Rapides Parish Police Jury

The Police Jury of the Parish of Rapides, State of Louisiana, met in Regular Session at its regular meeting place, the Police Jury Room of the Parish Courthouse, 701 Murray S treet, Alexandria, Louisiana, on Monday, March 19, 2012, at three (3:00) o’clock p.m. (Central Standard Time

There were present: Honorable Oliver Overton, President; Richard Vanderlick, Vice President; and Police Jurors Joe Bishop; Scott Perry, Jr.; Theodore Fountaine, Jr.; Davron “Bubba” Moreau; Craig Smith; Richard Billings; and Sean McGlothlin.

Also present were Mr. Tim Ware, Treasurer; Mr. Dennis Woodward, Public Works Director; Ms. Donna Andries, Sales Tax Administrator; Mr. Shane Trapp, Courthouse and Jail Building Superintendent; Chief Randy McCain, Fire District No. 2; Mr. Thomas O. Wells, Legal Counsel; and Ms. Angela T. Voss, Parish Secretary.

The invocation was given by Mr. Richard Billings.

The Pledge of Allegiance was led by Mr. Craig Smith.

The Police Jury of the Parish of Rapides, State of Louisiana, was duly convened as the governing authority of said Parish by Hon. Oliver Overton, President, who welcomed all present and then stated that the Police Jury was ready for the first item of business.

The President asked if there was any Public Comment on any Agenda Item, to which there was no response.

On m otion by Mr. Richard Billings, seconded by Mr. Theodore Fountain e, to adopt the minutes of Rapides Parish Police Jury held in Regular Session on February 13, 2012, as published in the Official Journal. On vote the motion carried.

On motion by Mr. Joe Bishop, seconded by Mr. Scott Perry, that approved bills be paid. On vote the motion carried.

Mr. Joe Bishop laid over the a ppointment to th e Esler Industrial Development Area Advisory Board, representing District B, for a five year term to fill the expired term of the late Mayor Fred Baden, representing District B, term expired on January 8, 2011.

Mr. Theodore Fountaine laid over the a ppointment to the Board on the Code of Ethics, to fill the expired term of Mr. James Williams, for a one year term, term expired September 13, 2011.

ADOPT MINUTES

PAY BILLS

LAY OVER

ESLER IND DEVEL

• F. BADEN

LAY OVER

CODE OF ETHICS

• J. WILLIAMS

REGULAR MEETING

MARCH 19, 2012

Mr. Theodore Fountaine laid over the appointment to the Communications District, to fill the expired term of Mr. Jerome Hopewell (Sheriff's Office), for four year term, term expired on March 17, 2012.

Mr. Bubba Moreau laid over the appointment to the Rapides Area Planning Commission Board for a five year term to fill the expired term of Ms. Joy Juderman, term expires on March 10, 2012.

On m otion by Mr. Craig Smith, seconded by Mr. Joe Bishop, to appoint Mr. Mark Warren to the Buckeye Recreation Board, to fill a vacancy in an unexpired five (5) year term created by the resignation of Mr. Buddy Foster, term expired on September 13, 2013. On vote the motion carried.

On motion by Mr. Craig Smith, seconded by Mr. Richard Billings, to re appoint Mr. Tyson Clanton to the Buckeye Recreation Board, to fill an unexpired five (5) year term, term expires on April 9, 2017. On vote the motion carried.

On m otion by Mr. Richard Vanderlick, seconded by Mr. Joe Bishop, to reappoint Mr. Jason Cannon, employee elect, to the Fire District No. 7 Civil Service Board, to fill an unexpired three (3) year term, term will expire February 7, 2015. On vote the motion carried.

On motion by Mr. Theodore Fountaine, seconded by Mr. Joe Bishop, to reappoint Mr. Robert Perry to the Board on the Code of Ethics, to fill an unexpired one (1) year term, term will expire November 14, 201 2. On vote the m otion carried.

On motion by Mr. Theodore Fountaine, seconded by Mr. Richard Billings, to reappoint Mr. Darren Sigur to the Alexandria/Pineville Area Convention and Visitors Bureau for a one year term, term will expire on February 8, 2013. On vote the motion carried.

