Public Meeting

Alexandria City Council

· 5:00 p.m. announced

City Council Chambers, City Hall, 915 Third Street, Alexandria, LA 71301

Meeting documents

City Council Meeting Agenda – April 8, 2025 agenda

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  • A. CALL TO ORDER
  • B. INVOCATION
  • C. PLEDGE OF ALLEGIANCE
  • D. ROLL CALL
  • E. APPROVAL OF MINUTES TAKEN FROM A REGULAR MEETING HELD ON MARCH 25, 2025.
  • F. CONSENT CALENDAR
  1. Introduction of an ordinance authorizing the mayor to accept the low bid submitted for operating chemicals for Wastewater Department.
  2. Introduction of an ordinance authorizing the mayor to accept the low bid submitted for electric meters and accessories.
  3. Introduction of an ordinance authorizing the mayor to accept the low bid submitted for chlorination and dechlorination equipment.
  4. Introduction of an ordinance authorizing the mayor to accept the low bid submitted for Jackson at MacArthur Enhancement Project.
  5. Introduction of an ordinance authorizing the mayor to enter into a Cooperative Endeavor Agreement with Central Louisiana Juneteenth Association, Incorporated for Juneteenth Celebration.
  • G. RESOLUTIONS
  1. RESOLUTION authorizing advertisement for bids for clamps and couplings.
  2. RESOLUTION authorizing advertisement for bids for fire hydrants and accessories.
  3. RESOLUTION authorizing advertisement for bids for Fire Station Number 4 roof leak repairs.
  4. RESOLUTION authorizing advertisement for annual uniform bid for the Police Department.
  5. RESOLUTION to co-sponsor Cenla Pride 2025 on June 13 and June 14, 2025.
  • H. PUBLIC HEARING-BUDGET
  1. To hold a public hearing on the Mayor’s Proposed 2025/2026 Operating and Capital Budgets.
  • I. ORDINANCES FOR FINAL ADOPTION SUBJECT TO PUBLIC HEARING
  1. To consider final adoption of an ordinance authorizing the mayor to accept the low bid submitted for janitorial supplies.
  2. To consider final adoption of an ordinance authorizing the mayor to accept the low bid submitted for construction and maintenance materials.
  3. To consider final adoption of an ordinance authorizing the mayor to enter into a Memorandum Agreement with the Department of the Army Joint Readiness Training Center Fort Johnson for military exercises.
  4. To consider final adoption of an ordinance authorizing the mayor to renew the existing contract for Professional Auctioneering Services.
  5. To consider final adoption of an ordinance adopting the Operating Budget for the City of Alexandria for Fiscal Year 2025/2026; to make appropriations for the ordinary expenses of all city divisions, departments, offices and agencies, pensions and otherwise providing with respect to the expenditures of appropriations; adopting the Capital Budget for the City of Alexandria for Fiscal Year 2025/2026; appropriating funds for the Capital Budget for the City of Alexandria for Fiscal Year 2025/2026 and providing for capital expenditures; and other matters with respect to appropriations and the expenditure of funds pertaining thereto.
  6. To consider final adoption of an ordinance authorizing the mayor to declare Police Vehicle 9843 as surplus and no longer needed or used by the City departments to be disposed of in accordance with Louisiana Law.
  7. To consider final adoption of an ordinance authorizing the mayor to enter into a Cooperative Endeavor Agreement with CHRISTUS Foundation to co-sponsor the 2025 Walmart CMN Golf Tournament scheduled for May 2025 at Links on the Bayou benefiting Children’s Miracle Network.
  8. To consider final adoption of an ordinance authorizing the mayor to renew the Golf Course Management, Operation and Maintenance Agreement with M2Mitton Management, LLC at its current terms and conditions and other matters with respect thereto.
  • J. EXECUTIVE SESSION TO BE HELD PURSANT R.S. 21.6.1(A) (2) ON THE FOLLOWING ITEMS:
  • i. an ordinance authorizing the City Attorney to settle and compromise the matters entitled “Doris Fox, et al. v. City of Alexandria, et al,” 9th judicial District Court Civil Suit Number 275,974, Division A and other matters with respect thereto; ii. an ordinance authorizing the City Attorney to settle and compromise the matters entitled “Johnny Jeans, et ux. v. City of Alexandria, et al,” 9th judicial District Court Civil Suit Number 268,938, Division C and other matters with respect thereto. iii. an ordinance authorizing the City Attorney to settle and compromise the matters entitled “Marie Sampson v. City of Alexandria, et al,” 9th judicial District Court Civil Suit Number 274,100 Division F and other matters with respect thereto.
  • K. ORDINANCES FOR FINAL ADOPTION SUBJECT TO PUBLIC HEARING
  1. To consider final adoption of an ordinance authorizing the City Attorney to settle and compromise the matters entitled “Doris Fox, et al. v. City of Alexandria, et al” 9th judicial District Court Civil Suit Number 275,974, Division A and other matters with respect thereto.
  2. To consider final adoption of an ordinance authorizing the City Attorney to settle and compromise the matters entitled “Johnny Jeans, et ux. v. City of Alexandria, et al” 9 th judicial District Court Civil Suit Number 268,938, Division C and other matters with respect thereto.
  3. To consider final adoption of an ordinance authorizing the City Attorney to settle and compromise the matters entitled “Marie Sampson v. City of Alexandria, et al” 9th judicial District Court Civil Suit Number 274,100 Division F and other matters with respec t thereto.
  4. Adjourned Alexandria City Council meetings and Council committee meet ings are broadcast live and may be viewed live by the public on Optimum Cable Channel 4. A rebroadcast may be viewed on Optimum Cable Channel 4
Council Meeting Info Packet – April 8, 2025 other

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  • A. CALL TO ORDER
  • B. INVOCATION
  • C. PLEDGE OF ALLEGIANCE
  • D. ROLL CALL
  • E. APPROVAL OF MINUTES TAKEN FROM A REGULAR MEETING HELD ON MARCH 25, 2025.
  • F. CONSENT CALENDAR
  1. Introduction of an ordinance authorizing the mayor to accept the low bid submitted for operating chemicals for Wastewater Department.
  2. Introduction of an ordinance authorizing the mayor to accept the low bid submitted for electric meters and accessories.
  3. Introduction of an ordinance authorizing the mayor to accept the low bid submitted for chlorination and dechlorination equipment.
  4. Introduction of an ordinance authorizing the mayor to accept the low bid submitted for Jackson at MacArthur Enhancement Project.
  5. Introduction of an ordinance authorizing the mayor to enter into a Cooperative Endeavor Agreement with Central Louisiana Juneteenth Association, Incorporated for Juneteenth Celebration.
