrees 23 minutes 12 seconds West, a distance of 92.16 feet to an axle;

thence turn right and proceed North 89 degrees 28 minutes 52 seconds West, a distance of 331.89 feet to the POINT OF BEGINNING. REGULAR MEETING OCTOBER 14, 2013

The above described tract contains 1.227 ac res and is more particularly indicated on Certificate of Survey by William J. Wood, Jr., dated August 22, 2013.

On vote the motion carried.

On motion by Mr. Richard Billings, seconded by Mr. Craig Smith, to open a public hearing for the purpose of creating Fire District #17(Forest Hill) and establishing the boundaries of said Fire District and authorize the President to sign necessary documents.

Mr. Richard Billings stated no one has been appointed from the Police Jury and they are still trying to see who they want appointed and how they are going to get the revenue , whether it is from an ad v alorem tax or if there is another way of getting the money. He further stated he was going to get with Mr. Tom Wells, Legal Counsel and meet with the proposed board to talk about this.

On motion by Mr. Ollie Overton, seconded by Mr. Craig Smith, the public hearing was declared closed.

On m otion by Mr. Ollie Overton, seconded by Mr. Craig Smith, to close public hearing. On vote the motion carried.

On motion by Mr. Richard Billings, seconded by Mr. Ollie Overton, to add the following items to the agenda. On roll call vote the motion carried unanimously 7-0.

On m otion by Mr. Bubba Moreau, seconded by Mr. Ollie Overton, the following resolution was presented and unanimously adopted:

RESOLUTION

WHEREAS, Title 2 of the Louisiana Revised Statutes of 1950 provides that cities, towns, parishes, and other political subdivisions of this State may separately or jointly acquire, establish, construct, expand, own, lease, control, equip, improve, maintain, operate, regulate, and police airports and landing fields for the use of aircraft; and,

WHEREAS, the State of Louisiana, Department of Tr ansportation and Development, Division of Aviation (formerly the LA DOTD-OAPT) is charged by Title 2 with the responsibility for the development of aviation facilities within the State to foster air commerce and to safeguard the interests of those engaged in all phases of the aviation industry and of the general public; and,

WHEREAS, the Rapides Parish Police Jury, hereinafter referred to as “Sponsor”, has completed an FAA and DOTD approved Master Plan, Action Plan, and/or Airport Layout Plan which outline s the specific future development of the Esler Airport; and, the Sponsor is desirous of implementing a portion of the approved Plan recommendations which provide for the critically needed improvements as stated below to substantially improve the safety and usability of the Airport, but does not have sufficient funds of its own required for completing the needed improvements; and, REGULAR MEETING OCTOBER 14, 2013

WHEREAS, the LA DOTD, Division of Aviation is authorized by Title 2 to expend funds for the construction or enlargement of airpo rts for the safety and advancement of aeronautics;

NOW, THEREFORE, BE IT RESOLVED:

SECTION I

That the Sponsor does hereby for mally request that the LA DOTD, Division of Aviation provide funds required to complete the airport improvements at the Esler Airport, specifically as described in the Capital Improvement Program Application for State Financial Assistance dated October 14, 2013; and,

SECTION II

That the said LA DOTD, Division of Aviation be and is hereby assured that all necessary servitudes, rights-of-way, rights of ingress and egress and means thereof will be furnished by the Sponsor and the titles thereto will be valid and indefeasible, and that the Sponsor will assume ownership, financial reporting, and complete responsibility for the maintenance and upkeep of the airport after completion of said improvement; and,

SECTION III

That the Sponsor will save and hold the s aid LA DOTD, Division of Aviation, its officers, agents, and employees harmless from any liability or claim for damages arising out of the project, including death or injuries to third parties including, but not limited to, liability or claim for damages o ut of the negligence of said LA DOTD, Division of Aviation, its officers, agents, or employees, and expressly agrees to defend any suit of any nature brought against the LA DOTD, Division of Aviation as a result of this project; and,

SECTION IV

That the President of the Sponsor be and is hereby authorized and directed to evidence this agreement by affixing his signature at the place provided therefore on this resolution and on subsequent related documents/agreements as required by the rules and regulatio ns of the Federal Aviation Administration and the State of Louisiana and the Clerk is hereby authorized to attest said execution; and,

SECTION V

That this resolution shall be in full force and effect from and after its adoption.

