Public Meeting

Rapides Parish Police Jury

Name: Rapides Parish Police Jury — May 14, 2012
Start: 2012-05-14T00:00:00Z
Location: Police Jury Room, Parish Courthouse, 701 Murray Street, Alexandria, LA 71301

May 14, 2012 · 3:42 p.m. announced

Police Jury Room, Parish Courthouse, 701 Murray Street, Alexandria, LA 71301

Meeting documents

May 14, 2012 other

Open official PDF ↗ 35 pages sha256:d495db8f1ed1…

The Police Jury of the Parish of Rapides, State of Louisi ana, met in Regular Session at its regular meeting place, the Police Jury Room of Monday, May 14, 2012, at three (3:00) o’clock p.m. (Central Standard Time)

There were present: Honorable Oliver Overton, President; Richard Vanderlick, Vice President; and Police Jurors Joe Bishop; Scott Perry, Jr.; Theodore Fountaine, Jr.; Davron “Bubba” Moreau; Craig Smith; Richard Billings; and Sean McGlothlin.

Also present w ere Mr. Tim Ware, Treasurer; Mr. Dennis Woodward, Public Works Director; Ms. Donna Andries, Sales Tax Administrator; Mr. Shane Trapp, Courthouse and Jail Building Superintendent; Chief Randy McCain, Fire District No. 2; Mr. Thomas O. Wells, Legal Counsel; and Ms. Angela T. Voss, Parish Secretary.

The invocation was given by Mr. Bubba Moreau.

The Pledge of Allegiance was led by Mr. Theodore Fountaine.

The Police Jury of the Parish of Rapides, State of Louisiana, was duly convened as the governing authority of said Parish by Hon. Oliver Overton, President, who welcomed all present and then stated that the Police Jury was ready for the first item of business.

The President asked if there was any Public Comment on any Agenda Item, to which there was no response.

On motion by Mr. Richard Vanderlick, seconded by Mr. Scott Perry, to adopt the minutes of Rapides Parish Police Jury held in Regular Session on April 9, 2012, as published in the Official Journal. On vote the motion carried.

On m otion by Mr. Joe Bishop, seconded by Mr. Craig Smith, that approved bills be paid. On vote the motion carried.

Mr. Oliver Overton and Mr. Scott Perry r ecognized and presented plaques on behalf of the Police Jury to the Peabody Magnet High School Power Lifting Team 2012 Varsity and Junior Varsity National Champions.

Mr. Oliver Overton and Mr. Richard Billings presented plaques on behalf of the Police Jury to Rapides Parish Fire Districts #2, 3, 4, 5, 7 & 11 in recognition of exemplary dedication to workplace sa fety and placing in the LWCC top 70 for 2011. ADOPT MINUTES

PAY BILLS

PRESENT PLAQUE

PEABODY HIGH

POWER LIFTING

PRESENT PLAQUE

FIRE DISTRICTS

REGULAR MEETING

MAY 14, 2012

On m otion by Mr. Richard Vanderlick, seconded by Mr. Richard Billings, to waive the thirty (30) day announcement rule and reappoint Mr. Walter Warwick to the AICUZ Board of Adjustments and Appeals for a three

(3) year term, term will expire on May 8, 2015. On vote the motion carried.

On m otion by Mr. Richard Vanderlick, seconded by Mr. Craig Smith, to reappoint Mr. Charles Moore to the Ward 9 Recreation District, for a five (5) year term, term will expire May 11, 2017. On vote the motion carried.

On m otion by Mr. Richard Billings, seconded by Mr. Richard Vanderlick, to accept Hardship Application of Sara Gillespie for all weather access to a public road from her home pending proper certification. On vote the motion carried.

On m otion by Mr. Richard Vanderlick, seconded by Mr. Richard Billings, to accept Hardship Application of James

K. Tyler for all weather access to a public road from h is home pending proper certification. On vote the motion carried.

On motion by Mr. Richard Billings, seconded by Mr. Joe Bishop, to authorize the President to sign a Cooperative Endeavor Agreement with the Louisiana Department of Transportation and Development for donation of approximately 95 cubic yards of reclai med asphalt from LA 623, State Project No. H.00192 5, as recommended by the Public Works Director. On vote the motion carried.

On m otion by Mr. Bubba Moreau, seconded by Mr. Richard Billings, to increase the part time pool of employees, Alpine Volunteer Fi re Department, Rapides Parish Fire District 3, by adding four part time Firefighter / Operator slots. These positions will be paid at the rate of $11.00 per hour. On vote the motion carried.

On motion by Mr. Richard Billings, seconded by Mr. Sean McGlothlin, to allow pay raise for the following members of Oak Hill Volunteer Fire Department, District 5, as recommended by the Board of Directors. Effective May 1, 2012. REAPPT AICUZ

W. WARWICK

REAPPT WARD 9

C. MOORE

ACCEPT

HARDSHIP AP

S. GILLESPIE

ACCEPT

HARDSHIP AP

J. TYLER

AUTH PRES SIGN

COOP END AGREE

W/ DOTD

INCREASE ALPINE

PT POOL EMPLOY

PAY RAISE

OAK HILL VFD

W. MORSE
D. FANCHER
J. WINEGEART

Member Pay Increase Wendy Morse $0.50 Deanna Fancher $1.00 Julie Winegeart $0.50

On vote the motion carried. REGULAR MEETING MAY 14, 2012

On motion by Mr. Richard Billings, seconded by Mr. Joe Bishop, to increase Fire Chief Britt Bolen’ s stipend from $500.00 to $1,000.00 per month as recommended by the Holiday Village Fire Association Board , effective May 1, 2012. On vote the motion carried.

On m otion by Mr. Joe Bishop, seconded by Mr. Sean McGlothlin, to approve the revocation of 0.08 acre tract adjoining Highway 107 (Melrose Street), located in Section 18, T4N-R1E, owned by the Rapides Parish Police Jury, subject to and in favor of any existing or future utility servitudes, as recommended by the Rapides Area Planning Commission and the Public Works Director. On vote the motion carried.

PAY INCREASE

HOLIDAY VILLAG

CHIEF BOLEN

APPROVE REVOC

HWY 107 MELROSE STREET

ORDINANCE

WHEREAS John Lance Harris and Leetha Stokes Harris, referred to individually, collectively and interchangeably as "the Harrises," are the owners of the following described property:

Begin at a point wher e the North line of Lot 23 of McDermontt’s Subdivision Extension as shown in Plat Book 4 at Page 94 of the Rapides Parish records intersects the West right of way line of Pine Grove Drive and thence proceed South 01 degree 09 minutes 50 seconds East a dist ance of 191.67 feet to a point and corner; thence proceed South 01 degree 47 minutes 00 seconds West a distance of 238.26 feet to a point and corner; thence proceed South 00 degrees 37 minutes 00 seconds West a distance of 162.11 feet to a point and corner ; thence proceed South 00 degrees 52 minutes 05 seconds East a distance of 251.12 feet to a point and corner, being the point of beginning of the property herein described; from the point of beginning thus established, proceed South 85 degrees 14 minutes 08 seconds West a distance of 200.01 feet to a point and corner; thence proceed North 00 degrees 51 minutes 43 seconds West a distance of 216.49 feet to a point and corner; thence proceed North 85 degrees 14 minutes 11 seconds East a distance of 200 feet to a point and corner; thence proceed South 00 degrees 52 minutes 05 seconds East a distance of 216.49 feet back to the point of beginning of the property herein described, referred to as "the Harris Property."

WHEREAS the Rapides Parish Police Jury by Dee d dated March 21, 1921, filed and recorded on May 21, 1921, under Registry Number 73,098, recorded in Conveyance Book 109 at Page 77 and following of the Rapides Parish records acquired from Louisiana Railroad and REGULAR MEETING MAY 14, 2012

Navigation Company for the construction of a parish road a strip of land being shown by red ink on a blueprint plat or map attached to the act of Sale which strip of land varied in width between 100 feet to 200 feet as shown by deeds duly recorded.

WHEREAS the Rapides Parish Police Jury by Dee d dated July 25, 1961, under Registry Number 356,010, recorded in Conveyance Book 419 at Page 216 of the Rapides Parish records conveyed a right of way to the Department of Highways for the State of Louisiana and being that portion lying 65 feet on the nor therly side of the centerline from highway survey station 70+100 to 82+100 and decreasing to 60 feet at highway survey station 83+100 to highway survey station 104+32.2 being known as State Project Number 142-107-07, Pineville-Kolin Highway.

WHEREAS the Rapides Parish Police Jury by ordinance offered and adopted at its regular meeting on September 20, 1965 did revoke in favor of Estelle Craig that portion of the property acquired from Louisiana Railroad and Navigation Company lying on the northerly side of a line located 65 feet from the centerline of the right of way granted to the Department of Highways for the State of Louisiana filed and recorded in Conveyance Book 409 at Page 216 of the Rapides Parish records.

WHEREAS it has come to the attention of the Rapides Parish Police Jury that the Department of Highways for the State of Louisiana, now known as the Louisiana Department of Transportation and Development, has abandoned all of that portion of the right of way granted by the Rapides Parish Police Jury to the Louisiana Department of Highways for the State of Louisiana recorded in Conveyance Book 419 at Page 216 of the Rapides Parish records lying 45 feet on the north side of the centerline from highway survey station 70+100 to 82+100 for the Pineville-Kolin Highway.

WHEREAS, the portion of the right of way granted by the Rapides Parish Police Jury to the Department of Highways for the State of Louisiana lying 45 feet north of the centerline from highway survey station 70+100 to 82+100 which was aba ndoned by the Department of Transportation and Development created an unused and not needed portion of the strip of land acquired by the Rapides Parish Police Jury from Louisiana Railroad and Navigation Company for the construction of a parish road which property is described as

A certain piece, parcel or tract of land, together with all buildings and improvements located thereon and all rights, ways and servitudes thereto appertaining, and all prescriptions and possessions being, lying and situated in Section 18, T4N, R1E, Pineville, Rapides Parish, Louisiana, containing 0.08 acres and being shown on a Certificate of Survey prepared by Jessie P. Lachney dated December 13, 2005, a copy of which is filed and recorded in Conveyance Book 1741 at Page 253 of t he Rapides Parish records, and being more particularly described as follows: Begin at a point where the North line of Lot 23 of McDermontt’ s Subdivision Extension as shown in Plat Book 4 at Page 94 of the Rapides Parish records intersects the West right of way line of Pine Grove Drive and thence proceed South 01 degree 09 minutes 50 seconds East a distance of 191.67 feet to a point and corner ; thence proceed South 01 degree 47 minutes 00 seconds West a distance of 238.26 feet to a point and corner; thence proceed South 00 degrees 37 minutes 00 seconds West a distance of 162.11 feet to a point and corner; thence proceed South 00 degrees 52 minutes 05 seconds East a distance of 251.12 feet to a point and corner, being the point of beginning of the property herein described; from the point of beginning thus established, proceed South 85 degrees 14 REGULAR MEETING MAY 14, 2012

minutes 08 seconds West a distance of 200.01 feet to a point and corner; thence proceed South 00 degrees 51 minutes 43 seconds East a distance of 16.62 feet to a point and corner; thence proceed North 86 degrees 21 minutes 35 seconds East a distance of 175.94 feet to a point and corner; thence proceed Nor th 46 degrees 48 minutes 00 seconds East a distance of 32.22 feet to a point, being the point of beginning of the property herein described, referred to as "the 0.08 Ac. Tract."

