Rapides Parish Police Jury

Posted: March 28, 2013

Notice of Regular Committee Meetings to be held on Monday, April 1, 2013, at 3:00 p.m. in the Police Jury Meeting Room, 2nd Floor of Parish Courthouse, 701 Murray Street, Alexandria.

Committees Beginning Page

1. Finance Committee……………………………………………..…...…2 Chairman: Davron “Bubba” Moreau
2. Public Works, Watershed and Agricultural Affairs Committee..….4 Chairman: Craig Smith
3. Workforce Development, Personnel and Elections Committee….....6 Chairman: Richard Vanderlick
4. Grants, Economic Planning and Development Committee…….…...8 Chairman: Oliver “Ollie” Overton, Jr.
5. Courthouse and Tourism Committee..................................................11 Chairman: Scott Perry, Jr.
6. Parochial Board Liaison & Legal Committee…………………….…12 Chairman: Theodore Fountaine
7. Municipal Liaison and Health Committee……………………...……13 Chairman: Sean McGlothlin
8. Insurance, Ambulance, Fire and Homeland Security Committee....14 Chairman: Richard Billings

In accordance with the American with Disabilities Act, if you need special assistance to attend this public meeting, please contact the Police Jury Office at (318) 477-6660, describing the assistance that is necessary. Page | 2

FINANCE COMMITTEE

APRIL 1, 2013 DAVRON “BUBBA” MOREAU, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Treasurer’s Report
3. Motion to replace three (3) vehicles from the Juvenile Services at a maximum cost of $35,000, as requested by the Director of Juvenile Services. (Mr. Fountaine)
4. Motion to enter into an Intergovernmental Agreement with the Coliseum Authority to perform accounting functions including the running of payroll as well as purchasing and accounts payable. (The payrolls will be paid on the 15th and last day of the month, all bills will be approved by the Coliseum Authority). (Mr. Bishop)
5. Motion to reimburse the expenses of Mr. Richard Billings who attended the Southeast Texas and Southwest Louisiana Area Committee meeting on March 21, 2013 in Carlyss, Louisiana in reference to maintaining an Area Contingency Plan to improve oil spill response planning and preparedness. (Mr. Billings)
6. Motion to amend a certain motion of March 18, 2013, to authorize the sale of Asset No. 9660 (2005 International Cab & Chassis) from Rapides an amount not to exceed $15,000; authorize the transfer of funds; and amend the current Asset Inventory List. (Mr. Smith)

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7. Motion to adopt a resolution for the financing agreement with Hancock Bank Government Leasing for the lease-purchase of three (3) New Holland Workmaster Tractors (State Contract No. 408609) and three (3) Woods Ditch Bank Cutters (State Contract No. 409461) for a total amount of $82,949.99; to be purchased from H & E Equipment Company for the Parish Highway Department; with the terms and conditions of three(3) annual payments at an interest rate of 1.91%, and authorize the President to sign all necessary documents. (Mr. Bishop)
8. Motion to delete the following equipment from the Rapides Parish Highway Department Asset/Inventory as they are no longer suitable for public use and will be placed in an upcoming auction:

Asset Number Description Purchase Date 7287 1996 Chevy Caprice 05-15-96 9242 John Deere Tractor 04-30-02 9241 John Deere Tractor 04-30-02 7808 John Deere Tractor 03-02-98 8701 2001 Econo Van 08-01-01 6740 Koehring Dragline Unknown 2788 Sign Laminator 07-01-73 w/heating element (Mr. Smith)

9. Motion to adopt an ordinance to amend Section 2-21.1(a) and Section 221.1(b)(2), to change the meal allowance to be the same as required by the State, Tier I through Tier IV. (Mr. Overton/Mr. Bishop)

(Unanimous Vote Required to Place Item on agenda)

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PUBLIC WORKS, WATERSHED & AGRICULTURAL

