Rapides Parish Police Jury

Posted September 5, 2013

REGULAR SESSION

SEPTEMBER 9, 2013 3:00 P.M.

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

PUBLIC COMMENT ON ANY AGENDA ITEM

1. Motion to adopt the minutes of the Rapides Parish Police Jury held in Regular Session on August 12, 2013 as published in the Official Journal.
2. Motion that approved bills be paid.
3. Motion to accept the Treasurer’s Report. (FINANCE 9/2)
4. Recognize Mayor James Mayo, Monroe, Louisiana candidate for U.S. Representative, 5th Congressional District. (Workforce 9/3)
5. Recognize and present plaque to Ms. Diane Lawton for her years of service to the Rapides Parish Library Board of Control. (Mr. Bishop) REGULAR MEETING SEPTEMBER 9, 2013
6. Recognize Mr. Steve Rogge for an update on the Rapides Parish Library. (Finance 9/3)
7. Recognize Ms. Heather Ure na, Kisatchie -Delta Regional Plannning & Development District, to discuss Louisiana Enterprise Zone Program. (Mr. Bishop)

APPOINTMENTS TO BE ANNOUNCED

Appointment to Fire District No. 4 Civil Service Board. Mr. Bryon McGee’s term expired November 12, 2012. (4th request 7/30/13, 3/18/13 nominated by Louisiana College) Appointment to Fire District No. 3 Civil Service Board. Mr. Andrew Hunter term will expire 10/10/13. (Letter 7/30/13 nominated by Louisiana College) Mosquito Abatement District No. 1, term of Ms. Vonda Clark, expires September 9, 2013. Three (3) year term.

Mosquito Abatement District No. 1, for a three (3) year term, for the expiring term of Mr. Mark Manuel. Term expires October 9, 2013 (Waive thirty (30 ) day announcement rule and reappoint Mr. Mark Manuel-Police Jury appoints, representing Public Input) (Mr. Billings)

Appointment to Cocodrie Fish & Game Commission, one (1) year term. Apppoinment of Mr. Henry Corley expired January 9, 2012. (Waive thirty (30) day announcement rule and reappoint Mr. Henry Corley) (Mr. Billings)

Appointment to Cocodrie Fish & Game Commission, one (1) year term. Appointment of Mr. John Barton expired January 9, 2012) (Waive thir ty (30) day announcement rule and reappoint Mr. John Barton) (Mr. Billings)

Appointment to the Ward 4 Recreation District for a five (5) year term, for the expiring term of Mr. Michael Polakovich. Term will expire October 12, 2013. (Waive thirty (30) day announcement rule and re appoint Mr. Michae l Polakovich.) (Mr. Billings)

Appointment to the Buckeye Recreation District for a five (5) year term , to fill the expiring term of Mr. Blake Jenkins. Term will expire September 13, 2013. (Waive thirty (30) day announcement rule and reappoint Mr. Blake Jenkins) (Mr. Smith)

REGULAR MEETING

SEPTEMBER 9, 2013

8. Motion to authorize the issuance of a quietus on the part of the Rapides Parish Police Jury in favor of the Sheriff and Tax Collector, and against any claim on the part of the Rapides Parish Police Jury for the ad valorem taxes of the year 2012, and authorize Tim Ware, Treasurer, to issue said quietus. (Finance 9/3)
9. Motion to authorize the President to sign a Memorandum of Understanding between the 9th Ju dicial District Court and the Rapides Parish Police Jury authorizing reimbursement of one (1) full time probation officer, salary of $3,125.00 total per month, and $500 per month for one (one) part time for the period of July 1, 2013 through June 30, 20 14 as recommended by 9th Judicial District Judge Johnson, to be paid out of the Juvenile Drug Court Program. (Finance 9/3)
10. Motion to delete from the 9th Judicial District Court Reporters Asset/Inventory the following equipment as no longer suita ble for public use: Asset Number Description Disposal 7000 Transcriber – Advocate LCT5D to be auctioned (Finance 9/3)
11. Public Works Director's Report. (Public Works 9/3)
12. Motion to authorize Ms. Donna Greenwell, 3028 Hwy 113 Pitkin, Louisiana, as a Hardship Case pending proper certification. (Public Works 9/3)
13. Motion to authorize approval of the request of the Buckeye Recreation Board to renovate Fields 1, 2, 3 a nd 4, drainage and parking lot improvements at a cost of approximately $45,000. (Includes sprinkler system installed on all four fields, grading and leveling of fields, new grass, rebuilding of pitchers mounds and batter boxes and new dirt for the infields.) (Public Works 9/3)
14. Motion to authorize the President to sign a Cooperative Endeavor Agreement with the Louisiana Department of Transportation and Development for donation of approximately 90 cubic yards of reclaimed asphalt from DOTD constr uction projects, State Project No. H.002670, as REGULAR MEETING SEPTEMBER 9, 2013

recommended by the Public Works Director. (Public Works 9/3)

15. Motion to approve Change Order No. 1 with Diamond B Construction Company, LLC on State Project No. H.010149.6 Donahue Ferry Roadway Improvements to add two (2) Dynamic Message Sign Units at an added cost of $4,520.00 and authorize the President to sign all necessary documents, as recommended by the Public Works Director. (Public Works 9/3)

