Rapides Parish Police Jury

Posted: June 27, 2013

Notice of Regular Committee Meetings to be held on Monday, July 1, 2013, at 3:00 p.m. in the Police Jury Meeting Room, 2nd Floor of Parish Courthouse, 701 Murray Street, Alexandria.

Committees Beginning Page

1. Finance Committee……………………………………………..…..…2 Chairman: Davron “Bubba” Moreau
2. Public Works, Watershed and Agricultural Affairs Committee…...4 Chairman: Craig Smith
3. Workforce Development, Personnel and Elections Committee….....6 Chairman: Richard Vanderlick
4. Grants, Economic Planning and Development Committee…………7 Chairman: Oliver “Ollie” Overton, Jr.
5. Courthouse and Tourism Committee..................................................9 Chairman: Scott Perry, Jr.
6. Parochial Board Liaison & Legal Committee…………………….…10 Chairman: Theodore Fountaine
7. Municipal Liaison and Health Committee……………………....…..11 Chairman: Sean McGlothlin
8. Insurance, Ambulance, Fire and Homeland Security Committee…12 Chairman: Richard Billings

In accordance with the American with Disabilities Act, if you need special assistance to attend this public meeting, please contact the Police Jury Office at (318) 473-6660, describing the assistance that is necessary. Page | 2

FINANCE COMMITTEE

JULY 1, 2013 DAVRON “BUBBA” MOREAU, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Treasurer’s Report
3. Motion to authorize expenses of interested Police Jurors, designated Police Jury Employees and Legal Counsel to attend the Organization of Parish Administrative Officials Annual Conference in Baton Rouge, LA, on July 31, 2013 through August 2, 2013. (Mr. Bishop)
4. Motion to adopt Notice of Intent of Sale through the Abandoned/Adjudicated Property procedures on the property listed below:

Tax Debtor Description David Sheffield Lot One (1) of Square Two (2) of the Sunset Addition Bearing the municipal address of:

Ellis C. Parker Lot Nineteen (19) of Square Two (2) of Rapides Development Subdivision Bearing the municipal address of:

Booker James Holbert 0.50 Acres in SE4 of NW4, Section 25, T2NR3W Bearing no municipal address

Estelle C. Grayer Lot Two (2) of Block Three (3) of the Parkview Subdivision Bearing the municipal address of: (Mr. Moreau)

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5. Motion to delete from the Rapides Parish Juvenile Probation Asset/Inventory Program the following vehicles as they are no longer suitable for public use and will be sold. ASSET NUMBER DESCRIPTION 6934 1995-Ford Crown Vic 9998 1999-Mercury Marquis 10194 1996-Mercury Marquis (Mr. Craig)
6. Motion to authorize the President to sign the Comprehensive Resiliency Pilot Program Grant agreement, Grant #B-08-DI-22-0001 ($300,000 Planning Grant). (Mr. Overton)
7. Motion to engage MGT of America to perform the 2012 Cost Allocation Plan at a cost of $10,900 and authorize the President to sign. (Previous year done by Maximus, Inc. for $11,000) (Mr. Overton)
8. Motion to authorize to receive quotes for the 2014 Group Health Insurance for the Rapides Parish Police Jury and employees. (Mr. Bishop)

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PUBLIC WORKS, WATERSHED & AGRICULTURAL

AFFAIRS COMMITTEE

JULY 1, 2013 CRAIG SMITH, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Public Works Director's Report.

Hineston, Louisiana, as a Hardship Case pending proper certification. (Mr. Billings)

4. Motion to approve Change Order No. 2 with Gilchrist Construction 10, District A) at a total cost of $749.58, to add Ulster Avenue and Munster Avenue in the Town of Boyce (Ward 8, District E) at a total cost of $18,130.00, to add 1,400 feet to the Old Boyce Road (Ward 8, District

• I) at a total cost of $35,124.44, to add High Country Drive (Ward 9, District B) at a total cost of $23,100.00, and to add an additional 2 feet to the width of the Castor Plunge Road (Ward 2, District E) at a total cost of $31,498.47, as recommended by the Public Works Director. (Mr. Moreau, Mr. Perry, Mr. Bishop, and Mr. Vanderlick)