AFFAIRS COMMITTEE

APRIL 1, 2013 CRAIG SMITH, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Public Works Director's Report.
3. Motion to award Bid No. 2277 – Liquid Asphalt (CRS-2) to the low bidder, Ergon Asphalt & Emulsions, Inc., for an amount of $1.83 per gallon delivered (6 month contract), as recommended by the Purchasing Agent. (Mr. Smith)
4. Motion to award Bid No. 2278 – Liquid Asphalt (MC-30) to the low bidder, Asphalt Products Unlimited, Inc., for an amount of $3.89 per gallon delivered (6 month contract), as recommended by the Purchasing Agent. (Mr. Smith)
5. Motion to award Bid No. 2284 – Various Bituminous Materials (Hot & Cold Mix), to the low bidder, Diamond B. Construction Company, LLC for plant price (6 month contract) as follows: Hot Mix ($59.50 per ton) and Cold Mix ($89.00 per ton), as recommended by the Purchasing Agent. (Mr. Smith)
6. Motion to authorize the renewal of pre-approved emergency debris sites, with the Louisiana Department of Environmental Quality, located at Hester Landing Road, Vanzant Road and Esler Field Road, for Rapides Parish and authorize the President to sign all necessary documents. (Mr. Billings)

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Course Aggregates, and Pit Run)to the following bidders based on availability of material and haul distance: Larry Grayson & Son Trucking (Items No. 2A, 2B, 2C, 3, 4 and 5); Luhr Bros., Inc. (Items No. 6, 7A, 7B, 7D, and 8A); Pine Bluff Sand & Gravel (Items No. 7C, 9A, and 9B); and E & E Construction Company (Item No. 10); contract to begin on April 1, 2013 and end March 31, 2014, as recommended by the Purchasing Agent. (Mr. Smith)

8. Motion to award Bid No. 2282 Reinforced Concrete Pipe (annual contract) to Rinker Materials for all Items bid, contract to begin on April 1, 2013 and end on March 31, 2014, as recommended by the Purchasing Agent. (Mr. Smith)
9. Motion to extend parish maintenance two hundred twenty-five feet to the west end of Audrey Drive (Ward 10, District C) located within the existing fifty foot right-of-way dedication as recommended by Public Works Director. (Mr. Bishop)
10. Recognize Mr. Ricky Moses, Wildlife & Fisheries, about stock carp in Cotile Lake. (Mr. Vanderlick)
11. Motion to amend that certain motion of March 18, 2013 to a motion to accept the new alignment of the Cotton Island Road for maintenance and abandon the existing portions of Cotton Island Road, that are no longer needed located on the property of the Nugent Family in Section 27, T6NR2E, to eliminate an S-curve approximately 440’ and 240’ in length, subject to the dedication of a utility servitude to service the existing utilities in the revoked portion, as recommended by the Public Works Director and the Rapides Area Planning Commission and approval of Legal Counsel. (Mr. Moreau)

(Unanimous to add Item after Agenda Posted) Page | 6

WORKFORCE DEVELOPMENT,

PERSONNEL & ELECTIONS COMMITTEE

APRIL 1, 2013 RICHARD VANDERLICK, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to consider and take action with respect to adopting a resolution providing for the review and tabulation of the sealed and electronic bids received for the purchase of $23,000,000 of General Obligation Bonds, Series 2013, of the Parish of Rapides, State of Louisiana, approving the Official Notice of Bond Sale and Official Statement in connection therewith. (Mr. Perry)
3. Motion to consider and take action with respect to adopting a resolution accepting the lowest and best bid received for the purchase of TwentyThree Million Dollars ($23,000,000) of General Obligation Bonds, Series 2013, of the Parish of Rapides, State of Louisiana, and providing for other matters in connection therewith. (Mr. Perry)
4. Motion to consider and take action with respect to adopting a resolution incurring of debt and issuance of Twenty-Three Million Dollars ($23,000,000) of General Obligation Bonds, Series 2013, of the Parish of Rapides, State of Louisiana; prescribing the form, terms and conditions of said Bonds; designating the date, denomination and place of payment of said Bonds; providing for the payment thereof in principal and interest; and providing for other matters in connection therewith. (Mr. Perry)
5. Motion to authorize the President to sign the lease agreement with the Louisiana Workforce Commission (Louisiana Department of Labor) for the rental of approximately 3,446 square feet of shared office space located at 5610B Coliseum Blvd., for the Rapides Business & Career Solutions Center as recommended by the WOD Director and Treasurer. (Mr. Vanderlick) Page | 7
6. Motion to adopt a resolution in support of the renaming of the Rapides Primary Medical Center to Israel Bo Curtis Medical Center. (Mr. Fountaine)