On motion by Mr. Richard Billings, seconded by Mr. Joe Bishop, to a ppoint Mr. Lee Stanley to the Cheneyville Recreation District, to fill the expired term of (resigned) Ms. Sally Ann McCann, for a five year term, term will expire March 10, 2017. On vote the motion carried.

On motion by Mr. Richard Billings, seconded by Mr. Joe Bishop, to rea ppoint Ms. Mary Lou Grayson to the Lecompte Area Recreation District Board for a five year term, term will expire on March 1 0, 201 7. On vote the motion carried.

LAY OVER

COMM DISTRICT

• J. HOPEWELL

LAY OVER

RAPC

• J. JUDERMAN

APPOINT

BUCKEYE REC

• B. FOSTER

REAPPOINT

BUCKEYE REC

• T. CLANTON

REAPPOINT

FD 7 CIVIL SERV

• J. CANNON

REAPPOINT

CODE OF ETHICS

• R. PERRY

REAPPOINT

ALEX/PINEVILLE

CONV & VISIT

• D. SIGUR

APPOINT

CHENEYVILLE

• L. STANLEY

REAPPOINT

LECOMPTE REC

• M. GRAYSON

REGULAR MEETING

MARCH 19, 2012

On motion by Mr. Richard Billings, seconded by Mr. Joe Bishop, to reappoint Mr. Reginald Allen to the Cheneyville Recreation District for a five year term, term will expire March 10, 2017. On vote the motion carried.

On motion by Mr. Richard Bill ings, seconded by Mr. Joe Bishop, to reappoint Ms. Jan Corley to the Hospital Service District #5 Board for a six year term, term will expire March 9, 2018. On vote the motion carried.

On motion by Mr. Richard Billings, seconded by Mr. Joe Bishop, to re appoint (resigned) Ms. Sue Hayes to the Poland Recreation District Board for a five (5) year term, term will expire March 9, 201 7. On vote the motion carried.

On motion by Mr. Richard Billings, seconded by Mr. Joe Bishop, to reappoint Mr. Jeff Melder to the Ward 6 Recreation District Board for a five year term , term will expire March 10, 2017. On vote the motion carried.

Mr. Richard Billings laid over the a ppointment to the Ward 6 Recreation District Board for a five year term to fill the expired term of the late Mr. Hillard Ashworth, term expires on March 10, 2012.

On motion by Mr. Craig Smith, seconded by Mr. Richard Billings, to ratify the removal from the Rapides Parish Sales Tax Asset/Inventory Program the following equipment as it was no longer su itable for public use and sold at auction: REAPPOINT CHENEYVILLE

• R. ALLEN

REAPPOINT

HOSPITAL SERV

• J. CORLEY

REAPPOINT

POLAND REC

• S. HAYES

REAPPOINT

WARD 6 REC

• J. MELDER

LAY OVER

WARD 6 REC

• H. ASHWORTH

RATIFY REMOVAL

SALES TAX ASSET

INVENTORY PROG

Asset Description Disposal 8404 Server Auctioned 8470 Computer Auctioned 8562 Computer Auctioned 8604 Computer Auctioned 8796 Computer Auctioned 8826 Computer Auctioned 10031 Computer Auctioned 10128 Laptop Auctioned 10180 Computer Auctioned 9376 Computer Auctioned 9572 Fax Machine Auctioned 9574 Laptop Auctioned 9705 Laptop Auctioned 9719 Computer Auctioned 9894 Laptop Auctioned 8170 Telephone System Auctioned 9311 Laptop Auctioned 9375 Computer Auctioned

REGULAR MEETING

MARCH 19, 2012

On vote the motion carried.

On motion by Mr. Craig Smith, seconded by Mr. Richard Billings, to accept Hardship Application of Sandra Kay Abbott for all weather access to a public road from her home pending proper certification. On vote the motion carried.

On motion by Mr. Craig Smith, seconded by Mr. Richard Billings, to authorize the Public Works Director to hire up to 23 seasonal workers for the mowing and chip sealing crews, work to begin on or about April 1, 2012, and end no later than October 31, 2012, at the rate of $8.00 per hour Bridge Salary line item. On vote the motion carried.

