Greater Alexandria Economic Development Authority

Page - 1 - of 2 Additions made by unanimous vote only! THE GREATER ALEXANDRIA ECONOMIC DEVELOPMENT AUTHORITY BOARD OF COMMISSIONERS

John Carroll, Chair Michael Caffery Steven R. McGee, Vice-Chair Zebulon Winstead Candice Cheney, Secretary/Treasurer Charles Frederick Smith

GAEDA COMMITTEE MEETINGS AGENDA

Tuesday, February 16, 2021 ~ 8:00 a.m. Join Zoom Meeting https://us02web.zoom.us/j/89962302514?pwd=cDl1SVd4RVVGdzNIdDY1TnVwdzF5dz09 Meeting ID: 899 6230 2514 Passcode: 8gfQSC

Executive & Government Relations Committee

1. Legal Counsel to give a report on the Oath of Office administered to Charles Frederick Smith-Public Comments
2. To hear public comments

Administration & Legal Committee Steven R. McGee, Chair; Zebulon Winstead; Candice Cheney

1. To hear a report from the CPA regarding the January 2021 Financial Statements-Public Comments
2. Motion to recommend approval of the January 2021 Financial Statements-Public Comments
3. Motion to recommend payment of the January 2021 Accounting Bill-Public Comments
4. Motion to recommend payment of the January 2021 Legal Bill-Public Comments
5. To hear public comments Economic Development Committee Michael Caffery, Chair; Zebulon Winstead, Steven R. McGee
6. Motion to recommend approval of a Cooperative Endeavor Agreement with General Athletics for the Red River Athletic Basketball Tournament to be held February 28-

Additions made by unanimous vote only! March 2, 2021 in an amount not to exceed $7,500 for bid fee and $7,500 for meals and advertisement; the Red River Athletic Softball Tournament to be held April 30-May 2, 2021 in an amount not to exceed $5,000 for bid fee and $5,000 for meals and advertisement; the LSUA Athletics 2021 Regular Season Home Events in an amount not to exceed $15,000 for meals and advertisement. Public Comments

2. Motion to recommend approval of a Cooperative Endeavor Agreement with River Oaks Square Arts Center in the amount of Twenty-Five Thousand Dollars ($25,000) for the 2021 Exhibitions/Workshops-Public Comments
3. Motion to recommend approval of a Cooperative Endeavor Agreement with the Alexandria Museum of Arts in the amount of Twenty-Five Thousand Dollars ($25,000) for the 2021 Exhibitions/Workshops-Public Comments
4. Motion to recommend approval of a Cooperative Endeavor Agreement with the Alexandria/Pineville Convention and Visitors Bureau (CVB) in an amount not to exceed Twenty-Five Thousand Dollars ($25,000) for the bid fee for the National Association of Intercollegiate Athletics (NAIA) Men/Women’s Basketball Tournament on March 11-13, 2021.-Public Comments
5. Motion to recommend approval of a Cooperative Endeavor Agreement with the Louisiana Taxidermy Association in an amount not to exceed Five Thousand Dollars ($5,000) for meals associated with the Annual Convention and Competition to be held May 14-16, 2021.-Public Comments
6. Motion to recommend approval of a Cooperative Endeavor Agreement with the Manna House in an amount not to exceed Ten Thousand Dollars ($10,000.00) to be used to offset food costs associated with the All Pro Tour and Women’s All Pro Tour Pr ofessional Golf Tournament on March 8-14, 2021.- Public Comments
7. To hear public comments

Capital Projects Committee Michael Caffery, Chair; Candice Cheney; Steven R. McGee

1. To hear public comments Operations Committee Charles F. Smith, Chair, Michael Caffery, Vacant
2. To hear public comments Human Resources Committee Candice Cheney, Chair; Charles F. Smith, Vacant
3. To hear public comments Page - 1 - of 2 *Additions to agenda made by unanimous consent only!