WHEREAS the Harrises have requested and desire to acquire by direct revoca tion from the Rapides Parish Police Jury the 0.08 acre tract which is no longer needed by the Rapides Parish Police Jury for a parish road nor is used by the Department of Highways for the State of Louisiana now known as the Louisiana Department of Transportation and Development.

WHEREAS the Harrises, in accordance with the provisions of Section 22 -140 of the Rapides Parish Code of Ordinances, submitted their Application For Revocation to the Rapides Area Planning Commission for revocation of the 0.08 A c. Tract and the Rapides Area Planning Commission has recommended the revocation of the 0.08 Ac. Tract as not needed by the Rapides Parish Police Jury for any purpose.

WHEREAS, the Rapides Area Planning Commission submitted the Harrises' Application For Revocation to the Public Works Director who has recommended the revocation of the 0.08 Ac. Tract as not needed by the Rapides Parish Police Jury.

WHEREAS the Rapides Parish Police Jury has the power and authority under the provisions of La. R.S. 48:701 t o revoke and set aside any dedication, deed or conveyance where the right of way is not needed and it appears to be in the best interest of the Rapides Parish Police Jury to revoke and set aside any dedication of the 0.08 Ac. Tract 5.

THEREFORE, BE IT ORDAINED by the Rapides Parish Police Jury that the 0.08 Ac. Tract is hereby declared as being abandoned and no longer needed for highway or road use and, insofar as the 0.08 Ac. Tract is concerned, the 0.08 Ac. Tract is revoked to and in favor of the Harrises and the Harris Property subject to the condition that this revocation is made subject to and in favor of any entity that is providing or will provide electricity, water, gas, sewer, drainage, television, telephone or similar utility services and the r evocation includes a reservation by the Rapides Parish Police Jury in favor of such entities to continue to repair, replace and maintain any facilities providing any utility service located within or under the 0.08 Ac. Tract.

BE IT FURTHER ORDAINED by th e Rapides Parish Police Jury that the 30 day public review period is waived as unnecessary and that no notice was required to be given by the Rapides Area Planning Commission to adjoining property owners by certified mail because the adjoining property owners are the Harrises and the Rapides Parish Police Jury.

BE IT FURTHER ORDAINED by the Rapides Parish Police Jury that the 0.08 Ac. Tract shall revert to the contiguous property owners, the Harrises, as provided by law.

THUS DONE AND SIGNED on this 14th day of May 2012. On m otion by Mr. Richard Billings, seconded by Mr. Bubba Moreau, to approve contract with Scott Sanders to clear vegetation from Bayou Roberts from the Hickman Property to the pipeline at a cost of $1,500 per day plus fuel, not to exceed $10,000, as recommended by the Public Works Director. On vote the motion carried. APPROVE CONTRA CLEAR VEG BAYOU ROBERTS

REGULAR MEETING

MAY 14, 2012

On motion by Mr. Richard Billings, seconded by Mr. Sean McGlothlin, to transfer funds from the Rapides Parish Highway Department to the Rapides Parish Fire District #2, in the amount of $ 300.00 for purchase of the equipment listed below and makes necessary changes in both departments Asset/Inventories.

PURCHASE EQUIP

FD 2

TRANSFER FUNDS

Asset Description 9433 2003 – Ford – F450

On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Richard Vanderlick, to enter into a financing agreement with Red River Bank for the lease -purchase of a 2012 Ford F -550 Regular Cab (4X2) (purchased under the City of Alexandria Bid No. 1859) in the amount $37,619.00 to be purchased from Hixson Autoplex with terms and conditions to be five (5) annual payments at an interest rate of 2.45 %, as recommended by the Ruby-Kolin Volunteer Fire Association Board of Directors, Treasurer and Purchasing Agent, to be paid from Fire District No. 7 Funds as budgeted. On vote the motion carried.

FINANCE AGREE

RED RIVER BANK

HIXSON AUTO

RUBY-KOLIN VFD

FORD TRUCK

RESOLUTION

Whereas, Rapides Parish Police Jury (the "Purchaser"), a body politic and corporate duly organized and existing as a political subdivision of the State of Louisiana (the "State"), is authorized by the laws of the State to purchase and acquire movable property for the benefit of the Purchaser and its citizens and to enter into contracts with respect thereto; and

Whereas, the Purchaser desires to purchase and acquire certain equipment constituting movable property necessary for the Purchaser to perform essential governmental functions; and

Whereas, in order to acquire such equipment, the Purchaser proposes to enter into that certain Equipment Installment Purchase Agreement (the "Agreement") with Red River Bank (the "Bank"), the form of which has been presented to the governing body of the Purchaser at this meeting; and

Whereas, the governing body of the Purchaser deems it beneficial to the Purchaser and for the efficient and effect administration thereof to enter into the Agreement for the financing of the purchase and acquisition of the equipment therein described on the terms and conditions therein provided;

NOW, THEREFORE, BE IT RESOLVED:

Section 1. Approval of Documents.

The form, terms and provisions of the Agreement are hereby approved in substantially the form presented at this meeting, with such insertions, omissions and changes as shall be approved by the counsel of the Purchaser or other members of the governing body of the Purchaser executing the same, the execution of such documents being conclusive evidence of such approval; and the President of the Purchaser is hereby authorized and directed to execute, and the Treasurer of the Purchasers is hereby authorized and directed to attest and countersign, the Agreement and any related exhibits attached thereto, and the Secretary of the Purchaser is hereby authorized to affix the seal of the Purchaser to such documents.

Section 2. Other Actions Authorized.

REGULAR MEETING

MAY 14, 2012

The officers and employees of the Purchaser shall take all action necessary or reasonably required by the parties to the Agreement to carry out, give effect to and consummate the transactions contemplated thereby and to take all action necessary in conformity therewi th, including, without limitation, the execution and delivery of any closing and other documents required to be delivered in connection with the Agreement.

Section 3. No General Liability.

Nothing contained in this Resolution, the Agreement nor any ot her instrument shall be construed with respect to the Purchaser as incurring a pecuniary liability or charge upon the general credit of the Purchaser or against its taxing power, nor shall the breach of any agreement contained in this Resolution, the Agree ment or any other instrument or document executed in connection therewith impose any pecuniary liability upon the Purchaser or any charge upon its general credit or against its taxing power, except to the extent that the Installment Payments payable under the Agreement are special limited obligations of the Purchaser as provided in the Agreement.

Section 4. Severability.

If any section, paragraph, clause or provision of this Resolution shall for any reason be held to be invalid or unenforceable, the i nvalidity or unenforceability of such section, paragraph, clause or provision shall not affect any of the remaining provisions of this Resolution.

Section 5. Repealer.

All bylaws, orders and resolutions or parts thereof, inconsistent herewith, are her eby repealed to the extent only of such inconsistency. This repealer shall not be construed as reviving any bylaw, order, resolution or ordinance of part thereof.

Section 6. Effective Date.

This Resolution shall be effectively immediately upon its approval and adoption.

Section 7. Section 265(b)(3) Designation.

Purchaser hereby designates the Agreement as a "qualified tax -exempt obligation" for the purposes and within the meaning of Section 265(b)(3) of the Internal Revenue Code of 1986, as amended. Purchaser further represents that Purchaser reasonably anticipates that Purchaser and other entities issuing obligations on behalf of Purchaser will not issue tax -exempt obligations (including the Agreement) that exceed the aggregate principal amo unt of $10,000,000 during the calendar year in which the Agreement is executed and delivered.

Adopted and Approved this 14th day of May, 2012.

On motion by Mr. Joe Bishop, seconded by Mr. Richard Vanderlick, to delete from the Rapides Parish Cou rthouse Maintenance Asset/Inventory Program the equipment listed below are the equipment is no longer suitable for public use: DELETE EQUIP CTHS MAINT

Asset Number Description Disposal 7841 20” Floor Buffer Scrap – Held for Auction 7842 20” Floor Buffer Scrap – Held for Auction 8416 Cash Register/Garage Gate Scrap – Held for Auction

On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Richard Vanderlick, to delete from the Ninth Judicial Hearing Office Asset/Inventory Program the following equipment as it is scrap and no longer suitable for public use:

DELETE EQUIP

9TH J HEARING OF

REGULAR MEETING

MAY 14, 2012

Asset Number Description Disposal 9953 Optiplex GX320 Computer Scrap – Held for Auction

On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Richard Vanderlick, to delete from the Rapides Parish Fire District #3 Asset/Inventory Program the following equipment as it is scrap and no longer suitable for public use:

DELETE EQUIP

FD 3

Asset Number Description Disposal 8648 Radio – GM400-HF7X Scrap – Held for Auction 8649 Radio – GM400-HF7X Scrap – Held for Auction 8650 Radio – GM400-HF7X Scrap – Held for Auction

On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Richard Vanderlick, to adopt a resolution supporting the revision of State Bid Law R.S. 38:2212 A(1)(f)(i) which requires public entities to provide contractors the option to submit bids for public contracts through an electronic format rather than the mandatory requirement n ow in effect and request support from the Louisiana Legislative Delegation and other governmental entities to revise said law RS 38:2212A (1)(f)(i), as recommended by the Treasurer and Purchasing Agent. On vote the motion carried.

ADOPT RESOL

SUPPORT

STATE BID LAW

ELECTRONIC

OPTION

RESOLUTION

A RESOLUTION SUPPORTING THE REVISION OF STATE LAW R.S. 8:2212 A(1)(f)(i) WHICH REQUIRES PUBLIC ENTITIES TO PROVIDE CONTRACTORS THE OPTION TO SUBMIT BIDS FOR PUBLIC CONTRACTS THROUGH AN ELECRONIC FORMAT AND REQUESTING SUPPORT FROM THE LOUISIANA LEGISLATIVE DELEGATION AND OTHER GOVERNMENTAL ENTITIES TO RIVISE SAID LAW.