The aforesaid resolution, having been submitted to a vote, the vote thereon was as follows:

Yea: Joe Bishop, Davron “Bubba” Moreau, Craig Smith, Richard Vanderlick, Oliver “Ollie” Overton, Richard Billings, Scott Perry Nay: None REGULAR MEETING OCTOBER 14, 2013

Absent: Theodore Fountaine, Jr. and Sean McGlothlin

WHEREUPON, the resolution was declared adopted on the 14th day of October, 2013.

On m otion by Mr. Richard Vanderlick, seconded by Mr. Ollie Ove rton, to ratify authorizing the President to reappoint to the Rapides Workforce Investment Board for additional terms and to sign a letter addressed to the Louisiana Workforce Commission concerning reappointments for the following members whose existing term dates have expired.

Members New Term Dates Matthew Hennings 09/20/12 – 9/20/14 Gerry Mittens 09/20/12 – 9/20/14 On vote the motion carried.

On motion by Mr. Richard Vanderlick, seconded by Mr. Ollie Overton, to authorize the President to reappoint to the Rapides Workforce Investment Board for additional terms and to sign a letter addressed to the Louisiana Workforce Commission concerning reappointments for the following members whose existing term dates that soon will expire.

Members New Term Dates Valerie Aymond 11/15/13 – 11/15/15 Barry Hines 12/1/13 – 12/1/15 On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Craig Smith, to authorize the execution of a Receipt and Release with Ida Price at a cost of $5,400.00 to be paid out of Ward 9, District D Maintenance Funds to correct a drainage problem and secure a drainage servitude on the property located at 2 28 Desoto Street, Pineville, Louisiana. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Richard Vanderlick, to authorize the President to sign Nomination Approval for Jude Pitre, to serve on the Rapides Parish Youth Council replacing Donnis Poe who represented the Central Louisiana Technical Community College. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Richard Vanderlick, the following ordinance was presented and amended: Sec. 19½-2. Cotile Lake and Recreation Area—Fees.

• (a) The following fees for the admission to and use of the recreation facilities of the Cotile Lake and Recreation Area are hereby adopted:
• (1) Regular admission (gate fee): Maximum of four (4) persons, per day .....$3.00 Per head over four (4) persons, per day .....0.50 Per head, without a vehicle, per day (such as walking, riding a bicycle or riding a skateboard) .....1.00 REGULAR MEETING OCTOBER 14, 2013

Citizens sixty (60) years of age or over may enter for the purpose of fishing within the recreatio n area without charge . However, anyone accompanying the senior citizen will be subject to the regular gate fee.

• (2) Boat launching: Per day .....$3.00 Citizens over sixty (60) years of age may launch boats without charge.
• (3) Lodge rental fees per day: #3 pavilion (Ross Shenk) .....$150.00 Screened-in pavilions .....75.00 Unscreened pavilions .....50.00 Lodge rental user must pay at least half of the full amount of rent in advance, which is nonrefundable reservation fee unless the user gives at least a thirty -day written cancellation notice prior to the activity. The full amount of the nonrefundable rent must be paid at least thirty (30) days prior to the event. All holiday rentals on the Ross Shenk Pavilion are a twoday minimum rental. All rentals are on a first-come, first-served basis.
• (4) Camping fees: A five dollar ($5.00) reduction on the Golden Age Card holders and Senior Citizens sixty (60) and older and Military Personnel with proof of serving. Without electricity, per day .....$9.00 With electricity, per day .....20.00 With electricity and sewer, per day .....25.00 Only one (1) camper unit is permitted to occupy one (1) campsite. Campers having more than one (1) camp unit required to rent and occupy a separate site for each unit. "Camper unit" is defined as one (1) of the following combinations:
• a. Two (2) passenger vehicles and one (1) tent.
• b. Two (2) passenger vehicles and one (1) camping trailer.
• c. One (1) passenger vehicle and one (1) motorhome.
• d. One (1) tent.
• e. One (1) minihome. This definition of camping rigs is the maximum combination that will be allowed to occupy one (1) campsite. Families having less equipment than the maximum rig will still be allowed to rent and occupy campsites. Campers having an additional passenger c ar, over and above the camping rig combinations described, will be charged an additional entrance fee.
• (5) Extended stay camping fee (by the month):
• a. Reservations are to be ninety (90) days in advance with deposit of one night stay. REGULAR MEETING OCTOBER 14, 2013
• b. Year around, campers wanting to stay thirty (30) consecutive days will pay four hundred fifty dollars ($450.00) per month for sites without sewer connections, in advance, with no refunds and five hundred dollars ($500.00) per month for sites with sewer connections.
• (6) [Hours of operation.] The designated recreation area as per plat attached will be open from 6:00 a.m. to 10:00 p.m.
• (b) The above fees shall be effective on August 1, 2013.