On motion by Mr. Craig Smith, seconded by Mr. Richard Billings, to adopt Notice of Intent of Sale through the Abandoned/Adjudicated Property procedures on the properties listed below:

HARDSHIP AP

• S. ABBOTT

HIRE SEASONAL

WORKERS

MOWING & CHIP

SEALING

NOTICE OF

INTENT OF SALE

ADJ PROPERTY

Tax Debtor Description Boaz Tax Sale Properties, LLC Being Lot Twelve (12) of the C.J. & Nathaniel Thomas Ellington Subdvn. Bearing the municipal address of: Alexandria

Harvey G. Courtney, et al Lot Fourteen (14) of Square Three (3) of Enterprise Addition Bearing the municipal address of: Alexandria

Hester Young Lot Eleven (11) of the William Ashby Addition Bearing the municipal address of: Alexandria

On vote the motion carried.

On motion by Mr. Craig Smith, seconded by Mr. Richard Billings, to authorize to advertise for bids to purchase a Fire Prevention Safe Ho use for Rapides Parish Fire District #3, as recommended by the Alpine Volunteer Fire Department Board of Directors, to be paid out of Fire District #3 Funds. On vote the motion carried.

FIRE SAFE HOUSE

ALPINE VFD

REGULAR MEETING

MARCH 19, 2012

On motion by Mr. Craig Smith, seconded by Mr. Richard Billings, that the proceeds from the sale of used equipment and scrap metal from the Highway Department be placed in a designated account for the purchase of equipment. On vote the motion carried.

On motion by Mr. Craig Smith, seconded by Mr. Richard Billings, to aut horize the President to sign a Cooperative Endeavor Agreement with the Louisiana Department of Transportation and Development for donation of approximately 62 cubic yards of reclaimed asphalt from LA 3265, State Project No. H.009428, as recommended by the Public Works Director. On vote the motion carried.

On motion by Mr. Craig Smith, seconded by Mr. Richard Billings, to authorize the expenses of interested Police Jurors to attend the NOBCO 28 th Annual Economic Development Conference to be held on April 18 -22, 2012 in Dekalb County, Decatur, Georgia. On vote the motion carried.

On motion by Mr. Craig Smith, seconded by Mr. Richard Billings, to authorize expenses of interested Police Jurors, the Treasurer, and Legal Counsel to attend the annual Legislative Day of the Police Jury Association to be held March 28, 2012, in Baton Rouge. On vote the motion carried.

On motion by Mr. Craig Smith, seconded by Mr. Richard Billings, to accept the Public Works Director’s Report. On vote the motion carried.

On motion by Mr. Craig Smith, seconded by Mr. Richard Billings, to extend the maintenance of the Scarbrock Lane (Ward 05, District H) an additional 0.2 miles contingent on a signed right-of-way agreement with the property owners as recommended by the Public Works Di rector. On vote the motion carried.

On motion by Mr. Craig Smith, seconded by Mr. Richard Billings, to authorize to purchase a 1991 Ford F -800 Cab Department, as recommended by the Public Works Director, to be paid from Road & Bridge Funds. On vote the motion carried.

On motion by Mr. Craig Smith, seconded by Mr. Richard Billings, to approve the construction of additional sidewalks, metal awnings and metal roof on the concession stand for the Bucke ye Recreation Complex, as recommended by Buckeye Recreation Board of Directors, to be paid from funds as budgeted. On vote the motion PROCEEDS FROM SALE USE TO PURCHASE EQUIP HWY DEPT

PRES SIGN AGREE

RECLAIMED

ASPHALT

AUTH EXP PJS

NOBCO IN GA

AUTH EXP PJS

LEG DAY IN BR

ACCEPT PUBLIC

WORKS REPORT

EXTEND MAINT

SCARBROCK

AUTH PURCHASE

FORD F800 HWY DEPT

APPROVE CONSTR

BUCKEYE REC

REGULAR MEETING

MARCH 19, 2012

carried.

On m otion by Mr. Richard Vanderlick , seconded by Mr. Joe Bishop, to accept for parish maintenance the 0.3 mile of Woodhaven Road (Ward 07, District E), off Mudge Road, contingent on a signed right -of-way agreement with the property owners as recommended by the Public Works Director. On vote the motion carried.

On motion by Mr. Craig Smith, seconded by Mr. Richard Billings, to ratify approval of Amendment No. 1 to the Fiscal Year 2012 Louisiana Employment Assistance Program (LEAP) Contract decreasing funding by $146,413.00 to a new contract total of $214,611.00 and authorize the President to sign the amendment and t he Treasurer to modify the budget accordingly. On vote the motion carried.