WHEREAS, Louisiana Revised Statutes state that contractors shall be provided the option to submit bids for public contracts through a uniform and secure electronic interactive system,

WHEREAS, public entities may incur expenses associated with this requirement,

WHEREAS, there are additional man hours required to provide the bid in an electronic format and to monitor the bid submissions,

WHEREAS, contractors wishing to submit bids for public contracts are required to pay annual and/or per bid costs to submit bids in this manner,

WHEREAS, problems with the submission of bids electronically sometimes arise due to computer malfunctions, loss of internet access, and errors in keying in these electronic bids, along with other issues.

WHEREAS, other public entities have expressed interest in having this law revised and/or removed, REGULAR MEETING MAY 14, 2012

WHEREAS, the Rapides Parish Police Jury has only had one bid that was submitted electronically in the past two years and four months since this law took effect,

WHEREAS, the one bid submitted to the Rapides Parish Police Jury was not the lowest bidder and was not awarded the bid, now therefore,

BE IT RESOLVED, by the Rapides Parish Police Jury, in legal session convened, that the Jury hereby supports the revision of State Bid Law R.S. 38:2212 A(1)(f)(i) from making it mandatory that public entities provide a means of allowing electronic submittal of bids to making it optional at the prerogative of the public entity.

THUS PASSED, APPROVED AND ADOPTED on this 14th day of May, 2012.

On motion by Mr. Joe Bishop, seconded by Mr. Richard Vanderlick, to accept the Public Works Director’s report. On vote the motion carried.

Motion to abandon the Bernett (Burnett) Road (Ward 4, River Road as recommended by the Public Works Director and approved by the Rapides Area Planning Commission.

On amended motion by Mr. Richard Billings, seconded by Mr. Joe Bishop, to abandon the Bernett (Burnett) Road East River Road as recommended by the Public Works Director and submitted to the Rapides Area Planning Commission. On vote the amended motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Richard Vanderlick, to approve Rapides Parish Roadway Capital Improvement Program 2011-2013, as recommended by the Public Works Director. ACCEPT PWD REPORT

ABANDON ROAD

BERNETT

BURNETT

AMEND

APPROVE 2011-13 ROADWAY CAP IMPROV PROG

District A Dillard Road Second Street Torry Lane Amason Road Shanghai Road

District B Frost Road Stillmeadow Road

District C Hollymoore Road

District E Boone Road Nichols Road Powell Road Mora Road Sandy Lane Moss Point Drive Jimmy Brown Road

District A West Yeager Road Samantha Drive Washboard Road

District E Toby Lane Rapides Station Road Moss Point Road

District F Chicola Road C Guillory Road Louis Richardson Dixie Lane

District H Jim Thompson Road John Johnson Road Bill Mac Road Doshie Road J E Perkins Road

District A Rigolette Road Duncan Road Daniels Road (Ball) Linda Drive

District B Jupiter Loop Milky Way Road Venus Avenue Mars Avenue High Country Drive

District C Donahue Ferry Rd

District E Charlie Wise Road Beard Road Chickamaw Road Ian Johnson Road Cutts Road REGULAR MEETING MAY 14, 2012

Evanshel Lane

District F Bill Warner Road Pharis Road Lamourie Road Van Mol Road

District H Fen Thompson Road Ed Fee Road Grover Stanley Road Johnson Road Union Hill Cemetery Lone Pine Road Cheneyville Echo Road (Ward 3) Cheneyville Echo Road (Ward 2)

District I Jimmy Brown Road

Lone Pine Road Guillory Lane Tyler Road Adams Road Belle Trace Road Southland Road Vanlentine Lake Road Mora Road Brooks Road Winfield Drive Fredericksburg Road

District F Old Baton Rouge Highway Satcher Road

District H Ed Coleman Road Walding Road Sandy Lane Bounds Road Sonny Boy Doyle Road Perkins Road Arnold Strother Road Jason Thomas Road Ahtus Melder Road Winegart Road Bayou Road Cocodrie Dam Road Town & Country Road Sandy Lane Reynolds Road

District I Old Boyce Road Henry Street

On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Richard Vanderlick, to approve Rapides Parish Roadway Capital Improvement Program 2012-2014, as recommended by the Public Works Director. On vote the motion carried.

IMPROV 2012-14 ROADWAY CAP IMPROV PROG

District A West Yeager Road Samantha Drive Washboard Road

District E Toby Lane Rapides Station Road Moss Point Road

District F Chicola Road C Guillory Road Louis Richardson Dixie Lane

District H Jim Thompson Road John Johnson Road Bill Mac Road Doshie Road J E Perkins Road

District A Rigolette Road Duncan Road Daniels Road (Ball) Linda Drive

District B Jupiter Loop Milky Way Road Venus Avenue Mars Avenue High Country Drive

District C Donahue Ferry Rd

District E Charlie Wise Road Beard Road Chickamaw Road Ian Johnson Road Cutts Road

District A Pardue Road Oaklane Road East Yeager Road Mitchell Drive Wanda Drive (Ball) Squyres Lane (Ball) Dryden Road (Ball)

District B Star Light Trail Cutoff Road Stilley Road

District C Donahue Ferry Rd

District E Chickamaw Road (Ward 2) Chickamaw Road (Ward 3) Brown Creek Road Irving Long Road REGULAR MEETING MAY 14, 2012

Lone Pine Road Guillory Lane Tyler Road Adams Road Belle Trace Road Southland Road

Valentine Lake Road Mora Road Brooks Road Winfield Drive Fredericksburg Road

District F Old Baton Rouge Highway Satcher Road

District I Old Boyce Road Henry Street Bennett Road Dewil Cemetery Road Hanes Road Little Bayou Road Polk Street

District H Dixie Church Road Grayson Marler Road Chester Merchant Road Chester McRoad Dolie Road Dollie Paul Road Mary Odom Road Monk Road Boy Scout Road Bennett Bay Road Bayou Road Jeff Horn Road Echo Lane Tiger Lake Road Sam Carroll Road Dewitt Lane Dupuy Road Echo Street Community Lane Dublin Road

On motion by Mr. Joe Bishop, seconded by Mr. Richard Vanderlick, to exercise the option to extend the annual contract with Rinker Materials for Contract Bid No. 2172 Reinforced Concrete Pipe for all Items bid, at the same terms and prices as originally bid, as recom mended by the Public Works Director and Purchasing Agent. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Richard Vanderlick, to accept the construction contract for the Indian Creek Reservoir Outflow Gate (structure upgrades) Repair Project (FP&C Project No. 50 -J40-02-01) with Artech Construction & Design, LLC as substantially complete, as recommended by Steve Fontenot, Project Engineer and authorize the President to sign all necessary documents. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Richard Vanderlick, to accept the construction contract for the Cotile, Kincaid Lake Outflow Gate (structure upgrades) Repair Project (FP&C No. 50 -J40-02-01) with Artech Construction & Design, LLC as substantially complete, as recommended by Steve Fontenot, Project Engineer and authorize the President to sign all necessary documents. EXT CONTRACT RINKER MAT REINFORCED CONCRETE PIPE

ACCEPT CONTRAC

INDIAN CREEK

OUTFLOW GATE

ARTECH CONST

ACCEPT CONTRAC

INDIAN CREEK

OUTFLOW GATE

ARTECH CONST

REGULAR MEETING

MAY 14, 2012

On vote the motion carried.

On motion by Mr. Theodore Fountaine, seconded by Mr. Richard Billings, to authorize to take bids on the Louisiana Office of Community Development/Disaster Recovery Unit, Bayou Boeuf Diversion Canal Improvements, as recommended by the Project Administrator and authorize the President to sign all necessary documents. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Richard Vanderlick, to authorize the President to appoint private sector nominee Mr. Donald Sanders to the Rapides Workforce Investment Board. Term date to begin May 1, 2012, and end May 1, 2014. Mr. Sanders will be replacing private sector board member James Hayes. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Richard Vanderlick, for the Workforce Operations Department to hire a full time temporary employee, at the rate of $25.00 per hour with no benefits, to assist with accounting and operational functions to begin immediately following jury approval. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Richard Vanderlick, to authorize the Parish OHSEP director to sign the Act of Transfer of one (1) nightvision goggles, one (1) All Terrain Vehicle bearing vin # JK1AFDG19BB504329, and six (6) laptop computers fr om the Rapides Office of Homeland Security and Emergency Preparedness to the Rapides Parish Sheriff’s Department under the State Homeland Security Grant No: 2008 -GE-T8-0013, CFDA No: 97.067. On vote the motion carried.

On motion by Mr. Joe Bishop, seconde d by Mr. Richard Vanderlick, to authorize the Parish OHSEP director to sign the Act of Transfer of one (1) cargo trailer bearing vin # 5WKBE2023B1010746 from the Rapides Office of Homeland Security and Emergency Preparedness to the City of Pineville Fire D epartment under the State Homeland Security Grant No: 2008 -GE-T8-0013, CFDA No: 97.067. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Richard Vanderlick, to authorize the Parish OHSEP director to sign the Act of Transfer of five (5) mobile radios from the Rapides Office of Homeland Security and Emergency Preparedness to the City of Pineville Police Department under the State Homeland Security Grant No: 2008 -GET8-0013, CFDA No: 97.067. On vote the motion carried.

AUTH BIDS

BAYOU BOEUF

DIVERSION CANAL

PRES SIGN

APPT RWIB

D. SANDERS

WOD HIRE TEMP

ACCOUNTING

PRES SIGN

ACT OF TRANSFER

HOMELAND SEC

RPSO

PRES SIGN

ACT OF TRANSFER

HOMELAND SEC

PINEVILLE FD

PRES SIGN

ACT OF TRANSFER

HOMELAND SEC

PINEVILLE PD

REGULAR MEETING

MAY 14, 2012

On motion by Mr. Joe Bishop, seconded by Mr. Richard Vanderlick, to authorize the Parish OHSEP director to sign the Act of Transfer of two (2) portable radios and one (1) mobile radio from the Rapides Office of Homeland Security and Emergency Preparedness to the Town of Glenmora Fire Department under the State Homeland Security Grant No: 2008-GE-T8-0013, CFDA No: 97.067. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Richard Vanderlick, to authorize the Parish OHSEP director to sign the Act of Transfer of four (4) portable radios from the Rapides Office of Homeland Security and Emergency Preparedness to the Town of Boyce Fire Department under the State Homeland Security Grant No: 2008-GE-T8-0013, CFDA No: 97.067. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Richard Vanderlick, to authorize the Parish OHSEP director to sign the Act of Transfer of six (6) portable radios from the Rapides Office of Homeland Securi ty and Emergency Preparedness to the City of Alexandria Fire Department under the State Homeland Security Grant No: 2008 -GET8-0013, CFDA No: 97.067. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Richard Vanderlick, to authorize the Parish OHSEP director to sign the Act of Transfer of three (3) portable radios from the Rapides Office of Homeland Security and Emergency Preparedness to the Rapides Parish Fire District #2 under the State Homeland Security Grant No: 2008-GE-T8-0013, CFDA No: 97.067. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Richard Vanderlick, to authorize the Parish OHSEP director to sign the Act of Tra nsfer of one (1) portable radio from the Rapides Office of Homeland Security and Emergency Preparedness to the Rapides Parish Fire District #11 under the State Homeland Security Grant No: 2008-GE-T8-0013, CFDA No: 97.067. On vote the motion carried.