  • G. RESOLUTIONS
  1. RESOLUTION authorizing advertisement for bids for clamps and couplings.
  2. RESOLUTION authorizing advertisement for bids for fire hydrants and accessories.
  3. RESOLUTION authorizing advertisement for bids for Fire Station Number 4 roof leak repairs.
  4. RESOLUTION authorizing advertisement for annual uniform bid for the Police Department.
  5. RESOLUTION to co- sponsor Cenla Pride 2025 on June 13 and June 14, 2025. Ill
  • H. PUBLIC HEARING- BUDGET
  1. To hold a public hearing on the Mayor' s Proposed 2025/ 2026 Operating and Capital Budgets.
  • I. ORDINANCES FOR FINAL ADOPTION SUBJECT TO PUBLIC HEARING
  1. To consider final adoption of an ordinance authorizing the mayor to accept the low bid submitted for janitorial supplies.
  2. To consider final adoption of an ordinance authorizing the mayor to accept the low bid submitted for construction and maintenance materials.
  3. To consider final adoption of an ordinance authorizing the mayor to enter into a Memorandum Agreement with the Department of the Army Joint Readiness Training Center Fort Johnson for military exercises.
  4. To consider final adoption of an ordinance authorizing the mayor to renew the existing contract for Professional Auctioneering Services.
  5. To consider final adoption of an ordinance adopting the Operating Budget for the City of Alexandria for Fiscal Year 2025/ 2026; to make appropriations for the ordinary expenses of all city divisions, departments, offices and agencies, pensions and otherwise providing with respect to the expenditures of appropriations; adopting the Capital Budget for the City of Alexandria for Fiscal Year 2025/ 2026; appropriating funds for the Capital Budget for the City of Alexandria for Fiscal Year 2025/ 2026 III and providing for capital expenditures; and other matters with respect to appropriations and the expenditure of funds pertaining thereto.
  6. To consider final adoption of an ordinance authorizing the mayor to declare Police Vehicle 9843 as surplus and no longer needed or used by the City departments to be disposed of in accordance with Louisiana Law.
  7. To consider final adoption of an ordinance authorizing the mayor to enter into a Cooperative Endeavor Agreement with CHRISTUS Foundation to co- sponsor the 2025 Walmart CMN Golf Tournament scheduled for May 2025 at Links on the Bayou benefiting Children' s Miracle Network.
  8. To consider final adoption of an ordinance authorizing the mayor to renew the Golf Course Management, Operation and Maintenance Agreement with M2Mitton Management, LLC at its current terms and conditions and other matters with respect thereto.
  1. EXECUTIVE SESSION TO BE HELD PURSANT R. S. 21. 6. 1( A) ( 2) ON THE FOLLOWING ITEMS:
  • i. an ordinance authorizing the City Attorney to settle and compromise the matters entitled " Doris Fox, et al. v. City of Alexandria, et al," 9th judicial District Court Civil Suit Number 275, 974, Division A and other matters with respect thereto; ii. an ordinance authorizing the City Attorney to settle and compromise the matters entitled " Johnny Jeans, et ux. v. City of Alexandria, et al," 9th judicial District Court Civil Suit Number 268, 938, Division C and other matters with respect thereto. iii. an ordinance authorizing the City Attorney to settle and compromise the matters entitled " Marie Sampson v. City of Alexandria, et al," 9th judicial District Court Civil Suit Number 274, 100 Division F and other matters with respect thereto.
  • K. ORDINANCES FOR FINAL ADOPTION SUBJECT TO PUBLIC HEARING
  1. To consider final adoption of an ordinance authorizing the City Attorney to settle and compromise the matters entitled " Doris Fox, et al. v. City of Alexandria, et al" 9th judicial District Court Civil Suit Number 275, 974, Division A and other matters with respect thereto.
  2. To consider final adoption of an ordinance authorizing the City Attorney to settle and compromise the matters entitled " Johnny Jeans, et ux. v. City of Alexandria, et al" 9th judicial District Court Civil Suit Number 268, 938, Division C and other matters with respect thereto.
  3. To consider final adoption of an ordinance authorizing the City Attorney to settle and compromise the matters entitled " Marie Sampson v. City of Alexandria, et al" 9th judicial District Court Civil Suit Number 274, 100 Division F and other matters with respect thereto.
  4. Adjourned Alexandria City Council meetings and Council committee meetings are broadcast live and may be viewed live by the public on Optimum Cable Channel 4. A rebroadcast may be viewed on Optimum Cable Channel 4 and the City of Alexandria, LA website www. cityofalexandriala. com III TUESDAY APRIL 8, 2025 CITY COUNCIL CHAMBERS- 5: 00 P. M. PERSONS DESIRING TO ADDRESS THE COUNCIL SHALL INFORM THE PRESIDENT AT THE APPROPRIATE AGENDA ITEM
  • A. CALL TO ORDER
  • B. INVOCATION
  • C. PLEDGE OF ALLEGIANCE
  • D. ROLL CALL
  • E. APPROVAL OF MINUTES TAKEN FROM A REGULAR MEETING HELD ON MARCH 25, 2025. PROCEEDINGS OF THE COUNCIL OF THE CITY OF ALEXANDRIA, STATE OF LOUISIANA, TAKEN AT A REGULAR MEETING HELD ON MARCH 25, 2025 The Council of the City of Alexandria, Louisiana, met in a regularly scheduled meeting session in the City Council Chambers, on Tuesday, March 25, 2025 at 5: 00 P. M. Those present were the Honorable Cynthia Perry, Gary Johnson, Lizzie Felter, Jules Green, Chuck Fowler, Jim Villard and Malcolm Larvadain. Also present were Mayor Roy, City Attorney Jonathon Goins, Michael Caffery and Council Staff. The Council of the City of Alexandria, State of Louisiana was duly convened as the governing authority of said City by the Honorable Cynthia Perry, who stated that the Council was ready for the transaction of business. The invocation was pronounced by Mayor Roy and the Pledge of Allegiance was led by Mr. Goins. APPROVAL OF MINUTES On a motion of Mr. Fowler and seconded by Mr. Larvadain the minutes taken from a regular Council Meeting held on March 11, 2025 were unanimously approved by the Council. PRESENTATION Roosevelt Johnson spoke on the Love the Boot clean- up activities. CONSENT CALENDAR The Council next read all items found under the heading Consent Calendar and assigned them to committees. Mr. Fowler moved for the introduction of all items appearing under the heading Consent Calendar. Mr. Johnson seconded the