Motion by Mr. Joe Bishop , seconded by Mr. Richard Vanderlick, for the Workforce Operation Departments to hire, at the rate of $10.00 an hour for one (1) full time temporary Workforce Development Officer, effective April 2, 2012.

On amended motion by Mr. Joe Bishop, seconded by Mr. Richard Billings, for the Workforce Operation Departments to hire, at the rate of $1 2.00 an hour for one

• (1) full time temporary Workforce Development O fficer, effective April 2, 2012. On vote the amended motion carried.

On motion by Mr. Craig Smith, seconded by Mr. Richard Billings, to continue to pursue a tenant to lease additional office space at the OEWD Office Building, 5610 E. Coliseum Blvd., as no bids were received for Bid No. 2213, as recommended by the OEWD Director and Purchasing Agent. On vote the motion carried.

Motion to ratify authorization for the President to sign Cooperative Endeavor Agreement No. EA -20248-10-60A-22-02 between the Rapi des Parish Police Jury, Roy O. Martin Lumber Company, L.L.C., Rapides Parish Workforce Investment Board and Rapides Business and Career Solutions Center in the amount of $10,000 with a start date of September 1, 2011 and shall terminate on December 1, 2012 . The purpose of this agreement is to provide transportation services as a means of retention for individuals employed or seeking employment with local manufacturing plant Roy O. Martin Lumber Company.

On amended motion by Mr. Richard Vanderlick, seconded by Mr. Richard Billings, to ratify authorization for the

ACCEPT MAINT

WOODHAVEN RD

RATIFY APPROV

LEAP CONTRACT

PRES SIGN

TREAS MODIFY

WOD HIRE TEMP

WD OFFICER

AMENDED MTN

WOD HIRE TEMP

WD OFFICER

PURSUE TENANT

LEASE AD SPACE

OEWD BLDG

RATIFY AUTH

PRES SIGN

COOP ENDEAVOR

AGREEMENT

AMEND MTN

RATIFY AUTH

REGULAR MEETING

MARCH 19, 2012

President to sign Cooperative Endeavor Agreement No. EA-20248-10-60-A-22-02 between the Rapides Parish Police Jury, Roy O. Martin Lumber Company, L.L.C., Rapides Parish Workforce Investment Board and Rapides Business and Career Solutions Center in the amount of $10,000 with a start date of September 1, 2011 and shall terminate on December 1, 201 1. The purpose of this agreement is to provide transportation services as a means of retention for indiv iduals employed or seeking employment with local manufacturing plant Roy O. Martin Lumber Company. On vote the amended motion carried.

On motion by Mr. Craig Smith, seconded by Mr. Richard Billings, to ratify authorization for the President to sign Modification Request letter for Grant No. EA -20248-1060-A-22. Request is to change the signatory authority to reflect that of Rapides Parish Police Jury President, Mr. Oliver Overton. The U.S. Department of Labor/Employment and Training Administration require s the signature of approving official (CEO) be current on existing grants to certify continued compliance with all terms and conditions stated in grant regulations and certifications. On vote the motion carried.

On motion by Mr. Craig Smith, seconded by M r. Richard Billings, to authorize President to reappoint to the Rapides Workforce Investment Board for additional terms and to sign a letter addressed to the Louisiana Workforce Commission concerning reappointments for the following members whose existing term dates have expired or will soon expire. PRES SIGN COOP ENDEAVOR AGREEMENT

RATIFY AUTH

PRES SIGN

GRANT

AUTH PRES

REAPPT RWIB

SIGN LTRS LWC

REAPPT

• K. HICKMAN
• L. JAMES

Members New Term Dates Kris Hickman 04/01/12 – 04/01/14 Linda James 04/01/12 – 04/01/14

On vote the motion carried.

On motion by Mr. Craig Smith, seconded by Mr. Richard Billings, to waive the insurance requirements for a Sewage Shamrock Park), Pineville, and approval to discharge sewage effluent to the road side drainage ditch in the public right of way for an undeveloped lot, for Ms. Mary Thompson, as approved by the Public Wo rks Director and Health Department. On vote the motion carried.