On m otion by Mr. Joe Bishop, seconded by Mr. Richard Vanderlick, to authorize the Parish OHSEP director to sign the Act of Transfer of one (1) mobile radio from the Rapides Office of Homeland Security and Emergency Preparedness to the Rapides Parish Fire Distri ct #8 under the State Homeland Security Grant No: 2008 -GE-T8-0013, CFDA No: 97.067. On vote the motion carried.

PRES SIGN

ACT OF TRANSFER

HOMELAND SEC

GLENMORA FD

PRES SIGN

ACT OF TRANSFER

HOMELAND SEC

BOYCE FD

PRES SIGN

ACT OF TRANSFER

HOMELAND SEC

ALEX FD

PRES SIGN

ACT OF TRANSFER

HOMELAND SEC

RPFD2

PRES SIGN

ACT OF TRANSFER

HOMELAND SEC

RPFD11

PRES SIGN

ACT OF TRANSFER

HOMELAND SEC

RPFD8

REGULAR MEETING

MAY 14, 2012

Motion by Mr. Joe Bishop, seconded by Mr. Richard Vanderlick, to authorize the Parish OHSEP director to sign the Act of Transfer of eleven (11) portable radios from the Rapides Office of Homeland Security and Emergency Preparedness to the Rapides Parish Fire District #7 under the State Homeland Security Grant No: 2008-GE-T8-0013, CFDA No: 97.067. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Richard Vanderlick, to authorize the Parish OHSEP director to sign the Act of Transfer of two (2) mobile radios from the Rapides Office of Homeland Security and Emergency Preparedness to the City of Pineville Police Department under the State Homeland Security Grant No: 2009 -SST9-0059, CFDA No: 97.067. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Richard Vanderlick, to authorize the Parish OHSEP director to sign the Act of Transfer of one (1) generator and transfer switch located at Fire Station #4 and one (1) dive rescue equipment located at Fire Station #4 from the Rapides Office of Homeland Security and Emergency Preparedness to the City of Pineville Fire Department under the State Homeland Security Gr ant No: 2009 -SS-T9-0059, CFDA No: 97.067. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Richard Vanderlick, to authorize the Parish OHSEP director to sign the Act of Transfer of fourteen (14) mobile radios and five

(5) portable radios from the Rapides Office of Homeland Security and Emergency Preparedness to the Rapides Parish Sherriff’s Department under the State Homeland Security Grant No: 2009 -SS-T9-0059, CFDA No: 97.067. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Richard Vanderlick, to authorize the Parish OHSEP director to sign the Act of Transfer of four (4) portable radios from the Rapides Office of Homeland Security and Emergency Preparedness to the Town of Boyce Police Depart ment under the State Homeland Security Grant No: 2009 -SST9-0059, CFDA No: 97.067. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Richard Vanderlick, to authorize the Parish OHSEP director to sign the Act of Transfer of nine (9) portable radios from the Rapides Office of Homeland Security and Emergency Preparedness to the Town of Boyce Fire Department under the State Homeland Security Grant No: 2009 -SS-T9-0059, CFDA No: 97.067. On vote the motion carried.

PRES SIGN

ACT OF TRANSFER

HOMELAND SEC

RPFD7

PRES SIGN

ACT OF TRANSFER

HOMELAND SEC

PINEVILLE PD

PRES SIGN

ACT OF TRANSFER

HOMELAND SEC

PINEVILLE FD

PRES SIGN

ACT OF TRANSFER

HOMELAND SEC

RPSO

PRES SIGN

ACT OF TRANSFER

HOMELAND SEC

BOYCE PD

PRES SIGN

ACT OF TRANSFER

HOMELAND SEC

BOYCE FD

REGULAR MEETING

MAY 14, 2012

On motion by Mr. Joe Bishop, seconded by Mr. Richard Vanderlick, to authorize the Parish OHSEP director to sign the Act of Transfer of four (4) portable radios from the Rapides Office of Homeland Security and Emergency Preparedness to the City of Alexandria Police D epartment under the State Homeland Security Grant No: 2009 -SST9-0059, CFDA No: 97.067. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Richard Vanderlick, to authorize the Parish OHSEP director to sign the Act of Transfer of ten (10) portable radios from the Rapides Office of Homeland Security and Emergency Preparedness to the Rapides Parish Fire District #2 under the State Homeland Security Grant No: 2009 -SS-T9-0059, CFDA No: 97.067. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Richard Vanderlick, to authorize the Parish OHSEP director to sign the Act of Transfer of one (1) thermal image camera from the Rapides Office of Homeland Security and Emergency Preparedness to the Rapides Parish Fire District # 3 under the State Homeland Security Grant No: 20 09-SS-T9-0059, CFDA No: 97.067. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Richard Vanderlick, to authorize to advertise for bids the Henry Street Sewer System Improvements FY 2 011 LCDBG Program (Contract #708101) to construct new gravity sewer mains on Henry Avenue, Shirley Avenue, Construction Road, and La. Hwy 1, as recommended by the Project Administrator and authorize the President t o sign all necessary documents. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Richard Vanderlick, to renew emergency debris sites for Rapides Parish and authorize the President t o sign all necessary documents. PRES SIGN ACT OF TRANSFER HOMELAND SEC ALEX PD

PRES SIGN

ACT OF TRANSFER

HOMELAND SEC

RPFD2

PRES SIGN

ACT OF TRANSFER

HOMELAND SEC

RPFD3

AUTH ADVERTISE

FOR BIDS

HENRY STREET

RENEW EMERG

DEBRIS SITES

Debris Site Name AI# PEDS # Debris Site Address Approved Activities Rapides Parish – Hester Landing Rd Debris Site in Glenmora staging, chipping & grinding, and burning of vegetative debris and staging of woodwaste Rapides Parish – Vanzant Rd Debris Site Bathouse Road in Boyce staging, chipping & grinding, and burning of vegetative debris Rapides Parish – Esler Field Rd Debris Site Hwy 116 in Pineville staging, chipping & grinding, and burning of REGULAR MEETING MAY 14, 2012

vegetative debris, staging of woodwaste

On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Richard Vanderlick, to award the construction contract for the Rapides Parish Wind Retrofit Roof Upgrade to the Rapides Parish Coliseum Dome & Exhibition Hall ( HMGP Project No. 1603 -079-0001) to the lowest bidder Crawford Roofing in the amount of $248,853.00, as recommended by Barron, Heinberg & Brocato Architects (Projec t Architect) and the Rapides Parish Area Planning Commission (Project Manager), subject to approval by the Governor’s Office of Homeland Security and Emergency Preparedness. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Richard Vanderlick, to waive the insurance requirements for a Sewage Effluent Discharge Permit at 2710 Woodlawn Drive, Alexandria, LA, and approval to discharge sewage effluent to the road side ditch in the public right of way for Charles Vernell Paul, as approved by the Public Works Director and Health Department. On vote the motion carried.

On m otion by Mr. Joe Bishop, seconded by Mr. Richard Vanderlick, to adopt an ordinance authorizing the sale of Abandoned/Adjudicated property being Lot Eleven (11) of the Wi lliam Ashby Addition, bearing the municipal Cooks for the consideration of $ 652.69. On vote the motion carried.

AWARD CONSTR

CONTRACT FOR

WIND RETROFIT

CRAWFORD

WAIVE INS FOR

SEWAGE PERMIT

WOODLAWN DR

C. PAUL

ADOPT ORD

PROPERTY SALE

SOLOMAN ST

C. COOKS

Sale of Adjudicated Property

ORDINANCE

AUTHORIZING THE RAPIDES PARISH POLICE JURY

TO SELL

A certain piece, parcel or lot of ground, together with all rights, ways, and privileges thereunto belonging or appertaining, being, lying, and situated in the City of Alexandria, Parish of Rapides, State of Louisiana, more being particularly described as Lot Number Eleven (#11) of the William Ashby Addition to the City of Alexandria, Louisiana, as per official plat of said Addition duly recorded in Plat Book 4, page 81 of the records of Rapides Parish, Louisiana. Said Lot Eleven (11) having a frontage of fifty feet on Solomon (sic, Soloman) Street.

TO CHARITA COOKS,

FOR THE

CONSIDERATION OF $652.69_____ CASH REGULAR MEETING MAY 14, 2012

WHEREAS, the City of Alexandria and/or the City of Pineville and/or Parish of Rapides owns property described as

said property having been adjudicated to either of aforementioned Cities and/or the Parish for unpaid property taxes; and

WHEREAS, a request has been received from CHARITA COOKS to purchase said property for the consideration of $_652.69 cash, at the time of sale, said consideration representing the total of the statutory impositions, governmental liens, and costs of sale or twothirds (2/3) of the appraised value of the property; and,

WHEREAS, this Jury is of the opinion that it would be in the public interest to convey the above-mentioned property to CHARITA COOKS, for the offered consideration.

NOW, THEREFORE, BE IT ORDAINED by the Rapides Parish Police Jury that: Section 1. A certain piece, parcel or lot of ground, together with all rights, ways, and privileges thereunto belonging or appertaining, being, lying, and situated in the City of Alexandria, Parish of Rapides, State of Louisiana, more being particularly described as Lot Number Eleven (#11) of the William Ashby Addition to the City of Alexandria, Louisiana, as per official plat of said Addition duly recorded in Plat Book 4, page 81 of the records of Rapides Parish, Louisiana. Said Lot Eleven (11) having a frontage of fifty feet on Solomon (sic, Soloman) Street.

Rapides Parish, Louisiana should be re-entered into the stream of commerce thereby serving the public interest.