Louisiana, as a Hardship Case pending proper certification. (Public Works 9/3)

17. Motion to delete from the Rapides Parish Highway Department Asset/Inventory the following equipment as no longer suitable for public use: Asset Number Description Disposal 2788 Sign Laminator to be auctioned 2919 Tire Dolly to be auctioned 2921 Transmission Jack to be auctioned 2961 Crane to be auctioned 6463 Tractor sold at auction 7370 A/c Window Unit to be auctioned 7414 Tractor sold at auction 7743 Pruner to be auctioned 8333 Weed Sprayer Rig to be auctioned 8571 Pressure Washer to be auctioned 9222 Mower to be auctioned 9223 Mower to be auctioned 9225 Light to be auctioned 9244 Mower to be auctioned 9262 A/C Heat Unit to be auctioned 9664 Power Pruner to be auctioned 9666 Power Pruner to be auctioned (Public Works 9/3)
18. Motion to enter into an Intergovernmental Agreement with the Rapides Parish Ward 10 Recreation District to provide the labor and equipment to install two (2) culverts furnished by the Ward 10 Recreation District in the Flagon Bayou Tributary. (Public Works 9/3)

REGULAR MEETING

SEPTEMBER 9, 2013

19. Motion to authorize the President to sign the Annual Agreement between the Chief Elected Official and the Rapides Workforce Investment Board selecting the Office of Economic & Workforce Development (OEWD) as the fiscal agent and administr ative entity, and the Workforce Operations Department (WOD) as the lead agency and operator of the One Stop – Rapides Business & Career Solutions Center, to provide effective planning and implementation of the Workforce Investment Act of 1998. The curr ent agreement ends October 11, 2013. (Workforce 9/3)
20. Motion to consider and take action with respect to adopting a resolution providing for the giving of notice of intention of the Police Jury of Rapides Parish, Louisiana (the “Police Jury”), to create a new fire protection district within the Parish of Rapides, State of Louisiana, describing the boundaries thereof; ordering and directing the President of the Police Jury to give due notice of the proposed creation of said fire protection d istrict, and providing for the hearing of any and all objections to the creation of said fire protection district, to the boundaries thereof and to the property to included therein. (FOREST HILL) (Workforce 9/3)
21. Motion to authorize participation in the Emergency Management Performance Grant (EMPG 2013) Grant # EMW -2013-EP-00062-S01, to be administered by the Rapides Parish Homeland Security and Emergency Preparedness Office, and to authorize the OHSEP Director to sign related documents. (Grants 9/3)
22. Motion to approve Change Order No. 2 -Final, for the construction contract with Rylee Contracting, Inc. for the Henry Street Sewer System Improvements for a decreased amount of $18,315.24 (adjust quantities to those as actually installed on project); adjust Contract Sum to $633,738.46 and authorize the President to sign Change Order, as recommended by Meyer, Meyer, LaCroix & Hixson and approved by Louisiana Office of Community Development. (Grants 9/3)
23. Motion to adopt a resolution authorizing the President to solicit requests for qualifications and requests for proposals from qualified consultants for engineering services at the Esler Regional Airport for a five year period. (Grants 9/3)

REGULAR MEETING

SEPTEMBER 9, 2013

24. Motion to author ize the President to appoint A ttorney at Law, Mr. Gregory Jones, to represent the absentee landowners of certain properties to be condemned in order to perfect service, as recommended by Legal Counsel. (Parochial 9/3)
25. Motion to enter into an Intergovernmental Agreement with the Library, Fire Districts, Water Districts, Sewer Districts, Municipalities, School Board, Recreational Districts, Coliseum Authority, Coroner, Registrar of Voters, Clerk of Court, Judge’ s Office, Rapides Parish Tax Assessor, Ag Center, Fair Ass ociation, etc. for reciprocal services as recommended by Legal Counsel and ratify authorization for previous services for various districts, pending Legal Counsels approval. (Parochial 9/3)
26. Motion to adopt a resolution to continue employment of Mr. Daniel Broussard as Special Counsel representing the Rapides Parish Police Jury in Civil Service Board appeals and other employment related legal matters due to conflict of interest of Lega l Counsel, Mr. Tom Wells and the members of District Attorney’s office. (Parochial 9/3)
27. Motion to hold a public hearing October 7, 2013, on proposed condemnation of the following property in accordance with the Rapides Parish Code of Ordinances Section 8-1/4, as authorized by the Rapides Parish Police Jury. (Owner served papers-papers returned unclaimed)

OWNER LOCATION, DESCRIPTION & SERVICE REPORT

Mr. John Borell Unsafe, unsanitary and dilapidated structure located at Section 13, T4N-R1W, Ward 8, Rapides Parish (Parochial 9/3)

28. Motion to enter into an Intergovernmental Agreement with the Town of Glenmora, for the Parish Highway Department to provide sixty (60) hours of ditching work with grade all and sixty (60) hours of inmate labor, to be paid out of Road District 1A Funds (Town’s Portion), and authorize the President to sign same. (Municipal 9/3)
29. Motion to receive the required report from Acadian Ambulance under the Contract for July 2013:

