England Economic & Industrial Development District

THE ENGLAND ECONOMIC AND INDUSTRIAL DEVELOPMENT DISTRICT BOARD OF COMMISSIONERS REGULAR SESSION AUGUST 27, 2009 --MINUTES Page 1-- The England Economic and Industrial Development District met in Regular Session at the England Authority Board Room, 1611 Arnold Drive, England Industrial Airpark and Community Alexandria, Louisiana, on Thursday, August 27, 2009 at 4:35 p.m. Chairman Bushnell called for a roll call. There were present: Mr. Richard Bushnell, Chairman; Mr. Charlie Weems, III, Vice-Chairman; Mr. William Barron, Mr. Brady Baudin, Mr. Wayne Denley, Mr. Dennis Frazier, Mr. Bart Jones, Mr. Scott Linzay. Absent: Mr. Lance Harris, Mr. Curman Gaines Also present were: Members of the England Authority staff, legal counsel, and members of the public. Commissioner Weems gave the invocation and Commissioner Denley led the Pledge of Allegiance. England Economic and Industrial Development District was duly convened as the governing authority of said District by Mr. Richard Bushnell, who then stated that the England Economic and Industrial Development District was ready for the transaction of business. Consent Calendar Chairman Bushnell asked for a motion to approve consent calendar for items #1, #2, #3 and #5. Motion by Mr. Frazier, second by Mr. Denley to approve consent agenda items #1, #2, #3 and #5. On vote, motion carried. MOTION TO APPROVE MINUTES OF JULY 23, 2009, REGULAR BOARD MEETING. Motion by Mr. Frazier, second by Mr. Denley, to approve Minutes of July 23, 2009, regular Board Meeting. On vote, motion carried. 064-2009 MOTION TO APPROVE PAYMENT OF PROVOSTY BILL FOR THE MONTH OF JULY, 2009. Motion by Mr. Frazier, second by Mr. Denley, to approve payment of Provosty bill for the month of July, 2009. On vote, motion carried. 065-2009 MOTION TO APPROVE PAYMENT OF ATTORNEY’S BILL TO THE MUNSTERMAN LAW FIRM FOR THE MONTH OF JULY, 2009. Motion by Mr. Frazier, second by Mr. Denley, to approve payment of attorney’s bill to the Munsterman Law Firm for the month of July, 2009. On vote, motion carried. 066-2009 MOTION TO AUTHORIZE EXECUTIVE DIRECTOR TO ENTER INTO ENGINEERING SERVICES CONTRACT WITH MEYER, MEYER, LACROIX AND HIXSON FOR THE ENTRYWAY AND ROUNDABOUT PROJECT AS RECOMMENDED IN THE MASTER PLAN. THE ENGLAND ECONOMIC AND INDUSTRIAL DEVELOPMENT DISTRICT BOARD OF COMMISSIONERS REGULAR SESSION AUGUST 27, 2009 --MINUTES Page 2-- Motion by Mr. Frazier, second by Mr. Denley, to authorize Executive Director to enter into engineering services contract with Meyer, Meyer, Lacroix and Hixson for the entryway and roundabout project as recommended in the Master Plan. On vote, motion carried. 067-2009 ADDITIONS TO AGENDA (by unanimous consent) Motion by Mr. Denley, second by Mr. Frazier, to add the following motion to agenda: MOTION TO AUTHORIZE EXECUTIVE DIRECTOR TO EXECUTE CONTRACT WITH TUDOR, INC., IN THE AMOUNT OF $304,617.12 FOR THE EXPANSION OF RENTAL CAR PARKING. This item was approved at Committee meeting. Bids taken and necessary to award. By unanimous consent, motion was added to the agenda. MOTION TO AUTHORIZE EXECUTIVE DIRECTOR TO EXECUTE CONTRACT WITH TUDOR, INC., IN THE AMOUNT OF $304,617.12 FOR THE EXPANSION OF RENTAL CAR PARKING. Motion by Mr. Denley, second by Mr. Frazier, to authorize Executive Director to execute contract with Tudor, Inc., in the amount of $304,617.12 for the expansion of rental car parking. On vote, motion carried. 068-2009 Motion by Mr. Denley, second by Mr. Weems, to add the following motion to agenda: MOTION TO AUTHORIZE EXECUTIVE DIRECTOR TO ADVERTISE FOR THE PROCUREMENT OF A 3000 GALLON AIRPORT RESCUE AND FIRE FIGHTING VEHICLE. This item was approved by committee. Item needed to be acted upon to attempt to secure federal funds. By unanimous consent, motion was added to the agenda. MOTION TO AUTHORIZE EXECUTIVE DIRECTOR TO ADVERTISE FOR THE PROCUREMENT OF A 3000 GALLON AIRPORT RESCUE AND FIRE FIGHTING VEHICLE. Motion by Mr. Denley, second by Mr. Barron, to authorize Executive Director to advertise for the procurement of a 3000 Gallon Airport Rescue and Fire Fighting Vehicle. 069-2009 Motion by Mr. Jones, second by Mr. Denley, to add the following motion to agenda: Motion to authorize Executive Director to amend Work Authorization Number 3 with W.D. Schock Company, Inc., to include Work Authorization 3D in the amount of $47,644.71 and Work Authorization 3E in the amount of $22,075.44 for the construction phase services for St. Mary’s acoustical treatment program and design services for Renaissance acoustical treatment program. This item was approved by committee. Item needed to be acted upon to remove asbestos from St. Mary’s project. By unanimous consent, motion was added to the agenda. MOTION TO AUTHORIZE EXECUTIVE DIRECTOR TO AMEND WORK AUTHORIZATION NUMBER 3 WITH W.D. SCHOCK COMPANY, INC., TO INCLUDE WORK AUTHORIZATION 3D IN THE AMOUNT OF $47,644.71 AND WORK AUTHORIZATION 3E IN THE AMOUNT OF $22,075.44 FOR THE CONSTRUCTION PHASE SERVICES FOR ST. MARY’S ACOUSTICAL TREATMENT PROGRAM AND DESIGN SERVICES FOR RENAISSANCE ACOUSTICAL TREATMENT PROGRAM. THE ENGLAND ECONOMIC AND INDUSTRIAL DEVELOPMENT DISTRICT BOARD OF COMMISSIONERS REGULAR SESSION AUGUST 27, 2009 --MINUTES Page 3--