motion. It was unanimously carried by the Council. Bids were received for janitorial supplies. Name of Bidders Interboro Packaging Corporation Imperial Bag and Paper Grimes Industrial Supply Advance Chemical Unipak Corporation Pyramid School Products Economical Janitorial Central Poly Corporation Unipak Corporation AmeriMack Chemical The above bid was referred to the Mayor and appropriate committee for tabulation and recommendation. The following ordinance was introduced by Mr. Fowler and seconded by Mr. Johnson to wit: AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR JANITORIAL SUPPLIES AND OTHER MATTERS WITH RESPECT THERETO. Bids were received for construction and maintenance materials. Name of Bidders LUHR Brothers, Inc. Pine Bluff Sand and Gravel Vantel, LLC Green Dream Enterprises The above bid was referred to the Mayor and appropriate committee for tabulation and recommendation. The following ordinance was introduced by Mr. Fowler and seconded by Mr. Johnson to wit: AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR CONSTRUCTION AND MAINTENANCE MATERIALS AND OTHER MATTERS Willi RESPECT THERETO. On a motion of Mr. Fowler and seconded by Mr. Johnson the following
  1. ordinance was introduced to wit: AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO A MEMORANDUM OF AGREEMENT WITH THE DEPARTMENT OF THE ARMY JOINT READINESS TRAINING CENTER FORT JOHNSON FOR MILITARY EXERCISES AND OTHER MATTERS WITH RESPECT THERETO. On a motion of Mr. Fowler and seconded by Mr. Johnson the following ordinance was introduced to wit: AN ORDINANCE AUTHORIZING THE MAYOR TO RENEW THE EXISTING CONTRACT FOR PROFESSIONAL AUCTIONEERING SERVICES AND OTHER MATTERS WITH RESPECT THERETO. On a motion of Mr. Fowler and seconded by Mr. Johnson the following ordinance was introduced to wit: AN ORDINANCE ADOPTING THE OPERATING BUDGET FOR THE CITY OF ALEXANDRIA FOR FISCAL YEAR 2025/ 2026; TO MAKE APPROPRIATIONS FOR THE ORDINARY EXPENSES OF ALL CITY DIVISIONS, DEPARTMENTS, OFFICES AND AGENCIES, PENSIONS AND OTHERWISE PROVIDING WITH RESPECT TO THE EXPENDITURES OF APPROPRIATIONS; ADOPTING THE CAPITAL BUDGET FOR THE CITY OF ALEXANDRIA FOR FISCAL YEAR 2025/ 2026; APPROPRIATING FUNDS FOR THE CAPITAL BUDGET FOR THE CITY OF ALEXANDRIA FOR FISCAL YEAR 2025/ 2026 AND PROVIDING FOR CAPITAL EXPENDITURES; AND OTHER MATTERS- WITH RESPECT TO APPROPRIATIONS AND THE EXPENDITURE OF FUNDS PERTAINING THERETO AND OTHER MATTERS WITH RESPECT THERETO. On a motion of Mr. Fowler and seconded by Mr. Johnson the following ordinance was introduced to wit: AN ORDINANCE AUTHORIZING THE CITY ATTORNEY TO SETTLE AND COMPROMISE THE MATTERS ENTITLED " DORIS FOX, ET AL. V. CITY OF ALEXANDRIA, ET AL" 9TH JUDICIAL DISTRICT COURT CIVIL SUIT NUMBER 275, 974, DIVISION A AND OTHER MATTERS WITH RESPECT THERETO. 411, On a motion of Mr. Fowler and seconded by Mr. Johnson the following ordinance was introduced to wit: AN ORDINANCE AUTHORIZING THE CITY ATTORNEY TO SETTLE AND COMPROMISE THE MATTERS ENTITLED " JOHNNY JEANS, ET UX. V. CITY OF ALEXANDRIA, ET AL" 9TH JUDICIAL DISTRICT COURT CIVIL SUIT NUMBER 268, 938, DIVISION C AND OTHER MATTERS WITH RESPECT THERETO. On a motion of Mr. Fowler and seconded by Mr. Johnson the following ordinance was introduced to wit: AN ORDINANCE AUTHORIZING THE CITY ATTORNEY TO SETTLE AND COMPROMISE THE MATTERS ENTITLED " MARIE SAMPSON V. CITY OF 274, 100 DIVISION F AND OTHER MATTERS WITH RESPECT THERETO. On a motion of Mr. Fowler and seconded by Mr. Johnson the following ordinance was introduced to wit: AN ORDINANCE AUTHORIZING THE MAYOR TO DECLARE POLICE VEHICLE 9843 AS SURPLUS AND NO LONGER NEEDED OR USED BY THE CITY DEPARTMENTS TO BE DISPOSED OF IN ACCORDANCE WITH LOUISIANA LAW AND OTHER MATTERS WITH RESPECT THERETO. On a motion of Mr. Fowler and seconded by Mr. Johnson the following ordinance was introduced to wit: AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO A COOPERATIVE ENDEAVOR AGREEMENT WITH CHRISTUS FOUNDATION TO CO- SPONSOR THE 2025 WALMART CMN GOLF TOURNAMENT SCHEDULED FOR MAY 2025 AT LINKS ON THE BAYOU BENEFITING CHILDREN' S MIRACLE NETWORK AND OTHER MATTERS WITH RESPECT THERETO. On a motion of Mr. Fowler and seconded by Mr. Johnson the following Sordinance was introduced to wit: AN ORDINANCE AUTHORIZING THE MAYOR TO RENEW THE GOLF COURSE MANAGEMENT, OPERATION AND MAINTENANCE AGREEMENT WITH M2MITTON MANAGEMENT, LLC AT ITS CURRENT TERMS AND CONDITIONS AND OTHER MATTERS WITH RESPECT THERETO. RESOLUTIONS Mr. Villard moved for the adoption of the following resolution, which was seconded by Mr. Fowler. RESOLUTION NO. 0639- 2025 RESOLUTION AUTHORIZING THE ADOPTION OF FINANCIAL MANAGEMENT POLICY WITH REGARD TO COMMUNITY DEVELOPMENT BLOCK GRANT DISASTER RECOVERY MITIGATION FUNDS. The President called for any discussion, a vote was called for and resulted as follows: YEAS: Villard, Larvadain, Perry, Johnson, Felter, Green, Fowler. NAYS: None. ABSENT: None. This resolution was thereupon declared adopted on this the 25th day of March, 2025. Mr. Fowler moved for the adoption of the following resolution, which was seconded by Mr. Villard. RESOLUTION NO. 0640- 2025 RESOLUTION AUTHORIZING THE MAYOR TO FILE APPLICATIONS WITH THE FEDERAL TRANSIT ADMINISTRATION, FOR FEDERAL TRANSPORTATION ASSISTANCE FOR THE CITY OF ALEXANDRIA TRANSIT DEPARTMENT. The President called for any discussion, a vote was called for and resulted as follows: YEAS: Fowler, Villard, Larvadain, Perry, Johnson, Fetter, Green. NAYS: None. ABSENT: None. This resolution was thereupon declared adopted on this the 25th day of March, 2025. Mr. Villard moved for the adoption of the following resolution, which was seconded by Mr. Larvadain. RESOLUTION NO. 0641- 2025 11/ RESOLUTION TO CO- SPONSOR THE WESTSIDE HABILITATION CENTER MARCH MADNESS BASKETBALL TOURNAMENT, IN MARCH 2025 FOR INDIVIDUALS WITH DISABILITIES. The President called for any discussion, a vote was called for and resulted as follows: YEAS: Villard, Larvadain, Perry, Johnson, Felter, Green, Fowler. NAYS: None. ABSENT: None. This resolution was thereupon declared adopted on this the 25th day of March, 2025. Mr. Villard moved for the adoption of the following resolution, which was seconded by Ms. Fetter. RESOLUTION NO. 0642- 2025 RESOLUTION TO CO- SPONSOR THE ALEXANDRIA MUSEUM OF ART JOURDAN THIBODEAUX TRIO CONCERT IN MARCH 2025. The President called