Response Number Required Compliance Zone Responses % % REGULAR MEETING SEPTEMBER 9, 2013

Alexandria - 8 minute 445 80% 86.74% Pineville - 8 minute 165 80% 84.24% Rapides - 12 minute 169 80% 90.53% Rapides - 20 minute 137 80% 81.75% (Insurance 9/3)

30. Motion to increase the pay rate of the Secretary, Laura Goudeau, Fire District #4 by 6%, effective September 16, 2013, as requested by the Holiday Village Volunteer Fire Association Board, to be paid out of Fire District #4 funds. (Insurance 9/3)
31. Motion to give Holiday Village Fire Department, Full -time Firefighters, an additional 2% pay raise increase, as requested by the Holiday Village Volunteer Fire Association Board, effective September 16, 2013, to be paid out of Fire District #4 funds. (Insurance 9/3)
32. Motion to delete from the Rapides Parish Fire District #11 Asset/Inventory Program the following equipment as no longer suitable for public use: Asset Number Description Disposal 6419 Radio – Motorola Hi-Band to be auctioned 7462 Radio – Maxtrac VHF-100W to be auctioned 7463 Radio – Maxtrac VHF-100W to be auctioned 7785 A/C Unit – 5Ton Condensor to be auctioned 7887 Radio – Maxtrac VHF to be auctioned (Insurance 9/3)
33. Motion to delete from the Rapides Parish Fire District #8 Asset/Inventory Program the following equipment as no longer suitable for public use: Asset Number Description Disposal 5208 Band Saw to be auctioned 9821 Generator to be auctioned (Insurance 9/3)
34. Motion to renew the commercial auto and property insurance with Risk Services of Louisiana, to be paid from various department fund accounts and ratify the Treasurer’s signature after the Insurance Committee Meeting. (Insurance 9/3)

REGULAR MEETING

SEPTEMBER 9, 2013

THESE ITEMS WERE NOT CONSIDERED BY THE COMMITTEE OF THE JURY BUT WERE POSTED ON THE AGENDA AFTER THE COMMITTEE MEETING IN COMPLIANCE WITH THE PUBLIC MEETINGS LAW AND ARE N OW CONFIRMED AS HAVING BEEN INCLUDED IN THE PUBLISHED AGENDA BY 2/3RD VOTE

35. Motion to enter into an Intergovernmental Agreement with the Town of Boyce for the Parish Highway Department to provide the labor and equipment to haul and spread 20 loads of 610 base on various roads in the Town of Boyce . Materials to be paid out of Ward 7 Maintenance Funds (Town’s Portion), and authorize President to sign same. (Mr. Vanderlick)
36. Motion to accept the donation o f a permanent right -of-way for the maintenance of a cul -de-sac on the Bud Nichols Road from Harils and Sharon Beebe as recommended by the Public Works Director. (Mr. Vanderlick)
37. Motion to allow participation in a public auction with various other public agencies to be held by Bonnette Auction Company on September 21, 2013 for the sale of surplus vehicles, equipment, furniture, etc. as recommend by the Treasurer and Purchasing Agent. (Mr. Smith)
38. Motion to sell a 2001 Freightliner Asphalt Distributor (Asset No. 8584), to Grant Parish Police Jury (declared surplus on the 18th day of March, 2013) for an amount of $18,000. (Mr. Smith)

THESE ITEMS WERE NOT CONSIDERED BY THE COMMITTEE OF THE JURY AND WERE NOT POSTED ON THE AGENDA BUT ARE NOW ADDED BY UNANIMOUS CONSENT

The Police Jury of the Parish of Rapides, State of Louisiana, met in Regular Session at its regular meeting place, the Police Jury Room of Monday, Septem ber 9, 2013 , at three (3:00) o'clock p.m. (Central Standard Time).

There were present: Joe Bishop, President, Davron “Bubba” Moreau, Vice President, and Police Jurors Richard Vanderlick, Oliver “Ollie” Overton, Jr., Richard Billings, Theodore Fountaine Jr., Scott Perry, Jr., Craig Smith and Sean McGlothlin.

Also present were Mr. Tim Ware, Treasurer; Mr. Dennis Woodward, Public Works Director; Mr. Shane Trapp, Courthouse Building Superintendent; Ms. So nya Wiley -Gremillion, Office of Emergency Preparedness Director; Chief Randy McCain, Fire District No. 2; Ms. Elaine Morace, WIA Operations Director; Ms. Linda Sanders Civil Service Director; Mr. Thomas O. Wells, Legal Counsel; and Ms. Laurel Smith, Secretary.

The invocation was given by Mr. Dennis Woodward.

The Pledge of Allegiance was led by Mr. Scott Perry.

The Police Jury of the Parish of Rapides, State of Louisiana, was duly convened as the governing authority of said Parish by Hon. Joe Bishop, P resident, who welcomed all present and then stated that the Police Jury was ready for the first item of business.

The President asked if there was any public comment on any agenda item, to which there was no response.

