Rapides Parish Police Jury

Posted: May 2, 2013

Notice of Regular Committee Meetings to be held on Monday, May 6, 2013, at 3:00 p.m. in the Police Jury Meeting Room, 2nd Floor of Parish Courthouse, 701 Murray Street, Alexandria.

Committees Beginning Page

1. Finance Committee……………………………………………..….....2 Chairman: Davron “Bubba” Moreau
2. Public Works, Watershed and Agricultural Affairs Committee…...6 Chairman: Craig Smith
3. Workforce Development, Personnel and Elections Committee….....8 Chairman: Richard Vanderlick
4. Grants, Economic Planning and Development Committee……….....9 Chairman: Oliver “Ollie” Overton, Jr.
5. Courthouse and Tourism Committee..................................................11 Chairman: Scott Perry, Jr.
6. Parochial Board Liaison & Legal Committee…………………….….12 Chairman: Theodore Fountaine
7. Municipal Liaison and Health Committee……………………………14 Chairman: Sean McGlothlin
8. Insurance, Ambulance, Fire and Homeland Security Committee…..15 Chairman: Richard Billings

In accordance with the American with Disabilities Act, if you need special assistance to attend this public meeting, please contact the Police Jury Office at (318) 477-6660, describing the assistance that is necessary. Page | 2

FINANCE COMMITTEE

MAY 6, 2013 DAVRON “BUBBA” MOREAU, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Treasurer’s Report
3. Motion to open for public auction and record Ordinance of Sale for the following Abandoned/Adjudicated Properties: Tax Debtor Description Elouise Jordan Lot Three (3) of Square “B” of the Crawford Addition Bearing the municipal address of:

Mose Conley Lot Twelve (12) of the Highland Subdivision Bearing the municipal address of: (Mr. Moreau)

4. Motion to ratify authorization of the expenses of Police Jurors who attended the Rural Action Caucus Fly-in, held in Washington, DC on April 23-25, 2013. (Mr. Billings)
5. Motion to authorize the expenses of interested Police Jurors, designated employees and Legal Counsel to attend the Coliseum Bond closing in New Orleans, on May 25, 2013. (Mr. Bishop)

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6. Motion to adopt Notice of Intent of Sale through the Abandoned/Adjudicated Property procedures on the property listed below:

Tax Debtor Description Mary Lee Ellis Lot 7, Square 23, Old South Land Co. Bearing the municipal address of: (Mr. Moreau)

7. Motion to authorize the expenses of interested Police Jurors, Employees and Legal Counsel to attend the Louisiana State Black Caucus Association Meeting, to be held in New Iberia on May 24-25, 2013. (Mr. Fountaine)
8. Motion to ratify authorization for the expenses of Mr. Richard Billings, who attended the Fort Polk Progress meeting, held on April 15, 2013 at Fort Polk, Louisiana. (Mr. Billings)
9. Motion to adopt a resolution giving preliminary approval to the issuance of not exceeding Three Million Dollars ($3,000,000) of Limited Tax Certificates, in one or more series, of the Parish of Rapides, State of Louisiana; providing certain terms of said certificates; making application to the State Bond Commission for approval of said Certificates; and providing for other matters in connection therewith. (Library) (Mr. Overton)

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10. Motion to levy the millage rates for 2013 as follows:

General Alimony 4.04 Exempted Municipalities 2.02 Fire District 2 15.52 Fire District 2 Service Area 1 16.11 Fire District 3 13.210 Fire District 4 15.340 Fire District 5 41.660 Fire District 6 20.410 Fire District 7 26.040 Fire District 7 14.260 Fire District 8 52.030 Fire District 9 24.020 Fire District 10 21.230 Fire District 10 22.590 Fire District 11 33.160 Fire District 11 Service Area 1 53.720 Fire District 11 Service Area 2 45.850 Fire District 14 21.93 Road District No 1A 25.030 Road District No 1B 15.00 Road District No 2C 54.490 Road District No 3A 32.000 Road District No 5A 48.240 Road District No 6A 21.610 Road District No 6A 53.070 Road District No 7A 5.560 Road District No 9B 10.980 Road District No 10A 10.040 Road District No 36 10.770 Recreation District Buckeye 6.090 Health Unit 1.060 Senior Citizens Services 1.060 Renaissance 2.060 Libraries 1.030 Library Parishwide 6.260 Coliseum (Maintenance) 1.00 Coliseum (Bond) 2.55 (Mr. Bishop)

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11. Motion to enter into a Cooperative Endeavor Agreement with the Louisiana Department of Revenue to perform joint sales and use tax audits as recommended by the Tax Administrator. (Mr. Moreau)

(2/3 VOTE TO ADD TO AGENDA AFTER POSTED)

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PUBLIC WORKS, WATERSHED & AGRICULTURAL

