Greater Alexandria Economic Development Authority

Page - 1 - of 2 Additions made by unanimous vote only! THE GREATER ALEXANDRIA ECONOMIC DEVELOPMENT AUTHORITY BOARD OF COMMISSIONERS

John Carroll, Chair Michael Caffery Steven R. McGee, Vice-Chair Zebulon Winstead Candice Cheney, Secretary/Treasurer Charles Frederick Smith

GAEDA COMMITTEE MEETINGS AGENDA

Tuesday, June 15, 2021 ~ 8:00 a.m.

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Executive & Government Relations Committee

1. To hear public comments Administration & Legal Committee Steven R. McGee, Chair; Zebulon Winstead; Candice Cheney
2. To hear a report from the CPA regarding the May 2021 Financial Statements-Public Comments
3. Motion to recommend approval of the May 2021 Financial Statements-Public Comments
4. Motion to recommend ratifying the payment of the May 2021 Accounting Bill-Public Comments
5. Motion to recommend ratifying the payment of the May 2021 Legal Bill-Public Comments
6. Motion to recommend accepting the Audit of the 2020 financial Statements for the year ended December 31, 2020. Public Comments

Page - 2 - of 2 Additions made by unanimous vote only!

6. Motion to recommend approval of payment of the Oestriecher & Company audit bill for performing the audit of the 2020 financial Statements for the year ended December 31, 2020. - Public Comments
7. To hear public comments Economic Development Committee Michael Caffery, Chair; Zebulon Winstead, Steven R. McGee
8. Motion to recommend approval of a Cooperative Endeavor Agreement with the Rapides Symphony Orchestra in the amount of Five Thousand Five Hundred Dollars ($5,000) for the 2021 Fall Concert Season. - Public Comments
9. To hear public comments

Capital Projects Committee Michael Caffery, Chair; Candice Cheney; Steven R. McGee

1. To hear public comments Operations Committee Charles F. Smith, Chair, Michael Caffery, Vacant
2. To hear public comments Human Resources Committee Candice Cheney, Chair; Charles F. Smith, Vacant
3. To hear public comments Page - 1 - of 2 *Additions to agenda made by unanimous consent only!

THE GREATER ALEXANDRIA ECONOMIC DEVELOPMENT AUTHORITY (GAEDA) BOARD OF COMMISSIONERS

John Carroll, Chair Michael Caffery Steven R. McGee, Vice-Chair Zebulon Winstead Candice Cheney, Secretary. Treasurer Charles Frederick Smith

REGULAR MEETING AGENDA

Tuesday, June 15, 2021 ~ 8:15 a.m. Join Zoom Meeting

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• A. Call to Order
• B. Invocation
• C. Pledge of Allegiance
• D. Roll Call
• E. Active Items

1. Motion to approve the May 2021 Consent Agenda:

• a) Motion to approve May 2021 Meeting Minutes-Public Comments
• b) Motion to approve the May 2021 Financial Statements-Public Comments
• c) Motion to ratify the payment of the May 2021 Accounting Bill-Public Comments
• d) Motion to ratify the payment of the May 2021 Legal Bill-Public Comments

2. Motion to accept the Audit of the 2020 financial Statements for the year ended December 31, 2020. Public Comments
3. Motion to approve the payment of the Oestriecher & Company audit bill for performing the audit of the 2020 Financial Statements for the year ended December 31, 2020. - Public Comments
4. Motion to approve of a Cooperative Endeavor Agreement with the Rapides Symphony Orchestra in the amount of Five Thousand Five Hundred Dollars ($5,000) for the 2021 Fall Concert Season. - Public Comments

*Additions to agenda made by unanimous consent only!

• F. Executive Director’s Report
• G. Commissioner Comments
• H. Legal Counsel Comments
• I. Public Comments or Questions
• J. Adjourn

Executive & Government Relations Committee Meeting

Minutes: Meeting of Tuesday, June 15, 2021

Present: John Carroll, Chair, Stephen McGee, Vice-Chair

Absent: Candice Cheney, Secretary/Treasurer

The monthly meeting of the Greater Alexandria Economic Development Authority’s Executive & Government Relations Committee was called to order by Commissioner Carroll 8:00 a.m. Executive Administrator, Angela Varnado called the roll. A quorum was present.

There being no business to come before the Committee, the meeting was adjourned at 8:02 a.m.

Administration & Legal Committee Meeting

Minutes: Meeting of Tuesday, June 15, 2021

Present: Steven R. McGee, Chair; Zebulon Winstead

Absent: Candice Cheney

The monthly meeting of the Greater Alexandria Economic Development Authority’s Administration & Legal Committee was called to order by Commissioner McGee at 8:03 a.m. Executive Administrator, Angela Varnado called the roll. A quorum was present.

The Committee heard a report from John Theriot, of Knight Masden CPA Firm, on the May 2021 Financial Statements. A discussion was held.

It was moved by Commissioner Winstead and seconded by Commissioner McGee to recommend approval of the May 2021 Financial Statements. There being no public comments, motion passed by unanimous vote.

It was moved by Commissioner Winstead and seconded by Commissioner McGee to recommend ratifying the payment of the May 2021 Accounting Bill. There being no public comments, motion passed by unanimous vote.

