Rapides Parish Police Jury

Posted: August 1, 2013

Notice of Regular Committee Meetings to be held on Monday, August 5, 2013, at 3:00 p.m. in the Police Jury Meeting Room, 2nd Floor of Parish Courthouse, 701 Murray Street, Alexandria.

Committees Beginning Page

1. Finance Committee……………………………………………..…...…2 Chairman: Davron “Bubba” Moreau
2. Public Works, Watershed and Agricultural Affairs Committee…....4 Chairman: Craig Smith
3. Workforce Development, Personnel and Elections Committee…......8 Chairman: Richard Vanderlick
4. Grants, Economic Planning and Development Committee……......12 Chairman: Oliver “Ollie” Overton, Jr.
5. Courthouse and Tourism Committee.................................................14 Chairman: Scott Perry, Jr.
6. Parochial Board Liaison & Legal Committee………………………15 Chairman: Theodore Fountaine
7. Municipal Liaison and Health Committee…………………….....…16 Chairman: Sean McGlothlin
8. Insurance, Ambulance, Fire and Homeland Security Committee...17 Chairman: Richard Billings

In accordance with the American with Disabilities Act, if you need special assistance to attend this public meeting, please contact the Police Jury Office at (318) 473-6660, describing the assistance that is necessary. Page | 2

FINANCE COMMITTEE

AUGUST 5, 2013 DAVRON “BUBBA” MOREAU, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Treasurer’s Report
3. Motion to open for public auction and record Ordinance of Sale for the following Abandoned/Adjudicated Properties:

Tax Debtor Description David Sheffield Lot One (1) of Square Two (2) of the Sunset Addition Bearing the municipal address of:

Ellis C. Parker Lot Nineteen (19) of Square Two (2) of Rapides Development Subdivision Bearing the municipal address of:

Booker James Holbert 0.50 Acres in SE4 of NW4, Section 25, T2NR3W Bearing no municipal address

Estelle C. Grayer Lot Two (2) of Block Three (3) of the Parkview Subdivision Bearing the municipal address of: (Mr. Moreau)

4. Motion to amend a certain motion of June 10, 2013 to authorize a change order to the Coughlin Project, to upgrade the water line from a six (6) inch line to an eight (8) inch line, at the request of Waterworks District #3, not to exceed $15,000.00. (Dollar amount was $10,000.00) (Mr. Moreau)

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5. Motion to delete from the Rapides Parish District Attorney Asset/Inventory Program the following equipment. All Items are scrapped and no longer suitable for public use: Asset Number Description Disposal 6564 Computer/Monitor Combo To Be Auctioned 6565 Computer/Monitor Combo To Be Auctioned 6787 Laser Printer To Be Auctioned 6790 Parallel Printer To Be Auctioned 6792 Laser Printer To Be Auctioned 6973 Laser Printer To Be Auctioned 7224 Laser Printer To Be Auctioned 7393 Laser Printer To Be Auctioned 7396 Computer System To Be Auctioned 7397 Computer System To Be Auctioned 7448 Computer/Monitor Combo To Be Auctioned 7449 Computer/Monitor Combo To Be Auctioned 7451 Computer/Monitor Combo To Be Auctioned 7452 Computer/Monitor Combo To Be Auctioned 7453 Computer/Monitor Combo To Be Auctioned 7871 Fax Machine To Be Auctioned 7873 Computer To Be Auctioned 7958 Computer System To Be Auctioned 7960 Computer System To Be Auctioned 7961 Laser Printer To Be Auctioned 9686 Fax Machine To Be Auctioned (Mr. Moreau)
6. Motion to approve Change Order No. 1 for Project No. 2316 for the purchase of a 2013 Ford F-350 under the City of Alexandria Vehicle Contract No. 1900 to upgrade the service body with a lightbar/siren, skid unit and reflective stripping for an increased amount of $ 7,148.25 as recommended by Alpine Volunteer Fire Department Board of Directors, to be paid with Fire District No.3 funds as budgeted. (Mr. Moreau)

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PUBLIC WORKS, WATERSHED & AGRICULTURAL

AFFAIRS COMMITTEE

AUGUST 5, 2013 CRAIG SMITH, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Public Works Director's Report.
3. Motion to request Finance Department to research a credit card machine at the Cotile Lake Recreation Park with the option of a non-refundable one night deposit if no show. (Mr. Vanderlick)
4. Motion to adopt an ordinance to amend Sec 19½-2 (Cotile Lake and Recreation Area-Fees) and ratify authorization to be effective August 1, 2013, as follows:

• (1) Reduction of $5.00 on the Golden Age Card holders and Senior Citizens (55) and older and Military Personnel with proof of serving on daily rates.
• (2) Change the monthly rates for non-sewerage lots year round to $450.00.
• (3) Change the monthly rates for lots with sewerage to $500.00 year round.
• (4) Authorize taking reservations 90 days in advance with deposit of one night stays. (Cotile Lake Study Committee 6/10/13)

5. Motion to exercise the option to extend Contract Proposal No. 2244 Contract Hauling Pit Run (Annual Contract) with LHB Trucking, LLC for an additional twelve month period at the same terms and prices as originally bid, with the contract period beginning September 1, 2013 and ending August 31, 2014, to be paid from Road & Bridge and various road maintenance funds. (Mr. Smith) Page | 5
6. Motion to adopt an ordinance to amend Article IV, Section 6 ½-20 (Duck Blinds) under the Rapides Parish Code of Ordinances to increase permit fees and charge five-hundred dollars ($500) per permit each year, nonrefundable for duck blinds on Cotile Lake, Kincaid Reservoir and Indian Creek Reservoir. (COTILE, INDIAN CREEK, KINCAID WATERSHED(DUCK BLIND) STUDY COMMITTEE 7/10/13)
7. Motion to add one (1) additional duck blind to Cotile Lake. (COTILE, INDIAN CREEK, KINCAID WATERSHED(DUCK BLIND) STUDY COMMITTEE 7/10/13)
8. Motion to add two (2) additional duck blinds to Kincaid Lake Reservoir. (COTILE, INDIAN CREEK, KINCAID WATERSHED(DUCK BLIND) STUDY COMMITTEE 7/10/13)
9. Motion to add one (1) additional duck blind to Indian Creek Reservoir. (COTILE, INDIAN CREEK, KINCAID WATERSHED(DUCK BLIND) STUDY COMMITTEE 7/10/13)
10. Motion to authorize a fifty percent (50%) discount on duck blind permit fees for Deputy James P. Marien for the policing of duck blind rules on Cotile Lake, Kincaid Lake and Indian Creek. (COTILE, INDIAN CREEK, KINCAID WATERSHED(DUCK BLIND) STUDY COMMITTEE 7/10/13)
11. Motion to cease all duck hunting during the season at 2:00 p.m. on Cotile Lake, Indian Creek, and Kincaid Lake. (COTILE, INDIAN CREEK, KINCAID WATERSHED(DUCK BLIND) STUDY COMMITTEE 7/10/13)

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12. Motion to adopt an ordinance to amend Article IV, Section 6 ½-20 (Duck Blinds) under the Rapides Parish Code of Ordinances each blind shall be physically located at least one hundred fifty (150) yards from any uninhabited shoreline or boat row and at least three hundred (300) yards from a residence or another blind on Cotile Lake, Kincaid Reservoir and Indian Creek Reservoir. (COTILE, INDIAN CREEK, KINCAID WATERSHED(DUCK BLIND) STUDY COMMITTEE 7/10/13)
13. Motion to dedicate funds generated from duck blind permit fees be used for the improvement of the waterways on Cotile Lake, Indian Creek Reservoir, and Kincaid Lake. (COTILE, INDIAN CREEK, KINCAID WATERSHED(DUCK BLIND) STUDY COMMITTEE 7/10/13)
14. Motion to implement a fee and permit forfeiture for duck blinds not utilized by permit holder during the permitted season. (COTILE, INDIAN CREEK, KINCAID WATERSHED(DUCK BLIND) STUDY COMMITTEE 7/10/13)
15. Motion to authorize the Public Works Director to submit a Permit Request Form for a Gateway Sign to the Louisiana Department of Transportation and Development to place a gateway sign for the Deville Community at private funds and authorize the President to sign a letter of concurrence for the sign placement as recommended by the Public Works Director. (Mr. Smith)
16. Motion to authorize the Public Works Director to negotiate a contract to replace 400 feet of 24 inch concrete pipe between Lots 18 and 19 Timber Trails Subdivision at an estimated cost of $33,000 to be paid from Ward 10A Maintenance Funds and authorize the President to sign all necessary documents as recommended by the Public Works Director. (Mr. Moreau) Page | 7
17. Motion to adopt an ordinance to amend Section 18-11 (Operation of vehicles with dual axles) to include Hickory Hill Road, Ward 10, District A. (Mr. Moreau) Page | 8