On motion by Mr. Craig Smith, seconded by Mr. Richard Billings, to authorize the President to sign the sub -grant agreement with the Governor’s Office of Homeland Security and Emergency Prepar edness concerning the Greenway Park Subdivision Grant under the Hazard

WAIVE INS REQ

FOR SEWAGE DIS

PERMIT

WALKER DRIVE

SHAMROCK PARK

• M. THOMPSON

AUTH PRES SIGN

SUBGRANT W/

HOMELAND SEC

EMERG PREPARD

HAZARD MIT

REGULAR MEETING

MARCH 19, 2012

Mitigation Program (HMGP) CFDA #97.039 in the amount of $6,083,370.00. On vote the motion carried.

On motion by Mr. Craig Smith, seconded by Mr. Richard Billings, to adopt a resolution to provide the criteria for the selection of an Administrative/Program Manager for the Governor’s Office of Homeland Security and Emergency Preparedness under the Hazard Mitigation Program (HMGP-CFDA #97.039) for the Greenway Park Subdivision Grant Project. On vote the motion carried.

On motion by Mr. Craig Smith, seconded by Mr. Richard Billings, to authorize to solicit “Request for Qualifications” for an Administrative/Program Manager for the Governor’s Office of Homeland Security and Emergency Prepared ness under the Hazard Mitigation Program (HMGP –CFDS #97.039) for the Greenway Park Subdivision Grant Project. On vote the motion carried.

Motion by Mr. Richard Vanderlick, seconded by Mr. Bubba Moreau, to send a resolution in support of not closing Centr al State Hospital and Dabadie Correctional Center.

On amended motion by Mr. Richard Billings, seconded by Mr. Richard Vanderlick, to send two separate resolutions in support of not closing Central State Hospital and Dabadie Correctional Center. On vote the amended motion carried.

ADOPT RESOL

HAZARD MIT

GREENWAY PARK

AUTH SOLICIT

REQ FOR QUAL

HAZARD MIT

GREENWAY PARK

RESOLUTION

CENTRAL HOSP

DABADIE CORR

AMENDED MTN

2 SEPARATE

RESOLUTIONS

RESOLUTION

WHEREAS, Central Louisiana State Hospital was established by legislative act in 1902, and

WHEREAS, most of Centrals buildings are circa 1930’s and 1 940’s and are obsolete from both a clinical best practice and maintenance standards and,

WHEREAS, the legislature required DHH to study the economic and treatment benefits of replacing the State’s three mental hospitals and,

WHEREAS, the national accounting firm of Postlewaithe and Netterville was engaged to conduct a financial feasibility analysis of replacing the hospitals and,

WHEREAS, the study indicated that operational and maintenance cost savings would pay for the new state of the art hospitals and allow for best practices in the treatment of the mentally ill and,

WHEREAS, the legislature acted on the study and initiated a capital outlay project to replace Central State Hospital and in 2007 funded the project in the cash portion and,

WHEREAS, the Division of Administration contracted for Architectural and Engineering on the project and complete plans were developed with significant community and agency input at a cost of 1.1 million dollars and,

WHEREAS, the Administration arbitrarily halte d the project at the construction stage REGULAR MEETING MARCH 19, 2012

without community or legislative input even though 25.9 million dollars are available for construction and,

WHEREAS, Adolescent Services have been lost to North and Central Louisiana at least in part to the inabili ty to attract a child psychiatrist to the current antiquated facility requiring parents, many of whom are poor, to travel to Mandeville to participate in their child’s treatment and,

WHEREAS, the grounds of Central State Hospital house twenty community b ased behavioral health and other state agency programs that pay no rent thus saving the state’s taxpayers millions of dollars annually and,

WHEREAS, Central State Hospital and many of these programs are integral parts of the continuum of care and work well together on the same campus and,

WHEREAS, no study has fully identified the costs of what is being discussed by the Administration and if the cost savings that were projected would be realized and,

WHEREAS, only those areas of Central State Hospital s grounds that are not needed for behavioral health needs should be declared surplus and,

WHEREAS, current law requires any surplus property proceeds from the three mental hospitals be put back into regional mental health facilities and,

WHEREAS, adequ ate behavioral health services should be assured in a cost efficient manner before any discussions of declaring lands surplus and,

WHEREAS, community stakeholders should be involved in these discussions including the Behavioral Health Advisory Councils and community based programs,

THEREFORE, BE IT RESOLVED, that the behavioral health needs of our returning veterans, children, and other citizens should be met by replacing Central Louisiana State Hospital as currently funded in State Capital Outlay and using proceeds of any truly surplus property to replace or renovate community program facilities on Central’s campus as in current law.

