Rapides Parish Police Jury

Posted: August 29, 2013

Notice of Regular Committee Meetings to be held on Tuesday, September 3, 2013, at 3:00 p.m. in the Police Jury Meeting Room, 2nd Floor of Parish Courthouse, 701 Murray Street, Alexandria.

Committees Beginning Page

1. Finance Committee……………………………………………..….……2 Chairman: Davron “Bubba” Moreau
2. Public Works, Watershed and Agricultural Affairs Committee….….3 Chairman: Craig Smith
3. Workforce Development, Personnel and Elections Committee…........5 Chairman: Richard Vanderlick
4. Grants, Economic Planning and Development Committee…………..6 Chairman: Oliver “Ollie” Overton, Jr.
5. Courthouse and Tourism Committee....................................................7 Chairman: Scott Perry, Jr.
6. Parochial Board Liaison & Legal Committee…………………………8 Chairman: Theodore Fountaine
7. Municipal Liaison and Health Committee……………………....……10 Chairman: Sean McGlothlin
8. Insurance, Ambulance, Fire and Homeland Security Committee…..11 Chairman: Richard Billings

In accordance with the American with Disabilities Act, if you need special assistance to attend this public meeting, please contact the Police Jury Office at (318) 473-6660, describing the assistance that is necessary. Page | 2

FINANCE COMMITTEE

SEPTEMBER 3, 2013 DAVRON “BUBBA” MOREAU, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Treasurer’s Report
3. Receive update from Library. (Mr. Perry)
4. Motion to authorize the issuance of a quietus on the part of the Rapides Parish Police Jury in favor of the Sheriff and Tax Collector, and against any claim on the part of the Rapides Parish Police Jury for the ad valorem taxes of the year 2012, and authorize Tim Ware, Treasurer, to issue said quietus. (Mr. Moreau)

THE FOLLOWING ITEMS WERE ADDED TO THE COMMITTEE AGENDA AFTER BEING POSTED BUT ARE NOW ADDED BY 2/3RD VOTE

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PUBLIC WORKS, WATERSHED & AGRICULTURAL

AFFAIRS COMMITTEE

SEPTEMBER 3, 2013 CRAIG SMITH, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Public Works Director's Report.
3. Motion to authorize Ms. Donna Greenwell, 3028 Hwy 113 Pitkin, Louisiana, as a Hardship Case pending proper certification. (Mr. Billings)
4. Motion to authorize approval of the request of the Buckeye Recreation Board to renovate Fields 1, 2, 3 and 4, drainage and parking lot improvements at a cost of approximately $45,000. (Includes sprinkler system installed on all four fields, grading and leveling of fields, new grass, rebuilding of pitchers mounds and batter boxes and new dirt for the infields.) (Mr. Smith)
5. Motion to authorize the President to sign a Cooperative Endeavor Agreement with the Louisiana Department of Transporation and Development for donation of approximately 90 cubic yards of reclaimed asphalt from DOTD construction projects, State Project No. H.002670, as recommended by the Public Works Director. (Mr. Perry)
6. Motion to approve Change Order No. 1 with Diamond B Construction Company, LLC on State Project No. H.010149.6 Donahue Ferry Roadway Improvements to add two (2) Dynamic Message Sign Units at an added cost of $4,520.00 and authorize the President to sign all necessary documents, as recommended by the Public Works Director. (Mr. Smith)

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Louisiana, as a Hardship Case pending proper certification. (Mr. Smith)

8. Motion to delete from the Rapides Parish Highway Department Asset/Inventory the following equipment as no longer suitable for public use: Asset Number Description Disposal 2788 Sign Laminator to be auctioned 2919 Tire Dolly to be auctioned 2921 Transmission Jack to be auctioned 2961 Crane to be auctioned 6463 Tractor sold at auction 7370 A/c Window Unit to be auctioned 7414 Tractor sold at auction 7743 Pruner to be auctioned 8333 Weed Sprayer Rig to be auctioned 8571 Pressure Washer to be auctioned 9222 Mower to be auctioned 9223 Mower to be auctioned 9225 Light to be auctioned 9244 Mower to be auctioned 9262 A/C Heat Unit to be auctioned 9664 Power Pruner to be auctioned 9666 Power Pruner to be auctioned (Mr. Smith)
9. Motion to enter into an Intergovernmental Agreement with the Rapides Parish Ward 10 Recreation District to provide the labor and equipment to install two (2) culverts furnished by the Ward 10 Recreation District in the Flagon Bayou Tributary. (Mr. Moreau)