BE IT FURTHER ORDAINED in all other respects, Section 19 1/2 -2. shall remain unchanged.

This ordinance having been submitted to a vote, the vote thereon was as follows: YEAS: Joe Bishop, Davron “Bubba” Moreau, Craig Smith, Richard Vanderlick, Oliver “Ollie” Overton, Richard Billings and Scott Perry, Jr. NAYS None ABSENT Theodore Fountaine, Jr. and Sean McGlothlin And the ordinance was adopted on this the 14th day of October, 2013.

On motion by Mr. Craig Smith, seconded by Mr. Ollie Overton, the following ordinance was presented and amended:

Sec. 19½-1.1. Operation of minibikes, motor scooter, motorcycles, ATV and golf carts in Cotile Recreation Area.

• (a) Use of safety helmets. It shall be unlawful for any person to operate a minibike, motor scooter or motorcycle without the operator wearing a safety helmet and without any passengers wearing a safety helmet. Exception: Anyone over the age of eighteen (18) years may ride without a h elmet provided he has at least ten thousand dollars ($10,000.00) in health insurance.
• (b) Hours of operation. It shall be unlawful to operate any minibike, motor scooter, motorcycle or golf cart between the hours of 8:00 p.m. and 8:00 a.m.
• (c) Riding wit hin camping area. Except for those persons who are registered campers, it shall be unlawful to operate any minibike, motor scooter, motorcycle or golf cart within the camping area of the reservation; however, the registered campers may ride such vehicles to and from the camping area.
• (d) Riding in prohibited areas. It shall be unlawful for any cyclist to ride on any dirt or sand roads, wooded or open areas, ditch banks or ride within the camping or picnic sites; however, cyclists shall be permitted to oper ate on the blacktop roads only.
• (e) Speed, noise. It shall be unlawful for a cyclist to operate such vehicle at a speed in excess of twenty (20) miles per hour and it shall be unlawful for the cyclist to make excessive noise with the vehicle.
• (f) It shal l be prohibited to operate any ATV at any time within the Cotile Recreation Area. The use of golf carts shall be limited to persons with a valid driver’s license within the camping area. REGULAR MEETING OCTOBER 14, 2013
• (g) Penalties for violation. A violation of the above is a misdemean or and that upon conviction the offender shall be sentenced to pay a fine of not less than fifty dollars ($50.00), or to serve not more than thirty (30) days in jail, or both.

BE IT FURTHER ORDAINED in all other respects, Section 19 1/2 -1.1. shall remain unchanged.

This ordinance having been submitted to a vote, the vote thereon was as follows: YEAS: Joe Bishop, Davron “Bubba” Moreau, Craig Smith, Richard Vanderlick, Oliver “Ollie” Overton, Richard Billings and Scott Perry, Jr. NAYS None ABSENT Theodore Fountaine, Jr. and Sean McGlothlin And the ordinance was adopted on this the 14th day of October, 2013.

On m otion by Mr. Bubba Moreau, seconded by Mr. Ollie Overton, the following resolution was presented and adopted unanimously:

RESOLUTION

WHEREAS, Diamond B. Construction Company, the Contractor for the Surface Transportation Program FY 11 -12 Donahue Ferry Road Roadway Improvements has “Substantially Completed” the work under the Contract as recommended by the Engineer.

NOW THEREFORE BE IT RESOLVED, that the Contract of Diamond B. Construction Company, the Contractor, for said work is hereby accepted as “Substantially Complete” with the understanding that the final retainage payment will be made upon satisfactory completion of any Punch List items and presentation of the Clear Lien Certificate as required by law; and,

It is HEREBY FURTHER RESOLVED, that the signing and filing with the Cl erk of Court of this Acceptance of Contract Resolution by the Rapides Paris Police Jury is hereby authorized; and,

It is HEREBY FURTHER RESOLVED, that the President is authorized to sign a Final Recap Change Order adjusting the final contract quantities and time period necessary.