(Unanimous Vote Required to Place Item on agenda) Page | 8

GRANTS, ECONOMIC PLANNING

& DEVELOPMENT COMMITTEE

APRIL 1, 2013 OLIVER “OLLIE” OVERTON, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to accept the construction contract with Rylee Contracting, Inc. for the Red River Levee Recertification, Pineville Gravity Sewer Plugged and Sealed Abandoned Outfall Project (Rapides D/R Location No. 3) as Substantially Complete and adopt a Resolution of Contract Acceptance; and authorize the President to sign same, as recommended by Pan American, Project Engineer and Frye Magee, Program Consultant. (Mr. Overton)
3. Motion to enter into a Cooperative Agreement with Atmos Energy to relocate utilities to facilitate construction of the Transportation Improvements for the Coughlin Industrial Complex, Phase 3 (FP&C Project No. 50-252-04B-05), as approved by the Louisiana Division of Administration, Facility Planning and Control, and ratify the President’s signature. (Mr. Moreau)
4. Motion to adopt a resolution awarding the Transportation Improvements for Coughlin Industrial Complex Phase III Project (Facility Planning & Control Project No. 05-252-04B-05) to Gilchrist Construction Company, LLC, the low bidder for an amount of $1,857,390.40, contingent upon approval from the State of Louisiana, Office of Community Development, as recommended by Meyer, Meyer, LaCroix and Hixson, Project Engineer. (Mr. Moreau)
5. Motion to adopt a resolution to authorize to advertise for bids for the Rapides Parish Gustav/Ike CDBG Disaster Recovery Program, Location 5- Water Utility Relocations at Lakeview Street and Sanders Street (City of Pineville), as recommended by the Project Engineer. (Mr. Overton/Mr. Bishop) Page | 9
6. Motion to adopt a resolution to authorize to advertise for bids for the Rapides Parish Gustav/Ike CDBG Disaster Recovery Program, Location 6- Riverside Drive, South Sanders Street, South Lakeview Street, Sewer Utility Relocations (City of Pineville), as recommended by the Project Engineer. (Mr. Overton/Mr. Bishop)
7. Motion to adopt a resolution to authorize to advertise for bids for the Rapides Gustav/Ike CDBG Disaster Recovery Program, Location 7 – Abandoned Outfall Plugging and Sealing at Rembert Street (City of Pineville), as recommended by the Project Engineer. (Mr. Overton/Mr. Bishop)
8. Motion to adopt a resolution to authorize to advertise for bids for the Rapides Gustav/Ike CDBG Disaster Recovery Program, Location 8 – Sewer Relocation Lakeview Street to Sanders Street (City of Pineville), as recommended by the Project Engineer. (Mr. Overton/Mr. Bishop)
9. Motion to authorize to adopt a resolution to advertise for bids for the Rapides Gustav/Ike CDBG Disaster Recovery Program, Location 10 – 84” and 60” Gravity Drainage Outfall Rehabilitation at Huffman Creek (City of Pineville), as recommended by the Project Engineer. (Mr. Overton/Mr. Bishop)
10. Motion to adopt a Citizen Participation Plan and Citizen Complaint Procedure for the FY 2014-2015 LCDBG Grant Program. (Mr. Overton/Mr. Bishop)
11. Motion to adopt a Procurement Policy for the 2014-2015 LCDBG Grant Program. (Mr. Overton/Mr. Bishop)