THE FOLLOWING ITEMS WERE ADDED TO THE COMMITTEE AGENDA AFTER BEING POSTED BUT ARE NOW ADDED BY 2/3RD VOTE

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WORKFORCE DEVELOPMENT,

PERSONNEL & ELECTIONS COMMITTEE

SEPTEMBER 3, 2013 RICHARD VANDERLICK, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to authorize the President to sign the Annual Agreement between the Chief Elected Official and the Rapides Workforce Investment Board selecting the Office of Economic & Workforce Development (OEWD) as the fiscal agent and administrative entity, and the Workforce Operations Department (WOD) as the lead agency and operator of the One Stop – Rapides Business & Career Solutions Center, to provide effective planning and implementation of the Workforce Investment Act of 1998. The current agreement ends October 11, 2013. (Mr. Vanderlick)
3. Motion to consider and take action with respect to adopting a resolution providing for the giving of notice of intention of the Police Jury of Rapides Parish, Louisiana (the “Police Jury”), to create a new fire protection district within the Parish of Rapides, State of Louisiana, describing the boundaries thereof; ordering and directing the President of the Police Jury to give due notice of the proposed creation of said fire protection district, and providing for the hearing of any and all objections to the creation of said fire protection district, to the boundaries thereof and to the property to included therein. (FOREST HILL) (Mr. Billings)
4. Recognize Mayor James Mayo, Monroe, Louisiana candidate for U.S. Representative, 5th Congressional District. (Mr. Bishop/Mr. Billings)
5. Recognize Representative Robert Johnson, District 28, candidate for U.S. Representative, 5th Congressional District. (Mr. Overton)

THE FOLLOWING ITEMS WERE ADDED TO THE COMMITTEE AGENDA AFTER BEING POSTED BUT ARE NOW ADDED BY 2/3RD VOTE Page | 6

GRANTS, ECONOMIC PLANNING

& DEVELOPMENT COMMITTEE

SEPTEMBER 3, 2013 OLIVER “OLLIE” OVERTON, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Receive update from Rapides Area Planning Commission. (Mr. Overton)
3. Motion to authorize participation in the Emergency Management Performance Grant (EMPG 2013) Grant # EMW-2013-EP-00062-S01, to be administered by the Rapides Parish Homeland Security and Emergency Preparedness Office, and to authorize the OHSEP Director to sign related documents. (Mr. Overton)
4. Motion to approve Change Order No. 2-Final, for the construction contract with Rylee Contracting, Inc. for the Henry Street Sewer System Improvements for a decreased amount of $18,315.24 (adjust quantities to those as actually installed on project); adjust Contract Sum to $633,738.46 and authorize the President to sign Change Order, as recommended by Meyer, Meyer, LaCroix & Hixson and approved by Louisiana Office of Community Development. (Mr. Perry)

THE FOLLOWING ITEMS WERE ADDED TO THE COMMITTEE AGENDA AFTER BEING POSTED BUT ARE NOW ADDED BY 2/3RD VOTE

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COURTHOUSE AND TOURISM COMMITTEE

SEPTEMBER 3, 2013 SCOTT PERRY, JR., CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Recognize Ms. Sherri Ellington, Director of Convention & Visitor’s Bureau. (Mr. Perry/Mr. Overton)

THE FOLLOWING ITEMS WERE ADDED TO THE COMMITTEE AGENDA AFTER BEING POSTED BUT ARE NOW ADDED BY 2/3RD VOTE

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PAROCHIAL BOARD LIAISON & LEGAL COMMITTEE

SEPTEMBER 3, 2013 THEODORE FOUNTAINE, JR., CHAIRMAN

1. Recognize Mr. Nick Chenvert. (Mr. Fountaine)
2. Motion to authorize the President to appoint an attorney at law, Mr. Gregory Jones, to represent the absentee landowners of certain properties to be condemned in order to perfect service, as recommended by Legal Counsel. (Mr. Perry)
3. Motion to enter into an Intergovernmental Agreement with the Ward 9 Recreation District to set two (2), eight (8) foot tank cars by the Highway Department, to be paid out of Ward 10 Recreation Funds. (Mr. Moreau)
4. Motion to enter into an Intergovernmental Agreement with the Library, Fire Districts, Water Districts, Sewer Districts, Municipalities, School Board, Recreational Districts, Coliseum Authority, Coroner, Registrar of Voters, Clerk of Court, Judge’s Office, Rapides Parish Tax Assessor, Ag Center, Fair Association, etc. for reciprocal services as recommended by Legal Counsel and ratify authorization for previous services for various districts, pending Legal Counsels approval. (Mr. Bishop)
5. Motion to adopt a resolution to continue employment of Mr. Daniel Broussard as Special Counsel representing the Rapides Parish Police Jury in Civil Service Board appeals and other employment related legal matters due to conflict of interest of Legal Counsel, Mr. Tom Wells and the members of District Attorney’s office. (Mr. Bishop)
6. Motion to open a public hearing on proposed condemnation of the Page | 9

