England Economic & Industrial Development District

ADMIN/LEGAL COMMITTEE THE ENGLAND ECONOMIC AND INDUSTRIAL DEVELOPMENT DISTRICT DECEMBER 13, 2018 The regular meeting of the Admin/Legal Committee of the England Economic and Industrial Development District was held at 4:30 P.M. on Thursday, DECEMBER 13, 2018 in the England Authority Board Room. Chairman Linzay called the committee meetings to order. Chairman Linzay next requested Commissioner Bushnell give the invocation and Mr. Gaines lead the Pledge of Allegiance. Commissioner Beck called for a roll call in the absence of Chairman Weems for the Admin/Legal Committee. The following were present: Mr. Barron, Mr. Beck, Mr. Bushnell, Ms. Cooper, Mr. Frazier, Mr. Gaines and Mr. McPherson. Absent: Mr. Weems, Mr. Johnson Note: Mr. Weems arrived immediately after roll call. Mr. Weems called for any comments from the public. There being none, Mr. Weems proceeded with Finance Committee meeting. MOTION TO APPROVE PAYMENT OF ATTORNEY’S BILL TO PROVOSTY, SADLER AND DELAUNAY, APC FOR THE MONTH OF NOVEMBER 2018. Motion by Mr. Barron, second by Mr. Gaines, to approve payment of attorney’s bill to Provosty, Sadler and deLaunay, APC for the month of November 2018. The Chair called for any comments from the board or public. There being none, a vote was called and motion carried. MOTION TO AMEND SECTION 8, PERSONNEL POLICIES AND PROCEDURES, OF THE EEIDD CODE OF ORDINANCES. Motion by Mr. Frazier, second by Mr. Bushnell, to amend Section 8, Personnel Policies and Procedures, of the EEIDD Code of Ordinances. Discussion ensued regarding deletions and additions to Section 8, Personnel Policies and Procedures of the EEIDD Code of Ordinances. Chairman Weems recognized the following substitute motion: Motion to approve the item in Section 8-20 (f) for regard to Take Home Vehicle Policy and to table the remaining motion until January meetings. Motion by Mr. McPherson, second by Mr. Bushnell, to approve the item in Section 8-20 (f) for regard to Take Home Vehicle Policy and to table the remaining motion until January meetings. Chairman Weems then called for a vote on the substitute motion. By unanimous consent, motion carried. There being no other items the Admin/Legal Committee was adjourned. Mr. Charlie Weems, Committee Chairman ADMIN/LEGAL COMMITTEE England Economic & Industrial Development District FINANCE COMMITTEE THE ENGLAND ECONOMIC AND INDUSTRIAL DEVELOPMENT DISTRICT DECEMBER 13, 2018 The regular meeting of the Finance Committee of the England Economic and Industrial Development District was held on Thursday, DECEMBER 13, 2018, in the England Authority Board Room. Commissioner Frazier, Chairman, requested a roll call. The following were present: Mr. Barron, Mr. Beck, Mr. Bushnell, Ms. Cooper, Mr. Frazier, Mr. Gaines, Mr. McPherson and Mr. Weems. Absent: Mr. Johnson Mr. Frazier next called for any comments from the public. There being none, Mr. Frazier proceeded with Finance Committee meeting. Motion by Mr. Gaines, second by Mr. Weems, to adopt resolution authorizing the Executive Director to execute supplemental amendment to Sponsor/State Agreement No. H.013666 between the Louisiana Department of Transportation and Development and the EEIDD for Noise Mitigation in the amount of $1,033,108.00. On vote, motion carried. Motion by Mr. Bushnell, second by Mr. Beck, to authorize Executive Director to obtain Workman’s Compensation and Employer’s Liability coverage from Louisiana Worker’s Compensation Corporation (LWCC) for the year 2019. On vote, motion carried. Motion by Mr. Beck, second by Mr. McPherson, to adopt resolution authorizing the Executive Director to execute supplemental amendment to Sponsor/State Agreement No. H. 013827 between the Louisiana Department of Transportation and Development and the EEIDD for the Airfield Electrical Rehabilitation Project in the amount of $1,397,500.00. On vote, motion carried. Motion by Mr. Barron, second by Mr. Weems, to adopt Budget Amendment #3 to the 2018/2019 Fiscal year Budget. Discussion ensued regarding Scott Gammel being named