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12. Motion to award the construction contract to the Low Bidder, Don M. Barron Contractor, Inc., for the Rapides Parish Gustav/Ike CDBG Disaster Recovery Program, Project No. 40PARA3305-01, for the City of Pineville, Location 4-Pineville Main Street Sewer and Water Utility Relocations, as recommended by Pan American Engineers, Project Engineer and Frye Magee, Program Consultant, pending final approval of applicable review agencies. (Mr. Bishop/Mr. Overton)
13. Motion to approve Change Order 1 for the construction contract with Don

• M. Barron Contracting, Inc. for the Red River Levee Recertification, Gravity Drainage Outfall Rehabilitation at Spanish Bayou (Rapides D/RLocation No. 9) Gustav/Ike CDBG Project 40PARA3305-01 for an increase of $100.00 to revise the contract amount to the actual bid amount, as recommended by Pan American, Project Engineer and authorize the President to sign. (Mr. Bishop/Mr. Overton)

14. Motion to approve amending the Project Management Contract between the Rapides Parish Police Jury and the Rapides Area Planning Commission regarding the Greenway Park Subdivision Acquisition Project, Hazard Mitigation Grant Program (HMGP) Project No. DR-LAContract cost has not changed. (Mr. Bishop)
15. Motion authorizing the President to sign the amendment to the Project Management Contract between the Rapides Parish Police Jury and the Rapides Area Planning Commission regarding the Greenway Park Subdivision Acquisition Project, Hazard Mitigation Grant Program (Mr. Bishop)

(Unanimous Vote Required to Place Item on agenda)

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COURTHOUSE AND TOURISM COMMITTEE

APRIL 1, 2013 SCOTT PERRY, JR., CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.

(Unanimous Vote Required to Place Item on agenda)

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PAROCHIAL BOARD LIAISON & LEGAL COMMITTEE

APRIL 1, 2013 THEODORE FOUNTAINE, JR., CHAIRMAN

1. Motion to authorize to enter into negotiations for an Intergovernmental Agreement between the Rapides Parish Police Jury, Rapides Parish Library, and Rapides Parish School Board for the purpose of the securing by purchase or lease of a portion of the Peabody High School property as the site for the construction of the Martin Luther King, Jr. Branch Library (Broadway Street); contingent upon legal counsels approval, to be paid with Library Funds and authorize the President to sign all necessary documents (Mr. Fountaine)
2. Motion to enter into a professional services agreement with Alliance Design Group for the architectural work associated with the construction of the new Martin Luther King, Jr. Branch Library (Broadway Street); contingent upon legal counsel approval; to be paid with Library Funds; and authorize the President to sign all necessary documents. (Mr. Fountaine)
3. Motion to enter into a professional services agreement with Ben N. Hargis, Real Estate Appraiser/ Consultant for preparing an appraisal of the value of the land/or lease value of the land that the Library seeks to obtain from the Rapides Parish School Board for the construction of the new Martin Luther King, Jr. Branch Library (Broadway Street); contingent upon legal counsel approval; to be paid with Library Funds; and authorize the President to sign all necessary documents. (Mr. Fountaine)

(Unanimous Vote Required to Place Item on agenda)

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MUNICIPAL LIAISON & HEALTH COMMITTEE

APRIL 1, 2013 SEAN McGLOTHLIN, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to proclaim the month of April as Fair Housing month. (Mr. Overton)

(Unanimous to add Item after Agenda Posted) Page | 14

INSURANCE, AMBULANCE, FIRE & HOMELAND

SECURITY COMMITTEE

APRIL 1, 2013 RICHARD BILLINGS, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to delete from the Rapides Parish Fire District #6 Asset/Inventory Program the equipment listed below as they are no longer suitable for public use and will be auctioned:

ASSET NUMBER DESCRIPTION PURCHASE DATE

5793 1984-International Truck 03-21-90 9064 1993-GMC Truck 11-20-01 (Mr. Smith)

3. Motion to receive the required report from Acadian Ambulance under the Contract for February 2013:

Response Number of Required Compliance Zone Responses % % Alexandria -8 minutes 391 80% 91.30% Pineville -8 minutes 124 80% 84.68% Rapides -12 minutes 142 80% 90.85% Rapides -20 minutes 125 80% 84.80% (Mr. Billings)

(Unanimous to add Item after Agenda Posted)