Rapides Parish Police Jury

Posted September 6, 2012

REGULAR SESSION

SEPTEMBER 10, 2012 3:00 P.M.

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

PUBLIC COMMENT ON ANY AGENDA ITEM

1. Motion to adopt the minutes of Rapides Parish Police Jury held in Regular Session on September 10, 2012, as published in the Official Journal.
2. Motion that approved bills be paid.
3. Motion to authorize to enter into an Intergovernmental Agreement with the Town of Glenmora for dirt work/blading on the roadway in the public access part of Shady Nook Recreation Area, to be paid out of the Road District 1A Maintenance Funds (town’s portion).
4. Motion to authorize change order No. 1 for Bid #2222 – Construction of 30’ x 50’ Pre -Engineered Steel Building for Rapides Parish Fire District #7 for an increased cost of $ 7,621.00, as recommended by Ruby -Kolin Volunteer Fire Department and the Project Engineer.
5. Motion to authorize the Public Works Director to hire a Temporary Labor Foreman at the salary rate of $11.80 per hour until the permanent position can be filled for the Rapides Parish Highway Department to be paid from the Road & Bridge Salary line item.
6. Motion to authorize the President to sign the Intergovernmental Agreement with the Rapides Parish Sheriff for the inmate labor crews.
7. Motion to require an inspection/evaluation form with six (6) digital pictures to include four (4) corner and two (2) interior for full Jury review before any construction equipment (not to include office equipment) or vehicle can be considered for replacement.

REGULAR MEETING

SEPTEMBER 10, 2012

8. Motion to request the Supreme Court to appoint Mr. Vernon Riley Atkins on as the pro tempore Justice of the Peace, Ward 4, Second Court, until the vacancy in the unexpired term is filled by election.
9. Motion to authorize President to sign the Cooperative Endeavor Agreement between the Alexandria Metropolitan Foundation and the Rapides Parish Police Jury for the purpose of the Rapides Business & Career Solutions Center delivering Workforce: Boot Camp Training for up to 14 entrepreneur participants on October 8 th and 9 th 2012. The Alexandria Metropolitan Foundation will pay $2000 for the training.
10. Motion to ratify the President signing the LaJET contract between Louisiana Workforce Commission (LWC) and the Rapides Parish Police Jury (RPPJ) and authorize the Treasurer to amend the budget as needed. The contract amount is $209,264 for providing the Louisiana Job Employment Training (LaJET) Program which covers the period from October 1, 2012 through September 30, 2013.
11. Motions to authorize President to sign contract on mitigate wetland impact for the South Bank, subject to legal approval.
12. Motion to waive the insurance requirements for a Sewage Effluent Discharge Permit at 1510 Dupree Street, Pineville, and approval to discharge sewage effluent to the road side drainage ditch in the public right of way, for Benton Ward, as approved by the Public Works Director and Health Department.
13. Motion to approve Change Order No. 1 for the construction contract with Crawford Roofing, Inc. for the Rapides Parish Coliseum Wind Retrofit Roof Upgrade (HMGP Project No. 1603 -079-0001) for an increased amount of $8,414, as recommended by the Project Architect (BH&B) and the Project Manager (RAPC).
14. Motion authorize the issuance of a quietus on the part of the Rapides Parish Police Jury in favor of the Sheriff and Tax Collector, and against any claim on the part of the Rapides Parish Police Jury for the ad valorem taxes of the year 2011, and authorize Tim Ware, Treasurer, to issue said quietus.
15. Motion to authorize legal counsel to sign a Joint Stipulation of Dismissal on behalf of Rapides Parish Police Jury in United States v. City of Alexandria et al, Civil Action No. 77 -2040, Section I (E.D. La. 1977) – U.S.D.C. Eastern District.
16. Motion to ratify the President’s signature and adopt a resolution for a State of Emergency in Rapides Parish as a result of Tropical Storm/Hurricane Isaac.
17. Motion to receive the required report from Acadian Ambulance under the Contract for July, 2012: REGULAR MEETING SEPTEMBER 10, 2012

Response Number Required Compliance Zone Responses % % Alexandria - 8 minute 471 80% 88.96% Pineville - 8 minute 150 80% 86.67% Rapides - 12 minute 190 80% 91.05% Rapides - 20 minute 141 80% 83.69%