AFFAIRS COMMITTEE

MAY 6, 2013 CRAIG SMITH, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Public Works Director's Report.
3. Motion to approve Rapides Parish Roadway Capital Improvement Program 2013-2015, as recommended by the Public Works Director. (Mr. Smith)
4. Motion to delete from the Rapides Parish Infrastructure Asset/Inventory Program the following bridges. They were replaced with new structures:

Bridge Number Location 600265 Cheneyville – manmade Channel 600266 Cheneyville – 2.75 Miles Southwest 600439 Rigolette Bayou (Creosote) (Mr. Moreau)

5. Motion to purchase 0.4 acres of Bottomland Hardwood Credits from Louisiana Wetlands, LLC, Bayou Teche Phase IV Bank, for the purchase of the appropriate compensatory mitigation credits to replace the Bayou Road bridge over Bayou Boeuf, in Section 2, Township 1 South, Range 2 East, Rapides Parish, Louisiana (US Corps of Engineers Subject No. MVN-2012-0221-SU) for an amount of $7,200 to be paid from Ward 3, District H Funds, and authorize the President to sign all necessary documents. (Mr. Billings)

Parish to the low bidder Gilchrist Construction Company for the amount of $3,349,634.90, as recommended by the Public Works Director, Treasurer and Purchasing Agent to be paid as follows: Page | 7

Ward 10, District A $ 287,990.97 Ward 9, District B $ 118,155.37 Ward 2, District E $ 421,844.00 Ward 8, District E $ 210,012.03 Ward 2, District F $ 322,128.61 Ward 6, District H $ 491,222.85 Ward 3, District H $ 627,193.52 Ward 2, District H $ 462,235.27 Ward 8, District I $ 408,852.28 Total $3,349,634.90 (Mr. Smith)

(2/3 VOTE TO ADD TO AGENDA AFTER POSTED)

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WORKFORCE DEVELOPMENT,

PERSONNEL & ELECTIONS COMMITTEE

MAY 6, 2013 RICHARD VANDERLICK, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to adopt a resolution providing for canvassing the returns and declaring the result of the special election held in Road District No. 2B (Ward 11) of the Parish of Rapides, State of Louisiana, on Saturday, April 6, 2013. (Mr. Smith)
3. Motion to adopt a resolution providing for canvassing the returns and declaring the result of the special election held in Road District No. 1B of the Parish of Rapides, State of Louisiana, on Saturday, April 6, 2013, to authorize the levy of a special tax therein. (Mr. Vanderlick)
4. Motion that the salary of any currently employed Department Head and future Department Head, not under Civil Service, be set at a minimum of $50,000 a year. (Mr. Vanderlick)
5. Motion to ratify approval of Amendment #2 to the WIA contract with the Louisiana Workforce Commission to add Dislocated Worker funds in the amount of $49,379.00 and authorize the President to sign the Amendment and the Treasurer to revise the budget as necessary. (Mr. Vanderlick)
6. Motion to accept the resignation of Mr. Mark Warren on the Buckeye Recreation District and appoint Mr. Blake Jenkins to fill the unexpired term. Term will expire September 13, 2013. (Mr. Craig)

(2/3 VOTE TO ADD TO AGENDA AFTER POSTED)

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GRANTS, ECONOMIC PLANNING

& DEVELOPMENT COMMITTEE

MAY 6, 2013 OLIVER “OLLIE” OVERTON, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to call for a public hearing to discuss the 2014-2015 LCDBG Program to be held on June 3, 2013 at 3:00 p.m. (Mr. Overton)
3. Motion to grant approval to Cedar Row Subdivision, located at Bayou Rapides and Cooper Road, Alexandria, as recommended by the Rapides Area Planning Commission, Legal Counsel and the Public Works Director and authorize signing of the plat. (Mr. Vanderlick)
4. Motion to ratify authorization for the President to sign an agreement with the Department of Public Safety and Corrections/Youth Services to allow the Ninth Judicial District Court to continue to participate in the Title IVE Federal Foster Care Reimbursement Program, CFMS No. 708890 for the period of July 1, 2012 through June 30, 2013. (Mr. Overton)
5. Motion to call for a public hearing on June 3, 2013, for the FY 2014-2015 Louisiana Community Development Block Grant program, to be held at 3:00 pm, in the Police Jury Meeting Room. (Mr. Overton)
6. Motion to adopt a resolution authorizing the fiscal year 2014/2015 Louisiana Community Development Block Grant Application and authorize the President to sign any necessary documents and to award Frye-Magee, LLC the Administrative Consultant Services. (Mr. Overton)

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7. Motion to appoint the selection review committee for engineers for the FY 2014-2015 LCDBG Program, to be composed of the Police Jury President, Treasurer, Public Works Director and Grants Committee Chairman. (Mr. Overton)
8. Motion to adopt the Selection Criteria for the FY 2014-2015 LCDBG Engineer/Consultant. (Mr. Overton)
9. Motion to authorize the president to sign an application to be submitted to the Office of Community Development-Disaster Recovery Unit for funding for a Rapides Parish Comprehensive Plan. This funding requires no match. (Mr. Overton)
10. Motion to adopt a resolution to adopt the policy for communicating information to person with hearing impairments. (Mr. Overton)
11. Motion to adopt a resolution for an internal grievance procedure for Section 504 of the Rehabilitation Action of 1973, as amended (Public Law 93-112). (Mr. Overton)

