England Economic & Industrial Development District

THE ENGLAND ECONOMIC AND INDUSTRIAL DEVELOPMENT DISTRICT BOARD OF COMMISSIONERS REGULAR SESSION OCTOBER 22, 2009

--MINUTES Page 1-- The England Economic and Industrial Development District met in Regular Session at the England Authority Board Room, 1611 Arnold Drive, England Industrial Airpark and Community Alexandria, Louisiana, on Thursday, October 22, 2009 at 5:35 p.m.

Vice-Chairman Weems requested a roll call in the absence of Chairman Richard Bushnell.

There were present: Mr. Charlie Weems, III , Vice -Chairman; Mr. William Barron, Mr. Brady Baudin, Mr. Wayne Denley, Mr. Dennis Frazier, Mr. Curman Gaines, Mr. Bart Jones and Mr. Scott Linzay.

Absent: Richard Bushnell, Lance Harris

Also present were: Members of the England Authority staff and legal counsel.

Commissioner Gaines gave the invocation and Commissioner Barron led the Pledge of Allegiance.

England Economic and Indust rial Development District was duly convened as the governing authority of said District by Mr. Charlie Weems , who then stated that the England Economic a nd Industrial Development District was ready for the transaction of business.

Consent Calendar

Vice-Chairman Weems asked for a motion to approv e consent calendar for items #1 through # 8 and #11 through #15.

Motion by Mr. Barron, second by Mr. Denley to approve consent agenda items #1 through #8 and #11 through #15. On vote, motion carried.

Mr. Weems stated that he was pulling items #9 and #10 off of the consent calendar because his firm may do work for IESI. Therefore, he would abstain from voting on these two items.

MOTION TO APPROVE MINUTES OF SEPTEMBER 24, 2009, REGULAR BOARD MEETING AND SPECIAL CALLED MEETING OF SEPTEMBER 23, 2009. Motion by Mr. Barron, second by Mr. Denley, to approve Minutes of September 24, 2009, Regular board meeting and Special Called meeting of September 23, 2009. On vote, motion carried. 081-2009

MOTION TO ADOPT RESOLUT ION AUTHORIZING IMPLEMENTATION OF A CUSTOMER FACILITY CHARGE AT ALEXANDRIA INTERNATIONAL AIRPORT UPON RENTAL CAR CONTRACTS. Motion by Mr. Barron , second by Mr. Denley , to adopt resolution authorizing implementation of a Customer Facility charge at Alexandr ia International Airport upon rental car contracts. On vote, motion carried. 082-2009

MOTION TO APPROVE PAYMENT OF PROVOSTY BILL FOR THE MONTH OF SEPTEMBER, 2009. Motion by Mr. Barron, second by Mr. Denley, to approve payment of Provosty bill for the m onth of September, 2009. On vote, motion carried. 083-2009

THE ENGLAND ECONOMIC AND INDUSTRIAL DEVELOPMENT DISTRICT BOARD OF COMMISSIONERS REGULAR SESSION OCTOBER 22, 2009

--MINUTES Page 2-- MOTION TO AUTHORIZE EXECUTIVE DIRECTOR AND LEGAL COUNSEL TO TAKE APPROPRIATE LEGAL ACTION TO SECURE ACCESS AND REMOVAL OF ANY TREES, BRUSH, BUSHES OR ANY OTHER VEGETATION WHICH PENETRATE THE SAFETY ZONES OFF THE APPROACH END OF RUNWAY 36 (BAYOU RAPIDES ROAD). Motion by Mr. Barron, second by Mr. Denley, to authorize Executive Director and legal counsel to take appropriate legal action to secure access and removal of any trees, brush, bushes or any other vegetation which penetrate the safety zones off the approach end of Runway 36 (Bayou Rapides Road). On vote, motion carried. 084-2009

MOTION TO AUTHORIZE EXECUTIVE DIRECTOR TO EXECUTE AMENDMENT RENEWING LEASE WITH BOLLINGER CONSTRUCTION FOR BUILDING #1719. Motion by Mr. Barron, second by Mr. Denley, to authorize Executive Director to execute amendment renewing lease with Bollinger Construction for Building #1719. On vote, motion carried. 085-2009

