Rapides Parish Police Jury

August 8, 2012

NOTICE OF SPECIAL POLICE JURY MEETING

1. Motion to receive presentation from Alliance Design Group (Tudor Construction) and Barron and Heinberg & Brocato for the Coliseum renovation and to select an architect.
2. Any other business that may properly come before the Police Jury.

BY ORDER OF THE PRESIDENT

Angela T. Voss, Secretary

There were present: Honorable Oliver Overton, President; Richard Vanderlick, Vice President; and Police Jurors Joe Bishop; Scott Perry, Jr.; Theodore Fountaine, Jr.; Davron “Bubba” Moreau; Craig Smith; Richard Billings; and Sean McGlothlin.

Also present were Mr. Tim Ware, Tr easurer; Mr. Dennis Woodward, Public Works Director; Ms. Donna Andries, Sales Tax Administrator; Ms. Melissa Becker, Rapides Area Planning Commission Area Director; Ms. Elaine Morace, WIA Director; Mr. Shane Trapp, Courthouse and Jail Building Superintende nt; Chief Randy McCain, Fire District No. 2; Mr. Thomas O. Wells, Legal Counsel; and Ms. Angela T. Voss, Parish Secretary.

The invocation was given by Mr. Richard Billings.

The Pledge of Allegiance was led by Mr. Theodore Fountaine.

The Police Jury of the Parish of Rapides, State of Louisiana, was duly convened as the governing authority of said Parish by Hon. Oliver Overton , President, who welcomed all present and then stated that the Police Jury was ready for the transaction of business.

Motion by Mr. Richard Vanderlick, seconded by Mr. Joe Bishop, to receive presentations from Alliance Design RECEIVE PRESENTATIONS ALLIANCE DESIGN SPECIAL SESSION AUGUST 13, 2012

Group (Tudor Construction) and Barron, Heinberg & Brocato for the Coliseum renovation and to select an architect. On vote the motion carried.

The President announced a 45 minute limit to the presentation due to the Jury meeting at 3:00 p.m. and called upon Mr. Tudor from Alliance Design Group to show his presentation first. A presentation was given and questions answered. The President also as ked if anyone from the Coliseum Authority or the Public had any questions, to which there was none.

The President then announced a 45 minute limit to the presentation and questions/answers and called upon Mr. Chaney from Barron, Heinberg & Brocato. A presentation was given and questions answered. The President asked if anyone from the Coliseum Authority or the Public had any questions, to which there was none.

The President recognized Mr. Murphy Rachal with the Coliseum Authority. Mr. Rachal said both presentations were excellent. The Board members who saw both presentations favored the Alliance presentation more than BH&B.

Motion by Mr. Oliver Overton, seconded by Mr. Richard Vanderlick, for a roll call vote.

Vote: Motion passed (summary: Brocato = 6, Alliance = 3). Brocato: Oliver Overton, Richard Vanderlick, Scott Perry, Jr., Theodore Fountaine Jr., Davron "Bubba" Moreau, Richard Billings Alliance: Joe Bishop, Craig Smith, Sean McGlothlin.

Mr. Overton thanked everyone for their time and announced the Jury favored Mr. Brocato in this plan. Mr. Tudor thanked the Jury for their time. Mr. Chaney spoke briefly.

On motion by Mr. Richard Vanderlick, seconded by Mr. Richard Billings, that there being no further business, the meeting be declared adjou rned. On vote the motion carried at 2:38 p.m. BROCATO

ROLL CALL VOTE

BROCATO WON

ADJOURNMENT

The Police Jury of the Parish of Rapides, State of Louisiana, met in Regular Session at its regular meeting place, the Police Jury Room of Monday, August 13, 2012, at three (3:00) o’clock p.m. (Central Standard Time)

There were present: Honorable Oliver Overton, President; Richard Vanderlick, Vice President; and Police Jurors Joe Bishop; Scott Perry, Jr.; Theodore Fountaine, Jr.; Davron “Bubba” Moreau; Craig Smith; Richard Billings; and Sean McGlothlin.

Also present were Mr. Tim Ware, Treasurer; Mr. Dennis Woodward, Public Works Director; Mr. Shane Trapp, Courthouse and Jail Building Superintendent; Chief Randy McCain, Fire District No. 2; Ms. Sonya Wiley -Gremillion; Mr. Thomas O. Wells, Legal Counsel; and Ms. Angela T. Voss, Parish Secretary.

The invocation was given by Mr. Richard Billings.

The Pledge of Allegiance was led by Mr. Craig Smith.

The Police Jury of the Parish of Rapides, State of Louisiana, was duly convened as the governing authority of said Parish by Hon. Oliver Overton, President, who welcomed all present and then stated that the Police Jury was ready for the first item of business.

The President asked if there was any Public Comment on any Agenda Item, to which there was none.

On motion by Mr. Richard Vanderlick, seconded by Mr. Scott Perry, to adopt the minutes of Rapides Parish Police Jury held in Regular and Special Sessions both on July 9, 2012, as published in th e Official Journal. On vote the motion carried.

On m otion by Mr. Richard Billings, seconded by Mr. Craig Smith, that approved bills be paid. On vote the motion carried.

