Rapides Parish Police Jury

Posted: May 30, 2013

Notice of Regular Committee Meetings to be held on Monday, June 3, 2013, at 3:00 p.m. in the Police Jury Meeting Room, 2nd Floor of Parish Courthouse, 701 Murray Street, Alexandria.

Committees Beginning Page

1. Finance Committee……………………………………………..….……2 Chairman: Davron “Bubba” Moreau
2. Public Works, Watershed and Agricultural Affairs Committee….….4 Chairman: Craig Smith
3. Workforce Development, Personnel and Elections Committee…........6 Chairman: Richard Vanderlick
4. Grants, Economic Planning and Development Committee………….10 Chairman: Oliver “Ollie” Overton, Jr.
5. Courthouse and Tourism Committee...................................................11 Chairman: Scott Perry, Jr.
6. Parochial Board Liaison & Legal Committee……………………..…12 Chairman: Theodore Fountaine
7. Municipal Liaison and Health Committee……………………....……13 Chairman: Sean McGlothlin
8. Insurance, Ambulance, Fire and Homeland Security Committee…..14 Chairman: Richard Billings

In accordance with the American with Disabilities Act, if you need special assistance to attend this public meeting, please contact the Police Jury Office at (318) 473-6660, describing the assistance that is necessary. Page | 2

FINANCE COMMITTEE

JUNE 3, 2013 DAVRON “BUBBA” MOREAU, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Treasurer’s Report
3. Motion to open for Public Auction and record Ordinance of Sale for the following Abandoned/Adjudicated Property: Tax Debtor Description Mary Lee Ellis Lot 7, Square 23, Old South Land Co. Bearing the municipal address of: (Mr. Moreau)
4. Recognize Mr. Steve Rogge for an update on the Rapides Parish Library. (Mr. Perry)
5. Motion to authorize expenses of interested Police Jurors, designated employees and Legal Counsel to attend the RAC Steering Committee Fall Meeting, to be held in Santa Fe County, New Mexico, to be held on October 10-12, 2013. (Mr. Billings)
6. Motion to sell the Martin Luther King Branch Library to Fourwills, LLC (Mr. Joe Williams), the Pill Box, at the appraised value of $78,000. (Mr. Fountaine)

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7. To consider and take action with respect to adopting a resolution providing for the incurring of debt and issuance of $1,000,000 of Limited Tax Certificates, Series 2013, of the Parish of Rapides, State of Louisiana; prescribing the form, terms and conditions thereof and providing for the payment thereof; awarding such Certificates to the purchasers thereof; and providing for other matters in connection therewith. (Mr. Perry)

(Unanimous Vote Required to Place Item on agenda) Page | 4

PUBLIC WORKS, WATERSHED & AGRICULTURAL

AFFAIRS COMMITTEE

JUNE 3, 2013 CRAIG SMITH, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Public Works Director's Report.
3. Motion to set a 25 mph speed limit on Tioga Road, from its intersection with LA Highway 3225 to its intersection with Third Street, Ward 10, and authorize the Parish Highway Department to erect speed limit signs. (Mr. Moreau)
4. Motion to adopt a resolution requesting the Louisiana Department of Transportation and Development incorporate a design exception for substandard horizontal alignment for the Durand Road Bridge over Spring Creek, State Project No. H.006228 (713-40-0105) as recommended by the Public Works Director. (Mr. Billings)
5. Motion to authorize the Public Works Director to submit an application for a Scenic River Permit to the Louisiana Department of Wildlife and Fisheries to replace the bridge on the Durand Road over Spring Creek and authorize the President to sign all necessary documents as recommended by the Public Works Director. (Mr. Billings)
6. Motion to enter into a franchise agreement with Allen Parish Waterworks District #1 to provide water services to outlining rural areas in District H. (Mr. Billings)
7. Motion to ratify that certain motion of May 13, 2013 to amend the Bid Page | 5

Rapides Parish. (Mr. Smith)

8. Motion to approve Change Order No. 1 with Gilchrist Construction Parish to add 810 feet to Junior High Road (Ward 10, District A) for an District E) for an increased amount of $30,419.20, as recommended by the Public Works Director. (Mr. Moreau/Mr. Vanderlick)
9. Motion to close portion or all of the Bill Mac Road, as requested by petition, in Ward 6, District H. (Mr. Bishop)

authorize the Parish Highway Department to erect speed limit signs. (Mr. Smith)

11. Motion to set a 25 mph speed limit on Browns Landing Road, Ward 11, and authorize the Parish Highway Department to erect speed limit signs. (Mr. Smith)

(Unanimous to add Item after Agenda Posted)