On motion by Mr. Richard Billings , seconded by Mr. Scott Perry, to adopt the minutes of the Rapides Parish Police Jury held in Regular Session on August 12, 2013 as published in the Official Journal. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Richard Vanderlick, that approved bills be paid. On vote the motion carried.

On motion Mr. Ollie Overton, seconded by Mr. Bubba Moreau, to accept the Treasurer’s Report. On vote the motion carried.

Mayor James Mayo, Mon roe, Louisiana, requested support in his candidacy for U.S. Representative, 5th Congressional District.

The next item on the agenda was to recognize Ms. Diane Lawton for her years of service to the Rapides Parish Library Board of Control Mr. Joe Bishop presented a plaque to Ms. Diane Lawton.

The next item on the agenda was to recognize Mr. Steve Rogge for an REGULAR MEETING SEPTEMBER 9, 2013

update on the Rapides Parish Library.

Mr. Steve Rogge, Director of the Rapides Parish Library gave a brief update on the Library and the progress on the Martin Luther King Library construction.

On motion by Mr. Richard Billings, seconded by Mr. Ollie Overton, to waive the thirty (30) day announcement rule and reappoint Mr. Mark Manuel to the Mosquito Abatement District No. 1 Board, for a three (3) year term Term will expire October 9, 2016. On vote the motion carried.

On motion by Mr. Ric hard Billings, seconded by Mr. Ollie Overton, to waive the thirty (30) day announcement rule and reappoint Mr. Henry Corley to the Cocodrie Fish & Game Commission for a one (1) year term. Term will expire January 13, 2014. On vote the motion carried

On motion by Mr. Richard Billings, seconded by Mr. Ollie Overton, to waive the thirty (30) day announcement rule and reappoint Mr. John Barton to the Cocodrie Fish & Game Commission for a one (1) year term. Term will expire January 13, 2014. On vote the motion carried.

On motion by Mr. Richard Billings, seconded by Mr. Ollie Overton, to waive the thirty (30) day announcement rule and reappoint Mr. Michael Polakovich to t he Ward 4 Recreation District for a five (5) year term. Term will expire October 12, 2018. On vote the motion carried.

On motion by Mr. Craig Smith, seconded by Mr. Bubba Moreau, to waive the thirty (30) day announcement rule and reappoint Mr. Blake Jenkins to the Buckeye Recreation District for a five (5) year term . Term will expire September 13, 2018. On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Richard Vanderlick, to authorize the issuance of a quietus on the part of the Rapides Parish Police Jury in favor of the Sheriff and Tax Collector, and against any claim on the part of the Rapides Parish Police Jury for the ad valorem taxes of the year 2012, and authorize Tim Ware, Treasurer, to issue said quietus.

RESOLUTION

WHEREAS, William E. Hilton, Tax Collector, has exhibited to the Rapides Parish Police Jury satisfactory evidence that all taxes due to the Parish governing authority shown on the ad valorem tax roll s of Rapides Parish for the year 2012 have been paid or accounted for, and

WHEREAS, the said Rapides Parish Police Jury has by resolution, a copy of which is annexed hereto, authorized me to issue this quietus on behalf of the Rapides Parish Police Jury in favor of the said William E. Hilton, Tax Collector, and against any claim on the part of the Rapides Parish Police Jury for the ad valorem taxes of the year 2012.

This resolution having been submitted to a vote, the vote thereon was as follows:

REGULAR MEETING

SEPTEMBER 9, 2013

YEAS: Joe Bishop, Bubba Moreau, Ollie Overton, Craig Smith, Theodore Fountaine Jr., Richard Vanderlick, Sean McGlothlin, Richard Billings, Scott Perry Jr. NAYS: none ABSENT: none

And the resolution was declared adopted on this the 9th day of Sept ember, 2013.

QUIETUS

Alexandria, Louisiana September 9, 2013

WHEREAS, William E. Hilton, Tax Collector, has exhibited to the Rapides Parish Police Jury satisfactory evidence that all taxes due to the Parish governing authority shown on the ad valorem tax rolls of Rapides Parish for the year 2012 have been paid or accounted for, and

WHEREAS, the said Rapides Parish Police Jury has by resolution, a copy of which is annexed hereto, authorized me to issue this quietus on behalf of the Rapides Parish Police Jury in favor of the said William E. Hilton, Tax Collector, and against any claim on the part of the Rapides Parish Police Jury for the ad valorem taxes of the year 2012.

s/Tim Ware, Treasurer

On motion by Mr. Ollie Overton, seconded by Mr. Richard Vanderlick, to authorize the President to sign a Memorandum of Understanding between the 9th Judicial District Court and the Rapides Parish Police Jury authorizing reimbursement of one (1) full time probation officer, salary of $3,125.00 total per month, and $500 per month for one (1 ) part time for the period of July 1, 2013 through June 30, 2014 as recommended by 9th Judicial District Judge Johnson, to be paid out of the Juvenile Drug Court Program. On vote the motion carried.

On m otion by Mr. Richard Vanderlick, s econded by Mr. Craig Smith, to delete from the 9th Judicial District Court Reporters Asset/Inventory the following equipment as no longer suitable for public use: Asset Number Description Disposal 7000 Transcriber – Advocate LCT5D to be auctioned On vote the motion carried.