On motion by Mr. Richard Vanderlick, seconded by Mr. Craig Smith, to reappoint Mr. James Branch to the AICUZ Appeal Board, for a three (3) year term, term will expire August 10, 2012. On vote the motion carried.

On motion by Mr. Richard Billings, seconded by Mr. Joe Bishop, to reappoint Mr. David Bates to t he Rapides Finance Authority, for a six (6) year term, term will expire September 30, 2012. On vote the motion carried.

ADOPT MINUTES

PAY BILLS

REAPPT AICUZ

• J. BRANCH

REAPPT FINANCE

• D. BATES

REGULAR MEETING

AUGUST 13, 2012

On motion by Mr. Theodore Fountaine, seconded by Mr. Scott Perry, to reappoint Mr. Ernest Bowman to the Rapides Finance Authority, for a six (6) year term, term will expire September 30, 2012. On vote the motion carried.

On m otion by Mr. Richard Billings, seconded by Mr. Richard Vanderlick, to reappoint Mr. David Butler to the Rapides Finance Authority Board, for a six (6) year term, term will expire September 30, 2012. On vote the motion carried.

On motion by Mr. Richard Vanderlick, seconded by Mr. Craig Smith, to reappoint Mr. Tom Nash to the Rapides Finance Authority, for a six (6) year term, term will expire September 30, 2012. On vote the motion carried.

On motion by Mr. Richard Vanderlick, seconded by Mr. Richard Billings, to delete a Four -Ton AC/Heat Unit (Asset#7891); authorize removal from the Rapides Parish Fire District #8 Asset/Inventory Program as it is no longer suitable fo r public use. On vote the motion carried.

On motion by Mr. Richard Vanderlick, seconded by Mr. Joe Bishop, to engage Mr. Herbie W. Way, CPA to audit the Rapides Parish Police Jury financial statements and records for fiscal year end 2012, 2013, and 2014 a t a rate of $45,000.00 per year and authorize the President to sign the engagement agreement, as recommended by the Treasurer. On vote the motion carried.

On m otion by Mr. Richard Billings, seconded by Mr. Craig Smith, to delete from the County Agent Asset/Inventory Program the equipment listed below as it is no longer suitable for public use and will be placed in the next auction. REAPPT FINANCE

• E. BOWMAN

REAPPT FINANCE

• D. BUTLER

REAPPT FINANCE

• T. NASH

DELETE ASSET

4TON A/C

AUDITOR

HERBIE WAY

AUTH PRES SIGN

DELETE ASSET

Asset Description Type of Disposal 2628 Portable Sewing Machine Scrap to be Auctioned 2630 Portable Sewing Machine Scrap to be Auctioned 2633 Portable Sewing Machine Scrap to be Auctioned 2634 Portable Sewing Machine Scrap to be Auctioned 2635 Portable Sewing Machine Scrap to be Auctioned 2636 Portable Sewing Machine Scrap to be Auctioned 5142 Livestock Scales Scrap to be Auctioned 6958 Sheering Machine Scrap to be Auctioned

On vote the motion carried.

REGULAR MEETING

AUGUST 13, 2012

On m otion by Mr. Joe Bishop, seconded by Mr. Craig Smith, to ratify the authorization for President to sign a Cooperative Endeavor Agreement with the Louisiana Department of Transportation and Development for donation of approximately 142 cubic yards of reclaimed asphalt from DOTD construction projects, State Pr oject No. H.009779, as recommended by the Public Works Director. On vote the motion carried.

On motion by Mr. Richard Vanderlick, seconded by Mr. Joe Bishop, to adopt Notice of Intent of Sale through the Abandoned/Adjudicated Property procedures on the properties listed below: RATIFY AUTH PRES SIGN COOP ENDEAVOR DOTD RECLAIM ASPHALT

ADOPT NOTICE

INTENT OF SALE

ADJUDICATED

PROPERTY

Tax Debtor Description Margie Hawn Parts of Lots 18 & 20 of Square 34 Bearing the municipal address of:

Jessie Wallace, et al Lot 11, Square 7 of S.A.L. Co. Addition Bearing the municipal address of:

On vote the motion carried.

On motion by Mr. Richard Billings, seconded by Mr. Joe Bishop, to authorize the expenses of interested Police Jurors, designated Police Jury employees and Legal Counsel to attend all Regional meetings. On vote the motion carried.

On m otion by Mr. Richard Billings, seconded by Mr. Richard Vanderlick, to adopt Notice of Intent of Sale through the Abandoned/Adjudicated Property procedures on the property listed below:

AUTH EXP

REGIONAL MEETS

ADOPT NOTICE

INTENT OF SALE

Tax Debtor Description Eliza Tison Lot in Henry Sterkx Subdivision being 41.46’ x 50.56’ Bearing the municipal address of:

Juluis Cato Estate Parts Lots 3-4 Henry Sterkx Subdivision of Tabor Trail 41.41’ x 50.55’ Bearing the municipal address of:

On vote the motion carried.