Passed, approved and adopted this 19th day of March, 2012.

RESOLUTION

WHEREAS, the Rapides Parish Police Jury has been informed that in the proposed 2012 – 2013 operating budget of Governor Bobby Jindal, J. Levy Dabadie Correctional Center will be closed effective July 1, 2012; and

WHEREAS, J. Levy Dabadie Correctional Center employees just over 100 employees, many of which will lose their jobs because of this closure; and

WHEREAS, the closure of J. Levy Dabadie Correctional Center will mean the end of 21 work crews that supply public service labor to the Rapides Parish Police Jury, City of Alexandria, City of Pine ville, Town of Ball, England Airpark, Huey P. Long Medical Center, Pinecrest Support & Services, Central State Hospital and the Food Bank of Central Louisiana; and

WHEREAS, the financial impact of this labor saves taxpayers between $5 to 6 million dollars annually and will place a huge burden on the operational budget of each entity listed above;

NOW THEREFORE BE IT RESOLVED, that the Rapides Parish Police Jury does hereby request that the funding for J. Levy Dabadie Correctional Center be restored, JLDCC jobs be saved and the operation of this facility continue in Pineville.

REGULAR MEETING

MARCH 19, 2012

Passed, approved and adopted this 19th day of March, 2012.

On motion by Mr. Craig Smith, seconded by Mr. Richard Billings, to receive the required report from Acadian Ambulance under the Contract for January, 2012: ACCEPT ACADIAN AMBULANCE

Response Number Required Compliance Zone Responses % % Alexandria - 8 minute 490 80% 90.20% Pineville - 8 minute 138 80% 83.33% Rapides - 12 minute 198 80% 87.88% Rapides - 20 minute 156 80% 83.33%

On vote the motion carried.

On motion by Mr. Craig Smith, seconded by Mr. Richard Billings, to authorize the Purchasing Department to receive proposals or advertise for bids for the construction of a 30’ X 50’ Pre -Engineered Steel Building for Rapides Parish Fire District No. 7 (Station No. 2) to be used as a storage building; name Richard M. Primeaux, P.E. as Design Engineer; and authorize the President to sign all necessary documents, as recommended by Ruby -Kolin Volunt eer Fire Department Board of Directors, to be paid from Fire District No. 7 Funds as budgeted. On vote the motion carried.

Mr. Overton reminded Department Heads that motions need to be sent in on time or they risk the chance of not being approved. An opin ion was given by legal counsel in regards to 2/3, unanimous, and emergencies. Discussion ensued.

On motion by Mr. Theodore Fountaine, seconded by Mr. Sean McGlothlin, that after this meeting for future committee meetings any addition added to the agenda must be added by unanimous vote.

Vote: Motion failed (summary: Yes = 3, No = 6, Abstain = 0). Yes: Oliver Overton, Sean McG lothlin, Theodore Fountaine, Jr. No: Craig Smith, Davron "Bubba" Moreau, Joe Bishop, Richard Billings, Richard Vanderlick, Scott Perry, Jr.

On motion by Mr. Joe Bishop, seconded by Mr. Sean McGlothlin, to add the following items to the agenda. On vote the motion carried.

Mr. Fountaine asked for an explanation of all items listed under 2/3’s.

AUTH PURCH

DEPT RECEIVE

BIDS FOR CONST

STORAGE BLDG

FD 7 STAT 2

RUBY-KOLIN VFD

• R. PRIMEAUX

2/3 VOTE

FUTURE AGENDA

UNANIMOUS

ADD ALL 2/3’S TO

AGENDA

REGULAR MEETING

MARCH 19, 2012

On motion by Mr. Bubba Moreau, seconded by Mr. Richard Billings, to add the following item to the agenda.