WORKFORCE DEVELOPMENT,

PERSONNEL & ELECTIONS COMMITTEE

AUGUST 5, 2013 RICHARD VANDERLICK, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to ratify authorization for President to sign the contract between the U. S. Dept. of Labor and the Rapides Parish Police Jury (RPPJ) for the Youthbuild Grant, SGA-DFA-PY-12-02 CFDA 17.274, in the amount of $651,845 over three (3) years and four (4) months. The contract will run from July 15, 2013 until October 30, 2016. This motion will authorize the Treasurer to amend the budget as necessary. (Mr. Vanderlick)
3. Motion to Workforce Operations Department to hire two full time temporary personnel, one (1) Program Manager and one (1) Case Manager, to administer the U. S. Dept. of Labor’s Youthbuild grant SGADFA-PY-12-02 CFDA 17.274, effective August 2013 through October 30, 2016. Funding for salaries will come through the Youthbuild grant. (Mr. Vanderlick)
4. Motion to authorize the Workforce Operations Department to hire a full time permanent Accountant Administrator to be paid out of Workforce Investment Act (WIA) funds and authorize the Treasurer to amend the budget if necessary. (Mr. Vanderlick)
5. Motion to allow Civil Service to review for reallocation the LaJet Case Manager/Workforce Professional position to be paid out of LaJet funds and authorize the Treasurer to amend the budget if necessary. (Mr. Vanderlick)

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6. Motion to authorize the Rapides Parish Police Jury to enter into an annual lease agreement with the Shreveport Job Corp (aka Minact, Inc.) for 211 square feet of office space in the Rapides Business and Career Solutions Center at a rate of $18.8945 per square foot ($332.23 per month) with proceeds appropriated to the Office of Economic and Workforce Development and authorize the President to sign the lease and the Treasurer to amend the budget as necessary. (Mr. Vanderlick)
7. Motion to ratify approval of Change Order #1 with Rylee Contracting, Inc. for the Red River Levee Recertification, Gravity Sewer Plugging and Sealing Abandoned Outfall (Rapides D/R-Location No. 3) Gustav/Ike CDBG Project 40PARA3304 for a decrease of $36,000.00 to revise the contract amount to the actual bid amount and add ten days to the completion calendar, as recommended by Pan American, Project Engineer and authorize the President to sign. (Mr. Bishop)
8. Motion to approve a budget revision to the LAJET contract to move $887.00 from the line item “Software Maintenance & Support” under the Facilities Cost Category to the line item “Classroom Supplies” under the Non-Personal Services Cost Category and authorize the President to approve and the Treasurer to amend the budget as necessary. (Mr. Vanderlick)
9. Motion to adopt a resolution canceling an election called by a resolution adopted on June 10, 2013, to authorize the continuation of a special tax in the Parish of Rapides, State of Louisiana and providing for other matters in connection therewith. (RENAISSANCE) (Mr. Bishop)
10. Motion to acknowledge the reappointment of Mr. Michael T. Johnson to the England Economic & Industrial Development District, representing Page | 10

Central Louisiana Chamber of Commerce Board of Directors, for a four

• (4) year term. Term expired August 4, 2013. (Mr. Vanderlick)

11. Motion to authorize the President to sign Nomination Approval for Tim Dousay, to serve on the Rapides Parish Workforce Investment Board LWIA #61 replacing Melissa Clark who represented Perforex Forest Services. Mr. Dousay will be representing the private sector. (Mr. Vanderlick)
12. Motion to authorize President to reappoint to the Rapides Workforce Investment Board and the Rapides Youth Council for additional terms and to sign a letter addressed to the Louisiana Workforce Commission concerning reappointments for the following members whose existing term dates have expired or will soon expire.

Members New Term Dates Susan Tudor (private) 8-1-2013 thru 8-1-2015 Gena Gore (public) 9-1-2013 thru 9-1-2015

Youth Council Member Armond Duncan 9-1-2013 thru 9-1-2015 (Mr. Vanderlick)

13. Motion to acknowledge the nomination of the reappointment of Mr. Blaise Hill, nominated by Alexandria Bar Association, to the AICUZ Appeal Board for a three (3) year term. Term will expire August 13, 2013. (Mr. Overton)
14. Motion to authorize President to sign Nomination Approval for Lisa Harris, to serve on the Rapides Parish Youth Council replacing Cy’Nita Nash who represented Job Corps. Ms. Harris will be representing the YMCA of Central LA. (Mr. Vanderlick)

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15. Motion to waive the thirty (30) day announcement rule and reappoint Mr. Melford Jones to the Lecompte Recreation District, for a five (5) year term. Term will expired August 9, 2013. (Mr. Overton)
16. Motion to accept the nomination of Dr. Jerry Sanson to the Fire District #2 Civil Service Board, nominee of Louisiana College, for a three (3) year term. Term expired July 29, 2013. (Mr. Bishop)