On m otion by Mr. Richard Vanderlick, seconded by Mr. Craig Smith, to accept the Public Works Director's Report. No vote taken on the motion.

On m otion by Mr. Richard Billings, seconded by Mr. Craig Smith, to authorize Ms. Donna G reenwell, 3028 Hwy 113 Pitkin, Louisiana, as a Hardship Case pending proper certification. On vote the motion carried.

On m otion by Mr. Craig Smith, seconded by Mr. Bubba Moreau, to authorize appr oval of the request of the Buckeye Recreation Board to renovate Fields 1, 2, 3 and 4, drainage and parking lot improvements at a cost of REGULAR MEETING SEPTEMBER 9, 2013

approximately $45,000. (Includes sprinkler system installed on all four fields, grading and leveling of fields, new gra ss, rebuilding of pitchers mounds and batter boxes and new dirt for the infields.) On vote the motion carried.

On motion by Mr. Craig Smith, seconded by Mr. Scott Perry, to authorize the President to sign a Cooperative Endeavor Agreement with the Louisia na Department of Transportation and Development for donation of approximately 90 cubic yards of reclaimed asphalt from DOTD construction projects, State Project No. H.002670, as recommended by the Public Works Director. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Craig Smith, to approve Change Order No. 1 with Diamond B Construction Company, LLC on State Project No. H.010149.6 Donahue Ferry Roadway Improvements to add two (2) Dynamic Message Sign Units at an added cost of $4 ,520.00 and authorize the President to sign all necessary documents, as recommended by the Public Works Director. On vote the motion carried.

On m otion by Mr. Sean McGlothlin, seconded by Mr. Craig Smith, to authorize Zepher M. Dupuy, 839 Denny Road, Pin eville, Louisiana, as a Hardship Case pending proper certification. On vote the motion carried.

On motion by Mr. Richard Vanderlick, seconded by Mr. Ollie Overton, to delete from the Rapides Parish Highway Department Asset/Inventory the following equipment as no longer suitable for public use: Asset Number Description Disposal 2788 Sign Laminator to be auctioned 2919 Tire Dolly to be auctioned 2921 Transmission Jack to be auctioned 2961 Crane to be auctioned 6463 Tractor sold at auction 7370 A/c Window Unit to be auctioned 7414 Tractor sold at auction 7743 Pruner to be auctioned 8333 Weed Sprayer Rig to be auctioned 8571 Pressure Washer to be auctioned 9222 Mower to be auctioned 9223 Mower to be auctioned 9225 Light to be auctioned 9244 Mower to be auctioned 9262 A/C Heat Unit to be auctioned 9664 Power Pruner to be auctioned 9666 Power Pruner to be auctioned On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Craig Smith, to enter into an Intergovernmental Agreement with the Rapides Parish Ward 10 Recreation District, for the Rapides Parish Highway Department to provide the labor and equipment to install two (2) culverts furnished by the Ward 10 Recreation District in the Flagon Bayou Tributary. On vote the motion carried.

On m otion by Mr. Craig Smith, seconded by Mr. Richard Billings, to REGULAR MEETING SEPTEMBER 9, 2013

authorize the President to sign the Annual Agreement between the Chief El ected Official and the Rapides Workforce Investment Board selecting the Office of Economic & Workforce Development (OEWD) as the fiscal agent and administrative entity, and the Workforce Operations Department (WOD) as the lead agency and operator of the On e Stop – Rapides Business & Career Solutions Center, to provide effective planning and implementation of the Workforce Investment Act of 1998. The current agreement ends October 11, 2013. On vote the motion carried.

The following resolution was offered by Mr. Craig Smith, and seconded by Mr. Ollie Overton:

RESOLUTION

A resolution providing for the giving of notice of intention of the Police Jury of Rapides Parish, Louisiana (the “Police Jury” ), to create a new fire protection district within the Parish of Rapides, State of Louisiana, describing the boundaries thereof; ordering and directing the President of the Police Jury to give due notice of the proposed creation of said fire protection dis trict, and providing for the hearing of any and all objections to the creation of said fire protection district, to the boundaries thereof and to the property to included therein.

WHEREAS, the Police Jury of Rapides Parish, Louisiana (the “Police Jury”), acting as the governing authority of the Parish of Rapides, State of Louisiana (the "Parish"), has received requests from certain citizens and taxpayers to create a new fire protection district which district shall embrace all of that territory in the Pa rish within the following described boundaries described below; and

WHEREAS, no municipalities or industrial areas are located within the boundaries described below; and

WHEREAS, pursuant to such requests, this Police Jury desires to give notice of its intention to proceed with the creation of such fire protection district and order and call a public hearing thereon, all as required by Part I, Chapter 7, Title 40 of the La. Revised Statutes of 1950, as amended (the “Act”);

NOW, THEREFORE, BE IT RESOLV ED by the Police Jury of Rapides Parish, Louisiana (the “Police Jury”), acting as the governing authority of the Parish of Rapides, State of Louisiana (the “Parish”), that:

SECTION 1. In compliance with the provisions of the Act, and other constitutional and statutory authority, it is the intention of this Police Jury to create a fire protection district within the Parish, which district shall embrace all of that territory in the Parish within the following described boundaries:

FOREST HILL DISTRICT 17 BOUNDARY DESCRIPTION

Begin at a point in Township One South, Range One East (T1S- R1E), where the Ward 3 and Ward 4 boundary lines meet in Cocodrie Lake. Follow the Ward 4 boundary line northwesterly and westerly to the REGULAR MEETING SEPTEMBER 9, 2013

northwest corner of Section 25, T1N-R1W; thence along a hypothetical line due north, passing along the west boundary line of Section 24, T1N -R1W, to its intersection with Beaver Creek; thence northwesterly and upstream Beaver Creek to its intersection with LA 112; thence west along LA 1 12 to its intersection with Ward 4 boundary; thence northerly and westerly along said Ward boundary line until it intersects with the northwestern corner of Section 4, T1N - R2W; thence south along the section lines of Sections 9, 16, 21, 28 and 33, T1N -R2W, to its intersection with Spring Creek; thence southeasterly and downstream Spring Creek along the meanders of the Rapides Parish Boundary Line northward and eastward to the point of the beginning.

SECTION 2. This Police Jury shall meet in open and pub lic session at its regular meeting place, the Rapides Parish Courthouse, 701 Murray Street, 2nd Floor, Alexandria, Louisiana, on Monday, October 14, 2013, at three o'clock (3:00) p.m., for the purpose of hearing any and all objections to the creation of th e proposed fire protection district, to the boundaries thereof and to the property proposed to be included therein, and, after disposing of all objections, this Police Jury shall, if it determines to create such fire protection district, adopt a resolution creating said fire protection district, fixing the boundaries of thereof, giving said fire protection district a name, and providing for other matters necessary in connection therewith, all as provided by the Act.

SECTION 3. The President of this Pol ice Jury is hereby ordered and directed to issue a Notice of Intention of the Police Jury of Rapides Parish, Louisiana, to create said fire protection district, which notice shall embrace substantially all things set forth in this resolution, shall be subs tantially in the form attached as Exhibit "A" hereto and shall be published in accordance with the provisions of law.

This resolution having been submitted to a vote, the vote thereon was as follows:

YEAS: Joe Bishop, Bubba Moreau, Ollie Overton, Craig Smith, Theodore Fountaine Jr., Richard Vanderlick, Sean McGlothlin, Richard Billings, Scott Perry Jr. NAYS: none ABSENT: none

And the resolution was declared adopted on this, the 9th day of September, 2013.

/s/ Laurel Smith /s/ Joe Bishop Secretary President

EXHIBIT "A"

NOTICE OF INTENTION

REGULAR MEETING

SEPTEMBER 9, 2013

FOREST HILL DISTRICT 17 BOUNDARY DESCRIPTION

Begin at a point in Township One South, Range One East (T1S- R1E), where the Ward 3 and Ward 4 boundary lines meet in Cocodrie Lake. Follow the Ward 4 boundary line northwesterly and westerly to the northwest corner of Section 25, T1N -R1W; thence along a hypothetical line due north, passing along the west boundary line of Section 24, T1N -R1W, to its intersection with Beaver Creek; thence northwesterly and upstream Beaver Creek to its intersection with LA 112; thence west along LA 112 to its intersection with Ward 4 boundary; thence northerly and westerly al ong said Ward boundary line until it intersects with the northwestern corner of Section 4, T1N - R2W; thence south along the section lines of Sections 9, 16, 21, 28 and 33, T1N -R2W, to its intersection with Spring Creek; thence southeasterly and downstream Spring Creek along the meanders of the Rapides Parish Boundary Line northward and eastward to the point of the beginning.

NOTICE IS HEREBY FURTHER GIVEN that the Police Jury will meet in open and public session at its regular meeting place, the Rapides P arish Courthouse, 701 Murray Street, 2nd Floor, Alexandria, Louisiana, on Monday, October 14, 2013, at three o'clock (3:00) p.m., and will at that time hear any and all objections to the creation of the proposed fire protection district, to the boundaries of said fire protection district, and to the property to be included therein, and, after disposing of all objections, if it determines to do so, the Police Jury will adopt a resolution creating said fire protection district, fixing the boundaries of the District, and providing for other matters in connection therewith.

THUS DONE AND SIGNED at Alexandria, Louisiana, on this, the 9th day of September, 2013.

/s/ Joe Bishop President

ATTEST: /s/ Laurel Smith Secretary

On motion by Mr. Ollie Overton, seconded by Mr. Craig Smth, to authorize participation in the Emergency Management Performance Grant (EMPG 2013) Grant # EMW -2013-EP-00062-S01, to be administered by the Rapides Parish REGULAR MEETING SEPTEMBER 9, 2013

Homeland Security and Emergency Preparedness Office, and to authorize the OHSEP Director to sign related documents. On vote the motion carried.