Deputy Director and whether or not there will be a position as Airport Manager. On vote, motion carried. There being no other items to discuss, the Finance Committee was adjourned. Mr. Dennis Frazier, Committee Chairman FINANCE COMMITTEE England Economic and Industrial Development District AUDIT COMMITTEE THE ENGLAND ECONOMIC AND INDUSTRIAL DEVELOPMENT DISTRICT DECEMBER 13, 2018 The regular meeting of the Audit Committee of the England Economic and Industrial Development District was held on Thursday, DECEMBER 13, 2018 in the England Authority Board Room. Vice-Chairman Gaines requested a roll call in the absence of Chairman Johnson. The following were present: Mr. Barron, Mr. Beck, Mr. Bushnell, Ms. Cooper, Mr. Frazier, Mr. Gaines, Mr. McPherson and Mr. Weems. Absent: Mr. Johnson Vice-Chairman Gaines called for any comments from the public. There being none, Mr. Gaines proceeded with Audit Committee. Mr. Brian Joubert with Kolder, Champagne, Slaven & Company, presented the annual independent Audit Report on Fiscal Year 2017/2018. Mr. Joubert stated that there was an internal weakness referenced in 2018-001 of the fixed assets of which was a repeat finding from the previous year. Mr. Gammel stated that the District’s Internal Control of the fixed assets began May 2, 2018 and is approximately 50% to 60% complete. Executive Director Sandra McQuain stated that staff will be meeting late April or early May, 2019 to set up the process of physical inventory. There being no further items or public comments to discuss, the Audit Committee was adjourned. Mr. Mike Johnson, Committee Chairman AUDIT COMMITTEE England Economic and Industrial Development District ECONOMIC DEVELOPMENT COMMITTEE THE ENGLAND ECONOMIC AND INDUSTRIAL DEVELOPMENT DISTRICT DECEMBER 13, 2018 The regular meeting of the Economic Development Committee of the England Economic and Industrial Development District was held on Thursday, DECEMBER 13, 2018, in the England Authority Board Room. Chairman McPherson requested a roll call. The following were present: Mr. Barron, Mr. Beck, Mr. Bushnell, Ms. Cooper, Mr. Frazier, Mr. Gaines, Mr. McPherson and Mr. Weems. Absent: Mr. Johnson Chairman McPherson called for any comments from the public. There being none, Mr. McPherson proceeded with Economic Development Committee. Motion by Mr. Weems, second by Mr. Bushnell, to authorize Executive Director to execute lease agreement between EEIDD and McFarland Cascade Holdings, Inc. for 2,112 square feet of space in building #1708 located at 1613 J B Hunt Drive. On vote, motion carried. Motion by Mr. Barron, second by Mr. Beck, to authorize Executive Director to execute Supplemental Agreement #12 between EEIDD and the United States of America for the U.S. Army Joint Readiness Training Center Intermediate Staging Base (ISB). On vote, motion carried. There being no further items to discuss, meeting was adjourned. Mr. Joe McPherson, Committee Chairman ECONOMIC DEVELOPMENT COMMITTEE England Economic and Industrial Development District OPERATIONS COMMITTEE THE ENGLAND ECONOMIC AND INDUSTRIAL DEVELOPMENT DISTRICT DECEMBER 13, 2018 The regular meeting of the Operations Committee of the England Economic and Industrial Development District was held on Thursday, DECEMBER 13, 2018, in the England Authority Board Room. Chairman Barron, requested a roll call. The following were present: Mr. Barron, Mr. Beck, Mr. Bushnell, Ms. Cooper, Mr. Frazier, Mr. Gaines, Mr. McPherson and Mr. Weems. Absent: Mr. Johnson Chairman Barron called for any comments from the public. There being none, Mr. Barron proceeded with Operations Committee. To hear reports on status of Parc England/Bistro and hold appropriate discussion thereto. Sandra McQuain, Executive Director, had previously met with Mr. Chris Soprano, perspective buyer of the lease, attorney John Ryland as well as staff. Mrs. McQuain stated that she and staff are working on the best use, best priority for the property and to create the best value long term regarding the Parc England/Bistro lease. Mr. Ryland, at Ms. McQuain’s request, asked