Rapides Parish Police Jury

Posted January 10, 2013 REGULAR SESSION JANUARY 14, 2013 3:00 P.M. CALL TO ORDER INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL PUBLIC COMMENT ON ANY AGENDA ITEM

1. Special Presentation
2. ELECTION OF OFFICERS President Vice President
3. Motion to adopt the minutes of Rapides Parish Police Jury held in Regular Session on December 10, 2012, as published in the Official Journal. Amended motion to layover the adoption of the Rapides Parish Police Jury held in Regular Session on December 10, 2012, as not yet published in the Official Journal.
4. Motion that approved bills be paid. THE FOLLOWING APPOINTMENTS ARE TO BE MADE AT THE NEXT MEETING Buckeye Recreation District for a five (5) year term to fill the expiring term of Mr. Brian Reed, term will expire February 14, 2013; Communications District for a four (4) year term to fill the expiring term of Sgt. Darrell Basco, representing Parish & City Government, term will expire February 18, 2013; Communications District for a four (4) year term to fill the expiring term of Mickey Christie, representing Parish wide Fire Departments, term will expire February 18, 2013;
5. Motion to adopt a resolution to approve the proposed 2013 budget for the North Louisiana Criminalistics Laboratory Commission. (Finance 1/7)
6. Motion to authorize the president to sign certificates to the Legislative Auditor certifying on behalf of the Governing Body that funds made available during the year from January 1, 2012 thru December 31, 2012 pursuant to LSA-R.S. 48-751-760 have been expended in accordance with the provisions of those statues and other standards established by law. (Finance 1/7)
7. Motion to amend the Rapides Parish Police Jury ordinance as follows: Section 2-21.1(a) WAS CHANGE TO
8. Breakfast $11.50 $7.80
9. Lunch $16.50 $11.50
10. Dinner $29.50 $20.70 total for meals not to exceed forty dollars ($40) per day, plus fifteen (15) percent for tips per day and registration fees. The meal reimbursement only applies when there is overnight travel. Section 2-21.1(b)(2) WAS CHANGE TO
11. Breakfast $17.25 $7.80
12. Lunch $21.85 $11.50
13. Dinner $35.65 $20.70 total for meals not to exceed forty dollars ($40) per day plus fifteen (15) percent for tips per day and registration fees. (Finance 1/7)
14. Motion to adopt a Cafeteria Plan as authorized under Section 125 of the Internal Revenue Code of 1986 and authorize the President to sign the Plan Document and the Summary Plan Description for the Rapides Parish Police Jury’s Flexible Benefits Plan as presented. (Finance 1/7)
15. Motion to accept the Public Works Director’s report. (Public Works 1/7)
16. Motion to enter into an Intergovernmental Agreement with The Village of Forest Hill for 40 hours of a boom tractor for cutting limbs on Stokes Lane and other various roads in the corporate limits, to be paid out of Road District No. 1A funds. (Public Works 1/7)
17. Motion to authorize renewal of annual Intergovernmental Agreements with the following municipalities and authorize the President to sign same: Woodworth Road District 2C Cheneyville Road District 3A Ball Road District 10A Forest Hill Road District 1A Glenmora Road District 1A Lecompte Road District 3A Boyce Road District 7A (Public Works 1/7)
18. Motion to authorize the National Boat Racing Association to hold Boat Racing on Kincaid Lake, May 3, 4 and 5, 2013, pending Legal Counsel approval. (Public Works 1/7)
19. Motion to authorize the purchase of material and supplies to re-deck the dock on Cotile Lake at the Public Boat Landing at Hwy 1200 for an estimated amount of between $500 and $600 (dollars);request assistance from the Rapides Parish Sheriff to provide Inmate Labor; to be paid from Watershed Funds; and authorize the President to sign agreement. (Public Works 1/7)
20. Motion to authorize the registration and mileage, in an amount up to $600.00 each, for the Justices of the Peace and Constables to attend the 2013 Justices of the Peace and Constables Annual Training course to be held on February 26, 2013 thru March 1, 2013, in Marksville, to be paid out of the General Fund (Public Works 1/7)
21. Motion to authorize the expenses of the Public Works Director to attend the National Association of County Engineers Conference to be held on April 20-25, 2013 in Des Moines, Iowa. (Public Works 1/7)
22. Motion to enter into an Intergovernmental Agreement with the Rapides Parish School Board, to donate two (2) yards of reclaimed asphalt, for Buckeye High School to put on a culvert at the ball field, pending Legal Counsel approval. (Public Works 1/7)
23. Motion to approve Change Order No. 3 for the construction contract with Crawford Roofing, Inc. for the Rapides Parish Coliseum Wind Retrofit amount of $9,636 (credit back for Contingency fund not used); adjust the Contract Sum to $239,217; and ratify the President’s signature, as recommended by the Project Architect (BH&B) and the Project Manager (RAPC). (Grants 1/7)
24. Motion to accept the contract with Don M. Barron, Contractor, Inc., for the Red River Levee Recertification RRABB, (Location #9) 48” CMP Gravity Drainage Outfall Rehabilitation at Spanish Bayou, CDBG Project No. 40-PARA3305-01, as substantially complete as recommended by Pan American Engineers and authorize the President to sign the certification. (Grants 1/7)
25. Motion to select ALTEC Environmental Consulting, LLC to provide asbestos assessments on approximately sixty (60) homes for the Greenway Park Subdivision Acquisition Project, Hazard Mitigation Grant 97.039 for an amount of $376.22 per home (residence), contingent upon approval from the State of Louisiana Governor’s Office of Homeland Security and Emergency Preparedness. (Grants 1/7)
26. Motion to adopt a Notice of Intent of Sale through the Abandoned/ Adjudicated Property procedures on the property listed below: Tax Debtor Description Jim and Joy Sheriff Lots Seven (7) and Eight (8), Square Two (2) of Lisso Heights Addition. Bearing the Municipal address of: (Parochial 1/7)
27. Motion to waive the thirty day announcement rule and appoint Mr. Gerber