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GRANTS, ECONOMIC PLANNING

& DEVELOPMENT COMMITTEE

AUGUST 5, 2013 OLIVER “OLLIE” OVERTON, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to award engineering design services for FY 2014/2015 LCDBG Airbase Road Phase I to Meyer, Meyer, LaCroix & Hixson, as recommended by the LCDBG Engineer Selection Committee, contingent upon approval of the State of Louisiana, Office of Community Development. (LCDBG Engineer Selection Committee 7/29)
3. Motion to award engineering design services for FY 2014/2015 LCDBG Wardville Sewer Improvements to Pan American Engineers, as recommended by the LCDBG Engineer Selection Committee, contingent upon approval of the State of Louisiana, Office of Community Development. (LCDBG Engineer Selection Committee 7/29)
4. Motion to authorize an Act of Transfer of the Henry Street Sewerage System Project, LCDBG #708101, FY2011, to Sewer District #1, as recommended by the Consultant Administrator, and authorize the President to sign same. (Mr. Perry)
5. Motion for the President to sign and submit a grant application for the Fiscal Year 2013 Flood Mitigation Assistance Program (FMA) for mitigation of Severe Repetitive Loss Properties (SRL) in Rapides Parish in order to reduce or eliminate claims under the National Flood Insurance Page | 13

Program (NFIP). The FMA Program allows up to 100-percent Federal cost share for SRL properties. (Mr. Overton)

6. Motion to waive receipt of the FAA grant funds for the Fiscal Year 2010, for the Esler Field Airport, in the amount of $134,610 as specified under 47114(c)(1), (In accordance with Section 47117(c)(2) of Title 49 U.S.C.) and authorize the President to sign same. (Mr. Bishop)

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COURTHOUSE AND TOURISM COMMITTEE

AUGUST 5, 2013 SCOTT PERRY, JR., CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to appoint Mr. Michael Fairbanks to the Rapides Parish Library Board for a five (5) year term, to fill the expiring term of Ms. Diane Lawton. Term expires September 1, 2013. (Mr. Bishop)
3. Motion to acknowledge the election of Ms. Marla West, employee elected, to the Civil Service Board for a five year term, term will expire on August 17, 2013. (Mr. Perry)

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PAROCHIAL BOARD LIAISON & LEGAL COMMITTEE

AUGUST 5, 2013 THEODORE FOUNTAINE, JR., CHAIRMAN

1. Recognize Ms. Beth Durham, McGinty-Durham, Inc., Energy Land Services concerning Oil, Gas & Mineral Lease. (Mr. Bishop)
2. Motion to adopt a resolution authorizing the State Mineral Board of the State of Louisiana to advertise and receive sealed bids in a future State Lease Sale and authorize President to sign same. (Mr. Bishop)
3. Motion to waive the thirty day announcement rule and reappoint Mr. Scott Linzay to the England Economic & Industrial Development District for a five (5) year term. Term will expire September 10, 2013. (Mr. Craig)
4. Motion to accept the resignation of Mr. Paul Fuselier from the Buckeye Recreation District, waive the thirty (30) day announcement rule and appoint Mr. Shane Brodnax to fill the expiring term and to reappoint for the next five (5) year term. Term to expire November 10, 2013. (Mr. Smith)
5. Motion to accept the resignation of Mr. Mark Dryden from the Buckeye Recreation District, waive the thirty (30) day announcement rule and appoint Mr. Brent Tyson to fill the expiring five (5) year term. Term will expire April 12, 2015. (Mr. Craig)

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MUNICIPAL LIAISON & HEALTH COMMITTEE

AUGUST 5, 2013 SEAN McGLOTHLIN, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to authorize to enter into an Intergovernmental Agreement with the Town of Cheneyville for the Highway Department to provide forty

• (40) hours of digging to allow for culvert repairs/replacement and pot hole repair, within the Town of Cheneyville, to be paid out of Road District 3A funds. (Mr. Billings)

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INSURANCE, AMBULANCE, FIRE & HOMELAND

SECURITY COMMITTEE

AUGUST 5, 2013 RICHARD BILLINGS, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to receive the required report from Acadian Ambulance under the Contract for June, 2013:

Response Zone Number of Required Compliance Responses % % Alexandria - 8 minute 476 80% 89.29% Pineville - 8 minute 173 80% 86.71% Rapides - 12 minute 214 80% 88.32% Rapides - 20 minute 144 80% 84.72% (Mr. Billings)

3. Motion to adopt an ordinance to amend Article II, Section 4½-11 (Ambulance Services) under the Rapides Parish Code of Ordinances to amend the fine amount from five thousand ($5,000.00) to five hundred ($500.00) and to delete the impoundment of vehicles as a penalty. (Mr. Bishop)
4. Discuss Biggert-Waters Act and FEMA map changes with possibility of sending a revised resolution to the Louisiana Legislative Delegates and FEMA. (Mr. McGlothlin)