Rapides Parish Police Jury

Posted: October 3, 2013

Notice of Regular Committee Meetings to be held on Monday, October 7, 2013, at 3:00 p.m. in the Police Jury Meeting Room, 2nd Floor of Parish Courthouse, 701 Murray Street, Alexandria.

Committees Beginning Page

1. Finance Committee……………………………………………..….……2 Chairman: Davron “Bubba” Moreau
2. Public Works, Watershed and Agricultural Affairs Committee….….4 Chairman: Craig Smith
3. Workforce Development, Personnel and Elections Committee…........7 Chairman: Richard Vanderlick
4. Grants, Economic Planning and Development Committee…………..9 Chairman: Oliver “Ollie” Overton, Jr.
5. Courthouse and Tourism Committee...................................................11 Chairman: Scott Perry, Jr.
6. Parochial Board Liaison & Legal Committee………………………..12 Chairman: Theodore Fountaine
7. Municipal Liaison and Health Committee……………………....……15 Chairman: Sean McGlothlin
8. Insurance, Ambulance, Fire and Homeland Security Committee…..16 Chairman: Richard Billings

In accordance with the American with Disabilities Act, if you need special assistance to attend this public meeting, please contact the Police Jury Office at (318) 473-6660, describing the assistance that is necessary. Page | 2

FINANCE COMMITTEE

OCTOBER 7, 2013 DAVRON “BUBBA” MOREAU, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Treasurer’s Report
3. Motion to delete from the various agencies’ Asset Inventory Program the following equipment as it is no longer suitable for public use:

Police Jury Administration ASSET NUMBER DESCRIPTION DISPOSAL 10576 Laser Printer to be auctioned

Teen Court Grant ASSET NUMBER DESCRIPTION DISPOSAL 10513 Server to be auctioned 8579 Printer to be auctioned

Courthouse/Jail ASSET NUMBER DESCRIPTION DISPOSAL 8712 Air Conditioner Unit to be auctioned

Fathering Grant ASSET NUMBER DESCRIPTION DISPOSAL 9918 File Cabinet to be auctioned

Court Reporters ASSET NUMBER DESCRIPTION DISPOSAL 6546 IBM Computer to be auctioned 6716 File Cabinet to be auctioned (Mr. Moreau)

4. Motion to authorize the Treasurer to amend all 2013 budgets as necessary. (Mr. Moreau)

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5. Motion to accept the proposal from Ardaman & Associates, Inc. for materials testing services for the Coughlin Industrial Complex, Phase 3 construction project (FP&C No. 05-252-04B-05) for an estimated amount of $17,803 and ratify the President’s signature, as recommended by Meyer & Meyer, LaCroix & Hixon, Project Engineer and approved by the State of Louisiana Office of Facility Planning and Control, to be paid from Facility and Planning Control Funds. (Mr. Moreau)
6. Recognize Alliance Design for an update on the Rapides Parish Coliseum. (Mr. Bishop)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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PUBLIC WORKS, WATERSHED & AGRICULTURAL