18. Motion to authorize participation in the Emergency Management Performance Grant (EMPG 2012) No. EMW -2012-EP-00042, to be administered by the Rapides Parish Homeland Sec urity and Emergency Preparedness Office, and to authorize the OHSEP Director to sign related documents.
19. Motion to approve the continuance of the current automobile insurance policy to include Economic and Non -economic Uninsured/Underinsured Motorist with a limit of $50,000, an amount less than the policy’s liability limit and authorize the Treasurer to select the approved limits and sign on behalf of the Rapides Parish Police Jury.
20. Motion to purchase one Rosenbauer Custom Pumper for Fire District No. 2, from LaMAS Contract #408237, in the amount of $343,075.00, to be paid from Fire District No. 2 funds, as recommended by Rapides Parish Fire District No. 2 Fire Chief.

(2/3 Vote to add Item to Agenda after Committees)

21. Recognize Ms. Mary McMinn with the American Red Cross. (Mr. Overton)
22. Recognize Dr. David Holcombe with the Rapides Parish Health Unit to update the public on the West Nile Virus. (Mr. Billings)
23. Motion to authorize to enter into an Intergovernmental Agreement with the Town of Glenmora for ditching in the alley between 8 th Street and 9th Street north and south between 10th Avenue and Turkey Creek Road approximately 500 feet with trackhoe , to be paid out o f the Road District 1A Maintenance Funds (town’s portion). (Mr. Billings)

(Unanimous vote to add item to agenda after posted)

24. Recognize Ms. Sonya Wiley -Gremillion with the Office of Emergency Preparedness. (Mr. Overton)

ADJOURNMENT

• • • • • • • • • • • • • • • • • • • • • • • • In accordance with the Americans with Disabilities Act, if you need special assistance to attend this public meeting, please contact the Police Jury Office at (318) 473-6660, describing the assistance that is necessary.

The Police Jury of the Parish of Rapides, Stat e of Louisiana, met in Regular Session at its regular meeting place, the Police Jury Room of Monday, September 10, 2012, at three (3:00) o’clock p.m. (Central Standard Time)

There were present: Honorable Oliver Overton, President; Richard Vanderlick, Vice President; and Police Jurors Joe Bishop; Theodore Fountaine, Jr.; Davron “Bubba” Moreau; Craig Smith; Richard Billings; and Sean McGlothlin. Mr. Scott Perry was absent.

Also present were Mr. Tim Ware, Treasurer; Mr. Dennis Woodward, Public Works Director; Mr. Shane Trapp, Courthouse and Jail Building Superintendent; Chief Randy McCain, Fire District No. 2; Ms. Donna Andries, Sales Tax Administrator; Ms. Melissa Becker, Rapides Area Planning Commission; Ms. Sonya Wiley -Gremillion, Office of Emergency Preparedness Director ; Mr. Field Gremillion for Tom Wells , Legal Counsel; and Ms. Angela T. Voss, Parish Secretary.

The invocation was given by Mr. Bubba Moreau.

The Pledge of Allegiance was led by Mr. Sean McGlothlin.

The Police Jury of the Parish of Rapides, State of Louisiana, was duly convened as the governing authority of said Parish by Hon. Oliver Overton, President, who welcomed all present and then stated that the Police Jury was ready for the first item of business.

The President asked if there was any Public Comment on any Agenda Item, to which there was none.

On m otion by Mr. Bubba Moreau, seconde d by Mr. Craig Smith, to adopt the minutes of Rapides Parish Police Jury held in Regular Session on September 10, 2012, as published in the Official Journal. On vote the motion carried.

On motion by Mr. Richard Billings, seconded by Mr. Joe Bishop, that approved bills be paid. On vote the motion carried.

On m otion by Mr. Richard Billings, seconded by Mr. Sean McGlothlin, to authorize to enter into an Intergovernmental Agreement with the Town of Glenmora for dirt work/blading on the roadway in the public access part of Shady Nook Recreation Area, to be paid out of the Road District 1A Maintenance Funds (town’s portion). On vote the motion carried. ADOPT MINUTES

APPROVE BILLS

AUTHORIZE IGA

GLENMORA

SHADY NOOK REC

REGULAR MEETING

SEPTEMBER 10, 2012

On motion by Mr. Bubba Moreau, seconded by Mr. Joe Bishop, to authorize change order No. 1 for Bid #2222 – Construction of 30’ x 50’ Pre -Engineered Steel Building for Rapides Parish Fire District #7 for an increased cost of $ 7 ,621.00, as recommended by Ruby -Kolin Volunteer Fire Department and the Project Engineer. On vote the motion carried.