for any discussion, a vote was called for and resulted as follows: YEAS: Villard, Larvadain, Perry, Johnson, Fetter, Green, Fowler. NAYS: None. ABSENT: None. This resolution was thereupon declared adopted on this the 25th day of March, 2025. Mr. Fowler moved for the adoption of the following resolution, which was seconded by Mr. Johnson. RESOLUTION NO. 0643- 2025 RESOLUTION AUTHORIZING ADVERTISEMENT FOR BIDS FOR GAS METERS AND ITRON ERTS. The President called for any discussion, a vote was called for and resulted as follows: YEAS: Fowler, Villard, Larvadain, Perry, Johnson, Felter, Green. NAYS: None. ABSENT: None. This resolution was thereupon declared adopted on this the 25th day of March, 2025. Mr. Fowler moved for the adoption of the following resolution, which was seconded by Mr. Villard. RESOLUTION NO. 0644- 2025 RESOLUTION AUTHORIZING ADVERTISEMENT FOR BIDS FOR HERBICIDES. The President called for any discussion, a vote was called for and resulted as follows: YEAS: Fowler, Villard, Larvadain, Perry, Johnson, Felter, Green. NAYS: None. ABSENT: None. This resolution was thereupon declared adopted on this the 25th day of March, 2025. Mr. Villard moved for the adoption of the following resolution, which was seconded by Mr. Johnson. RESOLUTION NO. 0645- 2025 RESOLUTION AUTHORIZING ADVERTISEMENT FOR BIDS FOR READY MIX CONCRETE. The President called for any discussion, a vote was called for and resulted as follows: YEAS: Villard, Larvadain, Perry, Johnson, Fetter, Green, Fowler. NAYS: None. ABSENT: None. This resolution was thereupon declared adopted on this the 25th day of March, 2025. Mr. Villard moved for the adoption of the following resolution, which was seconded by Mr. Fowler. RESOLUTION NO. 0646- 2025 0 RESOLUTION AUTHORIZING ADVERTISEMENT FOR BIDS FOR OPERATING SUPPLIES FOR THE ELECTRIC DISTRIBUTION DEPARTMENT. The President called for any discussion, a vote was called for and resulted as follows: YEAS: Villard, Larvadain, Perry, Johnson, Felter, Green, Fowler. NAYS: None. ABSENT: None. This resolution was thereupon declared adopted on this the 25th day of March, 2025. Mr. Villard moved for the adoption of the following resolution, which was seconded by Mr. Larvadain. RESOLUTION NO. 0647- 2025 RESOLUTION AUTHORIZING ADVERTISEMENT FOR BIDS FOR JANITORIAL CHEMICALS. The President called for any discussion, a vote was called for and resulted as follows: YEAS: Villard, Larvadain, Perry, Johnson, Felter, Green, Fowler. NAYS: None. ABSENT: None. This resolution was thereupon declared adopted on this the 25th day of March, 2025. ORDINANCES FOR FINAL ADOPTION SUBJECT TO A PUBLIC HEARING The following ordinance, which was previously introduced and laid over for publication of notice and no objection having been filed thereto, was brought up for final adoption on a motion of Mr. Villard and seconded by Mr. Johnson. ORDINANCE NO. 13- 2025 AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR OPERATING SUPPLIES FOR THE GAS DEPARTMENT AND OTHER MATTERS WITH RESPECT THERETO. The President called for any discussion, a vote was called for and resulted as follows: YEAS: Villard, Larvadain, Perry, Johnson, Felter, Green, Fowler. i NAYS: None. ABSENT: None. This ordinance was thereupon declared adopted on this the 25th day of March, 2025. The following ordinance, which was previously introduced and laid over for publication of notice and no objection having been filed thereto, was 4'.. brought up for final adoption on a motion of Mr. Fowler and seconded by Ms. Fetter. ORDINANCE NO. 14- 2025 AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR CAST/ DUCTILE IRON AND OTHER MATTERS WITH RESPECT THERETO. The President called for any discussion, a vote was called for and resulted IDas follows: YEAS: Fowler, Villard, Larvadain, Perry, Johnson, Felter, Green. NAYS: None. ABSENT: None. This ordinance was thereupon declared adopted on this the 25th day of March, 2025. The following ordinance, which was previously introduced and laid over for publication of notice and no objection having been filed thereto, was brought up for final adoption on a motion of Mr. Villard and seconded by Ms. Felter. ORDINANCE NO. 15- 2025 AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR OPERATING SUPPLIES FOR THE WASTEWATER DEPARTMENT AND OTHER MATTERS WITH RESPECT THERETO. The President called for any discussion, a vote was called for and resulted as follows: YEAS: Villard, Larvadain, Perry, Johnson, Felter, Green, Fowler. NAYS: None. ABSENT: None. This ordinance was thereupon declared adopted on this the 25th day of March, 2025. The following ordinance, which was previously introduced and laid over for 0 publication of notice and no objection having been filed thereto, was brought up for final adoption on a motion of Mr. Fowler and seconded by Mr. Villard. ORDINANCE NO. 16- 2025 AN ORDINANCE AUTHORIZING THE MAYOR TO RENEW THE CONTRACT WITH CLEAN EARTH OF ALABAMA, INCORPORATED FOR HOUSEHOLD HAZARD WASTE SERVICES FOR THE UTILITY AND PUBLIC WORKS DIVISIONS AND OTHER MATTERS WITH RESPECT THERETO. The President called for any discussion, a vote was called for and resulted as follows: YEAS: Fowler, Villard, Larvadain, Perry, Johnson, Felter, Green. NAYS: None. ABSENT: None. This ordinance was thereupon declared adopted on this the 25th dayofP P March, 2025. The following ordinance, which was previously introduced and laid over for publication of notice and no objection having been filed thereto, was brought up for final adoption on a motion of Mr. Fowler and seconded by Mr. Villard. ORDINANCE NO. 17- 2025 AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENTS WITH PAN AMERICAN ENGINEERS, LLC, BALLARD CLC, INCORPORATED, KINDLE, STONE AND ASSOCIATES, INCORPORATED, MEYER, MEYER, LACROIX AND HIXSON, INCORPORATED, MONCEAUX- BULLER AND ASSOCIATES, LLC, SCOTTMOORE, LLC, AND VERTEX WORX, LLC FOR ENGINEERING AND SURVEYING SERVICES AND OTHER MATTERS WITH RESPECT THERETO. The President called for any discussion, a vote was called for and resulted as follows: YEAS: Fowler, Villard, Larvadain, Perry, Johnson, Felter, Green. NAYS: None. ABSENT: None. This ordinance was thereupon declared adopted on this the 25th day of March, 2025. PUBLIC HEARING — COMMUNITY DEVELOPMENT On a motion of Mr. Villard and seconded by Mr. Fowler the public hearing was opened at 5: 48 p. m. IIIMr. Villard moved for