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WORKFORCE DEVELOPMENT,

PERSONNEL & ELECTIONS COMMITTEE

JUNE 3, 2013 RICHARD VANDERLICK, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to consider and take action with respect to adopting a resolution ordering and calling a special election to be held in the Parish of Rapides, State of Louisiana, to authorize the continuation of a special tax therein; making application to the State Bond Commission in connection therewith; and providing for other matters in connection therewith.(Renaissance) (Mr. Overton)
3. Motion to consider and take action with respect to adopting a resolution ordering and calling a special election to be held in Fire Protection District No. 7 of the Parish of Rapides, State of Louisiana, to authorize the continuation of a special tax therein; making application to the State Bond Commission in connection therewith; and providing for other matters in connection therewith. (Mr. Bishop/Mr. Craig)
4. Motion to consider and take action with respect to adopting a resolution ordering and calling a special election to be held in Fire Protection District No. 11 of the Parish of Rapides, State of Louisiana, to authorize the continuation of a special tax therein; making application to the State Bond Commission in connection therewith; and providing for other matters in connection therewith. (Mr. Billings)
5. Motion to consider and take action with respect to adopting a resolution ordering and calling a special election to be held in Service Area No. 1 of Fire Protection District No. 11 of the Parish of Rapides, State of Louisiana, to authorize the continuation of a special tax therein; making Page | 7

application to the State Bond Commission in connection therewith; and providing for other matters in connection therewith. (Mr. Billings)

6. Motion to consider and take action with respect to adopting a resolution ordering and calling a special election to be held in Road District No. 1A of the Parish of Rapides, State of Louisiana, to authorize the continuation of a special tax therein; making application to the State Bond Commission in connection therewith; and providing for other matters in connection therewith. (Mr. Billings)
7. Motion to consider and take action with respect to adopting a resolution ordering and calling a special election to be held in Road District No. 9B of the Parish of Rapides, State of Louisiana, to authorize the levy of a special tax therein; making application to the State Bond Commission in connection therewith; and providing for other matters in connection therewith. (Mr. Bishop/Mr. Craig)
8. Motion to consider and take action with respect to adopting a resolution ordering and calling a special election to be held in Fire Protection District No. 15 of the Parish of Rapides, State of Louisiana, to authorize the levy of a special tax therein; making application to the State Bond Commission in connection therewith; and providing for other matters in connection therewith. (Mr. Vanderlick)
9. Motion to consider and take action with respect to adopting a resolution ordering and calling a special election to be held in Fire Protection District No. 16 of the Parish of Rapides, State of Louisiana, to authorize the levy of a special tax therein; making application to the State Bond Commission in connection therewith; and providing for other matters in connection therewith. (Mr. Vanderlick)

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10. Motion to award Youth Services 2013 contract to Workforce Operations Department and to authorize the President to sign the Intergovernmental Agreement between the Workforce Operations Department / Workforce Investment Board & the Rapides Parish Police Jury that provides the Workforce Investment Act youth activities for in-school/out-school youth. This agreement will be for the term of July 1, 2013 through June 30, 2014 with possible extension of up to three years. (Mr. Vanderlick)
11. Motion to ratify authorizing the President to sign Nomination Approval for Dr. Rodney Ellis, to serve on the Rapides Parish Workforce represented the Central Louisiana Community Technical College. Dr. Ellis will be representing the public sector. (Mr. Vanderlick)
12. Motion to ratify authorizing the President to sign Nomination Approval for Gregory Alford to serve on the Rapides Parish Workforce Investment Board LWIA #61 replacing Jerry Burns who represented the Louisiana Youth Challenge Program. Mr. Alford will be representing the public sector. (Mr. Vanderlick)
13. Motion to ratify authorizing the President to sign Nomination Approval for Anna Sweat to serve on the Rapides Parish Workforce Investment Board LWIA #61 replacing Elaine Morace who represented the Rapides Business & Career Solutions Center. Ms. Sweat will be representing the public sector. (Mr. Vanderlick)
14. Motion to authorize the President to enter into a Memorandum of Understanding with the Central Louisiana Technical Community College (CLTCC) for the purpose of providing job placement services/assistance for graduating students. The CLTCC will provide location and equipment for Center staff to provide these services on campus on a quarterly basis. (Mr. Vanderlick) Page | 9
15. Motion to ratify approval of the PY 2013/FY 2014 Louisiana Workforce Commission contract with the Rapides Parish Police Jury for the WIA Program awarding $252,522.00 in Adult funding, $211,210.00 in Dislocated Worker funding and $266,924.00 in Youth funding, and authorize the President to sign the contract and the Treasurer to amend the budget as necessary. (Mr. Vanderlick)
16. Motion to authorize the President to partner with the Central Louisiana Technical Community College in their grant application for the U.S. Department of Labor’s Trade Adjustment Assistance Community College and Career Training (TAACCCT) grant, Funding Number SGA/DFA PY12-10 CFDA 17.282.