• M. Porter to fill the unexpired term of Mr. Lue Howard, to the Gravity Drainage District No. 1 Board. Term will expire on January 15, 2016. (Parochial 1/7)

22. Motion that the President is appointed to the Rapides Area Planning Commission, represented by the Chief Executive Officer, for a one year term, term will expire on January 14, 2014. (Parochial 1/7)
23. Motion that the President is appointed to the Transportation Policy Committee, represented by the Chief Executive Officer, for a one year term, term will expire on January 14, 2014. (Parochial 1/7)
24. Motion that the President is appointed to the Chamber of Commerce, represented by the Chief Executive Officer, for a one year term, term will expire on January 14, 2014. (Parochial 1/7)
25. Motion that the President is appointed to the Regional Infrastructure Beltway, represented by the Chief Executive Officer, for a one year term, term will expire on January 14, 2014. (Parochial 1/7)
26. Motion to adopt a resolution that the Rapides Parish Police Jury is in favor of becoming a part of the Sister Community Partnership with Shangqiu China, which would enhance Economic & Commercial Trade, Agriculture Exchange, Wholesale Market Exchange, Culture Exchange, Education (Student) Exchange, Training, Tourism and Special Events. (Municipal 1/7) (2/3 VOTE TO ADD TO AGENDA AFTER COMMITTEE)
27. Motion to authorize the expenses of interested Police Jurors, designated Police Jury employees and Legal Counsel, to attend the 12th annual Municipal Environmental Regulatory Conference, to be held January 16-17, 2013, in Alexandria, Louisiana. (Mr. Perry)
28. Motion to correct a motion for the lease purchase of (1) Rosenbauer Rescue Pumper for Rapides Fire District #8, to be purchased under the LaMax contract #408237, from $243,872.00 to $254,463.00 (corrected amount with added options), to be paid from Fire District No. 8 funds and authorize the Treasurer to secure financing, as recommended by the Cotile Volunteer Fire Department Board of Directors. (Mr. Vanderlick)
29. Motion to authorize the expenses of the Public Works Director to attend the Louisiana Transportation Conference to be held on February 17-20, 2013 in Baton Rouge, LA. (Mr. Vanderlick)
30. Motion to authorize the President to sign the Architect and Engineers contract with Barron, Heinberg and Brocato for the Rapides Parish Coliseum Additions and Renovations contingent upon Legal Council approval. (Mr. Overton)
31. Motion to waive the thirty day announcement rule and reappoint Mr. Jam Downs to the North Louisiana Criminalistics Laboratory Commission for a two year term, term will expire on January 1, 2015. (Mr. Overton)
32. Motion to accept the construction contract for Bid No. 2206 Rapides Parish Sales and Use Tax Office Additions and Renovations as substantially complete and authorize the President to sign necessary documents, as recommended by BH&B, Project Engineer. (Mr. Fountaine/ Mr. Perry)
33. Motion to waive the thirty day announcement rule and reappoint Mr. Henry Corley to the Fire Protection District No. 12, representing the Rapides Parish Police Jury, term will expire January 14, 2015. (Mr. Billings)
34. Motion to authorize to enter into a Cooperative Agreement with Crosstex, LIG, LLC a Louisiana Corporation to relocate and lower a 650’ segment of its Pineville gas main line located in Sections 35 and 36, Township 5 North, Range 1 East, Rapides Parish as part of the Infrastructure for Cluster Development, Coughlin Saunders Industrial Complex, Phase 3 (FP&C No. 05-252-04B-05), as approved by the Louisiana Division of Administration, Facility Planning and Control, and ratify the President’s signature. (Mr. Moreau) ADJOURNMENT