the adoption of the following resolution, which was seconded by Mr. Fowler. RESOLUTION NO. 0648- 2025 RESOLUTION TAKING ACTION ON THE COST OF DEMOLITION OF ONE The President called for any discussion, a vote was called for and resulted as follows: YEAS: Villard, Perry, Johnson, Fetter, Green, Fowler. NAYS: None. ABSENT: None. ABSTAIN: Larvadain. This resolution was thereupon declared adopted on this the 25th day of 4'. '' March, 2025. On a motion of Mr. Fowler and seconded by Mr. Villard the public hearing was closed at 5: 50 p. m. The President adjourned the meeting at 5: 50 p. m. S/ Cynthia Perry President ATTEST: S/ Donna P. Jones City Clerk 0 F. CONSENT CALENDAR Introduction of an ordinance authorizing the mayor to accept the low bid submitted for operating chemicals for Wastewater Department. AGENDA ITEM FACT SHEET Alex dries Thisfact sheet is the basisfor a decision by the City Council oud5 Please insure that the information is dear, concise and current. Division/ Department: Finance/ Purchasing Date: February 4, 2025 Title: Request a resolution to advertise for Operating Chemicals for Wastewater Department Explanation of Proposal: Additional Information Attached I We request permission to advertise for Operating Chemicals for the Wastewater Department. Bid prices shall remain in effect for a period of twelve( 12) months from bid award date. Orders for operating chemicals shall be for individual items on an" as needed" basis only. Ei Neutral Within C Requires Budget: Existing 1-- Amendment Account Number: 401- 258101- 520503 Expense Amount: Operating Chemicals Account Line Item: Remaining Amount: Authorization: 4. . e Diit
  1. Mar S. Division+: F o ' 2Chief Oper in" 0 icer 6. Department Head
  2. Cit AttorneY Y 7. Purc n gent Council Staff Form Information: Sufficient E Review: Content n Insufficient Remarks: ADVERTISEMENT FOR BID CITY OF ALEXANDRIA, LOUISIANA PURCHASING DEPARTMENT BID # 2517 Operating Chemicals— Wastewater Department Separate sealed bids for, OPERATING CHEMICALS- WASTEWATER, will be received by the CITY OF ALEXANDRIA at the CITY COUNCIL MEETING CHAMBERS, ALEXANDRIA CITY HALL, ALEXANDRIA, LOUISIANA, until 10: 00 AM CST CDT, TUESDAY, APRIL 8, 2025, and then at said office publically opened and read aloud. Complete bid packet, bid specifications may be obtained at the City ofAlexandria' s website, www.cityofalexandriala.com under the heading " Business", and drop down to " RFP/ RFQ/RFI/BIDS". There is no charge to download bid documents from the City' s website. Pursuant to LA R.S. 38: 2212. 1 B.( 4)( a), vendors have the option to submit their bids electronically. Please find bid related documents and place electronic bids at www.centralbidding.com . For questions regarding the electronic bidding process, please call Central Bidding at 225- 810-4814. Questions and/or clarifications of bid specifications are to be in written form only, either mailed, faxed, or emailed to the attention of Joann Swain, City of Alexandria Purchasing Department, PO Box 71, Alexandria, LA 713090071; Fax 318- 619-3412; email to ioann.swain(a,cityofalex.com; and must be received by 4: 00 PM, Thursday, March 27, 2025. Address for Postal Delivery: Address for Courier or Address for Electronic Overnight Delivery: Bid Submission: City of Alexandria City of Alexandria Donna Jones, City Clerk Donna Jones, City Clerk www. centralbidding. com Phone: 318- 449- 5090 PLEASE PUBLISH THREE( 3) TIMES: Friday, February 28, 2025 Friday, March 7, 2025 Friday, March 14, 2025 RESOLUTION NO. RESOLUTION AUTHORIZING ADVERTISEMENT FOR BIDS FOR OPERATING CHEMICALS FOR WASTEWATER DEPARTMENT. BE IT RESOLVED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby authorizes advertisement for bids for operating chemicals for Wastewater Department. BE IT FURTHER RESOLVED, etc., that the City Clerk proceed with the advertisement according to law, with bids to be opened on April 8, 2025. PASSED AND ADOPTED at Alexandria, Louisiana, this 25th day of February, 2025. Is/ Donna P. Jones, MMC City Clerk RESOLUTION NO. 0631- 2025 RESOLUTION AUTHORIZING ADVERTISEMENT FOR BIDS FOR OPERATING CHEMICALS FOR WASTEWATER DEPARTMENT. BE IT RESOLVED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby authorizes advertisement for bids for operating chemicals for Wastewater Department. BE IT FURTHER RESOLVED, etc., that the City Clerk proceed with the advertisement according to law, with bids to be opened on April 8, 2025. PASSED AND ADOPTED at Alexandria, Louisiana, this 25th day of February, 2025. s/ Donna P. Jones, MMC City Clerk ORDINANCE NO. AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR OPERATING CHEMICALS FOR WASTEWATER DEPARTMENT AND OTHER MATTERS WITH RESPET THERETO. SECTION I: BE IT ORDAINED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby authorizes the mayor to accept the low bid submitted for operating Chemicals for the Wastewater Department. SECTION II: BE IT FURTHER ORDAINED, etc. that the Mayor of the City of Alexandria be authorized to pay said low bidder from the 2024/ 2025 budget and to each and every other act or deed needed or necessary to consummate said transaction. SECTION III: BE IT FURTHER ORDAINED, etc., that this ordinance shall become effective upon signature by the Mayor; or, if not signed or vetoed by the Mayor, upon expiration of the time for ordinances to become law without signature by the Mayor. SECTION IV: BE IT FURTHER ORDAINED, etc., that if any provision or item of this ordinance or the application thereof is held invalid, such invalidity shall not affect other provisions, items or applications of this ordinance which can be given effect without the invalid provisions, items, or applications, and to this end the provisions of this ordinance or hereby declared severable. SECTION V: BE IT FURTHER ORDAINED, etc., that all ordinances or parts of ordinances in conflict herewith are hereby repealed. THIS ORDINANCE was introduced on the 8th day of April, 2025. NOTICE PUBLISHED on the 11th day of April, 2025. THIS ORDINANCE having been submitted in writing, introduced and published, was then submitted to a final vote as a whole, the vote thereon being as follows: YEAS: NAYS: ABSENT: AND THE ORDINANCE was declared adopted on this the day of April, 2025 and final publication was made in the Alexandria Daily Town Talk on the day of April, 2025. CITY CLERK PRESIDENT MAYOR' S APPROVAL/ VETO Introduction of an ordinance authorizing the mayor to accept the low bid submitted for electric meters and accessories. 