Section 2. The acquiring person shall certify, in writing, to the Purchasing Department that he/she or his/her agent has searched for all names and last known addresses of all owners, mortgages, and any other person(s) who may have a vested or contingent interest in the property, or who have filed a request for notice as indicated in those records and has so examined:

-the mortgage and conveyance records of Rapides Parish, -the current telephone book, -any other examination resources, including Internet search engines, if any, the records of the Louisiana Secretary of State and the Secretary of States set forth by the names of identified entities

Section 3. The acquiring person shall submit the required notifications (R.S. 47:2206 A and

B) to the Civil Sheriff for his/her signature, and then notify those persons identified via regular mail, certified mail*, publication and/or service of process. *Copies of the "green and white receipts" should be maintained by the purchaser as indicia of compliance with the notice requirements;

Section 4. The acquiring person shall send a written notice notifying any tax sale party whose interest the successful bidder or donee intends to be terminated that the party has until the later of the following to redeem the property or otherwise challenge in a court of competent jurisdiction the potential sale or donation: REGULAR MEETING MAY 14, 2012

(a) Sixty days from the date of the notice provided in this Subsection, if five years have elapsed from the filing of the tax sale certificate (formerly "proces verbal"), or six months after the date of the notice provided for in this Subsection, if five years have not elapsed since the filing of the tax sale certificate (formerly "proces verbal");
(b) The filing of the sale or donation transferring the property.
(c) The written notice required by this Section shall be that which is included in R.S. 47:

Section 5. The acquiring person shall cause to be published in the official journal of this parish (currently the Town Talk) a notice that any tax sale party whose interest the successful bidder or donee intends to be terminated has, to redeem the property, until the later of:

(a) Sixty days, for property on which a tax sale certificate (formerly "proces verbal") was filed over five years previous of the first publication, or six month if the tax sale certificate (formerly "proces verbal") was filed less than five years before the first publication of the notice provided for in this Subsection.
(b) The filing of the sale or donation transferring the property.
(c) The publication required by this Section shall be that which is included in R.S. 47: 2206 B.

Section 6. The acquiring person may file with the recorder of mortgages a copy of one of the notices that was sent to the tax debtor or the current owner. A transfer, mortgage, lien, privilege, or other encumbrance filed after the filing of the notice shall not affect the property. The recorder of mortgages or recorder of conveyances shall cancel, erase, terminate, or release the acts upon the request of the acquiring person.

Section 7. At any time after the expiration of the sixty-day or six-month periods, as applicable, set forth in R.S. 47:2206 (A) and (B), the acquiring person, or his/her successors and assigns, may send to this body a written notice requesting that the sale/donation to him/her be authenticated. The President of the Jury shall authenticate the sale or donation within ten days from the date of the request or as soon thereafter as practical. However, the President shall not execute the act of cash sale or act of donation until the District Attorney's office has certified in writing to the President, that purchaser or donee has complied with the mandates of this Ordinance. The sale price shall be paid by cashier's check or money order at the time of the sale.

NOTE: The initial application fee of $75.00 and any other costs incurred by the purchaser shall not be applied to the purchase price and shall not be refundable if the purchaser elects not to complete the process.

NOTE: The City of Alexandria and/or the City of Pineville and/or the Parish of Rapides shall reserve all oil, gas and other mineral rights in and to the property to be conveyed, but shall convey the surface lights of the said property.

Section 8. The acquiring person shall be responsible for filing the sale or donation and payment of all filing fees.

Section 9. The only warranty owed by the political subdivision or the municipalities shall be a warranty against eviction resulting from a prior alienation by the political subdivision or the municipality.

(a) All sales and donations shall be without warranty, either expressed or implied, even as to return or reduction of the purchase price, including without limitation the warranty against REGULAR MEETING MAY 14, 2012

redhibitory defects or vices and the warranty that the thing sole is reasonable fit for its ordinary purpose or the acquiring person's intended or particular purpose.

(b) These waivers or exclusions of warranties shall be self-operative regardless of whether the waivers or exclusions are contained in the act of sale or donation, and regardless of whether they are clear and unambiguous, and regardless of whether they are brought to the attention of the acquiring person. This provision supersedes the requirements of any other law.
(c) The writing constituting the sale shall be in the form as provided in R.S. 47: 2207 B. and the writing constituting the donation shall be that which is included in R.S. 47: 2207 C.

Section 10. The provisions of R.S. 41:1338 shall not apply to the property being sold or donated in accordance with this Ordinance.

Section 11. A certified copy of the sale or donation shall be prima facie evidence of the regularity of all matters dealing with the sale or donation and the validity of the sale or donation.

Section 12. Contemporaneously with or subsequent to the filing of the sale or donation of adjudicated property, the acquiring person, his/her successors, or assigns, may file with the recorder of mortgages an affidavit indicating how the tax sale parties whose interest the acquiring person, his/her successors, or assigns, intends to be terminated were identified, how the address of each tax sale party was obtained, how the written notice was sent, the results of sending the written notice, and the dates of publication.

(a) The affidavit may also contain a statement of the interest to which the purchaser or donee takes subject. The recorder of mortgages shall index the affidavit only under the names of the owner filing the affidavit and the tax debtor, as mortgagors.
(b) The affidavit described herein shall be sufficient if it follows the form articulated in R.S. 47: 2208.
(c) With respect to a sale, the filing of the affidavit provided herein shall operate as a cancellation, termination, release, or erasure of record of all statutory impositions of all political subdivisions then due and owing, of all governmental liens, and of all interests, liens, mortgages, privileges, and other encumbrances recorded against the property sold and listed in the affidavit.
(d) With respect to a donation, the filing of the affidavit provided herein shall operate as a cancellation, termination, release, or erasure of record of all statutory impositions of all political subdivisions then due and owing, of all governmental liens, and of all interests, liens, mortgages, privileges, and other encumbrances recorded against the property sold and listed in the affidavit.
(e) Upon filing of the affidavit, the recorder of mortgages or the recorder of conveyances shall treat as canceled, terminated, released, or erased, all those liens, privileges, mortgages or other encumbrances canceled, terminated, released or erased under subsections (c) or (d) of this Section, only insofar as they affect the property.
(f) The owner filing the affidavit shall be liable to and indemnify the recorder of mortgages, the recorder of conveyances, and any other person relying on the cancellation, termination, release, or erasure by affidavit for any dames that they may suffer as a consequence of such reliance if the recorded affidavit contains materially false or incorrect statements that cause the recorder to incorrectly cancel, terminate, release, or erase any interest listed in the affidavit. The recorder of mortgages and the recorder of conveyances shall not be liable for any damages resulting to any person or entity as a consequence of the cancellation, termination, release or erasure of any interest in compliance with this Section.

THUS PASSED, APPROVED AND ADOPTED on this 14th day of May, 2012.

REGULAR MEETING

MAY 14, 2012

On motion by Mr. Joe Bishop, seconded by Mr. Richard Vanderlick, to adopt an ordinance authorizing the sale of Abandoned/Adjudicated property being Lot Twelve (12) of C.J. Ellington Subdivision, bearing the municipal Verna Taylor for the cons ideration of $ 4,872.67. On vote the motion carried. ADOPT ORD PROPERTY SALE HAROLD GLEN ST

L. TAYLOR

Sale of Adjudicated Property

ORDINANCE

AUTHORIZING THE RAPIDES PARISH POLICE JURY

TO SELL

A certain piece, parcel or lot of ground, together with all rights, ways, and privileges thereunto belonging or appertaining, being, lying, and situated in Alexandria, Parish of Rapides, State of Louisiana, and being Lot Twelve (12) of the C.J. Ellington Subdivision, as per plat thereof recorded in Plat Book 5, Page 204, records of Rapides Parish, Louisiana

Municipal Address of the Property: 401 Harold Glen Street, Alexandria, LA

TO LOU VERNA TAYLER,

FOR THE

CONSIDERATION OF $4,872.67_ CASH

WHEREAS, the City of Alexandria and/or the City of Pineville and/or Parish of Rapides owns property described as

Municipal Address of the Property: 401 Harold Glen Street, Alexandria, LA

said property having been adjudicated to either of aforementioned Cities and/or the Parish for unpaid property taxes; and

WHEREAS, a request has been received from LOU VERNA TAYLER to purchase said property for the consideration of $_4,872.67 cash, at the time of sale, said consideration representing the total of the statutory impositions, governmental liens, and costs of sale or twothirds (2/3) of the appraised value of the property; and,

WHEREAS, this Jury is of the opinion that it would be in the public interest to convey the above-mentioned property to LOU VERNA TAYLER, for the offered consideration.

Municipal Address of the Property: 401 Harold Glen Street, Alexandria, LA

Rapides Parish, Louisiana should be re-entered into the stream of commerce thereby serving the public interest.

REGULAR MEETING

MAY 14, 2012

Section 3. The acquiring person shall submit the required notifications (R.S. 47:2206 A and

B) to the Civil Sheriff for his/her signature, and then notify those persons identified via regular mail, certified mail*, publication and/or service of process. *Copies of the "green and white receipts" should be maintained by the purchaser as indicia of compliance with the notice requirements;

(a) Sixty days from the date of the notice provided in this Subsection, if five years have elapsed from the filing of the tax sale certificate (formerly "proces verbal"), or six months after the date of the notice provided for in this Subsection, if five years have not elapsed since the filing of the tax sale certificate (formerly "proces verbal");
(b) The filing of the sale or donation transferring the property.
(c) The written notice required by this Section shall be that which is included in R.S. 47:

(a) Sixty days, for property on which a tax sale certificate (formerly "proces verbal") was filed over five years previous of the first publication, or six month if the tax sale certificate (formerly "proces verbal") was filed less than five years before the first publication of the notice provided for in this Subsection.
(b) The filing of the sale or donation transferring the property.
(c) The publication required by this Section shall be that which is included in R.S. 47: 2206 B.

Ordinance. The sale price shall be paid by cashier's check or money order at the time of the sale.

Section 8. The acquiring person shall be responsible for filing the sale or donation and payment of all filing fees.

(a) All sales and donations shall be without warranty, either expressed or implied, even as to return or reduction of the purchase price, including without limitation the warranty against redhibitory defects or vices and the warranty that the thing sole is reasonable fit for its ordinary purpose or the acquiring person's intended or particular purpose.
(b) These waivers or exclusions of warranties shall be self-operative regardless of whether the waivers or exclusions are contained in the act of sale or donation, and regardless of whether they are clear and unambiguous, and regardless of whether they are brought to the attention of the acquiring person. This provision supersedes the requirements of any other law.
(c) The writing constituting the sale shall be in the form as provided in R.S. 47: 2207 B. and the writing constituting the donation shall be that which is included in R.S. 47: 2207 C.

Section 10. The provisions of R.S. 41:1338 shall not apply to the property being sold or donated in accordance with this Ordinance.

Section 11. A certified copy of the sale or donation shall be prima facie evidence of the regularity of all matters dealing with the sale or donation and the validity of the sale or donation.