• • • • • • • • • • • • • • • • • • • • • • • • In accordance with the Americans with Disabilities Act, if you need special assistance to attend this public meeting, please contact the Police Jury Office at

The Police Jury of the Parish of Rapides, State of Louisiana, met in Regular Session at its regular meeting place, the Police Jury Room of the Parish Courthouse, 701 Murray Street, Alexandria, Louisiana, on Monday, January 14, 2013, at three (3:00) o'clock p.m. (Central Standard Time).

There were present: Oliver “Ollie” Overton, Jr., President, Richard Vanderlick, Vice President, and Police Jurors Davron “Bubba” Moreau, Joe Bishop, Richard Billings, Theodore Fountaine Jr., Mr. Scott Perry, Jr., Craig Smith and Sean McGlothlin.

Also present were Mr. Tim Ware, Treasurer; Mr. Shane Trapp, Courthouse Building Superintendent; Chief Randy McCain, Fire District No. 2; Ms. Linda Sanders, Civil Service Director; Ms. Elaine Morace, Workforce Operations Director; Ms. Donna Andries, Sales Tax Administrator; Mr. Thomas O. Wells, Legal Counsel; and Ms. Laurel Smith, Secretary.

The invocation was given by Mr. Tim Ware.

The Pledge of Allegiance was led by Mr. Richard Billings.

The Police Jury of the Parish of Rapides, State of Louisiana, was duly convened as the governing authority of said Parish by Hon. Oliver “Ollie” Overton, President, who welcomed all present and then stated that the Police Jury was ready for the first item of business.

The President asked if there was any Public Comment on any Agenda Item, to which there was no response.

Mr. Overton presented a plaque to Mr. Richard Vanderlick for his service as Vice President of the Rapides Parish Police Jury for 2012. Mr. Vanderlick presented a plaque to Mr. Ollie Overton for his service as President of the Rapides Parish Police Jury for 2012.

Motion by Mr. Ollie Overton, seconded by Mr. Richard Vanderlick, to nominate Mr. Joe Bishop as President.

A roll call vote was called and the motion carried unanimously.

Mr. Joe Bishop assumed the Chair at this time.

Motion by Mr. Richard Billings, seconded by Mr. Richard Vanderlick, to nominate Mr. Bubba Moreau as Vice President.

A roll call vote was called and the motion carried unanimously.

Mr. Billings requested Mayor David Butler, Town of Woodworth, be able to speak concerning litter.

Mayor David Butler spoke briefly about the litter on Louisiana Highway 165 South at the intersection of MacArthur Drive at the South Traffic Circle.