MOTION TO AUTHORIZE CHAIRMAN OF THE BOARD TO EXECUTE CONSENT AND AGREEMENT TO AFFIRM PROJECT DESCRIPTION AS DESCRIBED TO ENABLE EEIDD IMPROVEMENTS TO 34 ACRE TRACT ADJACENT TO UTLX. Motion by Mr. Barron, second by Mr. Denley, to authorize Chairman of the Board to execute consent and agreement to affirm project description as described to enable EEIDD improvements to 34 acre tract adjacent to UTLX. On vote, motion carried. 086-2009

MOTION TO AUTHORIZE EXECUTIVE DIRECTOR TO EXECUTE AMENDMENT #2 TO COOPERATIVE ENDEAVOR AGREEMENT BY AND AMONG THE ST ATE OF LOUISIANA, LOUISIANA DEPARTMENT OF ECONOMIC DEVELOPMENT, UNION TANK CAR COMPANY, UTLX MANUFACTURING, INC., CITY OF ALEXANDRIA AND EEIDD. Motion by Mr. Barron, second by Mr. Denley, to authorize Executive Director to execute Amendment #2 to Cooperati ve Endeavor Agreement by and among the State of Louisiana, Louisiana Department of Economic Development, Union Tank Car Company, UTLX Manufacturing, Inc., City of Alexandria and EEIDD. On vote, motion carried. 088-2009

MOTION TO AUTHORIZE EXECUTIVE DIRECTOR TO ACCEPT LOW BID OF LOTT OIL COMPANY AT A RATE OF $.20 PER GALLON OVER TERMINAL COST FOR GAS AND DIESEL FOR CONSUMPTION BY ENGLAND AUTHORITY VEHICLES AND EQUIP MENT AND TO SIGN ALL RELATED DOCUMENTS THERETO. Motion by Mr. Barron, second by Mr. Denley , to authorize Executive Director to accept low bid of Lott Oil Company at a rate of $.20 per gallon over terminal cost for gas and diesel for consumption by England Authority vehicles and equipment and to sign all related documents thereto. On vote, motion carried. 089-2009

MOTION TO AUTHORIZE EXECUTIVE DIRECTCOR TO ADVERTISE FOR THE REMOVAL AND REPLACEMENT OF ROOF FOR BUILDING #2533. Motion by Mr. Barron , second by Mr. Denley , to authorize Executive Director to advertise for the removal and replacement of roof for Building #2533. On vote, motion carried. 090-2009

THE ENGLAND ECONOMIC AND INDUSTRIAL DEVELOPMENT DISTRICT BOARD OF COMMISSIONERS REGULAR SESSION OCTOBER 22, 2009

--MINUTES Page 3-- MOTION TO AWARD CONTRACT FOR NEW ARFF VEHICLE TO OSHKOSH CORPORATION IN THE AMOUNT OF $835,243.00 BEING THE LOWEST RESPONSIBLE BIDDER AND AUTHORIZING IMPLEMENTATION SUBJECT TO FUNDING. Motion by Mr. Barron , second by Mr. Denley, to award contract for new ARFF vehicle to Oshkosh Corporation in the amount of $835,243.00 being the lowest responsible bidder and authorizing implementation subject to funding. On vote, motion carried. 091-2009

MOTION TO AUTHORIZE EXECUTIVE DIRECTOR TO EXECUTE CONTRACT WITH REXEL IN THE AMOUNT OF $64,842.00 FOR THE PROCUREMENT OF RENTAL CAR PARKING LOT – POLES, FIXTURES AND LAMPS. Motion by Mr. Barron, second by Mr. Denley , to authorize Executive Director to exec ute contract with Rexel in the amount of $64,842.00 for the procurement of rental car parking lot – poles, fixtures and lamps. On vote, motion carried. 092-2009

MOTION TO AUTHORIZE EXECUTIVE DIRECTOR TO EXECUTE CERTIFICATE OF SUBSTANTIAL COMPLETION FOR ST. MARY’S RESIDENTAL TRAINING SCHOOL ACOUSTICAL TREATMENT PROGRAM ASBESTOS ABATEMENT PHASE PURSUANT TO THE FAA PART 150 PROGRAM. Motion by Mr. Barron, second by Mr. Denley , to authorize Executive Director to execute Certificate of Substantial Completion f or St. Mary’s Residential Training School Acoustical Treatment Program Asbestos Abatement Phase pursuant to the FAA Part 150 Program. On vote, motion carried. 093-2009