It was moved by Commissioner Winstead and seconded by Commissioner McGee to recommend ratifying the payment of the May 2021 Legal Bill. There being no public comments, motion passed by unanimous vote.

It was moved by Commissioner Winstead and seconded by Commissioner McGee to recommend accepting the Audit of the 2020 financial Statements for the year ended December 31, 2020. A discussion was held. There being no public comments, motion passed by unanimous vote.

It was moved by Commissioner Winstead and seconded by Commissioner McGee to recommend approval of payment of the Oestriecher & Company audit bill for performing the audit of the 2020 financial Statements for the year ended December 31, 2020. A discussion was held. There being no public comments, motion passed by unanimous vote.

There being no further business to come before the Committee, the meeting was adjourned at 8:23 a.m.

Economic Development Committee Meeting

Minutes: Meeting of Tuesday, June 15, 2021

Present: Michael Caffery, Chair; Steven R. McGee; Zebulon Winstead

Absent: None

The monthly meeting of the Greater Alexandria Economic Development Authority’s Economic Development Committee was called to order by Commissioner Caffery at 8:24 a.m. Executive Administrator, Angela Varnado called the roll. A quorum was present.

It was moved by Commissioner Winstead and seconded by Commissioner McGee to recommend approval of a Cooperative Endeavor Motion with the Rapides Symphony Orchestra in the amount of Five Thousand Dollars ($5,000) for the 2021 Fall Concert Season. A discussion was held. There being no public comments, motion passed by unanimous vote.

There being no further business to come before the Committee, the meeting was adjourned at 8:25 a.m.

Capital Projects Committee Meeting

Minutes: Meeting of Tuesday, June 15, 2021

Present: Michael Caffery, Chair; Steven R. McGee

Absent: Candice Cheney

The monthly meeting of the Greater Alexandria Economic Development Authority’s Capital Projects Committee was called to order by Commissioner Caffery at 8:25 a.m. Executive Administrator, Angela Varnado called the roll. A quorum was present.

There being no business to come before the Committee, the meeting was adjourned at 8:264 a.m.

Operations Committee Meeting

Minutes: Meeting of Tuesday, June 15, 2021

Present: Michael Caffery

Absent: Charles F. Smith, Chair, Vacant

The monthly meeting of the Greater Alexandria Economic Development Authority’s Operation’s Committee was called to order by Commissioner Smith at 8:47 a.m. Executive Administrator, Angela Varnado called the roll. A quorum was not present.

There being no business to come before the Committee, the meeting was adjourned at 8:26 a.m.

Human Resources Committee Meeting

Minutes: Meeting of Tuesday, June 15, 2021

Present: None

Absent: Candice Cheney, Chair; Charles F. Smith; Vacant

Executive Administrator, Angela Varnado called the roll of the monthly Human Resources Committee Meeting at 8:26a.m. A quorum was not present.

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Regular Meeting

Minutes: Meeting of Tuesday, June 15, 2021

Present: John Carroll, Chair; Steven R. McGee, Vice -Chair; Michael Caffery; Zebulon Winstead

Absent: Candice Cheney, Secretary. Treasurer; Charles Frederick Smith

The monthly regular meeting of the Greater Alexandria Economic Development Authority was called to order by Commissioner Carroll at 8:27 a.m. Executive Administrator, Angela Varnado called the roll. A quorum was present.

It was moved by Commissioner Winstead and seconded by Commissioner Caffery to approve the June 2021 Consent Agenda. There being no public comments, motion passed by unanimous vote. A roll call vote was as follows: Commissioner Carroll- Yes Commissioner McGee- Yes Commissioner Caffery- Yes Commissioner Winstead- Yes

It was moved by Commissioner Caffery and seconded by Commissioner Winstead to accept the Audit of the 2020 financial Statements for the year ended December 31, 2020. There being no public comments, motion passed by unanimous vote. A roll call vote was as follows: Commissioner Carroll- Yes Commissioner McGee- Yes Commissioner Caffery- Yes Commissioner Winstead- Yes

It was moved by Commissioner Winstead and seconded by Commissioner McGee to approve the payment of the Oestriecher & Company audit bill for performing the audit of the 2020 Financial Statements for the year ended December 31, 2020. There being no public comments, motion passed by unanimous vote. A roll call vote was as follows: Commissioner Carroll- Yes Commissioner McGee- Yes Commissioner Caffery- Yes Commissioner Winstead- Yes

It was moved by Commissioner Winstead and seconded by Commissioner Caffery to approve of a Cooperative Endeavor Agreement with the Rapides Symphony Orchestra in the amount of Five Thousand Dollars ($5,000) for the 2021 Fall Concert Season. There being no public comments, motion passed by unanimous vote. A roll call vote was as follows: Commissioner Carroll- Yes Commissioner McGee- Yes Commissioner Caffery- Yes Commissioner Winstead- Yes

The Executive Director thanked the staff from Oestreicher & Company for their professionalism and diligence during the Audit. He also thanked the GAEDA staff for their work.

Legal Counsel stated that there has been no response from the Attorney General’s office regarding the letter she sent requesting an opinion on a GAEDA and Kisatchie Delta partnership. A discussion was held.

Commissioner Caffery commented that his appointment of 8 years is ending, and he has enjoyed his time and experience with the GAEDA Board.

There being no further business to come before the Board, the meeting was adjourned at 50 a.m.