Mr. Joe Bishop stated that Mr. Tom Wells, Legal Counsel was sending a letter to the companies.

Motion by Mr. Scott Perry, seconded by Mr. Richard Vanderlick, to adopt the minutes of Rapides Parish Police Jury held in Regular Session on December 10, 2012, as published in the Official Journal.

Amended motion by Mr. Richard Billings, seconded by Mr. Ollie Overton, to layover the adoption of the Rapides Parish Police Jury minutes held in Regular Session on December 10, 2012, as not yet published in the Official Journal. On vote the amended motion carried.

Mr. Tom Wells, Legal Counsel, explained the minutes were sent to the Town Talk in a timely manner, just not published yet.

Motion by Mr. Richard Vanderlick, seconded by Mr. Sean McGlothlin, that approved bills be paid. On vote the motion carried.

THE FOLLOWING APPOINTMENTS ARE TO BE MADE AT THE

NEXT MEETING

Buckeye Recreation District for a five (5) year term to fill the expiring term of Mr. Brian Reed, term will expire February 14, 2013; Communications District for a four (4) year term to fill the expiring term of Sgt. Darrell Basco, representing Parish & City Government, term will expire February 18, 2013; Communications District for a four (4) year term to fill the expiring term of Mickey Christie, representing Parishwide Fire Departments, term will expire February 18, 2013;

Motion by Mr. Ollie Overton , seconded by Mr. Sean McGlothlin , the following resolution was presented, as requested by the North Criminalistics Laboratory and recommend ed by the Treasurer, and on vote unanimously adopted:

RESOLUTION

BE IT RESOLVED by this Police Jury in Regular Session duly convened and assembled, a quorum being present, that it does hereby approve the proposed 20 13 budget for the calendar year 2013, duly adopted by the North Louisiana Criminalistics Laboratory Commission, the same having been furnished to this Police Jury by said Commission and being on file in the office of the Secretary hereof.

THUS DONE AND SIGNED on this 14th day of January, 2013.

Motion by Mr. Richard Billings , seconded by Mr. Craig Smith , to authorize the president to sign certificates to the Legislative Auditor certifying on behalf of the Governing Body that funds made available during the year from January 1, 2012 thru December 31, 2012 pursuant to LSA-R.S. 48-751-760 have been expended in accordance with the provisions of those statues and other standards established by law. On vote the motion carried.

Motion by Mr. Craig Smith, seconded by Mr. Richard Vanderlick, to amend the Rapides Parish Police Jury ordinance as follows:

Section 2-21.1(a) WAS CHANGE TO

1. Breakfast $11.50 $7.80
2. Lunch $16.50 $11.50
3. Dinner $29.50 $20.70

total for meals not to exceed forty dollars ($40) per day, plus fifteen (15) percent for tips per day and registration fees. The meal reimbursement only applies when there is overnight travel.

Section 2-21.1(b)(2)

WAS CHANGE TO

1. Breakfast $17.25 $7.80
2. Lunch $21.85 $11.50
3. Dinner $35.65 $20.70

total for meals not to exceed forty dollars ($40) per day plus fifteen (15) percent for tips per day and registration fees. On vote the motion carried.

Motion by Ollie Overton, seconded by Mr. Scott Perry, to adopt a Cafeteria Plan as authorized under Section 125 of the Internal Revenue Code of 1986 and authorize the President to sign the Plan Document and the Summary Plan Description for the Rapides Parish Police Jury’s Flexible Benefits Plan as presented. On vote the motion carried.

Motion by Mr. Sean McGlothlin, seconded by Mr. Scott Perry, to accept the Public Works Director’s report. On vote the motion carried.

Motion by Mr. Richard Billings, seconded by Mr. Ollie Overton, to enter into an Intergovernmental Agreement with The Village of Forest Hill for forty

• (40) hours of a boom tractor for cutting limbs on Stokes Lane and other various roads in the corporate limits, to be paid out of Road District No. 1A funds. On vote the motion carried.

