Rapides Parish Police Jury

Posted: March 7, 2013

Notice of Regular Committee Meetings to be held on Monday, March 11, 2013, at 3:00 p.m. in the Police Jury Meeting Room, 2nd Floor of Parish Courthouse, 701 Murray Street, Alexandria.

Committees Beginning Page

1. Finance Committee………………………………………………….…..2 Chairman: Davron “Bubba” Moreau
2. Public Works, Watershed and Agricultural Affairs Committee….….4 Chairman: Craig Smith
3. Workforce Development, Personnel and Elections Committee……....7 Chairman: Richard Vanderlick
4. Grants, Economic Planning and Development Committee………..…9 Chairman: Oliver “Ollie” Overton, Jr.
5. Courthouse and Tourism Committee...................................................11 Chairman: Scott Perry, Jr.
6. Parochial Board Liaison & Legal Committee………………………..12 Chairman: Theodore Fountaine
7. Municipal Liaison and Health Committee……………………....……13 Chairman: Sean McGlothlin
8. Insurance, Ambulance, Fire and Homeland Security Committee…..14 Chairman: Richard Billings

In accordance with the American with Disabilities Act, if you need special assistance to attend this public meeting, please contact the Police Jury Office at (318) 477-6660, describing the assistance that is necessary.

FINANCE COMMITTEE

MARCH 11, 2013 DAVRON “BUBBA” MOREAU, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Treasurer’s Report
3. Adopt a resolution authorizing the advertising for bids for the purchase of Twenty-Three Million Dollars ($23,000,000) of General Obligation Bonds, Series 2013, of the Parish of Rapides, State of Louisiana, authorized at election held on Tuesday, November 6, 2012, and providing for other matters in connection therewith. (Mr. Perry)
4. Motion to authorize the expenses of interested Police Jurors, designated Police Jury employees and Legal Counsel, to attend the Louisiana Elected Officials Emergency Management Summit meetings, hosted by the Governor’s Office of Homeland Security and Emergency Preparedness (GOHSEP), to be held April 2, 2013, in Winnfield, Louisiana. (Mr. Bishop)
5. Motion to authorize expenses of interested Police Jurors, the Treasurer, and Legal Counsel to attend the annual Legislative Day of the Police Jury Association to be held May 1, 2013, in Baton Rouge. (Mr. Billings)
6. Motion to amend the Professional Services Agreement with Justice Benefits, Inc. to include filing for Medicaid reimbursement on eligible activities for the Juvenile IV-E program as per the Louisiana Department of Health and Hospitals. (Mr. Bishop)
7. Motion to authorize the President to sign an agreement with Baron, Heinburg & Brocato for Architech and Engineering services for the renovation of the Rapides Parish Coliseum. (Mr. Perry)
8. Recognize Mr. Steve Rogge, update on Rapides Parish Library’s. (Mr. Perry)
9. Motion to adopt Notice of Intent of Sale through the Abandoned/Adjudicated Property procedures on the property listed below:

TAX DEBTOR DESCRIPTION

Elouise Jordan Lot Three (3) of Square “B” of the Crawford Addition Bearing the municipal address of:

Mose Conley Lot Twelve (12) of the Highland Subdivision Bearing the municipal address of:

(Mr. Moreau)

10. Motion to remove from the Rapides Parish Police Jury Finance Department Asset No. 10530 (Hewlett-Packard Laptop) and declare as surplus property and authorize to place in auction as scrap as it is no longer suitable for public use. (Mr. Moreau)

(Unanimous Vote Required to Place Item on agenda)