On motion by Mr. Richard Vanderlick, seconded by Mr. Richard Billings, to delete from the Rapides Parish Highway Department Asset/Inventory Program the below listed equipment as it is no longer suitable for

DELETE ASSET

REGULAR MEETING

AUGUST 13, 2012

public use:

Asset Number Description Disposal 5566 Mobile Radio Scrap – To be auctioned 5570 Mobile Radio Scrap – To be auctioned 6101 Portable Radio Scrap – To be auctioned 6337 Mobile Radio Scrap – To be auctioned 8526 Refrigerator Scrap – To be auctioned

On vote the motion carried.

On m otion by Mr. Sean McGlothlin, sec onded by Mr. Richard Vanderlick, to write a letter to the Rapides Parish School Board requesting to waive the requirement for Rapides Parish Police Jury to add general liability insurance to approximately forty one (41) voting precincts located in Rapides Parish Schools for an approximate amount of $101 per precinct, as requested by the Rapides Parish Clerk of Court, and to enter into an Intergovernmental Agreement and authorize President to sign if needed. On vote the motion carried.

On m otion by Mr. Sean McGlothlin, seconded by Mr. Richard Vanderlick, to accept the donation of a Smoke House Trailer (1999 -SCTY bearing the VIN# 1SST1P4X11SS462) from the City of Alexandria to Rapides Parish Fire District No. 2 and authorize the President to sign all necessar y documents. On vote the motion carried.

On m otion by Mr. Sean McGlothlin, seconded by Mr. Richard Vanderlick, to adopt Notice of Intent of Sale through the Abandoned/Adjudicated Property procedures on the property listed below:

LTR TO SCH BOARD

REQ WAIVER

GEN LIABILITY

IGA AUTH PRES

ACCEPT DONATION

SMOKE HS TRAILER

AUTH PRES

ADOPT NOTICE

INTENT OF SALE

ADJUDICATED

PROPERTY

Tax Debtor Description Max C. & Willis C. Ulmer 1.01 Acres being 210’ X 210’ in SW4/SW4, & Jules M. Crepelle Section 12, T1N-R4W, Boyce Bearing No Municipal Address

On vote the motion carried.

On m otion by Mr. Sean McGlothlin, seconded by Mr. Richard Vanderlick, to accept the Public Works Director’s Report. On vote the motion carried.

On m otion by Mr. Sean McGlothlin, seconded by Mr. Richard Vanderlick, to award Request for Proposal No. 2244 Contract Hauling Pit Run (Annual Contract) to the low bidder LHB Trucking, LLC for the unit price bid of $75,790.00, with the contract period beginning September 1, 2012 and ending August 31, 2013. On vote

ACCEPT PWD

REPORT

AWARD CONTRACT

HAUL PIT RUN TO

LHB TRUCKING

REGULAR MEETING

AUGUST 13, 2012

the motion carried.

On m otion by Mr. Sean McGlothlin, seconded by Mr. Richard Vanderlick, to accept Hardship Application of Carla Jo Basco for all weather access to a public road from her home pending proper cert ification. On vote the motion carried.

On m otion by Mr. Sean McGlothlin, seconded by Mr. Richard Vanderlick, to purchase a Chevrolet Express from La. State Contract No. 409000 (Line No. 77) in the amount of $21,819, to be paid from Road & Bridge funds. On vote the motion carried.

On m otion by Mr. Sean McGlothlin, seconded by Mr. Richard Vanderlick, to acknowledge the election of Ms. Marla West, employee elected, to the Civil Service Board, to fill the unexpired term of the late Nat Poisso, for a five (5) year term, term expires on August 17, 2013. On vote the motion carried.

On m otion by Mr. Sean McGlothlin, seconded by Mr. Richard Vanderlick, to approve amendment to the NEG - OJT contract with the Louisia na Workforce Commission to make line item budget revisions in an effort to increase participant enrollments and authorize the President to sign the amendment and the Treasurer to amend the budget accordingly. On vote the motion carried.

On m otion by Mr. Sean McGlothlin, seconded by Mr. Richard Vanderlick, to advertise bids for the Rapides Parish Gustav/Ike CDBG Disaster Recovery Program, Location 9-48” Gravity Outfall Rehabilitation at Spanish Bayou. On vote the motion carried.

On m otion by Mr. S ean McGlothlin, seconded by Mr. Richard Vanderlick, to advertise bids for the Rapides Parish Gustav/Ike CDBG Disaster Recovery Program, Location 3 -Gravity Sewer Plugged and Sealed Abandoned Outfall. On vote the motion carried.

On m otion by Mr. Sean McGlot hlin, seconded by Mr. Richard Vanderlick, to adopt an ordinance authorizing the sale of Abandoned/Adjudicated property being Lot 51.30’ x 159.87 x 85.33 x 164.12 Adj Lots 13 & 14 of tract 5, Stephens Rev. of Sam Allen Properties, bearing the municipal address of 1324 Hwy 623, Pineville to Mr. Kevin Garsaud for the consideration of $1,000.00. On vote the motion carried.