The Department of Labor intends to fund four-year grants to eligible institutions to develop new undergraduate education and career training programs strategies or to replicate existing designs, program development methods, and/or delivery strategies that have established evidence of successful implementation. This will help ensure that our nation’s higher education institutions are able to help TAA-eligible workers and other adults acquire the skills, degrees, and credentials needed for high-wage, high-skill employment while also meeting the needs of employers for skilled workers. (Mr. Vanderlick)

17. Motion to increase the monthly salary of the Executive Director of OEWD/WOD by $416.68 monthly due to increased administrative duties as a result of combining leadership roles and responsibilities of both departments effective, June 16, 2013 to be paid out of WIA and LaJET funds. (Mr. Vanderlick)

(Unanimous Vote Required to Place Item on agenda) Page | 10

GRANTS, ECONOMIC PLANNING

& DEVELOPMENT COMMITTEE

JUNE 3, 2013 OLIVER “OLLIE” OVERTON, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to hold a public hearing on the FY 2014-2015 Louisiana Community Development Block Grant program. (Mr. Overton)
3. Motion to close public hearing. (Mr. Overton)
4. Motion to reappoint Mr. Dennis Frazier to the England Authority Board for a four year term. Term will expire August 14, 2013. (Mr. Fountaine)
5. Recognize Ms. Melissa Becker for an update on the building code permits in Rapides Parish. (Mr. Bishop)

(Unanimous Vote Required to Place Item on agenda)

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COURTHOUSE AND TOURISM COMMITTEE

JUNE 3, 2013 SCOTT PERRY, JR., CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to designate and name the Secretary as the Records Management Officer Liaison to act as liaison between the Division of Archives, Records Management and History, and the Rapides Parish Police Jury for the period of July 1, 2013, and ending June 30, 2014. (Mr. Bishop)
3. Motion to authorize the President to sign a three year renewal contract with CGI Communications, Inc. to provide Parish Video Tour. (No charge to Parish) (Mr. Overton)
4. Motion to purchase 14 camera’s for the outside of the Courthouse, not to exceed $18,000.00. (Mr. Bishop)

(Unanimous Vote Required to Place Item on agenda)

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PAROCHIAL BOARD LIAISON & LEGAL COMMITTEE

JUNE 3, 2013 THEODORE FOUNTAINE, JR., CHAIRMAN

1. Motion to name the "Alexandria Daily Town Talk" as the Official Journal for one year period ending June 30, 2014. (Mr. Overton)
2. Recognize Mr. Jimbo Thiels for an update on the Rapides Parish Coliseum. (Mr. Bishop)
3. Motion to accept from Greenway Gas Company, the following items for donation to the Rapides Parish Coliseum: wooden floor, dirt, scoreboard, bleachers and other items. (Mr. Bishop/Mr. Overton)

(Unanimous Vote Required to Place Item on agenda)

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MUNICIPAL LIAISON & HEALTH COMMITTEE

JUNE 3, 2013 SEAN McGLOTHLIN, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to enter into an Intergovernmental Agreement with the Rapides Parish School Board to overlay 810 feet of the Junior High Road in Tioga to be paid out of Road District 10A Funds. (Mr. Moreau)

(Unanimous to add Item after Agenda Posted) Page | 14

INSURANCE, AMBULANCE, FIRE & HOMELAND

SECURITY COMMITTEE

JUNE 3, 2013 RICHARD BILLINGS, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to receive the required report from Acadian ambulance under the Contract for April, 2013.

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 464 80% 90.73% Pineville - 8 minute 146 80% 84.93% Rapides - 12 minute 232 80% 91.38% Rapides - 20 minute 137 80% 83.94% (Mr. Billings)

3. Motion to award the Construction Contract for the renovations of Rapides Parish Fire District No. 2, Station No. 4 (Hot Wells Road) to the low bidder Rini Construction, LLC for an amount of $129,163.00, as recommended by the Fire Chief and Project Engineer. (Mr. Billings)
4. Motion to authorize Fire District #7 to hire a fulltime Firefighter to replace a retiring employee, as requested by the Ruby-Kolin Board of Directors. (Mr. Craig)
5. Motion to authorize Fire District #7 to hire an additional fulltime Firefighter as recommended by the Ruby-Kolin Board of Directors. (Mr. Craig)

(Unanimous to add Item after Agenda Posted)