On m otion by Mr. Bubba Moreau, seconded by Mr. Ollie Overton, to approve Change Order No. 2 -Final, for the construction contract with Rylee Contracting, Inc. for the Henry Street Sewer System Improvements for a decreased amount of $18,315.24 (adjust quantities to those as actually installed on project); adjust Contract Sum to $633,738.46 and authorize the President to sign Change Order, as recommended by Meyer, Meyer, LaCroix & Hixson and approved by Louisiana Office of Community Development. On vote the motion carried.

The following resolution was offered by Mr. Richard Vanderlick, seconded by Mr. Ollie Overton:

RESOLUTION

A RESOLUTION AUTHORIZING THE PRESIDENT TO SOLICIT

REQUESTS FOR QUALIFICATIONS AND REQUESTS FOR

PROPOSALS FROM QUALIFIED CONSULTANTS FOR

ENGINEERING SERVICES AT THE ESLER REGIONAL

AIRPORT FOR A FIVE (5) YEAR PERIOD.

WHEREAS, the Rapides Parish Police Jury has been notified by the Federal Aviation Administration and State of Louisiana, Department of Transportation and Development that funding is anticipated to be allocated for improvements at the Esler Regional Airport over the next five (5) years; and

WHEREAS, funding through the Federal Aviation Administration and Louisiana Department of Transportation and Development for airport improvements requires that the Rapides Parish Police Jury comply with the Federal and State requirements in the procurement of professional services; and

WHEREAS, the “Louisiana Airport Manager’s Handbook” describes a selection system developed and recommended by the Louisiana Department of Transportation and Development Aviation section for use by airport sponsors in selecting an airport consultant for airport development projects; and

WHEREAS, the Rapides Parish Police Jury has determined that improvements to the Esler Regional Airport are critical for progress in the Parish;

NOW, THEREFORE BE IT RESOLVED, that the President is hereby authorized to advertise for requests for qualification statements and requests for proposals from consultants interested in performing engineering services for a five year period.

Passed, approved and adopted this 9th day of September, 2013.

On motion by Mr. Richard Billings, seconded by Mr. Sean McGlothlin, to authorize the President to appoint A ttorney at Law, Mr. Gregory Jones, to represent the absentee landowners of certain properties to be condemned in order to perfect service, as recommended by Legal Counsel. On vote the motion carried.

REGULAR MEETING

SEPTEMBER 9, 2013

On motion by Mr. Ollie Overton, seconded by Mr. Craig Smith, to enter into an Intergovernmental Agreement with the Library, Fire Districts, Water Distric ts, Sewer Districts, Municipalities, School Board, Recreational Districts, Coliseum Authority, Coroner, Registrar of Voters, Clerk of Court, Judge’s Office, Rapides Parish Tax Assessor, Ag Center, Fair Association, Rapides Parish Sheriff Office, etc. for r eciprocal services as recommended by Legal Counsel and ratify authorization for previous services for various districts, pending Legal Counsels approval.

Amended motion by Mr. Joe Bishop, seconded by Mr. Ollie Overton, , to enter into an Intergovernmental Agreement with the Library, Fire Districts, Water Districts, Sewer Districts, Municipalities, School Board, Recreational Districts, Coliseum Authority, Coroner, Registrar of Voters, Clerk of Court, Judge’s Office, Rapides Parish Tax Assessor, Ag Center, Fair Association, Rapides Parish Sheriff’s Office, Rapides Communications District and the Rapides Parish Sales & Use Tax Office , etc. for reciprocal services as recommended by Legal Counsel and ratify authorization for previous services for various districts, pending Legal Counsels approval. On vote the amended motion carried.

On motion by Mr. Sean McGlothlin, seconded by Mr. Ollie Overton, to adopt a resolution to continue employment of Mr. Daniel Broussard as Special Counsel representing the Rapides Parish Police Jury in Civil Service Board appeals and other employment related legal matters due to conflict of interest of Legal Counsel, Mr. Tom Wells and the members of District Attorney’s office. On vote the motion carried.

On motion by Mr. Richard Billings, seconded by Mr. Ollie Overton, to hold a public hearing October 7, 2013, on proposed condemnation of the following property in accordance with the Rapides Parish Code of Ordinances Section 8 -1/4, as authorized by the Rapi des Parish Police Jury. (Owner served papers -papers returned unclaimed)

OWNER LOCATION, DESCRIPTION & SERVICE REPORT

Mr. John Borell Unsafe, unsanitary and dilapidated structure located at Section 13, T4N-R1W, Ward 8, Rapides Parish On vote the motion carried.

On motion by Mr. Richard Billings, seconded by Mr. Ollie Overton, to enter into an Intergovernmental Agreement with the Town of Glenmora, for the Parish Highway Department to provide sixty (60) hours of ditching work wi th grade all and sixty (60) hours of inmate labor, to be paid out of Road District 1A Funds (Town’s Portion), and authorize the President to sign same. On vote the motion carried

On m otion by Mr. Sean McGlothlin, seconded by Mr. Ollie Overton, to receive the required report from Acadian Ambulance under the Contract for July 2013:

Response Number Required Compliance Zone Responses % % Alexandria - 8 minute 445 80% 86.74% Pineville - 8 minute 165 80% 84.24% REGULAR MEETING SEPTEMBER 9, 2013

Rapides - 12 minute 169 80% 90.53% Rapides - 20 minute 137 80% 81.75% On vote the motion carried.