THE GREATER ALEXANDRIA ECONOMIC DEVELOPMENT AUTHORITY (GAEDA) BOARD OF COMMISSIONERS

John Carroll, Chair Michael Caffery Steven R. McGee, Vice-Chair Zebulon Winstead Candice Cheney, Secretary. Treasurer Charles Frederick Smith

REGULAR MEETING AGENDA

Tuesday, February 16, 2021 ~ 8:15 a.m. Join Zoom Meeting https://us02web.zoom.us/j/89962302514?pwd=cDl1SVd4RVVGdzNIdDY1TnVwdzF5dz09 Meeting ID: 899 6230 2514 Passcode: 8gfQSC

• A. Call to Order
• B. Invocation
• C. Pledge of Allegiance
• D. Roll Call
• E. Active Items

1. Motion to approve the February 2021 Consent Agenda:

• a) Motion to approve January 2021 Meeting Minutes-Public Comments
• b) Motion to approve the January 2021 Financial Statements-Public Comments
• c) Motion to approve payment of the January 2021 Accounting Bill-Public Comments
• d) Motion to approve payment of the January 2021 Legal Bill-Public Comments

2. Motion to approve the January 26, 2021 Special Call Meeting Minutes- Public Comments
3. Motion to approve a Cooperative Endeavor Agreement with General Athletics for the Red River Athletic Basketball Tournament to be held February 28-March 2, 2021 in an amount not to exceed $7,500 for bid fee and $7,500 for meals and advertisement; the Red River Athletic Softball Tournament to be held April 30-May 2, 2021 in an amount not to exceed $5,000 for bid fee and $5,000 for meals and advertisement; the LSUA Athletics 2021 Regular Season Home Events in an amount not to exceed $15,000 for meals and advertisement. Public Comments
4. Motion to approve a Cooperative Endeavor Agreement with River Oaks Square Arts Center in the amount of Twenty-Five Thousand Dollars ($25,000) for the 2021

*Additions to agenda made by unanimous consent only!

Exhibitions/Workshops-Public Comments

5. Motion to approve a Cooperative Endeavor Agreement with the Alexandria Museum of Arts in the amount of Twenty-Five Thousand Dollars ($25,000) for the 2021 Exhibitions/Workshops-Public Comments
6. Motion to approve a Cooperative Endeavor Agreement with the Alexandria/Pineville Convention and Visitors Bureau (CVB) in an amount not to exceed Twenty-Five Thousand Dollars ($25,000) for the bid fee for the National Association of Intercollegiate Athletics (NAIA) Men/Women’s Basketball Tournament on March 11-13, 2021.-Public Comments
7. Motion to approve a Cooperative Endeavor Agreement with the Louisiana Taxidermy Association in an amount not to exceed Five Thousand Dollars ($5,000) for meals associated with the Annual Convention and Competition to be held May 14-16, 2021.- Public Comments
8. Motion to approve a Cooperative Endeavor Agreement with the Manna House in an amount not to exceed Ten Thousand Dollars ($10,000.00) to be used to offset food costs associated with the All Pro Tour and Women’s All Pro Tour Professional Golf Tournament on March 8-14, 2021.- Public Comments

• F. Executive Director’s Report
• G. Commissioner Comments
• H. Legal Counsel Comments
• I. Public Comments or Questions
• J. Adjourn

Executive & Government Relations Committee Meeting

Minutes: Meeting of Tuesday, February 16, 2021

Present: John Carroll, Chair, Stephen McGee, Vice-Chair

Absent: Candice Cheney, Secretary/Treasure

The monthly meeting of the Greater Alexandria Economic Development Authority’s Executive & Government Relations Committee was called to order by Commissioner Carroll 8:15 a.m. Executive Administrator, Angela Varnado called the roll. A quorum was present.

Legal Counsel reported that Mr. Charles F, Smith was officially sworn in as a GAEDA Commissioner. A discussion was held.

The Executive Director commented that Councilman Porter contacted him regarding a possible candidate for the vacant commissioner’s position. A discussion was held.