On motion by Mr. Richard Vanderlick, seconded by Mr. Craig Smith, to authorize the Public Works Director to hire a Temporary Labor Forema n at the salary rate of $11.80 per hour until the permanent position can be filled for the Rapides Parish Highway Department to be paid from the Road & Bridge Salary line item. On vote the motion carried.

On m otion by Mr. Joe Bishop, seconded by Mr. Crai g Smith, to authorize the President to sign the Intergovernmental Agreement with the Rapides Parish Sheriff for the inmate labor crews. On vote the motion carried.

On motion by Mr. Richard Vanderlick, seconded by Mr. Craig Smith, to require an inspection/ evaluation form with six (6) digital pictures to include four (4) corners and two (2) interior for full Jury review before any construction equipment (not to include office equipment) or vehicle can be considered for replacement . On vote the motion carried.

On m otion by Mr. Richard Billings, seconded by Mr. Craig Smith, to request the Supreme Court to appoint Mr. Vernon Riley Atkinson as the pro tempore Justice of the Peace, Ward 4, Second Court, until the vacancy in the unexpired term is filled by electio n. On vote the motion carried.

On motion by Mr. Richard Vanderlick, seconded by Mr. Joe Bishop, to authorize President to sign the Cooperative Endeavor Agreement between the Alexandria Metropolitan Foundation and the Rapides Parish Police Jury for the pur pose of the Rapides Business & Career Solutions Center delivering Workforce: Boot Camp Training for up to 14 entrepreneur participants on October 8 th and 9 th, 2012. The Alexandria Metropolitan Foundation will pay $2000 for the training. On vote the motion carried.

AUTHORIZE CHG

STEEL BLDG FD7

RUBY-KOLIN VFD

AUTHORIZE HIRE

TEMP LABOR

HWY DEPT

AUTHORIZE IGA

PRES SIGN

INMATE LABOR

REQUIRE FORM

& PHOTOS B/F

REPLACEMENT

CONSTRUCTION

EQUIPMENT OR

VEHICLE

REQ SUPREME CT

APPT V. ATKINSON

PRO TEMP JUSTICE

OF PEACE

AUTH PRES SIGN

COOP ENDEAVOR

BOOT CAMP TRAIN

REGULAR MEETING

SEPTEMBER 10, 2012

On m otion by Mr. Joe Bishop, seconded by Mr. Sean McGlothlin, to ratify the President signing the LaJET contract between Louisiana Workforce Commission (LWC) and the Rapides Parish Police Jury (RPPJ) and authorize the Treasurer to amend the budget as needed. The contract amount is $209,264 for providing the Louisiana Job Employment Training (LaJET) Program which covers the period from October 1, 2012 through September 30, 2013. On vote the motion carried.

On motion by Mr. Richard Vande rlick, seconded by Mr. Craig Smith, to authorize President to sign contract on mitigate wetland impact for the South Bank, subject to legal approval. On vote the motion carried.

On motion by Mr. Richard Billings, seconded by Mr. Joe Bishop, to waive the i nsurance requirements for a Sewage Effluent Discharge Permit at 1510 Dupree Street, Pineville, and approval to discharge sewage effluent to the road side drainage ditch in the public right of way, for Benton Ward, as approved by the Public Works Director a nd Health Department. On vote the motion carried.

On motion by Mr. Richard Vanderlick, seconded by Mr. Craig Smith, to approve Change Order No. 1 for the construction contract with Crawford Roofing, Inc. for the Rapides Parish Coliseum Wind Retrofit Roof Upgrade (HMGP Project No. 1603 -079-0001) for an increased amount of $8,414, as recommended by the Project Architect (BH&B) and the Project Manager (RAPC). On vote the motion carried.

On motion by Mr. Richard Vanderlick, seconded by Mr. Craig Smith, to authorize the issuance of a quietus on the part of the Rapides Parish Police Jury in favor of the Sheriff and Tax Collector, and against any claim on the part of the Rapides Parish Police Jury for the ad valorem taxes of the year 2011, and authorize Tim Ware, Treasurer, to issue said quietus. On vote the motion carried. RATIFY PRES SIGN LAJET CONTRACT AUTH TREASURER AMEND BUDGET