ACCEPT HARDSHIP

• C. BASCO

VEH PURCHASE

HWY DEPT

EMPLOYEE ELECT

• M. WEST CIVIL SERV BOARD

APPROVE AMEND

BUDGET REV

AUTH PRES SIGN

TREAS AMEND

ADVERTISE BIDS

GRAVITY OUTFALL

SPANISH BAYOU

ADVERTISE BIDS

GRAVITY SEWER

ABANDONED

OUTFALL

ADOPT ORDINANCE

AUTH SALE

• K. GARSAUD

REGULAR MEETING

AUGUST 13, 2012

EXHIBIT I: Sale of Adjudicated Property

ORDINANCE

AUTHORIZING THE RAPIDES PARISH POLICE JURY

TO SELL

Lot 51.30’ x 159.87 x 85.33 x 164.12 Adj Lots 13 & 14 of tract 5 Stephens Rev of Sam Allen Properties Section 35, T5N-R1W A certain piece, parcel or tract of land, together with all buildings and improvements thereon and all rights, ways, servitudes and privileges thereunto belonging or in any way appertaining, being, lying and situated in Rapides Parish, Louisiana and being more particularly described as follows, to-wit: Those two (2) particular tracts of ground in the Stephens Revision of the Sam Allen Properties Lots One (1) through Eighteen (18) and Ten-A (10-A) in Section 25, T5N, R1W, Rapides Parish, Louisiana, being more fully described as those two (2) tracts marked “To be reserved for future development” on that particular plat filed in Conveyance Book 1068, page 5 of the records of Rapides Parish, Louisiana. Municipal Address of the Property: 1324 Highway 623, Pineville, LA 71360 TO Kevin Garsaud, FOR THE CONSIDERATION OF $1,000.00____ CASH

WHEREAS, the City of Alexandria and/or the City of Pineville and/or Parish of Rapides owns property described as Lot 51.30’ x 159.87 x 85.33 x 164.12 Adj Lots 13 & 14 of tract 5 Stephens Rev of Sam Allen Properties Section 35, T5N-R1W A certain piece, parcel or tract of land, together with all buildings and improvements thereon and all rights, ways, servitudes and privileges thereunto belonging or in any way appertaining, being, lying and situated in Rapides Parish, Louisiana and being more particularly described as follows, to-wit: Those two (2) particular tracts of ground in the Stephens Revision of the Sam Allen Properties Lots One (1) through Eighteen (18) and Ten-A (10-A) in Section 25, T5N, R1W, Rapides Parish, Louisiana, being more fully described as those two (2) tracts marked “To be reserved for future development” on that particular plat filed in Conveyance Book 1068, page 5 of the records of Rapides Parish, Louisiana. Municipal Address of the Property: 1324 Highway 623, Pineville, LA 71360 said property having been adjudicated to either of aforementioned Cities and/or the Parish for unpaid property taxes; and WHEREAS, a request has been received from KEVIN GARSAUD to purchase said property for the consideration of $1,000.00_ cash, at the time of sale, said consideration representing the total of the statutory impositions, governmental liens, and costs of sale or two-thirds (2/3) of the appraised value of the property; and, REGULAR MEETING AUGUST 13, 2012

WHEREAS, this Jury is of the opinion that it would be in the public interest to convey the above-mentioned property to KEVIN GARSAUD, for the offered consideration. NOW, THEREFORE, BE IT ORDAINED by the Rapides Parish Police Jury that: Section 1. Lot 51.30’ x 159.87 x 85.33 x 164.12 Adj Lots 13 & 14 of tract 5 Stephens Rev of Sam Allen Properties Section 35, T5N-R1W A certain piece, parcel or tract of land, together with all buildings and improvements thereon and all rights, ways, servitudes and privileges thereunto belonging or in any way appertaining, being, lying and situated in Rapides Parish, Louisiana and being more particularly described as follows, to-wit: Those two (2) particular tracts of ground in the Stephens Revision of the Sam Allen Properties Lots One (1) through Eighteen (18) and Ten-A (10-A) in Section 25, T5N, R1W, Rapides Parish, Louisiana, being more fully described as those two (2) tracts marked “To be reserved for future development” on that particular plat filed in Conveyance Book 1068, page 5 of the records of Rapides Parish, Louisiana. Municipal Address of the Property: 1324 Highway 623, Pineville, LA 7136 Rapides Parish, Louisiana should be re-entered into the stream of commerce thereby serving the public interest. Section 2. The acquiring person shall certify, in writing, to the Purchasing Department that he/she or his/her agent has searched for all names and last known addresses of all owners, mortgages, and any other person(s) who may have a vested or contingent interest in the property, or who have filed a request for notice as indicated in those records and has so examined: the mortgage and conveyance records of Rapides Parish, the current telephone book, any other examination resources, including Internet search engines, if any, the records of the Louisiana Secretary of State and the Secretary of States set forth by the names of identified entities Section 3. The acquiring person shall submit the required notifications (R.S. 47:2206 A and

• B) to the Civil Sheriff for his/her signature, and then notify those persons identified via regular mail, certified mail*, publication and/or service of process. *Copies of the “green and white receipts” should be maintained by the purchaser as indicia of compliance with the notice requirements; Section 4. The acquiring person shall send a written notice notifying any tax sale party whose interest the successful bidder or donee intends to be terminated that the party has until the later of the following to redeem the property or otherwise challenge in a court of competent jurisdiction the potential sale or donation:
• (a) Sixty days from the date of the notice provided in this Subsection, if five years have elapsed from the filing of the tax sale certificate (formerly “proces verbal”), or six months after the date of the notice provided for in this Subsection, if five years have not elapsed since the filing of the tax sale certificate (formerly “proces verbal”);
• (b) The filing of the sale or donation transferring the property.
• (c) The written notice required by this Section shall be that which is included in R.S. 47: 2206 A. (2).