5. Motion to authorize the Public Works Director to demote an employee that no longer meets the requirements of an Equipment Operator I to a Laborer at a monthly salary of $1,455.48 until he meets the requirements of Equipment Operator I and is eligible for reinstatement. (Mr. Bishop)
6. Motion to authorize to advertise for bids for the sale of surplus construction equipment, surplus vehicles, surplus bridge material and any miscellaneous surplus equipment stored at the Parish Highway Department. (Mr. Smith) Page | 5
7. Motion to receive quotes for mobile phone service for the Parish Highway Department. (Mr. Smith)
8. Motion to adopt an ordinance to change the speed limit from 15mph to 25 mph speed limit on Kings Drive, Ward 10, District A, Pineville, and authorize the Parish Highway Department to erect speed limit signs. (Mr. Moreau)
9. Motion to authorize the President to sign a letter of no objection to the Louisiana Department of Transportation to utilize 11,000 cubic yards of excess, reclaimed asphalt (RAP), provided from the District location of LA 181 and I49, as we have no immediate use. (Mr. Bishop)
10. Motion to enter into an Intergovernmental Agreement with the Village of Forest Hill for the Parish Highway Department to assist with resealing and leveling Perkins Road, approximately 4/10th of a mile in the city limits of Forest Hill, to be paid out of Road District 1A funds. (Mr. Billings)
11. Motion to adopt an ordinance to amend Article IV, Section 6 ½-20 (Duck Blinds) under the Rapides Parish Code of Ordinances so as to change from an application process to a lottery system pertaining to duck blinds on Cotile Lake, Kincaid Reservoir and Indian Creek Reservoir. (Mr. Vanderlick)
12. Motion to adopt an ordinance to change the speed limit from 25mph to 15 mph speed limit on Browns Landing Road, Ward 11, District C, Pineville, and authorize the Parish Highway Department to erect speed limit signs. (Mr. Moreau)

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WORKFORCE DEVELOPMENT,

PERSONNEL & ELECTIONS COMMITTEE

JULY 1, 2013 RICHARD VANDERLICK, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to ratify approval of Amendment #1 to the current Louisiana Workforce Commission LAJET contract to decrease funding in the amount of $24,347.00 as a result of sequestration and authorize the President to sign the amendment and the Treasurer to revise the budget as necessary. (Mr. Vanderlick)

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GRANTS, ECONOMIC PLANNING

& DEVELOPMENT COMMITTEE

JULY 1, 2013 OLIVER “OLLIE” OVERTON, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Receive an update from Baron, Heinberg & Brocato on the progress of the Coliseum Project. (Mr. Bishop)
3. Motion to award the Construction Contract for the Red River Levee Recertification, City of Pineville Wastewater Treatment Plant, New Pump Station and Primary Outfall (Rapides D/R Location No. 1) for the Base Bid to Cecil D. Gassiott, LLC, of Alexandria, Louisiana, the Low Bidder, in the amount of $1,855,614.00, as recommended by Pan American Engineers, Frye Magee, LLC, Program Consultant, and the Parish Treasurer, to be paid from IKE/Gustav CDBG Disaster Recovery Project9s) funds (DRU Project No. 40 DRLG7001), contingent upon approval from the State of Louisiana, Office of Community Development, Disaster Recovery Unit. (Mr. Overton/Mr. Bishop)
4. Motion to accept the construction contract with Rylee Contracting, Inc. for the Henry Street Sewer System Improvements FY 2011 LCDBG Program (Contract #708101) as Substantially Complete and ratify the President’s signature, as recommended by Meyer, Meyer, LaCroix and Hixson, Project Engineers and Frye-Magee, Program Administrator. (Mr. Perry)
5. Motion to adopt a resolution to award the construction contract for the Esler Airport-Taxiway Lighting Rehabilitation, State Project #H.008653 and H.008657 to Petron, LLC of Alexandria, Louisiana; the Low Bidder, Page | 8

for the base Bid Plus Additive Alternate No. 1 in the amount of $210,612.11, contingent upon concurrence of Award from the State of Louisiana Department of Transportation and Development; and as recommended by Pan American Engineers, Project Engineers. (Mr. Bishop/Mr. Smith)