Vote: Motion passed (summary: Yes = 8, No = 1, Abstain = 0). Yes: Craig Smith, Davron "Bubba" Moreau, Joe Bishop, Oliver Overton, Richard Billings, Richard Vanderlick, Scott Perry, Jr., Sean McGlothlin. No: Theodore Fountaine, Jr.

On motion by Mr. Bubba Moreau, seconded by Mr. Oliver Overton, to authorize change order no. 2 on the Bayou Rigolette Bridge Replacement Project to adjust the actual quantities used and to add Guard Rails and End Treatment, as recommended by the Project Engineer and Public Works Director, and authorize the President to sign. On vote the motion carried.

On motion by Mr. Joe Bishop , seconded by Mr. Craig Smith, to add the following item to the agenda.

Vote: Motion passed (summary: Yes = 8, No = 1, Abstain = 0). Yes: Craig Smith, Davron "Bubba" Moreau, Joe Bishop, Oliver Overton, Richard Billings, Richard Vanderlick, Scott Perry, Jr., Sean McGlothlin. No: Theodore Fountaine, Jr.

On motion by Mr. Richard billings, seconded by Mr. Joe Bishop, to exercise the option to extend Contract Bid No. 2188 Various Bituminous Materials with Diamond B Construction Company LLC for an additional six (6) month period at the same terms and prices as originally bid (Hot Mix $61.50 pe r ton & Cold Mix $89.00 per ton), to be paid from Road and Bridge Funds and various maintenance funds, as recommended by the Public Works Director and Purchasing Agent. On vote the motion carried.

On motion by Mr. Richard Vanderlick, seconded by Mr. Richard Billings, to add the following item to the agenda.

Vote: Motion passed (summary: Yes = 8, No = 1, Abstain = 0). Yes: Craig Smith, Davron "Bubba" Moreau, Joe Bishop, Oliver Overton, Richard Billings, Richard Vanderlick, Scott Perry, Jr., Sean McGlothlin. No: Theodore Fountaine, Jr.

On m otion by Mr. Richard Vanderlick, seconded by Mr. Joe Bishop, to exercise the option to renew Contract Bid No. 2131 Automated Fleet Fuel Provider to FleetCor ADD ITEM TO AGENDA

AUTH CHG

RIGOLETTE BRID

ADD GUARD RAIL

ADD ITEM TO

AGENDA

EXT CONTRACT

BID W/ DIAMOND

B 6 MTHS

HOT/COLD MIX

ADD ITEM TO

AGENDA

OPT RENEW BID

FLEETCOR TECH

FUELMAN

REGULAR MEETING

MARCH 19, 2012

Technologies Operating Company LLC d.b.a. Fuelman, at the same t erms and prices for an additional twelve month period, to be paid from Road and Bridge Funds and various departments, as recommended by the Public Works Director and Purchasing Agent. On vote the motion carried.

On motion by Mr. Joe Bishop , seconded by Mr . Richard Vanderlick, to add the following item to the agenda.

Vote: Motion passed (summary: Yes = 8, No = 1, Abstain = 0). Yes: Craig Smith, Davron "Bubba" Moreau, Joe Bishop, Oliver Overton, Richard Billings, Richard Vanderlick, Scott Perry, Jr., Sean McGlothlin. No: Theodore Fountaine, Jr.

On m otion by Mr. Richard Vanderlick, seconded by Mr. Richard Billings, to exercise the option to extend Contract and prices for as originally bid as follows: Luhr Brothers Inc. (Items No. 6, 7A, 7B, 7C, 7D); Larry Grayson & Sons Trucking (Items No. 2A, 2B, 2C, 3, 4, and 5); E & E Construction (Item No. 10) for an additional twelve month period, as recommended by the Public Works Director and Purchasing Agent, to be paid from Road and Bridge Funds and various maintenance funds. On vote the motion carried.

On motion by Mr. Richard Vanderlick, seconded by Mr. Richard Billings, to add the following item to the agenda.

Vote: Motion passed (summary: Yes = 8, No = 1, Abstain = 0). Yes: Craig Smith, Davron "Bubba" Moreau, Joe Bishop, Oliver Overton, Richard Billings, Richard Vanderlick, Scott Perry, Jr., Sean McGlothlin. No: Theodore Fountaine, Jr.