Section 5. The acquiring person shall cause to be published in the official journal of this parish (currently the Town Talk) a notice that any tax sale party whose interest the successful bidder or donee intends to be terminated has, to redeem the property, until the later of: REGULAR MEETING AUGUST 13, 2012

• (a) Sixty days, for property on which a tax sale certificate (formerly “proces verbal”) was filed over five years previous of the first publication, or six month if the tax sale certificate (formerly “proces verbal”) was filed less than five years before the first publication of the notice provided for in this Subsection.
• (b) The filing of the sale or donation transferring the property.
• (c) The publication required by this Section shall be that which is included in R.S. 47: 2206 B. (2).

Section 6. The acquiring person may file with the recorder of mortgages a copy of one of the notices that was sent to the tax debtor or the current owner. A transfer, mortgage, lien, privilege, or other encumbrance filed after the filing of the notice shall not affect the property. The recorder of mortgages or recorder of conveyances shall cancel, erase, terminate, or release the acts upon the request of the acquiring person.]

Section 7. At any time after the expiration of the sixty-day or six-month periods, as applicable, set forth in R.S. 47:2206 (A) and (B), the acquiring person, or his/her successors and assigns, may send to this body a written notice requesting that the sale/donation to him/her be authenticated. The President of the Jury shall authenticate the sale or donation within ten days from the date of the request or as soon thereafter as practical. However, the President shall not execute the act of cash sale or act of donation until the District Attorney’s office has certified in writing to the President, that purchaser or donee has complied with the mandates of this Ordinance. The sale price shall be paid by cashier’s check or money order at the time of the sale. NOTE: The initial application fee of $75.00 and any other costs incurred by the purchaser shall not be applied to the purchase price and shall not be refundable if the purchaser elects not to complete the process.

NOTE: The City of Alexandria and/or the City of Pineville and/or the Parish of Rapides shall reserve all oil, gas and other mineral rights in and to the property to be conveyed, but shall convey the surface rights of the said property.

Section 8. The acquiring person shall be responsible for filing the sale or donation and payment of all filing fees.

Section 9. The only warranty owed by the political subdivision or the municipalities shall be a warranty against eviction resulting from a prior alienation by the political subdivision or the municipality.

• (a) All sales and donations shall be without warranty, either expressed or implied, even as to return or reduction of the purchase price, including without limitation the warranty against exhibitory defects or vices and the warranty that the thing sole is reasonable fit for its ordinary purpose or the acquiring person’s intended or particular purpose.
• (b) These waivers or exclusions of warranties shall be self-operative regardless of whether the waivers or exclusions are contained in the act of sale or donation, and regardless of whether they are clear and unambiguous, and regardless of whether they are brought to the attention of the acquiring person. This provision supersedes the requirements of any other law.
• (c) The writing constituting the sale shall be in the form as provided in R.S. 47: 2207
• B. and the writing constituting the donation shall be that which is included in R.S. 47: 2207 C.

Section 10. The provisions of R.S. 41:1338 shall not apply to the property being sold or donated in accordance with this Ordinance.

REGULAR MEETING

AUGUST 13, 2012

Section 11. A certified copy of the sale or donation shall be prima facie evidence of the regularity of all matters dealing with the sale or donation and the validity of the sale or donation.

Section 12. Contemporaneously with or subsequent to the filing of the sale or donation of adjudicated property, the acquiring person, his/her successors, or assigns, may file with the recorder of mortgages an affidavit indicating how the tax sale parties whose interest the acquiring person, his/her successors, or assigns, intends to be terminated were identified, how the address of each tax sale party was obtained, how the written notice was sent, the results of sending the written notice, and the dates of publication.

• (a) The affidavit may also contain a statement of the interest to which the purchaser or donee takes subject. The recorder of mortgages shall index the affidavit only under the names of the owner filing the affidavit and the tax debtor, as mortgagors.
• (b) The affidavit described herein shall be sufficient if it follows the form articulated in R.S. 47: 2208.
• (c) With respect to a sale, the filing of the affidavit provided herein shall operate as a cancellation, termination, release, or erasure of record of all statutory impositions of all political subdivisions then due and owing, of all governmental liens, and of all interests, liens, mortgages, privileges, and other encumbrances recorded against the property sold and listed in the affidavit.
• (d) With respect to a donation, the filing of the affidavit provided herein shall operate as a cancellation, termination, release, or erasure of record of all statutory impositions of all political subdivisions then due and owing, of all governmental liens, and of all interests, liens, mortgages, privileges, and other encumbrances recorded against the property sold and listed in the affidavit.
• (e) Upon filing of the affidavit, the recorder of mortgages or the recorder of conveyances shall treat as canceled, terminated, released, or erased, all those liens, privileges, mortgages or other encumbrances canceled, terminated, released or erased under subsections (c) or (d) of this Section, only insofar as they affect the property.
• (f) The owner filing the affidavit shall be liable to and indemnify the recorder of mortgages, the recorder of conveyances, and any other person relying on the cancellation, termination, release, or erasure by affidavit for any dames that they may suffer as a consequence of such reliance if the recorded affidavit contains materially false or incorrect statements that cause the recorder to incorrectly cancel, terminate, release, or erase any interest listed in the affidavit. The recorder of mortgages and the recorder of conveyances shall not be liable for any damages resulting to any person or entity as a consequence of the cancellation, termination, release or erasure of any interest in compliance with this Section.