(a) The affidavit may also contain a statement of the interest to which the purchaser or donee takes subject. The recorder of mortgages shall index the affidavit only under the names of the owner filing the affidavit and the tax debtor, as mortgagors.
(b) The affidavit described herein shall be sufficient if it follows the form articulated in R.S. 47: 2208.
(c) With respect to a sale, the filing of the affidavit provided herein shall operate as a cancellation, termination, release, or erasure of record of all statutory impositions of all political subdivisions then due and owing, of all governmental liens, and of all interests, liens, mortgages, privileges, and other encumbrances recorded against the property sold and listed in the affidavit.
(d) With respect to a donation, the filing of the affidavit provided herein shall operate as a cancellation, termination, release, or erasure of record of all statutory impositions of all political REGULAR MEETING MAY 14, 2012

subdivisions then due and owing, of all governmental liens, and of all interests, liens, mortgages, privileges, and other encumbrances recorded against the property sold and listed in the affidavit.

(e) Upon filing of the affidavit, the recorder of mortgages or the recorder of conveyances shall treat as canceled, terminated, released, or erased, all those liens, privileges, mortgages or other encumbrances canceled, terminated, released or erased under subsections (c) or (d) of this Section, only insofar as they affect the property.
(f) The owner filing the affidavit shall be liable to and indemnify the recorder of mortgages, the recorder of conveyances, and any other person relying on the cancellation, termination, release, or erasure by affidavit for any dames that they may suffer as a consequence of such reliance if the recorded affidavit contains materially false or incorrect statements that cause the recorder to incorrectly cancel, terminate, release, or erase any interest listed in the affidavit. The recorder of mortgages and the recorder of conveyances shall not be liable for any damages resulting to any person or entity as a consequence of the cancellation, termination, release or erasure of any interest in compliance with this Section.

THUS PASSED, APPROVED AND ADOPTED on this 14th day of May, 2012.

On m otion by Mr. Joe Bishop, seconded by Mr. Richard Vanderlick, to open for public auction the following Abandoned / Adjudicated Properties: OPEN AUCTION RAILROAD AVE

Lot Fourteen (14) of Square Three (3) of the Enterprise Addition, Alexandria

On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Richard Vanderlick, to move forward with Rapides, Police Jury v. Vernon Franklin Bryant et al, Civil Docket No. 228,572 in the judgment and collection. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Richard Vanderlick, to designate and name the Secretary as the Records Management Officer Liaison to act as liaison between the Division of Archives, Records Management and History, and the Rapides Parish Police Jury for the period of July 1, 2012, and ending June 30, 2013. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Richard Vanderlick, to designate and name the Treasurer as the individual who shall be responsible for filing annual financial reports with the legislative auditor as defined in LA R.S. 24:513. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Richard Vanderlick, to receive the required report from Acadian Ambulance under the Contract for March, 2011:

MOVE FORWARD

LAWSUIT

VERNON BRYANT

DESIGNATE SEC

RECORDS MGMT

OFFICER LIAISON

DESIGNATE TREA

TO FILE ANNUAL

FINANCIAL REPTS

ACCEPT ACADIAN

MARCH REPORT

REGULAR MEETING

MAY 14, 2012

Response Number Required Compliance Zone Responses % % Alexandria - 8 minute 454 80% 88.99% Pineville - 8 minute 111 80% 89.19% Rapides - 12 minute 177 80% 91.53% Rapides - 20 minute 152 80% 80.92%

On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Richard Vanderlick, to authorize to advertise for bids to refurbish and remount a mini pumper on the new cab & chassis for Rapides Parish Fire District No. 7, as recommended by Ruby Kolin Volunteer Fire Department Board of Directors, to be paid from Fire District No. 7 Funds as budgeted. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Richard Vanderlick, to accept the donation of land owned by the Deville Area Volunteer Fire Department, Inc. located adjacent to the Training Center on Hwy 115, as recommend by the Deville Volunteer Fire Department Board, and authorize the President to sign all necessary documents. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Richard Vanderlick, to award Bid No. 2236 Purchase Fire Prevention Safe House for Rapides Parish Fire District No. 3 to the low bidder Surrey Fire Safety in the amount of $71,405, as recommended by Alpine Volunteer Fire Department Board of Directors, Treasurer and Purchasing Agent. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Ri chard Vanderlick, to authorize to purchase two (2) 55 kw generators under Louisiana State Contract No. 408920 at the amount of $17,867.50 each for Station No. 1 (Ransbottom Drive) and Station No. 3 (Church Street) for Rapides Parish Fire District No. 2, as recommended by the Fire Chief, to be pai d from FD #2 funds as budgeted. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Richard Vanderlick, to name Mr. Steve Fontenot, PE with Smith, Fontenot & Phillips as the Project Engineer fo r the remodeling of Rapides Parish Station No. 3 (3722 Church Street, Alexandria, La.), as recommended by the Fire Chief, to be paid from Fire District No. 2 Funds as budgeted and authorize the President to sign all necessary

AUTH ADVERTISE

BIDS RPFD7

RUBY KOLIN VFD

ACCEPT LAND

ADJ HWY 115 DEVILLE VFD AUTH PRES SIGN

AWARD BID

ALPINE VFD

FIRE HOUSE

AUTH PURCHASE

GENERATORS

FD2 STATION 1 & 2

NAME PROJ ENG

S. FONTENOT REMODELING RP STATION 3 AUTH PRES SIGN

REGULAR MEETING

MAY 14, 2012

documents. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Richard Vanderlick, to adopt a resolution and call a special election to be held in Fire Protection District No. 2 of Rapides Parish, Louisiana on the November 6, 2012, ballot to authorize the rededica tion of a special tax therein; and providing for other matters in connection therewith. On vote the motion carried.

ADOPT RESOL

CALL SPEC ELECT

RPFD2

RESOLUTION

A resolution ordering and calling a special election to be held in Fire Protection District No. 2 of Rapides Parish, Louisiana, to authorize the rededication of a special tax therein; making application to the State Bond Commission in connection therewith; and provid ing for oth er matters in connection therewith.

BE IT RESOLVED by the Police Jury of the Parish of Rapides, State of Louisiana (the "Governing Authority"), acting as the governing authority of Fire Protection District No. 2 of Rapides Parish, Louisiana (the "District"), that:

SECTION 1. Election Call. Subject to the approval of the State Bond Commission, and under the authority conferred by Article VI, Sections 30 and 32 of the Constitution of the State of Louisiana of 1974, the applicable provisions of Chapter 5 and Chapter 6 -A of the Louisiana Election Code, and other constitutional and statutory authority, a special election is hereby called and ordered to be held in the District on TUESDAY, NOVEMBER 6, 2012 , between the hours of six o'clock (6:00) a.m., and e ight o'clock (8:00) p.m., in accordance with the provisions of La. R.S. 18:541, and at the said election there shall be submitted to all registered voters qualified and entitled to vote at the said election under the Constitution and laws of this State and the Constitution of the United States, the following proposition, to-wit:

FIRE PROTECTION DISTRICT NO. 2

REDEDICATION PROPOSITION

Summary: Authority for Fire Protection District No. 2 to authorize the levy of a 15.52 mills property tax through the year 2021 with the proceeds to be rededicated for the purposes of acquiring, constructing, improving, maintaining or operating fire protection and emergency medical service facilities, vehicles and equipment, said tax to be levied in lieu of the current tax being levied for fire purposes and further authority to rededicate the proceeds of the current tax to include medical purposes.

Shall Fire Protection District No. 2 of Rapides Parish, Louisiana (the "Di strict"), levy and collect a special ad valorem tax of fifteen and fifty -two hundredths (15.52) mills (the "Tax") on all the property subject to taxation within the confines of the District (an estimated $3,900,000 reasonably expected at this time to be collected from the levy of the Tax for an entire year), beginning with the year 2012 and ending with the year 2021, to be used for the purposes of acquiring, constructing, improving, maintaining or operating fire protection and emergency medical service fa cilities, vehicles and equipment, including both movable and immovable property, that are to be used to provide fire protection and medical services in the District, the Tax to be levied in lieu of a fifteen and fifty -two hundredths (15.52) mills fire tax authorized to be levied through the year 2021 pursuant to an election held on October 2, 2010 (the "2010 REGULAR MEETING MAY 14, 2012

Tax"), with the proceeds collected under the 2010 Tax being hereby rededicated for the purposes set forth above?

SECTION 2. Publication of Notice of Election. A Notice of Special Election shall be published in the Alexandria Daily Town Talk, a daily newspaper of general circulation within the District, published in Alexandria, Louisiana, and being the official journal of the District, once a week for four consecutive weeks, with the first publication to be made not less than forty - five (45) days nor more than ninety (90) days prior to the date of the election, which Notice shall be substantially in the form attached hereto as "Exhibit A" and incorpora ted herein by reference the same as if it were set forth herein in full.

SECTION 3. Canvass. This Governing Authority shall meet at its regular meeting place, the Rapides Parish Courthouse, 701 Murray Street, 2nd Floor, Alexandria, Louisiana, on MONDAY, DECEMBER 10, 2012 , at THREE O'CLOCK (3:00) P.M. , and shall then and there in open and public session proceed to examine and canvass the returns and declare the result of the said special election.

SECTION 4. Polling Places. The polling places se t forth in the aforesaid Notice of Special Election are hereby designated as the polling places at which to hold the said election, and the Commissioners-in-Charge and Commissioners, respectively, will be the same persons as those designated in accordance with law.

SECTION 5. Election Commissioners; Voting Machines. The officers designated to serve as Commissioners -in-Charge and Commissioners pursuant to Section 4 hereof, or such substitutes therefor as may be selected and designated in accordance with L a. R.S. 18:1287, shall hold the said special election as herein provided, and shall make due returns of said election for the meeting of the Governing Authority to be held on Monday, December 10, 2012, as provided in Section 3 hereof. All registered voter s in the District will be entitled to vote at the special election, and voting machines shall be used.

SECTION 6. Authorization of Officers . The Secretary of the Governing Authority is hereby empowered, authorized and directed to arrange for and to furn ish to said election officers in ample time for the holding of said election, the necessary equipment, forms and other paraphernalia essential to the proper holding of said election and the President and/or Secretary of the Governing Authority are further authorized, empowered and directed to take any and all further action required by State and/or Federal law to arrange for the election, including but not limited to, appropriate submission to the Federal Department of Justice under Section 5 of the Federal Voting Rights Act of 1965, as amended.

SECTION 7. Furnishing Election Call to Election Officials . Certified copies of this resolution shall be forwarded to the Secretary of State, the Clerk of Court and Ex-Officio Parish Custodian of Voting Machines of Rapides Parish and the Registrar of Voters of Rapides Parish, as notification of the special election, in order that each may prepare for said election and perform their respective functions as required by law.