PUBLIC WORKS, WATERSHED & AGRICULTURAL

AFFAIRS COMMITTEE

MARCH 11, 2013 CRAIG SMITH, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Public Works Director's Report.
3. Motion to authorize to advertise for bids for “Various Road Improvements in Rapides Parish” (Bid No. 2279), to be paid from Various Road Maintenance Funds as budgeted. (Mr. Billings/Mr. Smith)
4. Motion to authorize the application of herbicide by NaturChem within the parish right-of-way for vegetative management to be paid from the Road District Maintenance funds for the Ward where the herbicide is applied. (Mr. Vanderlick)
5. Motion to accept the new alignment of the Cotton Island Road for maintenance and abandon the existing portions of Cotton Island Road that are no longer needed located on the property of the Nugent Family to eliminate an S-curve, as recommended by the Public Works Director and subject to the approval of Legal Counsel and Rapides Area Planning Commission. (Mr. Moreau)
6. Motion to authorize the Public Works Director to hire up to 23 seasonal workers for the mowing and chip sealing crews, work to begin on or about April 1, 2013, and end no later than October 31, 2013, at the rate of $8.00 Bridge Salary line item. (Mr. Smith)
7. Motion to exercise the option to renew Contract Bid No. 2131 Automated Fleet Fuel Provider to FleetCor Technologies Operating Company LLC d.b.a. Fuelman, at the same terms and prices for an additional twelve month period, to be paid from Road and Bridge Funds and various departments, as recommended by the Public Works Director and Purchasing Agent. (Mr. Smith)
8. Motion to delete the following equipment from the Rapides Parish Highway Department Asset/Inventory as they are no longer suitable for public use and will be placed in an upcoming auction: Asset Number Description Purchase Date 5402 1988 – Chevrolet Truck 07-25-88 6943 1995 – Ford – F150 03-27-95 8584 2001 – Freightliner 04-11-01 10424 2004 – Ford 09-12-08 (Mr. Smith)
9. Motion to authorize to enter into an Intergovernmental Agreement with the Village of Forest Hill for the Parish Highway Department to provide sixty (60) hours of ditching and hauling material as needed for the corporate limits of the Village of Forest Hill, to be paid out of Road District 1A Maintenance Funds. (Mr. Billings)
10. Motion to authorize the submission of a pre-application and accompanying resolution to the Louisiana Statewide Flood Control Program to raise the gravel portion of the Cotton Island Road that is subject to flooding from Flagon Bayou . (Mr. Moreau)
11. Motion to authorize to enter into an Intergovernmental Agreement with the Town of Ball, for the Parish Highway to provide assistance in the overlay of Municipal Lane and the reseal of East Yeager, Malone Lane off Camp Livingston Road and Beverly Lane, in the Ball municipal limits

as requested by the Town of Ball, to be paid out of District A funds. (Mr. Moreau)

12. Motion to refer the revocation request to revoke a 50’ right-of-way located West of Moss Point Drive, approximately 335 feet from the South line of Highway 1 North, as requested by the England Economic and Industrial Development District, to the Rapides Area Planning Commission and set 30 day review period. (Mr. Perry)
13. Motion to purchase paint, stainless steel clips and cable necessary for the installation of buoys for Indian Creek and Cotile Lake, amount not to exceed $ 4,000.00, to be paid out of General Funds. (Mr. Smith)

(Unanimous to add Item after Agenda Posted)

WORKFORCE DEVELOPMENT, PERSONNEL & ELECTIONS

COMMITTEE

MARCH 11, 2013 RICHARD VANDERLICK, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to authorize the Workforce Operations Department to hire one full time temporary workforce professional to assist with the individuals that qualify as dislocated workers under WIA Sec. 101(9) and who were impacted by the Cotton Brothers/Holsum Bakery closure in Alexandria, Louisiana, and authorize the Treasurer to amend the budget if necessary. This position will be funded out of Rapid Response LWC grant CFMS # 712928. The end date for this position will be June 2014. (Mr. Vanderlick)
3. Motion to authorize the Rapides Parish Police Jury to enter into a monthmonth lease agreement with Manpower for 272 square feet of space in the Rapides Business & Career Solutions Center at a rate of $428.27 per month. This is the current square foot rate used by our current tenant, LA Department of Labor. Proceeds to be appropriated to Office of Economic and Workforce Development. (Mr. Vanderlick)
4. Motion to authorize the President to approve and sign a Cooperative Endeavor Agreement with the Rapides Parish Sheriff’s Office to conduct a maximum of 10 participants for a 6 week summer employment program funded by the Rapides Parish Sheriff’s Office. This program will run in conjunction with our WIA funded summer employment program. These students’ worksite will be within the Rapides Parish Sheriff’s Office. (Mr. Vanderlick)
5. Motion to grant approval of development to Eclectic Products Warehouse, Rapides Area Planning Commission and approved by the Public Works Director, pending approval from Legal Counsel. (Mr. Moreau)

(Unanimous Vote Required to Place Item on agenda)