Bank of Montgomery to give England Authority until February to respond on the assignment. The Bank of Montgomery was in agreement. Staff will bring a formal recommendation to Board at January meeting. Discussion ensued. Commissioner Weems recognized Mr. Chris Soprano and thanked him for attending meeting. Motion by Mr. Gaines, second by Mr. Frazier, to authorize Executive Director to execute contract with Gregory Robinson in the amount of $8.00 per acre for the harvest and purchase of hay. On vote, motion carried. There being no further items to discuss and no public comments, meeting was adjourned. Mr. William Barron, Committee Chairman OPERATIONS COMMITTEE England Economic and Industrial Development District HUMAN RESOURCES COMMITTEE THE ENGLAND ECONOMIC AND INDUSTRIAL DEVELOPMENT DISTRICT The regular meeting of the Human Resources Committee of the England Economic and Industrial Development District was held on December 13, 2018, in the England Authority Board Room. Chairman Beck requested a roll call. The following were present: Mr. Barron, Mr. Beck, Mr. Bushnell, Ms. Cooper, Mr. Frazier, Mr. Gaines, Mr. McPherson and Mr. Weems. Absent: Mr. Johnson Mr. Beck next called for any comments from the public. There being none, Mr. Beck proceeded with Human Resources Committee meeting. There being no items to discuss, the Human Resources Committee meeting was adjourned. Mr. Robert Beck, Committee Chairman HUMAN RESOURCES COMMITTEE England Economic and Industrial Development District CAPITAL PROJECTS COMMITTEE THE ENGLAND ECONOMIC AND INDUSTRIAL DEVELOPMENT DISTRICT DECEMBER 13, 2018 The regular meeting of the Capital Projects Committee of the England Economic and Industrial Development District was held on Thursday, DECEMBER 13, 2018 in the England Authority Board Room. Mr. Bushnell, Chairman, called for a roll call. The following were present: Mr. Barron, Mr. Beck, Mr. Bushnell, Ms. Cooper, Mr. Frazier, Mr. Gaines, Mr. McPherson and Mr. Weems. Absent: Mr. Johnson Chairman Bushnell called for any comments from the public. There being none, Mr. Bushnell proceeded with Capital Projects Committee. Motion by Ms. Cooper, second by Mr. Beck, to authorize Executive Director to execute contract with Michael Baker International, Inc. in the amount of $675,097 to provide professional engineering and technical services to prepare an Airport Master Plan Update for the Alexandria International Airport in accordance with the requirements of the Federal Aviation Administration, Louisiana Department of Transportation & Development and the needs of the England Authority. Mr. Gammel introduced Mr. Ralph Hennessy, representative for Michael Baker International, Inc., who stated that his company will begin after the first of the year. On vote, motion carried. Motion by Ms. Cooper, second by Mr. McPherson, to authorize Executive Director to execute partial contract acceptance with Ernest P. Breaux Electrical, LLC for the Airfield Electrical Vault, Airfield Lighting, Navigational Aids Replacement & Associated Improvements. On vote, motion carried. Motion by Mr. Frazier, second by Mr. Weems, to approve Change Order #5 to the Ernest P. Breaux Electrical, LLC contract in the amount of $1,397,500.00 for the Airfield Electrical Vault, Airfield Lighting, NAVAIDS & Associated Improvements. On vote, motion carried. Status Report: a. Part 150 Noise Program – Final mobile home park and oxidation pond have been completed. b. Runway 18/36 Extension – Moving forward. Supplemental funding app of $17 million had been submitted to FAA. Funding will be coming in two parts. c. Community Center Replacement Project –Moving forward. Footings are being poured. d. Airfield Electrical Rehab – Completed. e. Emergency Access Road – 90% completion. f. North Emergency Access Road – Coming along well. Have poured a significant amount of concrete. g. Roundabout Sculpture Project – Nothing to report. Committee meetings ended at 5:46 p.m. Mr. Richard Bushnell, Committee Chairman CAPITAL PROJECTS COMMITTEE England Economic and Industrial Development District