6. Motion to authorize the President to sign the Cooperative Endeavor Agreement between the Rapides Parish Police Jury and the Office of Community Development for a grant awarded for $300,000.00 to develop a parish wide Comprehensive Resiliency Plan. There is no match for this grant. (Mr. Vanderlick)

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COURTHOUSE AND TOURISM COMMITTEE

JULY 1, 2013 SCOTT PERRY, JR., CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to declare Friday, July 5, 2013 as a legal holiday in conjunction with the proclamation of Governor Bobby Jindal and ask the Civil Service Board to concur. (Mr. Bishop) Page | 10

PAROCHIAL BOARD LIAISON & LEGAL COMMITTEE

JULY 1, 2013 THEODORE FOUNTAINE, JR., CHAIRMAN

1. Motion to appoint Mr. Michael Nugent to the Rapides Area Planning Commission for a five (5) year term to fill the expiring term of Mr. Tony Paul. Term will expire July 21, 2013. (Mr. Craig)
2. Motion to appoint Mr. Alfred Rachal to the Coliseum Authority for a five

• (5) year term to fill the expiring term of Mr. Wardell Ballentine, representing District D. Term will expire July 16, 2013. (Mr. Fountaine)

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MUNICIPAL LIAISON & HEALTH COMMITTEE

JULY 1, 2013 SEAN McGLOTHLIN, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to waive the insurance requirements for the Sewage Effluent discharge sewage effluent to the road side ditch in the public right of way for Mary Ann Butler, as approved by the Public Works Director and Health Department. (Mr. Perry)
3. Recognize Rabbi Arnie Task, Chairman of Mental Health Advisory, Region 6, State of Louisiana and guests, concerning Central State Hospital and Huey P. Long Hospital. (Mr. Perry)

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INSURANCE, AMBULANCE, FIRE & HOMELAND

SECURITY COMMITTEE

JULY 1, 2013 RICHARD BILLINGS, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to adopt the Rapides Parish Emergency Operations Plan as revised and authorize the Parish President and Rapides OHSEP Executive Director to sign the promulgation statement. (Mr. Overton)
3. Motion to receive the required report from Acadian Ambulance under the Contract for May, 2013:

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 446 80% 87.22% Pineville - 8 minute 151 80% 82.12% Rapides - 12 minute 189 80% 85.71% Rapides - 20 minute 183 80% 84.15% (Mr. Billings)

4. Motion to create an additional part-time firefighter/operator position for Fire Protection District No. 6, as requested by the Deville Volunteer Fire Department Board of Directors. (Mr. Craig)
5. Motion to grant the 2% annual longevity pay increase mandated by the State for eligible Rapides Parish Fire District No. 7 employees, effective August 1, 2013, to be paid out of Fire Protection District No. 7 Funds. (Mr. Craig)
6. Motion to grant the 2% annual longevity pay increase mandated by the State for eligible Rapides Parish Fire Protection District No. 2 employees, effective August 1, 2013, as recommended by Fire Chief Randy McCain, Page | 13

to be paid out of Fire Protection District No. 2 funds. (Mr. Billings)

7. Motion to grant the 2% annual longevity pay increase mandated by the State for eligible Rapides Parish Fire District No. 4 employees, effective August 1, 2013, to be paid out of Fire Protection District No. 4 Funds. (Mr. Bishop)
8. Motion for Fire District No. 2 to hire part time EMS instructor(s) in a non-classified position with no benefits at a hourly rate not to exceed $25.00 per hour, as recommended by Fire Chief McCain, to be paid out of Fire Protection District No. 2 funds. (Mr. Billings)
9. Motion to enter into a Fire District No. 8 automatic aid agreement with the Flatwoods Volunteer Fire Department and Fire Protection District No. Volunteer Fire Department, and authorize the President to sign same. (Mr. Vanderlick)