GRANTS, ECONOMIC PLANNING

& DEVELOPMENT COMMITTEE

MARCH 11, 2013 OLIVER “OLLIE” OVERTON, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to authorize to advertise for bids for the Transportation Improvements for Coughlin Industrial Complex, Phase 3 (FP&C No. 05252-04B-05), to be paid from Facility Planning and Control Funds. (Mr. Moreau)
3. Motion to receive a grant from the State of Louisiana Department of Transportation and Development for the Main Terminal Ramp Overlay at Esler Field Airport and authorize the President to sign all necessary paperwork. (Mr. Bishop)
4. Motion to authorize the President to sign an agreement with Pan American Engineers, Inc. for engineering services on the Main Terminal Ramp Overlay grant as provided for in the Master Engineering Services Agreement. (Mr. Bishop)
5. Recognize Ms. Melissa Becker, update on build code permits. (Mr. Perry)
6. Motion to authorize the taking of bids for the Esler Airport-Taxiway Lighting Rehabilitation, State Project #H.008653 and H.008657, as recommended by the Treasurer. (Mr. Bishop)
7. Motion supporting the missions and operations of Ft. Polk and strongly opposing the proposed manpower and mission cutbacks; requesting the Louisiana Congressional Delegation to strongly oppose proposed cutbacks; requesting all political subdivisions in Central Louisiana to adopt and communicate same position; requesting the Central Louisiana Chamber of Commerce to strongly oppose proposed cutbacks; requesting all political subdivisions, agencies, organizations, businesses and private individuals in support of Ft. Polk and against proposed reductions to communicate with the Louisiana Congressional Delegation, Governor, State Legislature and US. Army, their opposition to the proposed cuts and authorizing the officers and staff of the Rapides Parish Police Jury to take appropriate action to support Ft. Polk and the position of this Board. (Mr. Bishop/Mr. Perry)

(Unanimous Vote Required to Place Item on agenda)

COURTHOUSE AND TOURISM COMMITTEE

MARCH 11, 2013 SCOTT PERRY, JR., CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.

(Unanimous Vote Required to Place Item on agenda)

PAROCHIAL BOARD LIAISON & LEGAL COMMITTEE

MARCH 11, 2013 THEODORE FOUNTAINE, JR., CHAIRMAN

1. Motion to open for public auction and record Ordinance of Sale for the Abandoned/Adjudicated Properties:

Tax Debtor Description Monette Washington Lot 11 Highland Subdivision Bearing the Municipal Address of:

Dorothy DePasquale Lot A, a resub of Lots 7, 8, and p, Square 13, Welch Addition Bearing the Municipal Address of:

(Mr. Moreau)

2. Motion to open for public auction and record the Ordinance of Sale through the Abandoned/Adjudicated Property procedures on the property listed below:

Tax Debtor Description Roger Piper Lot 1 & Part of Lots 2,3,4, Block 5, Valley Addition Bearing the municipal address: (Mr. Fountaine)

3. Recognize Mr. Jimbo Thiels, update on Rapides Parish Coliseum. (Mr. Perry)

(Unanimous Vote Required to Place Item on agenda)

MUNICIPAL LIAISON & HEALTH COMMITTEE

MARCH 11, 2013 SEAN McGLOTHLIN, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.

2.

(Unanimous to add Item after Agenda Posted)

INSURANCE, AMBULANCE, FIRE & HOMELAND

SECURITY COMMITTEE

MARCH 11, 2013 RICHARD BILLINGS, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.

2.. Motion to receive the required report from Acadian Ambulance under the Contract for January, 2013:

Response Number Required Compliance Zone Responses % % Alexandria - 8 minute 468 80% 89.74% Pineville - 8 minute 137 80% 85.40% Rapides - 12 minute 197 80% 91.88% Rapides - 20 minute 166 80% 81.33%

(Mr. Billings)

3. Motion to declare Asset No. 9660 (2005 International Truck) as surplus property and authorize to advertise for public bid as recommended by the Ruby-Kolin Volunteer Fire Department (Rapides Parish Fire District #7) Board of Directors. (Mr. Smith/Mr. Bishop)
4. Motion to authorize to advertise for bids for the construction of a fire truck storage building at 1244 Hwy 115, Deville, La, as recommended by Deville Volunteer Fire Department Board of Directors, to be paid from Fire District No. 6 Funds. (Mr. Smith)
5. Motion to approve change order No. 1 for the purchase of one Rosenbauer Custom Pumper for Fire District No. 2 from LaMAS Contract # 408237 for an increased cost of $1534.00 to add additional strobe lighting, mount

2 additional portable radio chargers, change ground lights from incandescent to LED, and change 2 Vulcan hand lights to 2 Survivor LED hand lights to be paid for out of Fire District No. 2 funds as recommended by Fire Chief McCain. (Billings) (Mr. Billings)

6. Motion to approve incentive pay for Fire District No. 2 employees who are currently certified or will obtain certification as an Emergency Medical Technician in the amount of $100.00 per month, effective April 1, 2013. This will be based upon the employee maintaining the certification and if certification is lost, employee will lose incentive pay. This incentive pay is to be paid for out of Fire District No. 2 funds and recommended by Fire Chief McCain(Billings) (Mr. Billings)
7. Motion to purchase 88 MSA brand SCBA with composite cylinders, 88 additional spare cylinders, and 2 RIT packs, under the current City of New Orleans Contract No. K12-714 for a total of $366,506.00 to be paid from Fire District NO. 2 funds, as recommended by Fire Chief McCain. (Mr. Billings)

(Unanimous to add Item after Agenda Posted)