THUS PASSED, APPROVED AND ADOPTED on this 13th day of August, 2012.

On m otion by Mr. Sean McGlothlin, seconded by Mr. Richard Vanderlick, to receive the required report from Acadian Ambulance under the Contract for June, 2012: RECEIVE REPORT ACADIAN AMBUL

Response Number Required Compliance Zone Responses % % Alexandria - 8 minute 490 80% 91.84% Pineville - 8 minute 142 80% 84.51% Rapides - 12 minute 152 80% 94.08% Rapides - 20 minute 155 80% 80.00%

On vote the motion carried. REGULAR MEETING AUGUST 13, 2012

On m otion by Mr. Sean McGlothlin, seconded by Mr. Richard Vanderlick, to award the Construction Contract for the renovation of Rapides Parish Fire District No. 2, Station No. 3 (Eddie Williams Memorial Fire Station – LLC for an amount of $128,992.00. On vote the motion carried.

On motion by Mr. Sean McGlothlin, seconded by Mr. Richard Vanderlick, to renew the commercial auto and property insurance with Risk Services of Louisiana and replenish the insurance fund account to cover the automobile liability deductibles, to be paid from various department fund accounts. On vote the motion carried.

On m otion by Mr. Sean McGlothlin, seconded by Mr. Richard Vanderlick, to proclaim the month of September as Volunteer Firefighters Month in Rapides Parish and to invite the Police Jurors to Rapides Parish Firefighter Appreciation Day on Saturday, September 15, 2012, at the old Lecompte School. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Richard Billings, to add the following motion to the agenda. On vote the motion carried.

Vote: Motion passed ( summary: Yes = 8, No = 1, Abstain = 0). Yes: Craig Smith, Davron "Bubba" Moreau, Joe Bishop, Oliver Overton, Richard Billings, Richard Vanderlick, Scott Perry, Jr., Sean McGlothlin. No: Theodore Fountaine, Jr.

On m otion by Mr. Sean McGlothlin, seconded by Mr. Richard Vanderlick, to approve extending existing Intergovernmental Agreement with Workforce Operations Department/Workforce Investment Board/ & the Rapides Parish Police Jury that provides Workforce Investment Act youth activities for in -school/out-school youth services. This agreement will be extended through June 30, 2013 with option to renew. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Richard Billings, to add the following motion to the agenda. On vote the motion carried.

Vote: Motion passed ( summary: Yes = 8, No = 1, Abstain = 0). Yes: Craig Smith, Davron "Bubba" Moreau, Joe Bishop,

AWARD CONTRACT

RENOVATE FD2 ST3

RINI CONSTRUCT

RENEW AUTO &

PROP INSURANCE

RISK SERV OF LA

PROCLAIMATION

VOL FIREF MONTH

RP APPREC DAY

APPROVE IGA

WOD/WIB/RPPJ

YOUTH SERVICES

REGULAR MEETING

AUGUST 13, 2012

Oliver Overton, Richard Billings, Richard Vanderlick, Scott Perry, Jr., Sean McGlothlin. No: Theodore Fountaine, Jr.

On m otion by Mr. Sean McGlothlin, seconded by Mr. Richard Vanderlick, to authorize President to s ign the revised Memorandum of Understanding (MOU) between the Chief Elected Official of Rapides Parish, Workforce Investment Board, and Local Workforce Area One -Stop Partners. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Richard Billings, to add the following motion to the agenda. On vote the motion carried.

Vote: Motion passed ( summary: Yes = 8, No = 1, Abstain = 0). Yes: Craig Smith, Davron "Bubba" Moreau, Joe Bishop, Oliver Overton, Richard Billings, Richard Vanderlick, Scott Perry, Jr., Sean McGlothlin. No: Theodore Fountaine, Jr.

On m otion by Mr. Sean McGlothlin, seconded by Mr. Richard Vanderlick, to authorize the Pre sident to sign Nomination Approval for Dr. Michael Elam, replacing Interim Director Mrs. Jimmy Sawtelle, to serve on the Rapides Parish Workforce Investment Board LWIA#61. Dr. Elam will be representing Postsecondary Vocational Education. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Richard Billings, to add the following motion to the agenda. On vote the motion carried.

Vote: Motion passed ( summary: Yes = 8, No = 1, Abstain = 0). Yes: Craig Smith, Davron "Bubba" Moreau, Joe B ishop, Oliver Overton, Richard Billings, Richard Vanderlick, Scott Perry, Jr., Sean McGlothlin. No: Theodore Fountaine, Jr.