There being no further business to come before the Committee, the meeting was adjourned at 8:21 a.m.

Administration & Legal Committee Meeting

Minutes: Meeting of Tuesday, February 16, 2021

Present: Steven R. McGee, Chair; Zebulon Winstead

Absent: Candice Cheney

The monthly meeting of the Greater Alexandria Economic Development Authority’s Administration & Legal Committee was called to order by Commissioner McGee at 8:22 a.m. Executive Administrator, Angela Varnado called the roll. A quorum was present.

It was moved by Commissioner Winstead and seconded by Commissioner McGee to delay the recommendation for approval of the January 2021 Financial Statements until the next regularly schedule meeting. A discussion was held. There being no public comments, motion was delayed by unanimous vote.

It was moved by Commissioner Winstead and seconded by Commissioner McGee to recommend payment of the January 2021 Accounting Bill. There being no public comments, motion passed by unanimous vote.

It was moved by Commissioner Winstead and seconded by Commissioner McGee to recommend payment of the January 2021 Legal Bill. There being no public comments, motion passed by unanimous vote.

There being no further discussion to come before the Committee, the meeting was adjourned at 8:25 a.m.

Economic Development Committee Meeting

Minutes: Meeting of Tuesday, February 16, 2021

Present: Michael Caffery, Chair; Zebulon Winstead, Steven R. McGee

Absent: None

The monthly meeting of the Greater Alexandria Economic Development Authority’s Economic Development Committee was called to order by Commissioner Caffery at 8:25 a.m. Executive Administrator, Angela Varnado called the roll. A quorum was not present.

It was moved by Commissioner Winstead and seconded by Commissioner McGee to recommend approval of a Cooperative Endeavor Agreement with General Athletics for the Red River Athletic Basketball Tournament to be held February 28-March 2, 2021 in an amount not to exceed $7,500 for bid fee and $7,500 for meals and advertisement; the Red River Athletic Softball Tournament to be held April 30-May 2, 2021 in an amount not to exceed $5,000 for bid fee and $5,000 for meals and advertisement; the LSUA Athletics 2021 Regular Season Home Events in an amount not to exceed $15,000 for meals and advertisement. Commissioner Winstead stated for the recorded that he is on a volunteer board with the organization but can vote on the item. There being no further comments, motion passed by unanimous vote.

It was moved by Commissioner Winstead and seconded by Commissioner McGee to recommend approval of a Cooperative Endeavor Agreement with River Oaks Square Arts Center in the amount of Twenty-Five Thousand Dollars ($25,000) for the 2021 Exhibitions/Workshops. There being no public comments, motion passed by unanimous vote.

It was moved by Commissioner Winstead and seconded by Commissioner McGee to recommend approval of a Cooperative Endeavor Agreement with the Alexandria Museum of Arts in the amount of Twenty-Five Thousand Dollars ($25,000) for the 2021 Exhibitions/Workshops. Commissioner Winstead stated for the recorded that he is on a volunteer board with the organization but can vote on the item. There being no further comments, motion passed by unanimous vote.

It was moved by Commissioner Winstead and seconded by Commissioner McGee to recommend approval of a Cooperative Endeavor Agreement with the Alexandria/Pineville Convention and Visitors Bureau (CVB) in an amount not to exceed Twenty-Five Thousand Dollars ($25,000) for the bid fee for the National Association of Intercollegiate Athletics (NAIA) Men/Women’s Basketball Tournament on March 11-13, 2021. A discussion was held. There being no public comments, motion passed by unanimous vote.

It was moved by Commissioner Winstead and seconded by Commissioner McGee to recommend approval of a Cooperative Endeavor Agreement with the Louisiana Taxidermy Association in an amount not to exceed Five Thousand Dollars ($5,000) for meals associated with the Annual Convention and Competition to be held May 14-16, 2021. There being no public comments, motion passed by unanimous vote.