On m otion by Mr. Richard Billings, seconded by Mr. Bubba Moreau, to increase the pay rate of the Secretary, Laura Goudeau, Fire District #4 by 6%, effective September 16, 2013, as requested by the Holiday Village Volunteer Fire Association Board, to be paid out of Fire District #4 funds. On vote the motion carried.

On m otion by Mr. Ollie Overton, seconded by Mr. Craig Smith, to give Holiday Village F ire Department, Full -time Firefighters, an additional 2% pay raise increase, as requested by the Holiday Village Volunteer Fire Association Board, effective September 16, 2013, to be paid out of Fire District #4 funds. On vote the motion carried.

On motion by Mr. Craig Smith, seconded by Mr. Richard Billings, to delete from the Rapides Parish Fire District #11 Asset/Inventory Program the following equipment as no longer suitable for public use: Asset Number Description Disposal 6419 Radio – Motorola Hi-Band to be auctioned 7462 Radio – Maxtrac VHF-100W to be auctioned 7463 Radio – Maxtrac VHF-100W to be auctioned 7785 A/C Unit – 5Ton Condensor to be auctioned 7887 Radio – Maxtrac VHF to be auctioned On vote the motion carried.

On motion by Mr. Ollie Overton, seconded by Mr. Craig Smith, to delete from the Rapides Parish Fire District #8 Asset/Inventory Program the following equipment as no longer suitable for public use: Asset Number Description Disposal 5208 Band Saw to be auctioned 9821 Generator to be auctioned On vote the motion carried.

On motion by Mr. Craig Smith, seconded by Mr. Bubba Moreau, to renew the commercial auto and property insurance with Risk Services of Louisiana, to be paid from various departme nt fund accounts and ratify the Treasurer’s signature after the Insurance Committee Meeting. On vote the motion carried.

On motion by Mr. Richard Billings, seconded by Mr. Richard Vanderlick, that the following items were not considered by the Committee of the Jury but were posted on the agenda after the committee meetin gs in compliance with the Public Meetings Law and are now confirmed as having been added to the agenda by 2/3rd vote as follows:

YEAS: Joe Bishop, Bubba Moreau, Ollie Overton, Craig Smith, Theodore Fountaine Jr., Richard Vanderlick, Sean McGlothlin, Richard Billings, Scott Perry Jr. NAYS: none ABSENT: none On roll call vote the motion carried 9-0. REGULAR MEETING SEPTEMBER 9, 2013

On motion by Mr. Ollie Overton, seconded by Mr. Richard Vanderlick, to enter into an Intergovernmental Agreement with the Town of Boyce for the Parish Highway Department to provide the labor and equipment to haul and spread 20 loads of 610 base on various roads in the Town of Boyce. Materials to be paid out of Ward 7 Maintenance Funds (Town’s Portion), and authorize President to sign same. On vote the motion carried.

On motion by Mr. Craig Smith, seconded by Mr. Ollie Overton, to accept the donation of a permanen t right-of-way for the maintenance of a cul -de-sac on the Bud Nichols Road from Har lis and Sharon Beebe as recommended by the Public Works Director. On vote the motion carried

On motion by Mr. Sean McGlothlin, seconded by Mr. Craig Smith, to allow participation in a public auction with various other public agencies to be held by Bonnette Auction Company on September 21, 2013 for the sale of surplus vehicles, equipment, furniture, etc. as recommend by the Treasurer and Purchasing Agent. On vote the motion carried.

On motion by Mr. Richard Vanderlick, seconded by Mr. Craig Smith, to sell a 2001 Freightliner Asphalt Distributor (Asset No. 8584), to Grant Parish Police Jury (declared surplus on the 18th day of March, 2013) for an amount of $18,000. On vote the motion carried.

On motion by Mr. Richard Vanderlick, seconded by Mr. Ollie Overton, that the following items were not considered by the Committee of the Jury and were not posted on the agenda but are now added by unanimous consent as follows:

YEAS: Joe Bishop, Bubba Moreau, Ollie Overton, Craig Smith, Theodore Fountaine Jr., Richard Vanderlick, Sean McGlothlin, Richard Billings, Scott Perry Jr. NAYS: none ABSENT: none On roll call vote the motion carried 9-0.

On motion by Mr. Ollie Overton, seconded by Mr. Bubba Moreau, to hold a Public Hearing on October 14, 2013 for Closeout of the FY 2011 LCDBG New Sewer Grant (Henry Street Project). On vote the motion carried.

Mr. Jon Grafton, Executive Director, England Airp ark, spoke briefly about the U.S. Immigration and Customs Enforcement (ICE) is to house a transfer center for immigration detainees at England Airpark, which will add 150 local jobs. Alexandria-area officials have been advocating for a processing and holding facility at the airpark as a means of creating jobs while saving time and transportation costs for ICE.

On motion by Mr. Richard Billings, seconded by Mr. Sean McGlothlin, there being no other the business, the meeting was adjourned at 4:02 p.m.