following property in accordance with the Rapides Parish Code of Ordinances Section 8-1/4, as authorized by the Rapides Parish Police Jury. (Owner served papers-papers returned unclaimed)

OWNER LOCATION, DESCRIPTION & SERVICE REPORT

Mr. John Borell Unsafe, unsanitary and dilapidated structure located at Section 13, T4N-R1W, Ward 8, Rapides Parish (Represented by Mr. Gregory Jones, Curator for the absent property owner, whose appointment by the President was authorized by the Police Jury)

THE FOLLOWING ITEMS WERE ADDED TO THE COMMITTEE AGENDA AFTER BEING POSTED BUT ARE NOW ADDED BY 2/3RD VOTE

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MUNICIPAL LIAISON & HEALTH COMMITTEE

SEPTEMBER 3, 2013 SEAN McGLOTHLIN, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to amend Sec. 19-4. Fireworks—exploding near roads, churches, schools to read as follows:

• (a) Prohibited. It shall be unlawful for any person to shoot or explode firecrackers or fireworks in any public road in the parish, or within fifty (50) yards of any church or schoolhouse in the parish. (Mr. Bishop) Amendment to the motion to exempt District E (Mr. Vanderlick)

THE FOLLOWING ITEMS WERE ADDED TO THE COMMITTEE AGENDA AFTER BEING POSTED BUT ARE NOW ADDED BY 2/3RD VOTE Page | 11

INSURANCE, AMBULANCE, FIRE & HOMELAND

SECURITY COMMITTEE

SEPTEMBER 3, 2013 RICHARD BILLINGS, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to receive the required report from Acadian Ambulance under the Contract for July 2013:

Response Number Required Compliance Zone Responses % % Alexandria - 8 minute 445 80% 86.74% Pineville - 8 minute 165 80% 84.24% Rapides - 12 minute 169 80% 90.53% Rapides - 20 minute 137 80% 81.75% (Mr. Billings)

3. Motion to increase the pay rate of the Secretary, Laura Goudeau, Fire District #4 by 6%, effective September 16, 2013, as requested by the Holiday Village Volunteer Fire Association Board, to be paid out of Fire District #4 funds. (Mr. Bishop)
4. Motion to give Holiday Village Fire Department, Full-time Firefighte, an additional 2% pay raise increase, as requested by the Holiday Village Volunteer Fire Association Board, effective September 16, 2013, to be paid out of Fire District #4 funds. (Mr. Bishop)
5. Motion to delete from the Rapides Parish Fire District #11 Asset/Inventory Program the following equipment as no longer suitable for public use: Asset Number Description Disposal 6419 Radio – Motorola Hi-Band to be auctioned 7462 Radio – Maxtrac VHF-100W to be auctioned 7463 Radio – Maxtrac VHF-100W to be auctioned Page | 12

7785 A/C Unit – 5Ton Condensor to be auctioned 7887 Radio – Maxtrac VHF to be auctioned (Mr. Billings)

6. Motion to delete from the Rapides Parish Fire District #8 Asset/Inventory Program the following equipment as no longer suitable for public use: Asset Number Description Disposal 5208 Band Saw to be auctioned 9821 Generator to be auctioned (Mr. Billings)
7. Motion to delete from the Rapides Parish Fire District #8th Asset/Inventory Program the following equipment as no longer suitable for public use: Asset Number Description Disposal 5208 Band Saw to be auctioned 9821 Generator to be auctioned (Mr. Billings)
8. Motion to renew the commercial auto and property insurance with Risk Services of Louisiana, to be paid from various department fund accounts and ratify the Treasurer’s signature after the Insurance Committee Meeting. (Mr. Billings)

THE FOLLOWING ITEMS WERE ADDED TO THE COMMITTEE AGEND A AFTER BEING POSTED BUT ARE NOW ADDED BY 2/3RD VOTE