SECTION 8. Application to State Bond Commi ssion. Application is made to the State Bond Commission for consent and authority to hold the special election as herein provided, and in the event said election carries for further consent and authority to rededicate the special tax provided for therein. A certified copy of this resolution shall be forwarded to the State Bond Commission on behalf of this Governing Authority, together with a letter requesting the prompt consideration and approval of this application. REGULAR MEETING MAY 14, 2012

This resolution having been submitted to a vote, the vote thereon was as follows:

YEAS: 9 Oliver “Ollie” Overton, Jr.; Richard Vanderlick; Joe Bishop; Scott Perry; Theodore Fountaine, Jr.; Davron “Bubba” Moreau; Craig Smith; Richard Billings; Sean McGlothlin NAYS: 0 ABSENT: 0

And the resolution was declared adopted on this, the 14th day of May, 2012.

/s/ Angela Voss /s/ Oliver Overton, Jr. Secretary President

On motion by Mr. Joe Bishop, seconded by Mr. Richard Vanderlick, adopt a resolution and call a special election to be held in Service Area No. 1 of Fire Protection District No. 2 of Rapides Parish, Louisiana on the November 6, 2012, ballot to authorize the rededication of a special tax therein; and providing for other matters in connection therewith. On vote the motion carried. ADOPT RESOLUT CALL SPEC ELECT RPFD2 SERV AREA

RESOLUTION

A resolution order ing and calling a special election to be held in Service Area No. 1 of Fire Protection District No. 2 of Rapides Parish, Louisiana , to authorize the rededication of a special tax therein; making application to the State Bond Commission in connection there with; and providing for other matters in connection therewith.

BE IT RESOLVED by the Police Jury of the Parish of Rapides, State of Louisiana (the "Governing Authority"), acting as the governing authority of Service Area No. 1 of Fire Protection District No. 2 of Rapides Parish, Louisiana, that:

SECTION 1. Election Call. Subject to the approval of the State Bond Commission, and under the authority co nferred by Article VI, Sections 30 and 32 of the Constitution of the State of Louisiana of 1974, the applicable provisions of Chapter 5 and Chapter 6 -A of the Louisiana Election Code, and other constitutional and statutory authority, a special election is hereby called and ordered to be held in the said service area on TUESDAY, NOVEMBER 6, 2012, between the hours of six o'clock (6:00) a.m., and eight o'clock (8:00) p.m., in accordance with the provisions of La. R.S. 18:541, and at the said election there sh all be submitted to all registered voters qualified and entitled to vote at the said election under the Constitution and laws of this State and the Constitution of the United States, the following proposition, to-wit:

SERVICE AREA NO. 1 OF FIRE PROTECTION DISTRICT NO. 2 REDEDICATION PROPOSITION

Summary: Authority for the Fire Protection District No. 2 to authorize the levy of a 16.31 mills property tax through the year 2020 with the proceeds to be rededicated for the purposes of acquiring, constructing, improving, maintaining, and operating fire protection and emergency medical service facilities and other fire fighting or emergency medical service equipment, said REGULAR MEETING MAY 14, 2012

tax to be levied in lieu of the current tax being levied for fire purposes and further auth ority to rededicate the proceeds of the current tax to include medical purposes.

Shall Fire Protection District No. 2 of Rapides Parish, Louisiana (the "District"), levy and collect a special tax of sixteen and thirty -one hundredths (16.31) mills (the "T ax") on all the property subject to taxation within the confines of Service Area No. 1 of the District (an estimated $350,000 reasonably expected at this time to be collected from the levy of the Tax for an entire year), beginning with the year 2012 and en ding with the year 2020, to be used for the purposes of acquiring, constructing, improving, maintaining and operating fire protection and emergency medical service facilities and other fire fighting or emergency medical service equipment, the Tax to be levied in lieu of a sixteen and thirty-one hundredths (16.31) mills fire tax authorized to be levied through the year 2020 pursuant to an election held on May 2, 2009 (the "2009 Tax"), with the proceeds collected under the 2009 Tax being hereby rededicated f or the purposes set forth above?

SECTION 2. Publication of Notice of Election . A Notice of Special Election shall be published in the Alexandria Daily Town Talk, a daily newspaper of general circulation within the said service area, published in Alexan dria, Louisiana, and being the official journal of the said service area, once a week for four consecutive weeks, with the first publication to be made not less than forty-five (45) days nor more than ninety (90) days prior to the date of the election, which Notice shall be substantially in the form attached hereto as "Exhibit A" and incorporated herein by reference the same as if it were set forth herein in full.

SECTION 3. Canvass. This Governing Authority shall meet at its regular meeting place, the R apides Parish Courthouse, 701 Murray Street, 2nd Floor, Alexandria, Louisiana, on MONDAY, DECEMBER 10, 2012 , at THREE O'CLOCK (3:00) P.M. , and shall then and there in open and public session proceed to examine and canvass the returns and declare the result of the said special election.

SECTION 4. Polling Places. The polling places set forth in the aforesaid Notice of Special Election are hereby designated as the polling places at which to hold the said election, and the Commissioners-in-Charge and Commissioners, respectively, will be the same persons as those designated in accordance with law.

SECTION 5. Election Commissioners; Voting Machines. The officers designated to serve as Commissioners -in-Charge and Commissioners pursuant to Section 4 hereof, or such substitutes therefor as may be selected and designated in accordance with La. R.S. 18:1287, shall hold the said special election a s herein provided, and shall make due returns of said election for the meeting of the Governing Authority to be held on Monday, December 10, 2012, as provided in Section 3 hereof. All registered voters in the said service area will be entitled to vote at the special election, and voting machines shall be used.

SECTION 6. Authorization of Officers . The Secretary of the Governing Authority is hereby empowered, authorized and directed to arrange for and to furnish to said election officers in ample time fo r the holding of said election, the necessary equipment, forms and other paraphernalia essential to the proper holding of said election and the President and/or Secretary of the Governing Authority are further authorized, empowered and directed to take any and all further action required by State and/or Federal law to arrange for the election, including but not limited to, appropriate submission to the Federal Department of Justice under Section 5 of the Federal Voting Rights Act of 1965, as amended.

REGULAR MEETING

MAY 14, 2012

SECTION 8. Application to State Bond Commission . Application is made to the State Bond Commission for consent and authority to hold the special election as herein provided, and in the event said election carries for further consent and authority to rededicate the special tax provided for therein. A certified copy of this resolution shall be forwarded to the State Bond Commission on behalf of this Governing Authority, together with a letter requesting the prompt consideration and approval of this application.

This resolution having been submitted to a vote, the vote thereon was as follows:

And the resolution was declared adopted on this, the 14th day of May, 2012.

/s/ Angela Voss /s/ Oliver Overton, Jr. Secretary President

On motion by Mr. Richard Billings, seconded by Mr. Joe Bishop to add the following item to the agenda. On vote the motion carried.

Vote: Motion carried by unanimous roll call vote (summary: Yes = 9). Yes: Craig Smith, Davron "Bubba" Moreau, Joe Bishop, Oliver Overton, Richard Billings, Richard Vanderlick, Scott Perry, Jr., Sean McGlothlin, Theodore Fountaine, Jr.

On motion by Mr. Richard Billings, seconded by Mr. Joe Bishop, to r ecognize Mr. Ragan Dickens with the Louisiana Oil & Gas Association to discuss permitting process. On vote the motion carried.

On motion by Mr. Richard Billings, seconded by Mr. Joe Bishop, for Louisiana Oil & Gas Association to meet with the Rapides Area Planning Commission for rate comparability study.

Vote: Motion passed (summary: Yes = 8, No = 1, Abstain = 0). Yes: Craig Smith, Davron "Bubba" Moreau, Joe Bishop, Oliver Overton, Richard Billings, Richard Vande rlick, Scott Perry, Jr., Sean McGlothlin. ADD TO AGENDA

LA OIL & GAS

R. DICKENS

LA OIL & GAS

MEET W/ RAPC

REGULAR MEETING

MAY 14, 2012

No: Theodore Fountaine, Jr.

On motion by Mr. Joe Bishop, seconded by Mr. Richard Billings to add the following items to the agenda. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Richard Billings, to author ize the President to submit and sign grant application for U.S. Department of Labor’s Veterans’ Employment and Training Service Grant, Funding Number SGA #12 -02/PY 2012, CFDA 17.802. Veterans’ Workforce Investment Program funds will be used to assist eligi ble veterans by providing employment, training, and supportive services. It is anticipated that approximately ten (10) to eleven (11) three year awards will be made under this solicitation. Awards are expected to range from a minimum of $750,000 to a max imum of $1,250,000. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Richard Billings, to authorize the President to approve and sign a memorandum of understanding with the City of Alexandria to conduct a minimum of 10 - 25 participants for a 6 week summer employment program funded by the City of Alexandria. This program will run in conjunction with our WIA funded summer employment program. These students’ worksite wil l be within the City of Alexandria. This is cont ingent upon final City approval. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Richard Billings, to adopt a resolution authorizing the selection criteria of an administrative/proj ect manager for the Greenway Park Subdivision Acquisition Project under the Hazard Mitigation Grant Progra m (HMGP) CFDS #97.039. On vote the motion carried.

ADD TO AGENDA

AUTH PRES SIGN

GRANT APP

VETERANS

AUTH PRES SIGN

MEMORANDUM

W/ ALEX CITY

SUMMER EMPLOY

ADOPT RESOL

AUTH SELECTION

GREENWAY PARK

RESOLUTION

A RESOLUTION AUTHORIZING THE RAPIDES PARISH POLICE JURY TO SOLICIT“REQUEST FOR PROPOSALS” FOR AN ADMINISTRATIVE/PROJECT MANAGER FOR THE GREENWAY PARK SUBDIVISION ACQUISITION PROJECT

WHEREAS, the Federal Emergency Management Agency has made funds available to the State of Louisiana under the Hazard Mitigation Grant Program (HMGP) CFDA#97.039, and,

REGULAR MEETING

MAY 14, 2012

WHEREAS, the use of these funds are being made available to the Rapides Parish Police Jury to acquire 60 properties located in t he Greenway Park Subdivision Acquisition Project, Alexandria, Louisiana

WHEREAS, this allocation being referred to as the Greenway Park Subdivision, Rapides Parish's allocation for $6,083,370; $4,562,528 (Federal Share); and $1,520,842 (St ate Share), and

WHEREAS, as authorized under Section 404 of the Robert T. Stafford Disaster Relief and Emergency Assistance Act, HMGP Funds may be used to fund projects that will reduce or eliminate the losses from future disasters. Projects must conform to the State and Local Hazard Mitigation Plan and provide a long -term solution to a problem. In addition a project's potential savings must be more than the cost of implementing the project. Funds may be used to protect either public or private property that has been subjected to or is in danger of repetitive damage. The eligible types of projects are: Acquisition, Pilot Reconstruction, Elevation, Retrofit, Minor structural flood control projects, Floodwall systems to protect critical f acilities, Vegetative management soil stabilization, infrastructure protection measures, post -disaster code enforcement activities and Hazard Mitigation Planning; and,

NOW, THEREFORE, BE IT RESOLVED by the Rapides Parish Police Jury, Stat e of Louisiana, in regular session convened on this 14th day of May, 2012, that the Rapides Parish Police Jury does hereby authorize the Solicitation of Qualification Statements for an administrative/project management consulting firm for the purpose of as sisting the Parish in meeting its obligations and all program requirements; and,

BE IT FURTHER RESOLVED the Rapides Parish Police Jury does hereby adopt the following administrative/project Management criteria for the Hazard Mitigation Gr ant Program (HMGP) Project No. CFDA #97.039:

SELECTION CRITERIA

All responses to the proposal will be evaluated according to the following : The maximum number of points is 125. The proposals will be evaluated on the basis of written materials. Sufficient information must be included in the proposal to assure the correct rating. Incomplete or incorrect information may result in a lower evaluation.

