Rapides Parish Police Jury

Posted: September 27, 2012

Notice of Regular Committee Meetings to be held on Monday, October 1, 2012, at 3:00 p.m. in the Police Jury Meeting Room, 2nd Floor of Parish Courthouse, 701 Murray Street, Alexandria.

Committees Beginning Page

1. Finance Committee……………………………………………………….. 2 Chairman: Theodore Fountaine, Jr.
2. Public Works, Watershed and Agricultural Affairs Committee………. 5 Chairman: Richard Vanderlick
3. Workforce Development, Personnel and Elections Committee……...… 7 Chairman: Joe Bishop
4. Grants, Economic Planning and Development Committee…………….. 8 Chairman: Craig Smith
5. Courthouse and Tourism Committee…………………………………... 10 Chairman: Scott Perry, Jr.
6. Parochial Board Liaison & Legal Committee………………………..... 11 Chairman: Davron “Bubba” Moreau
7. Municipal Liaison and Health Committee…………………………...… 12 Chairman: Sean McGlothlin
8. Insurance, Ambulance, Fire and Homeland Security Committee……. 13 Chairman: Richard Billings

In accordance with the American with Disabilities Act, if you need special assistance to attend this public meeting, please contact the Police Jury Office at (318) 473-6660, describing the assistance that is necessary.

pg. 2

FINANCE COMMITTEE

OCTOBER 1, 2012 THEODORE FOUNTAINE, JR, CHAIRMAN

1. Treasurer’s Report
2. Motion to open for public auction and record Ordinance of Sale for the following Abandoned/Adjudicated Properties:
3. Lots in Henry Sterkx Subdivision 41.46’ x 50.56’
4. Parts of Lots 3 – 4 Henry Sterkx Subdivision 41.41’ x 50.55’
5. Part of Lots 18 & 20 of Square 34
6. 1.01 Acres, 210’ x 210’ Section 12 No municipal address, Boyce Tax Debtor: Max & Willie Ulmer Jules M. Crepelle
7. Lot 11, Sq 7, S.A.L. Co. Addition

(Mr. Moreau)

3. Motion to authorize the Treasurer to amend all 2012 Budgets as necessary. (Mr. Fountaine)
4. Motion to authorize the Public Works Director to attend the Every Day Counts Summit 2, November 7 -8, 2012 in Fort Worth, TX, at the invitation of the Federal Highway Administration with the FHWA to pay registration, lodging, and travel expenses. (Mr. Vanderlick)

pg. 3

5. Motion to adopt Notice of Intent of Sale through the Abandoned/Adjudicated Property procedures on the property listed below:

Tax Debtor Description Forest Hill Park Corp. Lot 2, Sec III, Forest Hill Park c/o Dr. E A Norton Bearing No Municipal Address Forest Hill

Booker R. and Cloteal H. Ester Lot 6, Square 12, SAL Co. Addition Betsey Ester et al Bearing the Municipal Address:

Johnny Brown Lot 1 & Adj. ½ Lot 2, Square 8 of SAL Co. Addition Bearing the Municipal Address:

Ruth Minger & Lessie Tatum Frt. ½ of Lot 7, Square 12 of SAL Co. Addition Bearing the Municipal Address:

Cornelia Robinson, et al N2 of Lot 15, Square 7 of SAL Co. Addition Bearing the Municipal Address:

(Mr. Moreau)

6. Motion to delete the following equipment from the Rapides Parish Fire District #7 Asset/Inventory Program as they are no longer suitable for public use:

Asset Description Disposal 9623 Computer – Dell 2400 Series Scrap – to be auctioned 9801 Inspirion Laptop Scrap – to be auctioned 10348 Sanyo 42” LCD TV Scrap – to be auctioned

(Mr. Billings/Mr. Smith/Mr. Bishop)

7. Motion to grant the 2% annual longevity pay increase mandated by the State, for all full -time employees of Ruby-Kolin Volunteer Fire Department, Rapides Parish Fire District No. 7, to be implemented October 1, 2012, to be paid out of Fire Protection District No. 7 funds. (Mr. Smith)

pg. 4

8. Motion to approve the expenses of Police Jurors and designated Police Jury employees to attend the NACO Rural Action Caucus on November 8 -10, 2012 in Opelousas, Louisiana. (Mr. Billings/Mr. McGlothlin)
9. Motion to authorize the President to sign a Cooperative Endeavor Agreement with the Louisiana Department of Transportation and Development for donation of approximately 444 cubic yards of reclaimed asphalt from DOTD construction projects, State Project N o. H.001899, as recommended by the Public Works Director. On vote the motion carried. (Mr. Overton)
10. Motion to adopt Notice of Intent of Sale through the Abandoned/Adjudicated Property procedures on the property listed below:

Tax Debtor Description Dorothy Waller Lot Eight (8) of Square Six (6) of Bogan Street C/O Raphael Luneau Subdivision having frontage of Fifty (50) feet on Tenth Street Bearing the Municipal address: (Mr. Moreau)