Motion by Mr. Ollie Overton, seconded by Mr. Scott Perry, to authorize renewal of annual Intergovernmental Agreements with the following municipalities and authorize the President to sign same: Woodworth Road District 2C Cheneyville Road District 3A Ball Road District 10A Forest Hill Road District 1A Glenmora Road District 1A Lecompte Road District 3A Boyce Road District 7A On vote the motion carried.

Motion by Mr. Ollie Overton, seconded by Mr. Sea n McGlothlin, to authorize the National Boat Racing Association to hold Boat Racing on Kincaid Lake, May 3, 4 and 5, 2013, pending Legal Counsel approval. On vote the motion carried.

Motion by Mr. Richard Billings, seconded by Mr. Ollie Overton, to authorize the purchase of material and supplies to re-deck the dock on Cotile Lake at the Public Boat Landing at Hwy 1200 for an estimated amount of between $500 and $600 (dollars); request assistance from the Rapides Parish Sheriff to provide Inmate Labor; to be paid from Watershed Funds; and authorize the President to sign agreement. On vote the motion carried.

Motion by Mr. Bubba Moreau, seconded by Mr. Richard Billings, to authorize the registration and mileage, in an amount up to $600.00 each, for the Justices of the Peace and Constables to attend the 2013 Justices of the Peace and Constables Annual Training course to be held on February 26, 2013 thru March 1, 2013, in Marksville, to be paid out of the General Fund. On vote the motion carried.

Motion by Mr. Richard Vanderlick, seconded by Mr. Ollie Overton, to authorize the expenses of the Public Works Director to attend the National Association of County Engineers Conference to be held on April 20-25, 2013 in Des Moines, Iowa. On vote the motion carried.

Motion by Mr. Richard Billings, seconded by Mr. Ollie Overton, to enter into an Intergovernmental Agreement with the Rapides Parish School Board, two (2) yards of reclaimed asphalt, for Buckeye High School to put on a culvert at the ball field, pending Legal Counsel approval. On vote the motion carried.

Motion by Mr. Craig Smith, seconded by Mr. Richard Vanderlick, to approve Change Order No. 3 for the construction contract with Crawford Roofing, Inc. for the Rapides Parish Coliseum Wind Retrofit Roof Upgrade (HMGP Project No. 1603-079-0001) for a decreased amount of $9,636 (credit back for Contingency fund not used); adjust the Contract Sum to $239,217; and ratify the President’s signature, as recommended by the Project Architect (BH&B) and the Project Manager (RAPC). On vote the motion carried.

Motion by Mr. Ollie Overton, seconded by Mr. Craig Smith, the following resolution was presented and on vote unanimously accepted:

RESOLUTION

WHEREAS, Don M. Barron Contractor, Inc., the Contractor for the project entitled 48” CMP GRAVITY DRAINAGE OUTFALL REHABILITATION AT SPANISH BAYOU, has “Substantially Completed” the work under the Contract as recommended by the Engineer;

NOW THEREFORE BE IT RESOLVED that the Contract of Don M. Barron Contractor, Inc., the Contractor, for said work, is hereby accepted as “Substantially Complete” with the understanding that the final payment will be made upon satisfactory completion of any Punch List items and presentation of the Clear Lien Certificate as required by law; and,

It is HEREBY FURTHER RESOLVED, that the signing and filing with the Clerk of Court of this Resolution of Contract Acceptance by the President is hereby authorized.

Passed, approved and adopted by the President and Police Jury of Rapides Parish, Louisiana, on this 14th day of January, 2013.

Motion by Mr. Ollie Overton, seconded by Mr. Richard Vanderlick, to select ALTEC Environmental Consulting, LLC to provide asbestos assessments on approximately sixty (60) homes for the Greenway Park Subdivision Acquisition Project, Hazard Mitigation Grant Program (HMGP) Project No. (residence), contingent upon approval from the State of Louisiana Governor’s Office of Homeland Security and Emergency Preparedness and authorize the President to sign. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Craig Smith, to adopt a Notice of Intent of Sale through the Abandoned/Adjudicated Property procedures on the property listed below:

Tax Debtor Description Jim and Joy Sheriff Lots Seven (7) and Eight (8), Square Two

• (2) of Lisso Heights Addition. Bearing the Municipal address of: On vote the motion carried.