AFFAIRS COMMITTEE

OCTOBER 7, 2013 CRAIG SMITH, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Public Works Director's Report.
3. Motion to authorize the Public Works Director to hire a temporary welder at a rate of $10.00 per hour to be paid from the Road & Bridge Salary line item as needed until such time as the regular welder is able to return to fulltime duty. (Mr. Smith)
4. Motion to accept the construction contract with Rini Construction, LLC as substantially complete for the renovation of Rapides Parish Fire District No. 2, Station No. 4 (Hot Wells Road); as recommended by Steve Fontenot, Project Engineer and Fire Chief Randy McCain; and ratify the President’s signature. (Mr. Billings)
5. Motion to accept the Construction Contract with Gilchrist Construction Co., LLC (Contractor) for Various Road Improvements – Bid No. 2279 as substantially complete, as recommended by the Public Works Director and authorize the President to sign same. (Mr. Smith)
6. Motion to award the construction contract for the Rustic Manor Drainage Improvements to Artech Construction and Design for the amount of $40,050, as negotiated by the Public Works Director; to replace 400 feet of 24 inch concrete pipe between Lots 18 and 19 Timber Trails Subdivision (Ward 10, District A); amend the motion approved on August 13, 2013 to reflect this change; and ratify the President’s signature, as recommended by the Public Works Director. (Mr. Moreau) Page | 5
7. Motion to authorize Mr. Wallace L. Scarbrock, Sr., 2752 B. Highway 121, Otis, as a Hardship Case pending proper certification. (Mr. Billings)
8. Motion to adopt a resolution approving the Annual Certificate of Compliance with the State of Louisiana Off System Bridge Replacement Program, as recommended by the Public Works Director, copy of the resolution to be sent to LDOTD District 08. (Mr. Smith)
9. Motion to authorize the Public Works Director to hire a temporary worker for the Sign Shop at a rate of $8.00 per hour to be paid from the Road & Bridge Salary line item to assist in the installation of signs approved through the LDOTD Local Road Safety Program Grant. (Mr. Smith)
10. Motion to accept the donation of a permanent right-of-way for the maintenance of a cul-de-sac on Krist Lane from Willie G. Paul as recommended by the Public Works Director and authorize the President to sign. (Mr. Smith)
11. Motion to authorize the expenses of the Public Works Director to attend the National Association of County Engineers Western Regional Conference and NACE Board Meeting to be held on November 6-8, 2013 in Laughlin, NV. (Mr. Smith)
12. Motion to authorize Ms. Ruby Augustine, 1217 Highway 454, Pineville, as a Hardship Case pending proper certification. (Mr. Smith)

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13. Motion to adopt a resolution requesting permission to advertise from the Louisiana Department of Transportation and Development to receive competitive bids in accordance with LRS 38:2212 for the construction of State Project No. 576-40-0015 (333)/H.003567 Statewide Flood Control Program, Cloverdale & Grundy Cooper Subdivision Phase III – Continuation of Interceptor Ditch, as recommended by the Public Works Director and Project Engineer, copy of the resolution to be sent to LDOTD District 08. (Mr. Vanderlick)
14. Motion to authorize a request for an opinion from the Louisiana Attorney General’s Office to determine if the Rapides Parish Police Jury can place road name signs within the parish right-of-way for a private road that intersects a public road for public safety and the benefit of emergency response personnel and if not can the Police Jury charge another public entity or the property owner for the cost of the sign and put it up in parish right-of-way. (Mr. Bishop)
15. Motion to authorize the purchase of a 2.5” Hoist Head (gear box) from Rodney Hunt – Fontaine Company, to complete the repairs on the Cotile Lake outflow gate into Bayou Rapides for an estimated amount of $4,900, to be paid from General Funds as budgeted. (Mr. Vanderlick)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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WORKFORCE DEVELOPMENT,

PERSONNEL & ELECTIONS COMMITTEE

OCTOBER 7, 2013 RICHARD VANDERLICK, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to authorize to enter into a polling place lease with the Newman United Methodist Church for Voting Precinct C21 A-K and L-Z, as recommended by the Secretary of State, and authorize the President to sign same. (Mr. Perry)
3. Motion to delete from OEWD/WOD Asset Inventory the following furnishings that are either broken or no longer suitable for program use and authorize disposal at Public Auction. Description RPPJ Tag Number Desk G001215 45" Desk 00005541 Rolling Desk Chair (Black) 00005553 Rolling Desk Chair (Black) 00005707 (Mr. Vanderlick)
4. Motion to ratify approval of a contract between the Rapides Parish Police Jury and the Louisiana Workforce Commission for the LAJET Program in the amount of $213,264.00 for the fiscal year October 1, 2013 thru September 30, 2014, and authorize the President to sign the contract and the Treasurer to amend the budget as necessary. (Mr. Vanderlick)
5. Motion to accept the resignation of Mr. Brian Reed on the Buckeye Recreation Board, waive the thirty (30) day announcement rule and appoint Mr. Gerald Salard, Jr. to fill the vacancy of the unexpired term. Term will expire February 13, 2018. (Mr. Smith)

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THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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GRANTS, ECONOMIC PLANNING

