England Economic & Industrial Development District

THE ENGLAND ECONOMIC AND INDUSTRIAL DEVELOPMENT DISTRICT BOARD OF COMMISSIONERS REGULAR SESSION JUNE 26, 2008 --MINUTES Page 1-- THE ENGLAND ECONOMIC AND INDUSTRIAL DEVELOPMENT DISTRICT BOARD OF COMMISSIONERS REGULAR SESSION JUNE 26, 2008 --MINUTES Page 2-- MOTION TO APPROVE MINUTES OF MAY 22, 2008, REGULAR BOARD MEETING. Motion by Mr. Waites, second by Mr. Bushnell, to approve Minutes of May 22, 2008, regular Board Meeting. On vote, motion carried. 042-2008 MOTION TO WRITE OFF AS UNCOLLECTIBLE RECEIVABLES THAT HAVE BEEN OUTSTANDING IN EXCESS OF THREE YEARS. Motion by Mr. Waites, second by Mr. Bushnell, to write off as uncollectible receivables that have been outstanding in excess of three years. On vote, motion carried. 043-2008 MOTION AUTHORIZING EXECUTIVE DIRECTOR TO AWARD CONTRACT FOR ANNUAL INDEPENDENT AUDIT SERVICES TO PAYNE, MOORE & HERRINGTON, LLP FOR A PERIOD OF FIVE YEARS AND AUTHORIZING THE EXECUTIVE DIRECTOR TO SIGN ALL DOCUMENTS RELATED THERETO. Motion by Mr. Waites, second by Mr. Bushnell, authorizing Executive Director to award contract for Annual Independent Audit Services to Payne, Moore & Herrington, LLP for a period of five years and authorizing the Executive Director to sign all documents related thereto. On vote, motion carried. 044-2008 MOTION TO ADOPT YEAR END BUDGET AMENDMENT FOR FISCAL YEAR 2007/2008. Motion by Mr. Waites, second by Mr. Bushnell, to adopt Year End Budget Amendment for fiscal year 2007/2008. On vote, motion carried. 045-2008 MOTION TO AUTHORIZE EXECUTIVE DIRECTOR TO RENEW GENERAL INSURANCE PROGRAM POLICIES COVERING PROPERTY, LIABILITY, AUTO, PHYSICAL DAMAGE-FIRE TRUCKS/SWEEPER, PUBLIC EMPLOYEE DISHONESTY/CRIME, BOILER AND MACHINERY, AND PUBLIC OFFICIALS LIABILITY FOR THE YEAR 2008/2009. Motion by Mr. Waites, second by Mr. Bushnell, to authorize Executive Director to renew general insurance program policies covering Property, Liability, Auto, Physical Damage-Fire Trucks/Sweeper, Public Employee Dishonesty/Crime, Boiler and Machinery, and Public Officials Liability for the year 2008/2009. On vote, motion carried. 047-2008 MOTION TO AMEND THE POLICY FOR RECORDING AND DEPRECIATING FIXED ASSETS. Motion by Mr. Waites, second by Mr. Bushnell, to amend the policy for recording and depreciating fixed assets. On vote, motion carried. 048-2008 MOTION TO ADOPT “LOUISIANA COMPLIANCE QUESTIONNAIRE” AS REQUIRED PRIOR TO YEAR END INDEPENDENT AUDIT. Motion by Mr. Waites, second by Mr. Bushnell, to adopt “Louisiana Compliance Questionnaire” as required prior to year end independent audit. On vote, motion carried. 049-2008 MOTION TO APPROVE PAYMENT OF PROVOSTY BILL FOR THE MONTH OF MAY, 2008. Motion by Mr. Waites, second by Mr. Bushnell, to approve payment of Provosty bill for the month of May, 2008. On vote, motion carried. 050-2008 THE ENGLAND ECONOMIC AND INDUSTRIAL DEVELOPMENT DISTRICT BOARD OF COMMISSIONERS REGULAR SESSION JUNE 26, 2008 --MINUTES Page 3-- MOTION TO APPROVE PAYMENT OF ATTORNEY’S BILL TO JOHNSON & SIEBENEICHER FOR SERVICES RENDERED AND OFFICE COSTS INCURRED IN CONNECTION WITH GRAY-WALK HOLDINGS, LLC VS EEIDD. Motion by Mr. Waites, second by Mr. Bushnell, to approve payment of attorney’s bill to Johnson & Siebeneicher for services rendered and office costs incurred in connection with Gray-Walk Holdings, LLC vs EEIDD. On vote, motion carried. 051-2008 MOTION TO AUTHORIZE EXECUTIVE DIRECTOR TO AMEND THE CURRENT LEASE WITH CONTINENTAL EXPRESS AIRLINES. Motion by Mr. Waites, second by Mr. Bushnell, to authorize Executive Director to amend the current lease with Continental Express Airlines. On vote, motion carried. 052-2008 MOTION TO AUTHORIZE EXECUTIVE DIRECTOR TO AMEND THE CURRENT LEASE WITH ASA AIRLINES. Motion by Mr. Waites, second by Mr. Bushnell, to authorize Executive Director to amend the current lease with ASA Airlines. On vote, motion carried. 053-2008 MOTION TO AUTHORIZE EXECUTIVE DIRECTOR TO AMEND THE CURRENT LEASE WITH NORTHWEST AIRLINES. Motion by Mr. Waites, second by Mr. Bushnell, to authorize Executive Director to amend the current lease with Northwest Airlines. On vote, motion carried. 054-2008 MOTION TO AUTHORIZE EXECUTIVE DIRECTOR TO EXECUTE LEASE AGREEMENT FOR GPS EQUIPMENT WITH PROLINK SOLUTIONS, LLC. Motion by Mr. Waites, second by Mr. Bushnell, to authorize Executive Director to execute lease agreement for GPS equipment with ProLink Solutions, LLC. On vote, motion carried. 055-2008 MOTION TO AUTHORIZE EXECUTIVE DIRECTOR TO EXECUTE CONTRACT WITH W.D. SCHOCK FOR THE IMPLENTATION OF WORK AUTHORIZATION 11 FOR THE ACOUSTICAL TREATMENT PROGRAM FOR INSTITUTIONAL AND COMMUNITY FACILITIES AND THE NEIGHBORHOOD NOISE MITIGATION PROGRAM. Motion by Mr. Waites, second by Mr. Bushnell, to authorize Executive Director to execute Contract with W. D. Schock for the implementation of Work Authorization II for the acoustical treatment program for institutional and community facilities and the neighborhood noise mitigation program. On vote, motion carried. 056-2008 MOTION TO AUTHORIZE EXECUTIVE DIRECTOR TO RENEW URS NOISE MITIGATION CONTRACT. Motion by Mr. Waites, second by Mr. Bushnell, to authorize Executive Director to renew URS Noise Mitigation Contract. On vote, motion carried. 057-2008 MOTION TO AUTHORIZE EXECUTIVE DIRECTOR TO ACCEPT GRANT IN THE AMOUNT OF $4,866,026.OO FROM THE FEDERAL AVIATION ADMINISTRATION FOR RECONSTRUCT TAXIWAY E, PHASE III (1,500 L.F. X 75 L.F.) INCLUDING DRAINAGE, GRADING, LIGHTING, MARKING AND 35-FT WIDE SHOULDERS. THE ENGLAND ECONOMIC AND INDUSTRIAL DEVELOPMENT DISTRICT BOARD OF COMMISSIONERS REGULAR SESSION JUNE 26, 2008 --MINUTES Page 4--