Motion by Mr. Ollie Overton, seconded by Mr. Craig Smith, to waive the thirty (30) day announcement rule and appoint Mr. Gerber M. Porter to fill the unexpired term of Mr. Lue Howard, to the Gravity Drainage District No. 1 Board. Term will expire on January 15, 2016. On vote the motion carried.

Motion by Mr. Ollie Overton, seconded by Mr. Richard Vanderlick, that the President is appointed to the Rapides Area Planning Commission, represented by the Chief Executive Officer, for a one (1) year term, term will expire on January 14, 2014. On vote the motion carried.

Motion by Mr. Ollie Overton, seconded by Mr. Craig Smith, that the President is appointed to the Transportation Policy Committee, represented by the Chief Executive Officer, for a one (1) year term, term will expire on January 14, 2014. On vote the motion carried.

Motion by Mr. Ollie Overton, seconded by Mr. Craig Smith, that the President is appointed to the Chamber of Commerce, represented by the Chief Executive Officer, for a one (1) year term, term will expire on January 14, 2014. On vote the motion carried.

Motion by Mr. Ollie Overton, seconded by Mr. Richard Vanderlick, that the President is appointed to the Regional Infrastructure Beltway, represented by the Chief Executive Officer, for a one (1) year term, term will expire on January 14, 2014. On vote the motion carried.

Motion by Mr. Bubba Moreau, seconded by Mr. Ollie Overton, the following resolution was presented and unanimously adopted:

SUPPORT FOR THE "SISTER COMMUNITY" PARTNERSHIP

WHEREAS, on September 24th, 2012, the city of Shangqui, the third largest agricultural trading city in China, became a "sister community" with twelve central Louisiana parishes and the municipalities therein; and

WHEREAS, Yu Xueyou, Mayor of the City of Shangqui, entered into a three-year "sister community" partnership with the parishes of Allen, Avoyelles, Catahoula, Concordia, Grant, LaSalle, Natchitoches, Pointe Coupee, Rapides, Sabine, Vernon and Winn to emphasize programs in economic and commercial trade, agricultural exchange, wholesale market exchange, cultural exchange, education exchange, training, tourism, and special events; and

WHEREAS, the parties to the partnership strongly believe that the relationship between the government of Shangqui, the citizens of Shangqui, and the government and citizens of the twelve parishes is a source of mutual enrichment; and

WHEREAS, the parties agree to set up a "sister community" association under their leadership to implement and coordinate all affairs of the "sister community"; and

WHEREAS, the area included within the territorial boundaries of many Louisiana parishes and municipalities has not been developed to its full potential and the undeveloped and under-used space is a missed opportunity to generate income, encourage economic development, and provide additional resources to both public and private entities within local communities; and

WHEREAS, all parishes and municipalities throughout Louisiana, in furtherance of their responsibility to protect the health, public safety, welfare, and future prosperity of their citizens, should become members of the "sister community" as a stronger relationship between government of Shangqui and Louisiana's local governments will assist in developing the human, economic, and natural resources within their territorial boundaries; and

WHEREAS, postsecondary education institutions throughout Louisiana, including but not limited to Northwestern State University, Louisiana College, Louisiana State University at Alexandria, and Louisiana Technical College, should also become members of the "sister community" as these institutions provide opportunities to expand cultural and education exchange programs which in turn help to strengthen business recruiting and retention; and

WHEREAS, as the governing boards of all parishes, municipalities, and postsecondary education institutions throughout Louisiana look ahead in the twenty-first century and beyond, they should strive to continue to build partnerships on the local, national, and international stage in order to enhance opportunities for economic and commercial trade, agricultural exchange, wholesale market exchange, cultural exchange, education exchange, training, tourism, and special events.