5 AGENDA ITEM FACT SHEET A 1ex c na, This fact sheet is the basis for a decision by the( ity Council. otAGS01/ Please insure that the information is dear, concise and current. Division/ Department: FINANCE/ PURCHASING Date: 2/ 6/ 2025 Title: Resolution Authorizing Permission to Advertise for ELECTRIC METERS & ACCESSORIES Explanation of Proposal: Additional Information Attached Request permission to advertise for Electric Meters and Accessories for use by the Electric Distribution Department. Said material is to be inventoried by the Electric Distribution Warehouse and issued on an" as needed" basis. Bid prices are to remain in effect for a period of twelve months from bid award date. E Neutral Within I I Requires Budget: Existing I I Amendment Account Number: 401- 0- 141720- 00000 Expense Amount: Electric Distribution Warehouse Account Line Item: Remaining Amount: Authorization: 4. inane i
  3. ayor 5. Division irector
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  5. City At orney 1. Pure Council Staff Form El Information: Sufficient n Review: Content Fi Insufficient n Remarks: En J' ! 1 : l sr_ ADVERTISEMENT FOR BID CITY OF ALEXANDRIA, LOUISIANA PURCHASING DEPARTMENT BID# 2510 ELECTRIC METERS & ACCESSORIES Separate sealed bids for, ELECTRIC METERS & ACCESSORIES, will be received by the CITY OF ALEXANDRIA at the CITY COUNCIL MEETING CHAMBERS, ALEXANDRIA CITY HALL, ALEXANDRIA, LOUISIANA, until 10: 00 AM CST, TUESDAY, April 8, 2025, and then at said office publically opened and read aloud. Complete bid packet, bid specifications may be obtained at the City of Alexandria' s website, www.cityofalexandriala.com under the heading " Business", and drop down to " RFP/ RFQ/RFI/BIDS". There is no charge to download bid documents from the City' s website. Pursuant to LA R.S. 38: 2212. 1 B.( 4)( a), vendors have the option to submit their bids electronically. Please find bid related documents and place electronic bids at www. centralbidding. com . For questions regarding the electronic bidding process, please call Central Bidding at 225- 810- 4814. Questions and/ or clarifications of bid specifications are to be in written form only, either mailed, faxed, or emailed to the attention of Andre Garsaud, City of Alexandria Purchasing Department, PO Box 71, Alexandria, LA 713090071; Fax 318- 441- 6185; email to andre. garsaud@cityofalex. com and must be received by 4: 00 PM CST, Thursday, March 27, 2025. OR Address for Postal Delivery: Address for Courier or Address for Electronic Overnight Delivery: Bid Submission: City of Alexandria City of Alexandria Donna Jones, City Clerk Donna Jones, City Clerk www. centralbidding. com Phone: 318- 449- 5090 PLEASE PUBLISH THREE( 3) TIMES: Friday, February 28, 2025 Friday, March 7, 2025 Friday, March 14, 2025 RESOLUTION NO. RESOLUTION AUTHORIZING ADVERTISEMENT FOR BIDS FOR ELECTRIC METERS AND ACCESSORIES. BE IT RESOLVED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby authorizes advertisement for bids for electric meters and accessories. BE IT FURTHER RESOLVED, etc., that the City Clerk proceed with the advertisement according to law, with bids to be opened on April 8, 2025. PASSED AND ADOPTED at Alexandria, Louisiana, this 25t" day of February, 2025. s/ Donna P. Jones, MMC City Clerk RESOLUTION NO. 0630- 2025 RESOLUTION AUTHORIZING ADVERTISEMENT FOR BIDS FOR ELECTRIC METERS AND ACCESSORIES. BE IT RESOLVED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby authorizes advertisement for bids for electric meters and accessories. BE IT FURTHER RESOLVED, etc., that the City Clerk proceed with the advertisement according to law, with bids to be opened on April 8, 2025. PASSED AND ADOPTED at Alexandria, Louisiana, this 25th day of February, 2025. s/ Donna P. Jones, MMC III City Clerk ORDINANCE NO. AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR ELECTRIC METERS AND ACCESSORIES AND OTHER MATTERS WITH RESPECT THERETO. SECTION I: BE IT ORDAINED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby authorizes the mayor to accept the low bid submitted for Electric Meters and Accessories. SECTION II: BE IT FURTHER ORDAINED, etc. that the Mayor of the City of Alexandria be authorized to pay said low bidder from the 2024/ 2025 budget and to each and every other act or deed needed or necessary to consummate said transaction. SECTION III: BE IT FURTHER ORDAINED, etc., that this ordinance shall become effective upon signature by the Mayor; or, if not signed or vetoed by the Mayor, upon expiration of the time for ordinances to become law without signature by the Mayor. SECTION IV: BE IT FURTHER ORDAINED, etc., that if any provision or item of this ordinance or the application thereof is held invalid, such invalidity shall not affect other provisions, items or applications of this ordinance which can be given effect without the invalid provisions, items, or applications, and to this end the provisions of this ordinance or hereby declared severable. SECTION V: BE IT FURTHER ORDAINED, etc., that all ordinances or parts of ordinances in conflict herewith are hereby repealed. THIS ORDINANCE was introduced on the 8th day of April, 2025. NOTICE PUBLISHED on the 11th day of April, 2025. THIS ORDINANCE having been submitted in writing, introduced and published, was then submitted to a final vote as a whole, the vote thereon 0 being as follows: YEAS: NAYS: ABSENT: AND THE ORDINANCE was declared adopted on this the day of April, 2025 and final publication was made in the Alexandria Daily Town Talk on the day of April, 2025. CITY CLERK PRESIDENT MAYOR' S APPROVAL/ VETO Introduction of an ordinance authorizing the mayor to accept the low bid submitted for chlorination and dechlorination equipment. is*, AGENDA ITEM FACT SHEET dr1Cl Thisfact sheet is the basisfor a decision by the City Council. f11 o GS Please insure that the information is dear, concise and current. Division/ Department: Finance/ Purchasing Date: February 5, 2025 Title: Request a resolution to advertise for Chlorination & Dechlorination Equipment Explanation of Proposal: Additional Information Attached l We request permission to advertise for Chlorination& Dechlorination Equipment, for use by the Wastewater Departments. Bid prices shall be for individual items on an as needed basis, per the bid specifications. Equipment only. No Labor. The city reserves the right to renew the existing contract for an additional twelve( 12) month period. Bids prices shall remain in effect for twelve( 12) months from award. Bud et: Neutral Within Requires g Existing Amendment Account Number: Expense Amount: Varies- as needed Account Line Item: Remaining Amount: Authorization: 4. in ce it Ma r,.... - 5. Di ision irect