Passed, approved, and adopted this 14th day of October, 2013.

On motion by Mr. Richard Billings, seconded by Mr. Craig Smith, to ratify authorization for the Rapides Parish Highway Department to make emergency repairs to the bridge on Castor Plunge Road at the request of the Town of Woodworth with all cost to be reimbursed by the To wn of Woodworth in accordance with annual Intergovernmental Agreement between Rapides Parish Police Jury and Town of Woodworth. On vote the motion carried.

On motion by Mr. Craig Smith, seconded by Mr. Ollie Overton, to authorize the President to sign a Cooperative Endeavor Agreement with the Louisiana Department of Transportation for donation of reclaimed asphalt from the location of I -49 (Project runs from approximately from South Rapides Parish to North REGULAR MEETING OCTOBER 14, 2013

Rapides Parish), to be let in 2014, approximately 54 cubic yards. (State Project No. H.009539) On vote the motion carried.

On motion by Mr. Scott Perry, seconded by Mr. Ollie Overton, to award the demolition and disposal of an unsafe, unsanitary and dilapidated structure (house) located at 2818 Sabine Drive, Lot 19, Woodlawn Subdivision, Section 19, T4N - R1W, Ward 1, District 1, Rapides Parish to the low bidder Turner & Turner Contracting for an amount of $7,101. On vote the motion carried.

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE OF

THE JURY AND WERE NOT POSTED ON THE AGENDA BUT

ARE NOW ADDED BY UNANIMOUS CONSENT

On motion by Mr. Richard Billings, seconded by Mr. Richard Vanderlick, to install a credit card/debit card machine at Cotile Lake Recreation facility and any other facility in the recreational departments as needed; credit card machine to be purchased from Chase Bank , as recommended by the Cotile Lake Study Committee. On vote the motion carried

On m otion by Mr. Ollie Overton, seconded by Mr. Craig Smith, the following resolution was presented and unanimously adopted:

RESOLUTION

WHEREAS, Don M. Barron Contractor, Inc., the Contractor for the project entitled LOCATION 4 - CITY OF PINEVILLE, LOUISIANA PINEVILLE MAIN STREET SEWER AND WATER UTILITY RELOCATIONS, has "Substantially Completed" the work under the Contract as recommended by the Engineer;

NOW THEREFORE BE IT RESOLVED that the Contract of Don M. Barron Contractor, Inc., the Contractor, for said work, is hereby accepted as "Substantially Complete" with the understanding that the final payment will be made upon satisfactory completion of any Punch List items and presentation of the Clear Lien Certificate as required by law; and,

It is HEREBY FURTHER RESOLVED, that the signing and filing with the Clerk of Court of this Resolution of Contract Acceptance by the President is hereby authorized.

Passed, approved and adopted by the President and Police Jury of Rapides Parish, Louisiana, on this 14th day of October, 2013.

On m otion by Mr. Richard Billings, seconded by Mr. Bubba Moreau, to reimburse Mr. Richard Billings for expenses in transporting the Bi-Centennial quilt to various Parishes, to be paid from General Funds. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Richard Vanderlick, to recommend an endorsement of Cool Planet Energy Systems as a participant in the benefits of the Louisiana Enterprise/Economic Development Zone Program, without rebate from the 1 /2% Rapides Parish Police Jury Sales and Use Tax, as REGULAR MEETING OCTOBER 14, 2013

recommended by the Enterprise Zone Reviewing Agencies. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Craig Smith, to go into Executive Session to discuss RPPJ vs. Vernon Bryant & Sharon Craig, lawsuit #228572.

A roll call vote was called and was as follows:

YEAS: Joe Bishop, Davron “Bubba” Moreau, Craig Smith, Richard Vanderlick, Oliver “Ollie” Overton, Richard Billings and Scott Perry, Jr. NAYS None ABSENT Theodore Fountaine, Jr. and Sean McGlothlin On roll call vote the motion carried. 7-0 at 3:55 p.m.

EXECUTIVE SESSION

On motion by Mr. Richard Billings , seco nded by Mr. Ollie Overton , to return to open session. On vote the motion carried at 4:19 p.m.

On motion by Mr. Richard Billings, seconded by Mr. Ollie Overton, there being no further business, the meeting be declared adjourned. On vote the motion carried at 4:20.