On m otion by Mr. Richard Vanderlick, seconded by Mr. Richard Billings, to authorize to advertise for annual bids for the Contract Hauling of Pit Run for the Rapides Parish Highway Department, as recommended by the Public Works Director and Purchasing Agent, to be paid from Road and Bridge Funds and various maintenance funds. On vote the motion carried.

On motion by Mr. Richard Vanderlick , seconded by Mr. Joe Bishop, to add the following item to the agenda.

Vote: Motion passed (summary: Yes = 8, No = 1, Abstain = 0).

ADD ITEM TO

AGENDA

OPT EXT BID

VAR ROAD MAT

LUHR BRO

LARRY GRAYSON

E&E CONSTRUCT

ADD ITEM TO

AGENDA

AUTH ADVERTISE

CONTRACT HAUL

PIT RUN

ADD ITEM TO

AGENDA

REGULAR MEETING

MARCH 19, 2012

Yes: Craig Smith, Davron "Bubba" Moreau, Joe Bishop, Oliver Overton, Richard Billings, Richard Vanderlick, Scott Perry, Jr., Sean McGlothlin. No: Theodore Fountaine, Jr.

On motion by Mr. Joe Bishop, seconded by Mr. Richard Vanderlick, to exercise the option to extend Contract Bid No. 2170 Creosote Bridge Material (annual bid), to Lufkin Creosoting Company Inc. and Kennedy Saw Mills (truck load quantities), for an additional twelve month period at the same prices as originally bid, as recommended by the Public Works Director and Purchasing Agent, to be paid from Ro ad and Bridge Funds and various maintenance funds. On vote the motion carried.

On motion by Mr. Richard Vanderlick, seconded by no one. The motion died for lack of a second, therefore the following item was not added to the agenda.

Motion to waive the thirty (30) day announcement rule and appoint Mr. Brian Reed to the Buckeye Recreation Board, to fill a vacancy in an unexpired five (5) year term created by the termination of Mr. Chad Coston, term will expire on February 14, 2013.

On motion by Mr. Richar d Billings, seconded by no one. The motion died for lack of a second, therefore the following item was not added to the agenda.

Motion to waive the thirty (30) day announcement rule and appoint Mr. Clayton Harmson to the Buckeye Recreation Board, to fill a vacancy in an unexpired five (5) year term created by the termination of Mr. Elizabeth Hayes, term will expire on February 17, 2016.

On motion by Mr. Richard Vanderlick, seconded by Mr. Richard Billings, to add the following item to the agenda.

Vote: Motion passed (summary: Yes = 8, No = 1, Abstain = 0). Yes: Craig Smith, Davron "Bubba" Moreau, Joe Bishop, Oliver Overton, Richard Billings, Richard Vanderlick, Scott Perry, Jr., Sean McGlothlin. No: Theodore Fountaine, Jr.

On m otion by Mr. Richard Vander lick, seconded by Mr. Richard Billings, to authorize the Public Works Director to hire a Temporary Trapper until the salary can be established to hire a Trapper/Blaster for the Rapides Parish Highway Department to be paid from the Road & Bridge Salary line item. On vote the motion carried.

OPT EXT BID

CRESOTE BRIDGE

LUFKIN CREOSOT

KENNEDY SAW

MILLS

ADD ITEM TO

AGENDA

APPT BUCKEYE

• B. REED

ADD ITEM TO

AGENDA

APPT BUCKEYE

• C. HARMSON

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REGULAR MEETING

MARCH 19, 2012

On motion by Mr. Richard Vanderlick, seconded by Mr. Bubba Moreau, to add the following item to the agenda.

Vote: Motion passed (summary: Yes = 7, No = 2, Abstain = 0). Yes: Craig Smith, Davron "Bubba" Moreau, Joe Bisho p, Richard Billings, Richard Vanderlick, Scott Perry, Jr., Sean McGlothlin. No: Oliver Overton, Theodore Fountaine, Jr..

On m otion by Mr. Richard Vanderlick, seconded by Mr. Bubba Moreau, to authorize the Public Works Director to hire a Laborer for the Rapides Parish Highway Department to be paid from the Road & Bridge Salary line item. On vote the motion carried.

On motion by Mr. Richard Billings, seconded by Mr. Joe Bishop, that there being no further business, the meeting be declared adjourned. On vote the motion carried at 3:44 p.m.

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