  6. Chief Operati 0 cer t
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  8. CityAtto ey 1. Purchasin nt Council Staff Form Information: Sufficient El Review: Content D Insufficient Remarks: ADVERTISEMENT FOR BID CITY OF ALEXANDRIA, LOUISIANA PURCHASING DEPARTMENT BID # 2518 CHLORINATION & DECHLORINATION EQUIPMENT FOR WASTEWATER DEPT Separate sealed bids for, CHLORINATION& DECHLORINATION EQUIPMENT FOR WATER/ WASTEWATER, will be received by the CITY OF ALEXANDRIA at the CITY COUNCIL MEETING CHAMBERS, ALEXANDRIA CITY HALL, ALEXANDRIA, LOUISIANA, until 10: 00 AM CST CDT, TUESDAY, April 8, 2025, and then at said office publically opened and read aloud. Complete bid packet, bid specifications may be obtained at the City of Alexandria' s website, www. cityofalexandriala. com under the heading " Business", and drop down to " RFP/ RFQ/ RFI/BIDS". There is no charge to download bid documents from the City' s website. Pursuant to LA R. S. 38: 2212. 1 B.( 4)( a), vendors have the option to submit their bids electronically. Please find bid related documents and place electronic bids at www. centralbidding. com . For questions regarding the electronic bidding process, please call Central Bidding at 225- 810- 4814. Questions and/ or clarifications of bid specifications are to be in written form only, either mailed, faxed, or emailed to the attention of Joann Swain, City of Alexandria Purchasing Department, PO Box 71, Alexandria, LA 71309- 0071; Fax 318- 6193412; email to joann. swainna, citvofalex. com; and must be received by 4: 00 PM, Thursdav, March 27, 2025a. Address for Postal Delivery: Address for Courier or Address for Electronic III Overnight Delivery: Bid Submission: City of Alexandria City of Alexandria Donna Jones, City Clerk Donna Jones, City Clerk www. centralbidding. com Phone: 318- 449- 5090 PLEASE PUBLISH THREE( 3) TIMES: Friday, February 28, 2025 Friday, March 7, 2025 Friday, March 14, 2025 S RESOLUTION NO RESOLUTION AUTHORIZING ADVERTISEMENT FOR BIDS FOR CHLORINATION AND DECHLORINATION EQUIPMENT. BE IT RESOLVED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby authorizes advertisement for bids for chlorination and dechlorination equipment. BE IT FURTHER RESOLVED, etc., that the City Clerk proceed with the advertisement according to law, with bids to be opened on April 8, 2025. k-' PASSED AND ADOPTED at Alexandria, Louisiana, this 25t" day of February, 2025. Is/ Donna P. Jones, MMC City Clerk RESOLUTION NO. 0629- 2025 RESOLUTION AUTHORIZING ADVERTISEMENT FOR BIDS FORU ION AU O CHLORINATION AND DECHLORINATION EQUIPMENT.Q BE IT RESOLVED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby authorizes advertisement for bids for chlorination and dechlorination equipment. BE IT FURTHER RESOLVED, etc., that the City Clerk proceed with the advertisement according to law, with bids to be opened on April 8, 2025. PASSED AND ADOPTED at Alexandria, Louisiana, this 25th day of February, 2025. s/ Donna P. Jones, MMC City Clerk ORDINANCE NO. AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR CHLORINATION AND DECHLORINATION EQUIPMENT AND OTHER MATTERS WITH RESPECT THERETO. SECTION I: BE IT ORDAINED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby authorizes the mayor to accept the low bid submitted for chlorination and dechlorination equipment. SECTION II: BE IT FURTHER ORDAINED, etc. that the Mayor of the City of Alexandria be authorized to pay said low bidder from the 2024/ 2025 budget and to each and every other act or deed needed or necessary to consummate said transaction. SECTION III: BE IT FURTHER ORDAINED, etc., that this ordinance shall become effective upon signature by the Mayor; or, if not signed or vetoed by the Mayor, upon expiration of the time for ordinances to become law without signature by the Mayor. SECTION IV: BE IT FURTHER ORDAINED, etc., that if any provision or item of this ordinance or the application thereof is held invalid, such invalidity shall not affect other provisions, items or applications of this ordinance which can be given effect without the invalid provisions, items, or applications, and to this end the provisions of this ordinance or hereby declared severable. SECTION V: BE IT FURTHER ORDAINED, etc., that all ordinances or parts of ordinances in conflict herewith are hereby repealed. THIS ORDINANCE was introduced on the 8th day of April, 2025. NOTICE PUBLISHED on the 11th day of April, 2025. THIS ORDINANCE having been submitted in writing, introduced and published, was then submitted to a final vote as a whole, the vote thereon being as follows: YEAS: NAYS: ABSENT: AND THE ORDINANCE was declared adopted on this the day of April, 2025 and final publication was made in the Alexandria Daily Town Talk on the day of April, 2025. CITY CLERK PRESIDENT MAYOR' S APPROVAL/ VETO Introduction of an ordinance authorizing the mayor to accept the low bid submitted for Jackson at MacArthur Enhancement Project. 5804111...var.* AGENDA ITEM FACT SHEET A+ Thisfact sheet is the basisfor a decision by the City Council.X Please insure that the information is dear, concise ot(' tdSiad iG/ f and current. Division/ Department: Planning/ Engineering Date: February 13, 2025 Title: Request for Resolution to Advertise-Jackson @ MacArthur Enhancement Project Explanation of Proposal: Additional Information Attached ri Plans and specifications are ready for advertisement of the Jackson @ MacArthur Enhancement Project. The City Engineer's Office request permission to advertise the project for construction letting. Bids to be received on April 8, 2025 with award to follow on April 22, 2025 Budget: Neutral Within Requires g : Existing Amendment Account Number: 308- 052503- 707000- 0 Expense Amount: $ 84, 500 Account Line Item: $ 85, 000 Remaining Amount: $ 500 Authorization: Finan,' ' i il.f