THEREFORE, BE IT RESOLVED that the governing board of the Rapides Parish Police Jury, hereby adopts, approves and concurs with the program of the “sister community’ partnership with the abovementioned governments for the initial period of three years from the date of the enactment of this resolution, recognizing the benefit of shared economic and human resource relationships therein as a source of mutual enrichment and that the Rapides Parish Police Jury furthermore agrees that the strengthening of this partnership will foster a better quality of life and mutual development among the participants.

BE IT FURTHER RESOLVED that a copy of this resolution be sent to the executive director of the Police Jury Association of Louisiana, the executive director of the Louisiana Municipal Association, the presiding officers of each public postsecondary education management board and to each system president, and to the presiding officer of Louisiana College.

THUS DONE AND ADOPTED by the Rapides Parish Police Jury, Parish of Rapides, State of Louisiana, on this 14th day of January, 2013.

Motion by Mr. Richard Billings, seconded by Mr. Scott Perry, to receive the required report from Acadian Ambulance under the Contract for November 2012:

Response Number Required Compliance Zone Responses % % Alexandria - 8 minute 402 80% 91.54% Pineville - 8 minute 127 80% 88.98% Rapides - 12 minute 147 80% 88.44% Rapides - 20 minute 127 80% 85.03% On vote the motion carried.

Motion by Mr. Bubba Moreau, seconded by Mr. Sean McGlothlin, to grant the 2% annual longevity pay increase mandated by the state for Tiffany Hernandez, Fire Records Clerk, effective January 16, 2013, anniversary date, to be paid out of Fire Protection District No. 3 Funds. Pay is to go from $12.56 to $12.81. On vote the motion carried.

Motion by Mr. Bubba Moreau, seconded by Mr. Richard Vanderlick, to ratify declaration of the President that a State of Emergency exists in Rapides Parish due to the results of tornado(s) that occurred December 25, 2012.

STATE OF EMERGENCY

RAPIDES PARISH

WHEREAS, the Parish of Rapides is currently faced with damages and power outages as a result of tornado(s) that occurred December 25, 2012.

WHEREAS, a definite threat to property and lives, for the residents of Rapides Parish exists due to the damages and winter temperatures incurred.

WHEREAS, the potential to exhaust local resources exist due to the numerous homes & businesses damaged as a result of the tornado(s).

THEREFORE, I, Oliver Overton, President of the Rapides Parish Police Jury, by the authority vested in me by the Parish Charter and the Louisiana Disaster Act of 1993 as amended, do hereby proclaim;

A State of Emergency exists within the Parish of Rapides and that all Emergency Preparedness Plans and the Parish All Hazard Emergency Operations Plan are activated, if necessary.

Issued on this 25th day of December, 2012 and effective at time of issuance.

Motion by Mr. Richard Billings, seconded by Mr. Bubba Moreau, to purchase three (3) 2013 Ford Explorer (Interceptor Utility/AWD) vehicles, under the current City of Alexandria Contract No.1900, for $28,737.50 each, for a total of $86,212.50, to be paid from Fire District No. 2 funds, as recommended by Fire Chief McCain. Vehicles are to be used for emergency medical response. On vote the motion carried.

A roll call vote was called to add the following items to the agenda. YES NO ABSENT Richard Billings Craig Smith Bubba Moreau Joe Bishop Theodore Fountaine Richard Vanderlick Oliver Overton Sean McGlothlin Scott Perry On roll call vote the motion carried 9-0.

Motion by Mr. Ollie Overton, seconded by Mr. Richard Vanderlick, to authorize the expenses of interested Police Jurors, designated Police Jury employees and Legal Counsel, to attend the 12th annual Municipal Environmental Regulatory Conference, to be held January 16-17, 2013, in Alexandria, Louisiana. On vote the motion carried.

Motion by Mr. Richard Billings, seconded by Mr. Richard Vanderlick, to correct a motion for the lease purchase of (1) Rosenbauer Rescue Pumper for Rapides Fire District #8, to be purchased under the LaMax contract #408237, from $243,872.00 to $254,463.00 (corrected amount with added options), to be paid from Fire District No. 8 funds and authorize the Treasurer to secure financing, as recommended by the Cotile Volunteer Fire Department Board of Directors. On vote the motion carried.