& DEVELOPMENT COMMITTEE

OCTOBER 7, 2013 OLIVER “OLLIE” OVERTON, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to adopt a resolution authorizing the President to submit a Capital Outlay request for Red River Levee Certification Project to the State of Louisiana, Division of Administration to meet additional funding requirements. (Mr. Overton)
3. Motion to award the construction contract for the CDBG Disaster Recovery Program Location 10 – City of Pineville, Louisiana 84” and 60” Gravity Drainage Outfall Rehabilitation at Huffman Creek for the Base Bid to Rylee Contracting, Inc. of Alexandria, Louisiana, the Low Bidder, in the amount of $396,916.00, as recommended by Pan American Engineers, Frye Magee, LLC, Program Consultant, and the Parish Treasurer, to be paid from LCDBG Gustav/Ike Disaster Recovery Project Program LA State Project No. 40 PARA3302 funds, contingent upon approval of the State of Louisiana, Division of Administration, Office of Community Development. (Mr. Bishop/Mr. Overton)
4. Motion to adopt a resolution to enter into a Cooperative Endeavor Agreement with the Rapides Parish Sewer District No. 1 for the FY 2011 LCDBG Henry Street Sewer Project (Contract #708101), as recommended by Frye-Magee, Program Administrator, and authorize the President to sign any necessary documents. (Mr. Perry/Mr. Overton)
5. Motion to discuss and select a project for the 2014/2015 LCDBG grant program. (Mr. Bishop)

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6. Motion to adopt a resolution authorizing the Parish President to enter into the required Amendment No. 3 to the Cooperative Endeavor Agreement with the LA Division of Administration, Office of Community Development-Disaster Recovery Unit to secure additional Community Development Block Grant (CDBG) Disaster Recovery Funds; and to authorize the Parish President to sign any and all documents required. (Mr. Overton)
7. Motion to award contract and ratify authorization for the President to sign same for demolition and asbestos abatement services for the Greenway Park Subdivision Acquisition Project, Hazard Mitigation Grant Program to Coast Enterprises was the low bidder at $230,000.00. (Mr. Overton)
8. Motion to approve Change Order No. 1 for the construction contract with Don M. Barron Contracting, Inc., Gustav/Ike CDBG Disaster Recovery Program, Location No. 4 – City of Pineville, Pineville Main Street Sewer and Water Utility Relocations, Project 40PARA3304, for an increased amount of $15,965.04, as recommended by Pan American Engineers and authorize the President to sign same. (Mr. Overton)
9. Motion to hold a Public Hearing for Closeout of the FY 2011 LCDBG Sewer Grant (Henry Street Project) on October 14, 2013. (Mr. Perry)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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COURTHOUSE AND TOURISM COMMITTEE

OCTOBER 7, 2013 SCOTT PERRY, JR., CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to adopt a resolution that the Rapides Parish Police Jury supports and graciously thanks The American Legion for the rededication of the Flame of Freedom placed in the front of the Rapides Parish Courthouse on Murray Street. A copy of this resolution be sent to The American Legion. This event to be held on November 11, 2013, at 10:00 a.m. on the front steps of the Courthouse. (Mr. Perry)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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PAROCHIAL BOARD LIAISON & LEGAL COMMITTEE

OCTOBER 7, 2013 THEODORE FOUNTAINE, JR., CHAIRMAN

1. Motion to adopt a Notice of Intent of Sale through the Abandoned/Adjudicated Property procedures on the properties listed below:

TAX DEBTOR DESCRIPTION

Arthur Mora Lot (5) of Square Three (3) of the Second Extension of Judie’s Subdivision Bearing the municipal address of:

Myrtle Hargrove Butter Lot Eleven (11) of Tract Five (5) of & Evelyn Hargrove White Stephens Revision, Sam Allen Properties Bearing the municipal address of:

Harvey Courtney Lot Fourteen (14) of Square Three (3) of Enterprise Addition Bearing the municipal address of:

Kathryn A. Dodson Lot Nine (9) of the T.F. Howell, Jr. Subdivision Bearing the municipal address of: 1402 Hwy 1204, Pineville

Frances Atkins Estate Lot One (1) of Block “A”, Laborde Subdivision Bearing the municipal address of:

James W. Thompson, Jr. Lot 29’ on Church Street x 43’ Lower Subdivision Bearing the municipal address of:

Andrew Young Lot 29’on Church Street x 43’ on Lower Subdivision Page | 13

Bearing the municipal address of:

John & Christine Robertson Lot on Church Street 40’x 75’ Bearing the municipal address of:

Sam Farace Lot 47.75’ on Third Street x 125’ on Church (AKA Newman Street & Duck Alley) Bearing the municipal address of: (Mr. Moreau)

2. Recognize Mr. Steve Rogge, Director, Rapides Parish Library, to discuss and receive recommendation from the Library Board of Control on the contractor for the Martin Luther King Library. (Mr. Fountaine)
3. Motion to hold a public hearing on November 12, 2013 on proposed condemnation of the following property in accordance with the Rapides Parish Code of Ordinances, Section 8-1/4, as authorized by the Rapides Parish Police Jury.

OWNER LOCATION, DESCRIPTION & SERVICE REPORT

William Madison Unsafe, unsanitary and dilapidated structure located at (Mr. Fountaine)

4. Motion to place an item on the October 14, 2013 agenda to go into Executive Session to discuss RPPJ vs. Vernon Bryant & Sharon Craig, lawsuit #228572. (Mr. Smith)

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THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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MUNICIPAL LIAISON & HEALTH COMMITTEE

OCTOBER 7, 2013 SEAN McGLOTHLIN, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to send a letter to the City of Alexandria Utility Division to discuss clearing of power lines on a right-a-way between Lake Charles Highway and Isabella Drive in Penny Acres. (Mr. McGlothlin)
3. Motion to authorize to enter into an Intergovernmental Agreement with the Town of Glenmora for the Parish Highway Department to perform resurfacing of Wilson Road and West 8th Avenue Extension (which is perpendicular to Wilson Road) and Gum Street, as requested by the Town of Glenmora, to be paid out of towns portion of Road District 1A funds, and authorize the President to sign same. (Mr. Billings)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT

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INSURANCE, AMBULANCE, FIRE & HOMELAND

SECURITY COMMITTEE

OCTOBER 7, 2013 RICHARD BILLINGS, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to receive the required report from Acadian Ambulance under the Contract for August, 2013:

Response Number Required Compliance Zone Responses % % Alexandria - 8 minute 449 80% 88.86% Pineville - 8 minute 155 80% 85.81% Rapides - 12 minute 196 80% 85.20% Rapides - 20 minute 152 80% 82.24% (Mr. Billings)

3. Motion to approve participation and authorize OHSEP Director to administer, designate project Director, and sign related documents for the 2013 State Homeland Security Grant Program (EMW-2013-22-00122So1, CFDA#97.067). Administration will be in accordance with grant guidelines. (Mr. Vanderlick)
4. Motion to authorize the purchase of one (1) acre of land near the SE corner of Section 118, Township 4N3W in Ward 7 for the purpose of locating a 3rd fire station for Fire District 8, contingent upon the Legal Counsel approval and required appraisal, to be paid from Fire District 8 funds, as recommended by the Cotile VFD Board of Directors. (Mr. Vanderlick)
5. Motion to authorize hiring Steve Fontenot to survey and develop a legal description of one (1) acre of land, located near the SE corner of Section 118, Township 4N3W in Ward 7, to be paid from Fire District 8 funds, as recommended by the Cotile VFD Board of Directors. (Mr. Vanderlick)

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6. Motion to amend that certain motion of August 12, 2013 to adopt a resolution authorizing the purchase of a piece of property located at 2550 Hwy 121, Sieper, Louisiana; adjacent to Rapides Parish Fire District #5, Station #2; formerly known as Sieper Junction Café, and to authorize the President to execute an Act of Sale, purchasing property from Mr. Howard W. Wells at an amount of $75,000 (appraised at $78,000 by David M. Brewer & Associates LLC) for the purpose of expanding the existing fire station; contingent upon legal counsel approval; as recommended by Oak Hill Volunteer Fire Department Board of Directors; and to be paid from Fire District No. 5 funds. (Description left out of previous motion) (Mr. Billings)

THESE ITEMS WERE NOT POSTED ON THE AGENDA BUT ARE

NOW ADDED BY UNANIMOUS CONSENT