It was moved by Commissioner Winstead and seconded by Commissioner McGee to recommend approval of a Cooperative Endeavor Agreement with the Manna House in an amount not to exceed Ten Thousand Dollars ($10,000.00) to be used to offset food costs associated with the All Pro Tour and Women’s All Pro Tour Professional Golf Tournament on March 8-14, 2021. There being no public comments, motion passed by unanimous vote.

Commissioner Winstead commented that the City could possibility come to GAEDA with 2 requests. One, a request would be on the artificial turfs at Johnny Downs Complex and the second request being the possibility of assistance with adjudicated property process on the commercial side. A discussion was held.

There being no further business to come before the Committee, the meeting was adjourned at 8:35 a.m.

Capital Projects Committee Meeting

Minutes: Meeting of Tuesday, February 16, 2021

Present: Michael Caffery, Chair; Candice Cheney; Steven R. McGee

Absent: None

The monthly meeting of the Greater Alexandria Economic Development Authority’s Capital Projects Committee was called to order by Commissioner Caffery at 8:36 a.m. Executive Administrator, Angela Varnado called the roll. A quorum was present.

There being no business to come before the Committee, the meeting was adjourned at 8:37 a.m.

Operations Committee Meeting

Minutes: Meeting of Tuesday, February 16, 2021

Present: Charles F. Smith, Chair, Michael Caffery, Vacant

Absent: None

The monthly meeting of the Greater Alexandria Economic Development Authority’s Operation’s Committee was called to order by Commissioner Smith at 8:38 a.m. Executive Administrator, Angela Varnado called the roll. A quorum was present.

There being no business to come before the Committee, the meeting was adjourned at 8:39 a.m.

Human Resources Committee Meeting

Minutes: Meeting of Tuesday, February 16, 2021

Present: Charles F. Smith

Absent: Candice Cheney, Chair; Vacant

The monthly meeting of the Greater Alexandria Economic Development Authority’s Human Resource Committee was called to order by Commissioner Smith at 8:40 a.m. Executive Administrator, Angela Varnado called the roll. A quorum was not present.

Regular Meeting Agenda

Minutes: Meeting of Tuesday, February 16, 2021

Present: John Carroll, Chair; Steven R. McGee, Vice -Chair; Michael Caffery; Zebulon Winstead; Charles Frederick Smith

Absent: Candice Cheney, Secretary. Treasurer

The monthly regular meeting of the Greater Alexandria Economic Development Authority was called to order by Commissioner Carroll at 8:41 a.m. Executive Administrator, Angela Varnado called the roll. A quorum was present.

It was moved by Commissioner Winstead and seconded by Commissioner McGee to approve Items A, C, and D of the February 2021 Consent Agenda. There being no public comments, motion passed by unanimous vote. A roll call vote was as follows: Commissioner Carroll- Yes Commissioner McGee- Yes Commissioner Cheney-Absent Commissioner Caffery- Yes Commissioner Winstead- Yes

It was moved by Commissioner Winstead and seconded by Commissioner Caffery to delay approving Item “B” of the Consent Agenda until the next regularly scheduled meeting. A discussion was held. Commissioner Caffery requested that an explanation be given as to why the item was not available for presentation. There being no public comments, motion was delayed by unanimous vote. A roll call vote was as follows: Commissioner Carroll- Yes Commissioner McGee- Yes Commissioner Cheney-Absent Commissioner Caffery- Yes Commissioner Winstead- Yes

It was moved by Commissioner Winstead and seconded by Commissioner McGee to approve the January 26, 2021 Special Call Meeting Minutes. There being no public comments, motion passed by unanimous vote. A roll call vote was as follows: Commissioner Carroll- Yes Commissioner McGee- Yes Commissioner Cheney-Absent Commissioner Caffery- Yes Commissioner Winstead- Yes