Motion by Mr. Ollie Overton, seconded by Mr. Sean McGlothlin, to authorize the expenses of the Public Works Director to attend the Louisiana Transportation Conference to be held on February 17-20, 2013 in Baton Rouge, LA. On vote the motion carried.

Motion by Mr. Ollie Overton, seconded by Mr. Scott Perry, to authorize the President to sign the Architect and Engineers contract with Barron, Heinberg and Brocato for the Rapides Parish Coliseum Additions and Renovations contingent upon Legal Council approval. On vote the motion carried.

Motion by Mr. Richard Billings, seconded by Mr. Ollie Overton, to waive the thirty (30) day announcement rule and reappoint Mr. Jam Downs to the North Louisiana Criminalistics Laboratory Commission for a two (2) year term, term will expire on January 1, 2015. On vote the motion carried.

Motion by Mr. Ollie Overton, seconded by Mr. Craig Smith, to accept the construction contract for Bid No. 2206 Rapides Parish Sales and Use Tax Office Additions and Renovations as substantially complete and authorize the President to sign necessary documents, as recommended by BH&B, Project Engineer. On vote the motion carried.

Motion by Mr. Richard Billings, seconded by Mr. Vanderlick, to waive the thirty (30) day announcement rule and reappoint Mr. Henry Corley to the Fire Protection District No. 12, representing the Rapides Parish Police Jury, term will expire January 14, 2015. On vote the motion carried.

Motion by Mr. Bubba Moreau, seconded by Mr. Ollie Overton, to authorize to enter into a Cooperative Agreement with Crosstex, LIG, LLC a Louisiana Corporation to relocate and lower a 650’ segment of its Pineville gas main line located in Sections 35 and 36, Township 5 North, Range 1 East, Rapides Parish as part of the Infrastructure for Cluster Development, Coughlin Saunders Industrial Complex, Phase 3 (FP&C No. 05-252-04B-05), as approved by the Louisiana Division of Administration, Facility Planning and Control, and ratify the President’s signature. On vote the motion carried.

A roll call vote was called to add the following items to the agenda. YES NO ABSENT Richard Billings Craig Smith Bubba Moreau Joe Bishop Theodore Fountaine Richard Vanderlick Oliver Overton Sean McGlothlin Scott Perry On roll call vote the motion carried unanimously.

Motion by Mr. Richard Vanderlick, seconded by Mr. Craig Smith, to ratify the disaster declaration signed by the President that a State of Emergency exists in Rapides Parish due to heavy rains and flooding beginning January 9, 2013, the results of tornado(s) that occurred December 25, 2012.

STATE OF EMERGENCY

RAPIDES PARISH

WHEREAS, the Parish of Rapides is currently faced with a impending emergency due to the effects caused by heavy rains beginning January 9, 2013

WHEREAS, a definite threat to property and lives, for the Citizens of Rapides Parish exists due to flooding caused by these rains.

WHEREAS, Rapides Parish is still recovering from the effects of two (2) EF 2 tornadoes on 12/25/12, resources are being further exhausted as a result of the heavy rains;

THEREFORE, I Oliver Overton, President of the Rapides Parish Police Jury by the authority vested in me by the Parish Charter and the Louisiana Disaster Act of 1993 as amended, do hereby proclaim;

A State of Emergency exists within the Parish of Rapides and that all Emergency Preparedness Plans and the Parish All Hazard Emergency Operations Plan are activated, if necessary.

Issued on this 9th day of January, 2013 and effective at time of issuance.

Motion by Mr. Richard Vanderlick, seconded by Mr. Richard Billings, to enter into an Intergovernmental Agreement with the Town of Boyce for approximately four (4) hours of motor grader work, to be paid out of Road District 7A funds.

Amended motion by Mr. Richard Billings, seconded by Mr. Richard Vanderlick, to change the hours to forty (40) hours instead of four (4) hours. On vote the amended motion carried.

On motion by Mr. Richard Billings, seconded by Mr. Richard Vanderlick, there being no further business, the meeting was adjourned at 3:31 p.m.