11. Motion to adopt a resolut ion approving the Annual Certificate of Compliance with the State of Louisiana Off System Bridge Replacement Program, as recommended by the Public Works Director, copy of the resolution to be sent to LDOTD District 08. (Mr. Vanderlick)

EXECUTIVE SESSION

12. Motion to go into Executive Session to discuss pending litigation, Rapides Parish Police Jury vs XYZ Insurance Company, Docket #239952. (Mr. Overton)

(Unanimous vote to add Item after Agenda posted)

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PUBLIC WORKS, WATERSHED ANDAGRICUTURAL AFFAIRS

COMMITTEE

OCTOBER 1, 2012 RICHARD VANDERLICK, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Public Works Director’s Report.
3. Motion to accept Hardship Application of Shirley Franks for all weather access to a public road from her home pending proper certification. (Mr. Vanderlick)
4. Motion to h aul 20 yards of soil to Glenmora Elementary at no cost for product. (Mr. Billings)
5. Recognize Mr. John Rougeau to discuss the locked front gate at the Cotile Recreation Area. (Mr. Vanderlick)
6. Recognize Mr. Joe Doles with NaturChem. (Mr. Overton)
7. Motion to accept the construction contract with Diamond B Construction for substantially complete and authorize the President to sign same. (Mr. Vanderlick)
8. Motion to adopt the 2013 Esler Airport Capital Improvement Plan. (Mr. Overton)
9. Motion to adopt a resolution requesting the State Department of Transportation and Development, Division of Aviation to assist in funding the Esler Airport 2013 Capital Improvement Plan and authorize the President to sign. (Mr. Overton)

pg. 6

10. Motion to enter into an Intergovernmental Agreement with the Town of Glenmora for the Parish Highway to perform ditch work for drainage along Irma Street between Nort h Division and North Isles Streets and along the eastern side of a residence located at 554 West 11th Avenue , to be paid out of Road District 1A. (Mr. Billings)
11. Motion to authorize the submission of a Capital Outlay Request to overlay and/or reconstruct L A Hwy 1203 – Rigolette Road and to provide any required match out of Ward 10 District A Maintenance Funds. (Mr. Moreau)
12. Motion to designate Dennis Woodward, Public Works Director, as the person to be in “responsible charge” for all federal aid projects th at are administered by the Rapides Parish Police Jury. (Mr. Vanderlick)

(Unanimous vote to add Item after Agenda Posted)

pg. 7

WORKFORCE DEVELOPMENT, PERSONNEL AND ELECTIONS

COMMITTEE

OCTOBER 1, 2012 JOE BISHOP, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to ratify authorization for President to sign the renewal of the Cooperative Endeavor Agreement between Gilchrist Construction Company and Rapides Parish Police Jury to provide WorkKeys ® testing for Gilchrist on employment candidates on a fee for service arrangement with a start date of September 12, 2012 and an end date of September 12, 2013. (Mr. Overton)

(Unanimous vote to add Item after Agenda Posted)

pg. 8

GRANTS, ECONOMIC PLANNING AND DEVELOPMENT COMMITTEE OCTOBER 1, 2012 CRAIG SMITH, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Recognize Ms. Melissa Becker for an update on the building codes in Rapides Parish. (Mr. Overton)
3. Recognize Mr. Stephen Rogge for an update on the Rapides Parish Library. (Mr. Overton)
4. Motion to authorize the Public Works Director to submit to the Louisiana Debris Site s for pre -approval as an emergency debris site s to be activa ted immediately in the event of a declaration of an emergency or disaster by the Governor. (Mr. Overton)
5. Motion to adopt Notice of Intent of Sale through the Abandoned/Adjudicated Property procedures on the property listed below:

Tax Debtor Description Sharon K. Williams Lot 3, Being 71.5 x 146.6 x 50’ x 21.2 x 63.4 x 132.2 C/O Joey T. Muth Being Resubd of Part Lots 26 & 30 & Part Lot 28 Lee Heights and Tract Adj. Bearing no municipal address, Lee Heights area

(Mr. Moreau)

6. Motion to award the Construction Contract for the Red River Levee Recertification, Pineville Gravity Sewer Plugged and Sealed Abandoned Outfall (Rapides D/R Location No. 3) for the Base Bid to Rylee Contracting, Inc. the Low Bidder in the amount of $117,000, as recommended b y Pan American Engineers, Project Engineer, Frye Magee, LLC, Program Consultant, and the Parish Treasurer, to be paid from Ike/ Gustav CDBG Disaster Recovery Project(s) funds, contingent upon approval from the State of Louisiana, Office of Community Development, Disaster Recovery Unit. (Mr. Overton)