AUTH PRES SIGN

MITIGATE

WETLAND IMPACT

SOUTH BANK

WAIVE INSURANCE

SEWAGE DISCHARG

DUPREE STREET

APPROVE DISCHGE

BENTON WARD

APPROVE CHG

WIND RETROFIT

AUTH QUIETUS

AUTH TREASURER

RESOLUTION

WHEREAS, William E. Hilton, Tax Collector, has exhibited to the Rapides Parish Police Jury satisfactory evidence that all taxes due to the Parish governing authority shown on the ad valorem tax rolls of Rapides Parish for the year 2011 have been paid or accounted for, and

WHEREAS, the said Rapides Parish Police jury has by resolution, a copy of which is annexed hereto, authorized me to issue this quietus on behalf of the Rapides Parish Police Jury in favor of the said William E. Hilton, Tax Collector, and against any claim on the part of the Rapides Parish Police Jury for the ad valorem taxes of the year 2011. REGULAR MEETING SEPTEMBER 10, 2012

This resolution having been submitted to a vote, the vote thereon was as follows:

YEAS: Mr. Oliver Overton Jr., Mr. Bubba Moreau, Mr. Joe Bishop, Mr. Craig Smith, Mr. Theodore Fountaine Jr., Richard Vanderlick, Mr. Sean McGlothlin, Mr. Richard Billings

NAYS: none

ABSENT: Mr. Scott Perry Jr.

And the resolution was declared adopted on this the 10th day of September, 2012.

QUIETUS

WHEREAS, William E. Hilton, Tax Collector, has exhibited to the Rapides Parish Police Jury satisfactory evidence that all taxes due to the Parish governing authority shown on the ad valorem tax rolls of Rapides Parish for the year 2011 have been paid or accounted for, and

WHEREAS, the said Rapides Parish Police jury has by resolution, a copy of which is annexed hereto, authorized me to issue this quietus on behalf of the Rapides Parish Police Jury in favor of the said William E. Hilton, Tax Collector, and against any claim on the part of the Rapides Parish Police Jury for the ad valorem taxes of the year 2011.

s/ Tim Ware, Treasurer

On motion by Mr. Richard Vanderlick, seconded by Mr. Joe Bishop, to authorize legal counsel to sign a Joint Stipulation of Dismissal on behalf of Rapides Parish Police Jury in United States v. City of Alexandria et al , Civil Action No. 77 -2040, Section I (E.D. La. 1977) – U.S.D.C. Eastern District. On vote the motion carried.

On m otion by Mr. Bubba Moreau, seconded by Mr. Richard Billings, to ratify the President’s signature and adopt a resolution for a State of Emergency in Rapides Parish as a result of Tropical Storm/Hurricane Isaac. On vote the motion carried. AUTH SIGN US V CITY OF ALEX

RATIFY PRES SIGN

ADOPT RESOL

STATE OF EMERGENCY

RAPIDES PARISH

WHEREAS, the Parish of Rapides is currently faced with a impending emergency due to the effects caused by heavy rains, wind, and evacuees as a result of TS/Hurricane Isaac beginning August 27, 2012.

WHEREAS, a definite threat to property and lives, for the Citizens of Rapides Parish exists due to the potential flooding caused by these rains.

WHEREAS, the potential to exhaust local resources due to the sheltering of coastal evacuees and the potential flooding caused by heavy rains as a result of TS/Hurricane Isaac.

THEREFORE, I Oliver Overton, President of the Rapides Parish Police Jury by the authority vested in me by the Parish Charter and the Louisiana Disaster Act of 1993 as amended, do hereby proclaim; REGULAR MEETING SEPTEMBER 10, 2012

A State of Emergency exists within the Parish of Rapides and that all Emergency Preparedness Plans and the Parish All Hazard Emergency Operations Plan are activated, if necessary.

Issued on the 27th day of August, 2012 and effective at time of issuance.

/s/ Oliver Overton Oliver Overton, President

On motion by Mr. Bubba Moreau, seconded by Mr. Sean McGlothlin, to receive the required report from Acadian Ambulance under the Contract for July, 2012: RECEIVE REPORT ACADIAN AMBUL

Response Number Required Compliance Zone Responses % % Alexandria - 8 minute 471 80% 88.96% Pineville - 8 minute 150 80% 86.67% Rapides - 12 minute 190 80% 91.05% Rapides - 20 minute 141 80% 83.69%

On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Richard Vanderlick, to authorize participation in the Emergency Management Performance Grant (EMPG 2012) No. EMW-2012-EP-00042, to be administered by the Rapides Parish Homeland Secu rity and Emergency Preparedness Office, and to authorize the OHSEP Director to sign related documents. On vote the motion carried.