It was moved by Commissioner Winstead and seconded by Commissioner Smith to approve a Cooperative Endeavor Agreement with General Athletics for the Red River Athletic Basketball Tournament to be held February 28-March 2, 2021 in an amount not to exceed $7,500 for bid fee and $7,500 for meals and advertisement; the Red River Athletic Softball Tournament to be held April 30-May 2, 2021 in an amount not to exceed $5,000 for bid fee and $5,000 for meals and advertisement; the LSUA Athletics 2021 Regular Season Home Events in an amount not to exceed $15,000 for meals and advertisement. Commissioner Winstead stated for the recorded that he is on a volunteer board with the organization but can vote on the item. A discussion was held. There being no further comments, motion passed by unanimous vote. A roll call vote was as follows: Commissioner Carroll- Yes Commissioner McGee- Yes Commissioner Cheney-Absent Commissioner Caffery- Yes Commissioner Winstead- Yes

It was moved by Commissioner Caffery and seconded by Commissioner Winstead to approve a Cooperative Endeavor Agreement with River Oaks Square Arts Center in the amount of TwentyFive Thousand Dollars ($25,000) for the 2021 Exhibitions/Workshops. There being no public comments, motion passed by unanimous vote. A roll call vote was as follows: Commissioner Carroll- Yes Commissioner McGee- Yes Commissioner Cheney-Absent Commissioner Caffery- Yes Commissioner Winstead- Yes

It was moved by Commissioner Smith and seconded by Commissioner Caffery to approve a Cooperative Endeavor Agreement with the Alexandria Museum of Arts in the amount of Twenty-Five Thousand Dollars ($25,000) for the 2021 Exhibitions/Workshops. Commissioner Winstead stated for the recorded that he is on a volunteer board with the organization but can vote on the item. There being no further comments, motion passed by unanimous vote. A roll call vote was as follows: Commissioner Carroll- Yes Commissioner McGee- Yes Commissioner Cheney-Absent Commissioner Caffery- Yes Commissioner Winstead- Yes

It was moved by Commissioner Caffery and seconded by Commissioner Smith to approve a Cooperative Endeavor Agreement with the Alexandria/Pineville Convention and Visitors Bureau (CVB) in an amount not to exceed Twenty-Five Thousand Dollars ($25,000) for the bid fee for the National Association of Intercollegiate Athletics (NAIA) Men/Women’s Basketball Tournament on March 11-13, 2021. A discussion was held. There being no public comments, motion passed by unanimous vote. A roll call vote was as follows: Commissioner Carroll- Yes Commissioner McGee- Yes Commissioner Cheney-Absent Commissioner Caffery- Yes Commissioner Winstead- Yes

It was moved by Commissioner Smith and seconded by Commissioner Caffery to approve a Cooperative Endeavor Agreement with the Louisiana Taxidermy Association in an amount not to exceed Five Thousand Dollars ($5,000) for meals associated with the Annual Convention and Competition to be held May 14-16, 2021. There being no public comments, motion passed by unanimous vote. A roll call vote was as follows: Commissioner Carroll- Yes Commissioner McGee- Yes Commissioner Cheney-Absent Commissioner Caffery- Yes Commissioner Winstead- Yes

It was moved by Commissioner Smith and seconded by Commissioner McGee to approve a Cooperative Endeavor Agreement with the Manna House in an amount not to exceed Ten Thousand Dollars ($10,000.00) to be used to offset food costs associated with the All Pro Tour and Women’s All Pro Tour Professional Golf Tournament on March 8-14, 2021. There being no public comments, motion passed by unanimous vote. A roll call vote was as follows: Commissioner Carroll- Yes Commissioner McGee- Yes Commissioner Cheney-Absent Commissioner Caffery- Yes Commissioner Winstead- Yes

The Executive Director also strongly recommended that Mr. Spears from the GAEDA Revitalization Corporation (GRC) be invited to discussions regarding the discussions with the City and GAEDA regarding adjudicated property due to Mr. Spears’ extensive knowledge on the topic. A discussion was held.

The Executive Director welcomed Commissioner Smith to the Authority.

There being no further business to come before the Board, the meeting was adjourned at 9:15 a.m.