pg. 9

7. Motion to award the Construction Contract for the Red River Levee Recertification, 48” CMP Gravity Drainage Outfall Rehabilitation at Spanish Bayou (Rapides D/R Location No. 9) for the Base Bid to Don M. Barron Contractor Inc., the Low Bidder, in the amount of $256,620, as recommended by Pan American Engineers, Project Engineer, Frye Magee, LLC, Program Consultant, and the Parish Treasurer, to be paid from Ike/ Gustav CDBG Disaster Recovery Project(s) funds (DR U Project No. 40 DRLG7001), contingent upon approval from the State of Louisiana, Office of Community Development, Disaster Recovery Unit. (Mr. Overton)
8. Recognize Ms. Donna Andries, Tax Administrator, to discuss farm exemptions. (Mr. Smith)
9. Recognize Mr. Joel Petrus with Petrus Feed & Seed to discuss sales tax. (Mr. Billings)
10. Recognize Mr. Lloyd Glenn with Bayou Robert Co -Op to discuss farmer sales tax exemptions. (Mr. Billings)
11. Recognize Mr. Horace Austin with Austin Ag Supply to discuss farmer sales tax exemptions. (Mr. Billings)
12. Recognize Ms. Deborah Randolph with Chamber of Commerce to discuss farmer sales tax exemptions. (Mr. Billings)
13. The following appointments are to be made at the next jury meeting:

Appointment to Rapides Parish Fire Protection District No. 4 Civil Service Board, to fill the expired term of Byron McGee, for a three (3) year term, term expires November 12, 2012.

(Unanimous vote to add Item after Agenda Posted)

pg. 10

COURTHOUSE AND TOURISM COMMITTEE

OCTOBER 1, 2012 SCOTT PERRY, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Recognize Mr. Jimbo Thiels for an update on the Rapides Parish Coliseum. (Mr. Overton)
3. Motion to adopt a resolution to proclaim the month of October, 2012, as “Live United” month as requested by the United Way of Central Louisiana. (Mr. Perry)
4. Motion to approve renovations to the Court Reporters Office on the 1 st Floor of the Courthouse in an amount not to exceed $2,800, as requested by Judge Koch, and approved by the Co urthouse Superintendent and Alexandria Fire Marshal, to be paid from General Funds (Courthouse & Maintenance). (Mr. Perry)
5. Motion to accept the proposal of Glass Specialties Inc. for furnishing labor and material to remove old sealant and reseal ten windows of the Courthouse on Floors 2 thru 6 for the amount of $18,791, as recommended by the Courthouse Superintendent , to be paid from General Fund (Courthouse & Maintenance). (Mr. Perry)

(Unanimous vote to add Item after Agenda posted)

pg. 11

PAROCHIAL BOARD LIAISON AND LEGAL COMMITTEE

OCTOBER 1, 2012 DAVRON “BUBBA” MOREAU, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.

2.

(Unanimous vote to add Item after Agenda Posted)

pg. 12

MUNICIPAL LIAISON AND HEALTH COMMITTEE

OCTOBER 1, 2012 SEAN MCGLOTHLIN, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Recognize Mr. Harry Liu, Alexandria High School senior student, for making a perfect score on his ACT test. (Mr. McGlothlin)

(Unanimous vote to add Item after Agenda Posted)

pg. 13

INSURANCE, AMBULANCE, FIRE AND HOMELAND

SECURITY COMMITTEE

OCTOBER 1, 2012 RICHARD BILLINGS, CHAIRMAN

1. Public comment on any agenda item upon which a vote is to be taken.
2. Motion to receive the required report from Acadian Ambula nce under the Contract for July, 2012:

Response Number Required Compliance Zone Responses % % Alexandria - 8 minute 432 80% 89.58% Pineville - 8 minute 143 80% 81.12% Rapides - 12 minute 191 80% 89.53% Rapides - 20 minute 181 80% 86.19%

(Mr. Billings)

3. Motion to approve Change Order No. 1 for Bid No. 2233 Remount/Refurbish a Mini Fire Pumper for additional fabrication, valves, gauges and hydro testing at an increased amount of $9,856.00, as recommended by Ruby Kolin Volunteer Fire D epartment Board of Directors, to be paid from Fire District No. 7 funds. (Mr. Smith/Mr. Bishop)
4. Motion to fill the position of Secretary to the Chief , Holiday Village Fire Department, at a salary of $1,700.00 a month to be paid out of Rapides Parish Fire District #4 funds. (Mr. Bishop)
5. Motion to declare a 2002 Ford Expedition (Asset No. 9065) and a 1989 Chevrolet Brush Truck (Asset No. 10528) as surplus property and authorize that they be placed in the next public auction, as requested by Oakhill Volunteer Fire Department Board of Directors. (Mr. Billings)

pg. 14

6. Motion to authorize the purchase of one (1) acre of land in the general vicinity of 5 Bathhouse Road, Ward 7 at a cost of $7,000.00 for the purpose of locating a 3 rd fire station for Fire District No. 8, contingent upon legal counsel approval and required appraisal, to be paid from Fire District No. 8 Funds, as recommended by Cotile Volunteer Fire Department Board of Directors. (Mr. Vanderlick)
7. Motion to authorize to hire Steve Fontenot to survey and develop a legal description of one (1) acre of land, located in the general vicinity of 5 Bathhouse Road in Ward 7, to be paid from Fire District No. 8 funds, as recommended by the Cotile Volunteer Fire Department Board of Directors. (Mr. Vanderlick)

(Unanimous vote to add Item after Agenda Posted)