On m otion by Mr. Bubba Moreau, seconded by Mr. Richard Billings, to approve the continuance of the current automobile insurance policy to include Economic and Non -economic Uninsured/Underinsured Motorist with a limit of $50,000, an amount less than the policy’s liability limit and authorize the Treasurer to select the approved limits and sign on behalf of the Rapides Parish Police Jury. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Joe Bishop, to purchase one Rosenbauer Custom Pumper for Fire District No. 2, from LaMAS Contract #408237, in the amount of $343,075.00, to be paid from Fire District No. 2 funds, as recommended by Rapides Parish Fire District No. 2 Fire Chief. On vote the motion carried.

Mr. Richard Billings questioned whether each motion had to be read word for word according to the new law or if we could shorten them. Mr. Field Gremillion standing

AUTH PARTICIPATE

ER MGMT PERFORM

GRANT BY 911 AUTH OHSEP SIGN

APPROVE CONT

AUTO INS POLICY

AUTH TREASURER

APPROVED LIMITS

TREAS SIGN

PURCHASE PUMPER

FD2

LEGAL QUESTION

REGULAR MEETING

SEPTEMBER 10, 2012

in on behalf of Mr. Tom Wells, legal counsel, read the new law and advised the Jury each item shall be read by the President, Mr. Overton, or his designee, Ms. Voss, and is required by law.

On motion by Mr. Joe Bishop, seconded by Mr. Sean McGlothlin, to add the following motion to the agenda. On vote the motion carried.

Vote: Motion ca rried by unanimous roll call vote (summary: Yes = 8). Yes: Craig Smith, Davron "Bubba" Moreau, Joe Bishop, Oliver Overton, Richard Billings, Richard Vanderlick, Sean McGlothlin, Theodore Fountaine, Jr. Absent/Excused: Scott Perry, Jr.

Recognize Ms. Mary M cMinn with the American Red Cross.

On motion by Mr. Joe Bishop, seconded by Mr. Sean McGlothlin, to add the following motion to the agenda. On vote the motion carried.

Vote: Motion carried by unanimous roll call vote (summary: Yes = 8). Yes: Craig Smith, Davron "Bubba" Moreau, Joe Bishop, Oliver Overton, Richard Billings, Richard Vanderlick, Sean McGlothlin, Theodore Fountaine, Jr. Absent/Excused: Scott Perry, Jr.

Recognize Dr. David Holcombe with the Rapides Parish Health Unit to update the public on the West Nile Virus.

On motion by Mr. Joe Bishop, seconded by Mr. Sean McGlothlin, to add the following motion to the agenda. On vote the motion carried.

Vote: Motion carried by unanimous roll call vote (summary: Yes = 8). Yes: Craig Smith, Davron "Bubba" Moreau, Joe Bishop, Oliver Overton, Richard Billings, Richard Vanderlick, Sean McGlothlin, Theodore Fountaine, Jr. Absent/Excused: Scott Perry, Jr.

On m otion to aut horize to enter into an Intergovernmental Agreement with the Town of Turkey Creek Road approximately 500 feet with trackhoe, to be paid out of the Road District 1A

RECOGNIZE AM

RED CROSS

• M. MCMINN

RECOGNIZE

DR. D. HOLCOMBE

WEST NILE VIRUS

AUTH IGA

GLENMORA

8TH, 9TH, 10TH AVE

TURKEY CREEK RD

REGULAR MEETING

SEPTEMBER 10, 2012

Maintenance Funds (town’s portion). On vote the motion carried.

On motion by Mr. Richard Vanderlick, seconded by Mr. Joe Bishop, to add the following motion to the agenda. On vote the motion carried.

Vote: Motion carried by unanimous roll call vote (summary: Yes = 8). Yes: Craig Smith, Davron "Bubba" Moreau, Joe Bishop, Oliver Overton, Richard Billings, Richard Vanderlick, Sean McGlothlin, Theodore Fountaine, Jr. Absent/Excused: Scott Perry, Jr.

Recognize Ms. Sonya Wiley -Gremillion with the Office of Emergency Preparedness.

On motion by Mr. Richard Billings, seconded by Mr. Sean McGlothlin, that there being no further business, the meeting be declared adjourned. On vote the motion carried at 3:27 p.m.

RECOGNIZE

• S. GREMILLION

ADJOURNMENT