Proposal Costs (Total possible points: 25)

Required Price Consideration: The lowest priced proposal will receive the maximum points for price. Other, more expensive proposals will receive reduced amounts of points awarded for the price based on the following formula with rounding the nearest tenth.

Lowest Proposal x Total Possible Pts. = Pts. Allocated to an expensive proposal More expensive proposal

Experience in administering federally funded grants. (Choose one) (Total possible points: 10) Five or more similar programs 10 pts. Less than 5 similar programs 5 pts. Less than 2 similar programs 0 pts.
Education/Experience or Expertise deemed valuable to the successful implementation of this project include. (Choose all applicable) (Total possible pints: 20) Certified Floodplain Manager 10 pts. Certified Building Official 10 pts.
Familiarity with the project applied for: (Choose one) (Total possible points: 30)

Very knowledgeable 30 pts. Somewhat knowledgeable 15 pts. No knowledge 0 pts.

REGULAR MEETING

MAY 14, 2012

Capacity to perform the scope of work. (Choose all applicable) (Total possible points: 10)

Adequate staff to perform work 5 pts. Capacity to perform the scope of work 5 pts.

Past performance with: (Choose all applicable) (Total possible points: 20)

The local government agency 10 pts. Other government agencies 5 pts. Private industry 5 pts.

Other Criteria: (Total possible points: 10) Small Business/Minority/Female Disadvantage Business/Veteran Owned Business Handicapped Owned Business Minority Female Disadvantage Business 10 pts.

Total Maximum Points - 125

In the event of a tie, the firm which has the most knowledge of the specific project will be chosen; such knowledge having been obtained by previous experience with the local governing body regarding the total project.

The selection of finalist to be interviewed, if any is required, will be based on an evaluation of the written responses. The award will be made to the most qualified whose qualification statement is deemed most advantageous to the project goals, all factors cons idered. Unsuccessful offers will be notified as soon as possible.

The Rapides Parish Police Jury is an Equal Opportunity Employer. We encourage all small and minority-owned firms and women's business enterprises to apply.

BE IT FURTHER RESOLVED that the Rapides Parish Police Jury hereby authorizes the advertisement for an Administrative/Project Manager for the Greenway Park Subdivision Acquisition Project, Alexandria, Louisiana.

THUS PASSED AND APPROVED on this 14th day of May, 2012.

On motion by Mr. Joe Bishop, seconded by Mr. Richard Billings, to adopt a resolution to making application to the State Bond Commission for consent and authority to issue, sell and deliver not exceeding $1,300,000 of Limited Tax Certificates of Indebtedness, Series 2012 (the “Certificates”), of Road District No. 2C of Rapides Parish, State of Louisiana, all in the manner provided for by Section 742.2 of Title 39 of the Louisiana Revised Statutes of 1950, as amended, and other constitutional and statutory authority supplemental thereto, providing for the employment of bond counsel; making application to the State Bond Commission for approval of the Certificates and providing for other matters in connection therewith. On vote the motion carried. ADOPT RESOL MAKE APP LIMITED TAX ROAD DIST 2C

RESOLUTION

A resolution making application to the State Bond Commission for consent and authority to issue, sell and deliver not exceeding $1,300,000 of Limited Tax Certificates of Indebtedness, Series 2012 (t he "Certificates"), of Road District No. 2C of Rapides Parish, State of Louisiana, REGULAR MEETING MAY 14, 2012

all in the manner provided for by Section 742.2 of Title 39 of the Louisiana Revised Statutes of 1950, as amended, and other constitutional and statutory authority sup plemental thereto, providing for the employment of bond counsel; making application to the State Bond Commission for approval of the Certificates and providing for other matters in connection therewith.

WHEREAS, Section 742.2 of Title 39 of the Louisiana Revised Statutes of 1950, as amended, authorizes Road District No. 2C of Rapides Parish, State of Louisiana (the "Issuer") to borrow money in anticipation of revenues to be realized from a special fifty -three and thirty - nine hundredths (53.39) mills tax, authorized at an election held in the Issuer on July 15, 2006 (the "Tax") to be used only for the purpose for which the Tax is authorized; and

WHEREAS, except for the Certificates, the Issuer has no other indebtedness payable from the Tax; and

WHEREAS, it is anticipated that the net revenues from the Tax will amount to the sum of $1,459,000 and the annual debt service on the proposed Certificates at the maximum rate of 6% per annum will not exceed seventy -five percent (75%) of the estimated income to be realized from the levy and collection of said special Tax during the period said Certificates are outstanding;

NOW, THEREFORE, BE IT RESOLVED by the Police Jury of Rapides Parish, Louisiana, acting as th e governing authority of Road District No. 2C of Rapides Parish, State of Louisiana, that:

SECTION 1. Application be and the same is hereby formally made to the State Bond Commission for consent and authority for Road District No. 2C of Rapides Parish, S tate of Louisiana (the "Issuer"), to issue, sell and deliver an amount not exceeding $1,300,000 of Limited Tax Certificates of Indebtedness, Series 2012 (the "Certificates"), to bear interest at a rate or rates not exceeding six percent (6%) per annum, to mature over a period not exceeding six

(6) years, and to be sold at not less than 97% of the par value thereof, all in the manner provided for by R.S. 39:742.2 et seq. and other constitutional and statutory authority supplemental thereto, and shall be used for the purpose of constructing, maintaining, draining and keeping in repair the public roads, highway and bridges within said District and paying the costs of issuance. Said Certificates shall be secured by and payable solely from the fifty -three and th irty-nine hundredths (53.39) mills tax, authorized at an election held on July 15, 2006.

SECTION 2. A certified copy of this resolution shall be forwarded to said State Bond Commission by the District's bond counsel, together with a letter requesting the prompt consideration and approval of this ap plication. By virtue of applicant/issuer ?s application for acceptance and utilization of the benefits of the Louisiana State Bond Commission ?s approval resolved and set forth herein, it resolves that it understands and agrees that such approval is expressly conditioned upon, and it further resolves that it understands, agrees and binds itself, its successors and as signs to, full and continuing compliance with the ?State Bond Commission Policy on Approval of Proposed Use of Swaps, or other forms of Derivative Products Hedges, Etc.?, adopted by the Commission on July 20, 2006, as to the borrowing and other matter subject to the approval, including subsequent application and approval under said Policy of the implementation or use of any swap or other product or enhancement covered thereby.

SECTION 3. Prior to the delivery of the Certificates, the Issuer antici pates that it may pay a portion of the costs of the project from the General Fund or other moneys available to REGULAR MEETING MAY 14, 2012

the Issuer. Upon the issuance of the Certificates, the Issuer re asonably expects to reimburse any such expenditures of other available funds from a portion of the proceeds of the Certificates. Any such allocation of proceeds of the Certificates for reimbursement will be with respect to capital expenditures (as defined in Reg. 1.150 -1[b]) and will be made upon the delivery of the Certificates and not later than one year after the later of (i) the date such expenditure was paid or (ii) the date on which the Project was placed in service. This Section is intended to be a declaration of official intent within the meaning of Reg. 1.150-2.

SECTION 4. The Issuer finds and determines that a real necessity exists for the employment of special bond counsel in connection with the issuance of the Certificates, and accordingly t he law firm of Foley & Judell, L.L.P., of New Orleans, Louisiana, is hereby employed as special bond counsel to the Issuer to do and perform comprehensive legal and co - ordinate professional work with respect to the issuance and sale of the Certificates. S aid Bond Counsel shall prepare and submit to this governing authority for adoption all of the proceedings incidental to the authorization, issuance, sale and delivery of the Certificates, shall counsel and advise this governing authority as to the issuance and sale thereof, and shall furnish their opinion covering the legality of the issuance thereof. The fee of Bond Counsel in connection with the issuance of the Certificates is hereby fixed at a sum not to exceed the fee provided by the Attorney General's Guidelines for Fees and Services of Bond Attorneys for comprehensive legal and coordinate professional work in the issuance of revenue bonds, said fee to be payable solely out of funds derived from the sale of the Certificates and to be contingent upon the issuance, sale and delivery thereof. A certified copy of this resolution shall be forwarded to the Attorney General of the State of Louisiana for his written approval of said employment and of the fees herein designated, and the Secre tary-Treasurer of this governing authority is hereby empowered and directed to issue vouchers to said special counsel in payment of the fees herein provided for under the conditions herein enumerated.

This resolution having been submitted to a vote, the vote thereof was as follows:

And the resolution was declared adopted on this, the 14th day of May, 2012.

/s/ Angela Voss /s/ Oliver Overton, Jr. Secretary President

On motion by Mr. Richard Billings, seconded by Mr. Bubba Moreau to add the following item to the agenda.

ADD TO AGENDA

REGULAR MEETING

MAY 14, 2012

On motion by Mr. Joe Bishop, seconded by Mr. Richard Improvements , Rapides Parish to the low bidder Diamond B Construction Company for the amount of 1,690,861.50, as recommended by the Public Works Director, Treasurer and Purchasing Agent to be paid as follows:

Ward 10 A 315,229.00 Ward 2 E 52,681.00 Ward 8 E 201,473.00 Ward 1 F 115,800.00 (IGA with City of Alex) Ward 2 F 105,011.00 Ward 6 H 322,920.00 Ward 3 H 194,463.00 Ward 2 H 383,284.50 On vote the motion carried.

On motion by Mr. Theodore Fountaine, seconded by Mr. Joe Bishop, to adjourn at 3:42 p.m. On vote the motion carried. AWARD BID DIAMOND B

ADJOURN

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