On m otion by Mr. Sean McGlothlin, seconded by Mr. Richard Vanderlick, to authorize the President to sign Nomination Approval for Ms . Carla Peters, replacing F.S. Parish Manager Ms. Susan Martin, to serve on the Rapides Parish Workforce Investment Board LWIA #61. Ms. Peters will be representing Public Social Services. On vote the motion carried.

AUTH PRES SIGN

MEMO OF

UNDERSTANDING

AUTH PRES SIGN

WIB BOARD

• M. ELAM

AUTH PRES SIGN

WIB BOARD

• C. PETERS

REGULAR MEETING

AUGUST 13, 2012

On motion by Mr. Bubba Moreau, seconded by Mr. Richard Billings, to add the following motion to the agenda. On vote the motion carried.

Vote: Motion passed ( summary: Yes = 8, No = 1, Abstain = 0). Yes: Craig Smith, Davron "Bubba" Moreau, Joe Bishop, Oliver Overton, Richard Billings, Richard Vanderlick, Scott Perry, Jr., Sean McGlothlin. No: Theodore Fountaine, Jr.

On motion by Mr. Sean McGlothlin, seconded by Mr. Richard Vanderlick, to adopt a resolution to enter into a financing agreement with Red River Bank for the lease - purchase of two (2) Ford F -350 Regular Cab 4 X 4 Trucks w/KUV Bodies (purchased under the City of Alexandria Bid No. 1859) in the amount of $77,252 to be purchased from Hixson Autoplex with terms and conditions to be ten (10) annual paym ents at an interest rate of 2.95%, as recommended by Flatwoods Volunteer Fire Association Board of Directors, Treasurer and Purchasing Agent, to be paid from Fire District No. 14 Funds as budgeted. On vote the motion carried.

ADOPT RESOL

FINANCE AGREMT

RED RIVER BANK

HIXSON AUTOPLEX

FD14 FLATWOODS

RESOLUTION

Whereas, Rapides Parish Police Jury (the "Purchaser"), a body politic and corporate duly organized and existing as a political subdivision of the State of Louisiana (the "State"), is authorized by the laws of the State to purchase and acquire movable property for the benefit of the Purchaser and its citizens and to enter into contracts with respect thereto; and

Whereas, the Purchaser desires to purchase and acquire certain equipment constituting movable property necessary for the Purchaser to perform essential governmental functions; and

Whereas, in order to acquire such eq uipment, the Purchaser proposes to enter into that certain Equipment Installment Purchase Agreement (the "Agreement") with Red River Bank (the "Bank"), the form of which has been presented to the governing body of the Purchaser at this meeting; and

Whereas, the governing body of the Purchaser deems it beneficial to the Purchaser and for the efficient and effect administration thereof to enter into the Agreement for the financing of the purchase and acquisition of the equipment therein described on the te rms and conditions therein provided;

NOW, THEREFORE, BE IT RESOLVED:

Section 1. Approval of Documents.

The form, terms and provisions of the Agreement are hereby approved in substantially the form presented at this meeting, with such insertions , omissions and changes as shall be approved by the counsel of the Purchaser or other members of the governing body of the Purchaser executing the same, the execution of such documents being conclusive evidence of such approval; and the President of the Pu rchaser is hereby authorized and directed to execute, and the Treasurer of the Purchasers is hereby authorized and directed to attest and countersign, the Agreement and any related exhibits attached thereto, and the Secretary of the Purchaser is hereby authorized to affix the seal of the Purchaser to such documents.

Section 2. Other Actions Authorized.

REGULAR MEETING

AUGUST 13, 2012

The officers and employees of the Purchaser shall take all action necessary or reasonably required by the parties to the Agreement to carry out, give ef fect to and consummate the transactions contemplated thereby and to take all action necessary in conformity therewith, including, without limitation, the execution and delivery of any closing and other documents required to be delivered in connection with the Agreement.

Section 3. No General Liability.

Nothing contained in this Resolution, the Agreement nor any other instrument shall be construed with respect to the Purchaser as incurring a pecuniary liability or charge upon the general credit of the Purchaser or against its taxing power, nor shall the breach of any agreement contained in this Resolution, the Agreement or any other instrument or document executed in connection therewith impose any pecuniary liability upon the Purchaser or any charge upo n its general credit or against its taxing power, except to the extent that the Installment Payments payable under the Agreement are special limited obligations of the Purchaser as provided in the Agreement.

Section 4. Severability.

If any section, p aragraph, clause or provision of this Resolution shall for any reason be held to be invalid or unenforceable, the invalidity or unenforceability of such section, paragraph, clause or provision shall not affect any of the remaining provisions of this Resolution.

Section 5. Repealer.

All bylaws, orders and resolutions or parts thereof, inconsistent herewith, are hereby repealed to the extent only of such inconsistency. This repealer shall not be construed as reviving any bylaw, order, resolution or ordinance of part thereof.

Section 6. Effective Date.

This Resolution shall be effectively immediately upon its approval and adoption.

Section 7. Section 265(b)(3) Designation.