(Unanimous Vote Required to Place Item on agenda) Page | 11

COURTHOUSE AND TOURISM COMMITTEE

MAY 6, 2013 SCOTT PERRY, JR., CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to place item on May 13, 2013 Jury agenda to recognize Boy Scout Troop #626, Eagle Scout Project, at Buckeye Recreation. (Mr. Craig)

(2/3 VOTE TO ADD TO AGENDA AFTER POSTED)

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PAROCHIAL BOARD LIAISON & LEGAL COMMITTEE

MAY 6, 2013 THEODORE FOUNTAINE, JR., CHAIRMAN

1. Motion to request the District Attorney's office to file a Petition for Declaratory Judgment to declare that franchise agreements with no franchise fee is an improper donation of public funds. (Mr. Fountaine)
2. Recognize and presentation of plaques to Peabody Boys and Girls Powerlifting Team, 2013 National Champions and 2013 4-A State Champions. (Mr. Overton/Mr. Fountaine)
3. Motion to direct the District Attorney to file suit for Declaratory Judgment of Chapter 22-400, as amended to determine whether or not the ordinance is to be applied retroactive to pre-existing RV parks. (Mr. Vanderlick)
4. Motion to declare that Chapter 22-400, as amended be applied retroactive to pre-existing RV parks. (Mr. Vanderlick)
5. Motion to sell the Martin Luther King Library to PillBox Pharmacy (Joe Williams) at the appraised value as reflected in the appraisal. (Mr. Fountaine)

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(2/3 VOTE TO ADD TO AGENDA AFTER POSTED)

MUNICIPAL LIAISON & HEALTH COMMITTEE

MAY 6, 2013 SEAN McGLOTHLIN, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.

Francis Brian, Jr., Rapides Parish Coroner. (Mr. Bishop)

3. Motion to enter into an Intergovernmental Agreement with the Town of Glenmora for fifty (50) hours of inmate labor to cut ditches, to be paid out of Road District 1A funds, as requested by the Town of Glenmora. (Mr. Billings)
4. Motion to enter into an Intergovernmental Agreement with the United States Forestry Service to accept Forestry Service Road #NF-208 for maintenance and authorize the President to sign. (Mr. Billings/Mr. Vanderlick)
5. Motion to enter into an Intergovernmental Agreement with the Town of Woodworth to take the first one mile of the United States Forestry Service Road #NF-208 for maintenance and authorize the President to sign. (Mr. Billings/Mr. Vanderlick)

(2/3 VOTE TO ADD TO AGENDA AFTER POSTED)

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INSURANCE, AMBULANCE, FIRE & HOMELAND

SECURITY COMMITTEE

MAY 6, 2013 RICHARD BILLINGS, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to receive the required report from Acadian Ambulance under the Contract for March, 2013:

Response Number of Required Compliance Zone Responses % % Alexandria -8 minutes 431 80% 91.42% Pineville -8 minutes 153 80% 83.66% Rapides -12 minutes 189 80% 86.24% Rapides -20 minutes 168 80% 85.12% (Mr. Billings)

3. Motion to purchase one (1) 2013 Ford F-350 with service body off of City of Alexandria Vehicle contract bid #1900, at an estimated cost of $45,000, to be paid from Fire District #3 funds, as recommended by Alpine Volunteer Fire Department. (Mr. Moreau)
4. Motion to purchase one (1) Class A Pumper off of State of Louisiana LaMAS Fire Truck Contract, at an estimated cost of $300,000, to be paid from Fire District #3 funds, as recommended by Alpine Volunteer Fire Department. (Mr. Moreau)
5. Motoin to give all Rapides Fire District #3, full time employees 4% pay raise as recommended by Alpine Volunteer Fire Department. (Mr. Moreau)

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6. Motion to name Mr. Steve Fontenot, PE with Smith, Fontenot, & Phillips as the Project Engineer for renovations of Rapides Parish Fire District No. 2, Station No. 4 (Hot Wells Road), as recommended by the Fire Chief, to be paid from Fire District No. 2 funds as budgeted, and authorize the President to sign all necessary documents. (Mr. Billings)
7. Motion to receive proposals for renovations of Rapides Parish Fire District No. 2, Station No. 4 (Hot Wells Road), as recommended by the Fire Chief. (Mr. Billings)
8. Motion to authorize the Rapides Parish Fire District #7 to submit a grant application to the Volunteer Fire Assistance Program for four (4) EF Johnson 53ES SL mobile radios in the amount of $10,155.00, Fire Department share $5,077.50, and authorize the President to sign same. (Mr. Craig)

(2/3 VOTE TO ADD TO AGENDA AFTER POSTED)