MOTION TO A DOPT RESOLUTION REQUESTING LADOTD, DIVISION OF AVIATION, TO PROVIDE ASSISTANCE FOR CONSTRUCTION OF VARIOUS AIRPORT RELATED PROJECTS AT ALEXANDRIA INTERNATIONAL AIRPORT AS LISTED IN THE 5 YEAR CAPITAL IMPROVEMENT PLAN. Motion by Mr. Barron , second by Mr. Denley , to adopt resolution requesting LADOTD, Division of Aviation, to pr ovide assistance for construction of various airport related projects at Alexandria International Airport as listed in the 5 year Capital Improvement Plan. On vote, motion carried. 094-2009

Mr. Weems called for a vote on following items #9 and #10. Mr. W eems abstained from voting on these two items.

Motion by Mr. Barron, second by Mr. Denley, to approve items #9 and #10. On vote, motion carried.

MOTION TO AWARD SECOND YEAR RENEWAL OPTION TO IESI LA CORPORATION FOR REFUSE SERVICES AND AUTHORIZING EXECUT IVE DIRECTOR TO SIGN ALL RELATED DOCUMENTS THERETO. Motion by Mr. Barron , second by Mr. Denley, to award second year renewal option to IESI LA Corporation for refuse services and authorizing Executive Director to sign all related documents thereto. On vote, motion carried. 095-2009

MOTION TO EXECUTE AMENDMENT #2 TO THE REFUSE SERVICES AGREEMENT WITH IESI LA CORPORATION TO DELETE ONE COMMERCIAL BUILDING AND AUTHORIZING EXECUTIVE DIRECTOR TO SIGN ALL DOCUMENTS RELATED THERETO. THE ENGLAND ECONOMIC AND INDUSTRIAL DEVELOPMENT DISTRICT BOARD OF COMMISSIONERS REGULAR SESSION OCTOBER 22, 2009

--MINUTES Page 4-- Motion by Mr. Barron , second by Mr. Denley , to execute Amendment #2 to the Refuse Services Agreement with IESI LA Corporation to delete one commercial building and authorizing Executive Director to sign all documents related thereto. On vote, motion carried. 096-2009

ADDITIONS TO AGENDA

(by unanimous consent) Comments by Legal Counsel – None Comments or Questions by Commissioners – None Staff Report – a. Operations – None b . Economic Development – Mr. Williams briefed board with his monthly report. c. E xecutive Director – Financial Report – 25% through fiscal year and c ollected 24.79% of the revenue projected and expended 20% of the budget. Comparative Air Traffic Report: Outstanding month. Month of September up 32% for commercial air. Up 7% for the year on air traffic. As of November 1, Alexandria and Memphis will commence with two (2) jet flights a day by Northwest. American Airlines will add a fourth jet flight on November 19th to Dallas. Public Comments or Questions – None

Mr. Weems called for a motion to enter into Exec utive Session to discuss the character and professional competence of Executive Director Jon Grafton (annual evaluation).

MOTION TO ENTER INTO EXECUTIVE SESSION TO DISCUSS THE CHARACTER AND PROFESSIONAL COMPETENCE OF EXECUTIVE DIRECTOR JON GRAFTON (ANNUAL EVALUATION). Motion by Mr. Denley, second by Mr. B arron, to enter into Executive Session to discuss the character and professional competence of Executive Director Jon Grafton (annual evaluation).

Mr. Weems requested a roll call vote to enter into Executive Session. Those present were: Mr. Barron, Mr. Baudin, Mr. Denley, Mr. Frazier, Mr. Gaines, Mr. Jones, Mr. Linzay and Mr. Weems. Absent were Mr. Bushnell and Mr. Harris.

(Board entered into Executive Session)

Motion by Mr. Denley, second by Mr. Barron, to exit Executive Session.

There being no further business to come before the Board, meeting was adjourned.

Richard Bushnell, Chairman England Economic and Industrial Development District Board of Commissioners

Lance Harris, Secretary/Treasurer England Economic and Industrial Development District Board of Commissioners