Purchaser hereby designates the Agreement as a "qualified tax -exempt obligation" for the purposes and within the meaning of Section 265(b)(3) of the Internal Revenue Code of 1986, as amended. Purchaser further represents that Purchaser reasonably anticipa tes that Purchaser and other entities issuing obligations on behalf of Purchaser will not issue tax -exempt obligations (including the Agreement) that exceed the aggregate principal amount of $10,000,000 during the calendar year in which the Agreement is executed and delivered.

Adopted and Approved this 13th day of August, 2012.

On motion by Mr. Bubba Moreau, seconded by Mr. Richard Billings, to add the following motion to the agenda. On vote the motion carried.

Vote: Motion passed ( summary: Yes = 8, No = 1, Abstain = 0). Yes: Craig Smith, Davron "Bubba" Moreau, Joe Bishop, Oliver Overton, Richard Billings, Richard Vanderlick, Scott Perry, Jr., Sean McGlothlin. No: Theodore Fountaine, Jr.

On motion by Mr. Sean McGlothlin, seconded by Mr. Richard Vanderl ick, to award the Red River Levee Recertification, South Bank and Pineville Utility Conflict Right of Way Consultant Services (OCD Gustav/Ike Disaster Recovery DRU Project No. 40 DRLG7001) to W.D. Schock Company, subject to Final negotiation of a contract and subject to approval from the State of

AWARD LEVEE REC

ROW CONSULT

WD SCHOCK CO

REGULAR MEETING

AUGUST 13, 2012

Louisiana, Office of Community Development and Legal Counsel. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Richard Billings, to add the following motion to the agenda. On vote the motion carried.

Vote: Motion passed ( summary: Yes = 8, No = 1, Abstain = 0). Yes: Craig Smith, Davron "Bubba" Moreau, Joe Bishop, Oliver Overton, Richard Billings, Richard Vanderlick, Scott Perry, Jr., Sean McGlothlin. No: Theodore Fountaine, Jr.

On motion by Mr. Richard Vanderlick, seconded by Mr. Richard Billings, to go into executive session to discuss a potential lawsuit with St. Romain Electric (see letter dated August 3, 2012, from The Ford Law Firm). On vote the motion carried.

Vote: Motion carried by unanimous roll call vote (summary: Yes = 9). Yes: Craig Smith, Davron "Bubba" Moreau, Joe Bishop, Oliver Overton, Richard Billings, Richard Vanderlick, Scott Perry, Jr., Sean McGlothlin, Theodore Fountaine, Jr.

On motion by Mr. Richard Vanderlick, seconded by Mr. Sean McGlothlin, to come out of executive session. On vote the motion carried.

On motion by Mr. Richard Billings, seconded by Mr. Craig Smith, for legal counsel to take the necessary steps to resolve the concerns involving St. Romain Electric , excluding but not limited to litigation . On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Richard Billings, to add the following motion to the agenda. On vote the motion carried.

On motion by Mr. Richard Vanderl ick, seconded by Mr. Richard Billings, to go into executive session to discuss a potential lawsuit between Rapides Parish Police Jury and Med Express Ambulance Service (see letter dated July 30, 2012, from Acadian Ambulance Service). On vote the motion carried.

Vote: Motion carried by unanimous roll call vote (summary: Yes = 9). Yes: Craig Smith, Davron "Bubba" Moreau, Joe Bishop,

EXECUTIVE

SESSION

ST. ROMAIN ELEC

OUT EXEC SESS

LEGAL COUNSEL

RESOLVE

EXECUTIVE

SESSION

MED EXPRESS

ACADIAN

AMBULANCE SERV

REGULAR MEETING

AUGUST 13, 2012

Oliver Overton, Richard Billings, Richard Vanderlick, Scott Perry, Jr., Sean McGlothlin, Theodore Fountaine, Jr.

On motion by Mr. Richard Vanderlick, seconded by Mr. Sean McGlothlin, to come out of executive session. On vote the motion carried.

On motion by Mr. Richard Billings, seconded by Mr. Craig Smith, for legal counsel to take the necessary steps to resolve the concerns in volving Med Express Ambulance Service , excluding but not limited to litigation. On vote the motion carried.

On motion by Mr. Bubba Moreau, seconded by Mr. Richard Billings, to add the following motion to the agenda. On vote the motion carried.

Recognize Ms. Carolyn Vaughn to discuss dog ordinances.

On motion by Mr. Bubba Moreau, seconded by Mr. Richard Billings, to add the following motion to the agenda. On vote the motion carried.

Recognize representatives from the United Way.

On motion by Mr. Richard Vanderlick, seconded by Mr. Joe Bishop, to add the following motion to the agenda. On vote the motion failed to be added to the agenda.

No: Theodore Fountaine, Jr.

Recognize Mr. John Rougeau to discuss the Cotile Recreation Area.

On motion by Mr. Richard Billings, seconded by Mr. Joe Bishop, that there being no further business, the meeting be declared adjourned. On vote the motion carried at 4:05 p.m.

OUT EXEC SESS

LEGAL COUNSEL

RESOLVE

MED EXPRESS

RECOGNIZE

• C. VAUGHN DOG ORDINANCES

RECOGNIZE

UNITED WAY

RECOGNIZE

• J. ROUGEAU COTILE REC AREA

ADJOURNMENT