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  11. CiyAttorney 7. Purchasing Agent o---a--- 1-- Council Staff Form El Information: Sufficient El Review: Content Insufficient E Remarks: ADVERTISEMENT FOR BIDS Sealed bids will be received for the City of Alexandria, Louisiana, by the City Clerk, at the City Council Chambers, City Hall, 915 Third Street, Alexandria, Louisiana, 71301, until 10:00 a. m. on Tuesday, the 08 day of April, 2025, and then at said office publically opened and read aloud. Any person requiring special accommodation shall notify the City Clerk of the type(s) of accommodations required not less than seven ( 7) days before the bid opening. For: MacArthur Drive at Jackson Street 2025 Rehabilitation Complete Bidding Documents may be obtained from: City Engineers Office 318- 473- 1170 ( P) 318- 441- 6377 ( F) A Compact Disk ( CD) with a complete set of bid documents will be given to licensed contractors. Pursuant to LA R. S. 38: 2212 A.( 1)( f) and R. S. 38: 2212 A.( 1)( f)(vii), vendors/ contractors have the option to submit bids and bonds electronically. Bids and bonds to be filed electronically shall be posted with Central Bidding at www.centralauctionhouse. com ( 1225- 810- 4814). Registration will need to be completed prior to posting of bid. Plans, specifications and bid documents shall be obtained from the consultant listed above and posted with Central Bidding. All bids must be accompanied by a bid security equal to five percent ( 5%) of the sum of the Base Bid, and must be in the form of a certified check, cashier' s check of Bid Bond written by a surety or insurance company complying with R. S. 38. 2218 C. The Bid Bond shall be in the favor of the Owner, and shall be accompanied by appropriate power of attorney. The successful Bidder shall be required to furnish a Performance Bond and Payment Bond, in an amount equal to 100% of the Contract amount, written by a surety or insurance company meeting the requirements noted in R. S. 38. 2219 A.( 1)( a), ( b) and ( c). Bids shall be accepted from Contractors who are licensed under R. S. 37. 2150- 2163 for the classification of " Highway, Street and Bridge Construction, Subsection Landscaping, Grading and Beautification. Project work shall consist of the following major items — Bed Preparation, Irrigation, Sod. The contract duration shall be_ Ninety (_ 90_) working days. The engineer' s estimated cost of construction is$ 85, 000. 00. IIIIn accordance with 38. 2212.( A)( 1)( b)( ii)( bb) and 38. 2227, the apparent low bidder will submit the CONTRACTOR' S AFFIDAVIT ( AFF- 1), CONTRACTOR' S ATTESTION ( AC 1- 2) and ATTESTATION CLAUSE REGARDING VERIFICATION OF EMPLOYEES ( AV- 1) within ten ( 10) days of the bid opening or they will be declared non- responsive. No bid may be withdrawn for a period of forty- five ( 45) days after receipt of bids, except under the provisions of R. S. 38. 2214. The Owner reserves the right to reject any and all bids for just cause. In accordance with R. S. 38. 2212.( A)( 1)( b), the provisions and requirements of this section, and those stated in the Advertisement Bids, and those required on the Bid Form shall not be considered as informalities and shall not be waived. Donna Jones City Clerk February 25, 2025 Please Publish: February 28, March 7, March 14 II RESOLUTION NO. RESOLUTION AUTHORIZING ADVERTISEMENT FOR BIDS FOR JACKSON STREET AT MACARTHUR DRIVE ENHANCEMENT PROJECT. BE IT RESOLVED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby authorizes advertisement for bids for Jackson Street at MacArthur Drive Enhancement Project. BE IT FURTHER RESOLVED, etc., that the City Clerk proceed with the advertisement according to law, with bids to be opened on April 8, 2025. PASSED AND ADOPTED at Alexandria, Louisiana, this 25th day of February, 2025. Is/ Donna P. Jones, MMC City Clerk RESOLUTION NO. 0634-2025 RESOLUTION AUTHORIZING ADVERTISEMENT FOR BIDS FOR JACKSON STREET AT MACARTHUR DRIVE ENHANCEMENT PROJECT. BE IT RESOLVED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby authorizes advertisement for bids for Jackson Street at MacArthur Drive Enhancement Project. BE IT FURTHER RESOLVED, etc., that the City Clerk proceed with the advertisement according to law, with bids to be opened on April 8, 2025. PASSED AND ADOPTED at Alexandria, Louisiana, this 25th day of February, 2025. 0 Is/ Donna P. Jones, MMC City Clerk ORDINANCE NO. AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR JACKSON AT MACARTHUR ENHANCEMENT PROJECT AND OTHER MATTERS WITH RESPECT THERETO. SECTION I: BE IT ORDAINED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby authorizes the mayor to accept the low bid submitted for Jackson at Macarthur Enhancement Project. SECTION II: BE IT FURTHER ORDAINED, etc. that the Mayor of theY City of Alexandria be authorized to pay said low bidder from the 2024/ 2025 budget and to each and every other act or deed needed or necessary to consummate said transaction. SECTION III: BE IT FURTHER ORDAINED, etc., that this ordinance shall become effective upon signature by the Mayor; or, if not signed or vetoed by the Mayor, upon expiration of the time for ordinances to become law without signature by the Mayor. SECTION IV: BE IT FURTHER ORDAINED, etc., that if any provision or item of this ordinance or the application thereof is held invalid, such invalidity shall not affect other provisions, items or applications of this ordinance which can be given effect without the invalid provisions, items, or applications, and to this end the provisions of this ordinance or hereby declared severable. SECTION V: BE IT FURTHER ORDAINED, etc., that all ordinances or parts of ordinances in conflict herewith are hereby repealed. THIS ORDINANCE was introduced on the 8th day of April, 2025. NOTICE PUBLISHED on the 11th day of April, 2025. THIS ORDINANCE having been submitted in writing, introduced and published, was then submitted to a final vote as a whole, the vote thereon being as follows: YEAS: NAYS: ABSENT: AND THE ORDINANCE was declared adopted on this the day of April, 2025 and final publication was made in the Alexandria Daily Town Talk on the day of April, 2025. CITY CLERK PRESIDENT MAYOR' S APPROVAL/ VETO Introduction of an ordinance authorizing the mayor to enter into a cooperative endeavor agreement with Central Louisiana Juneteenth Association, Incorporated for Juneteenth celebration. S AGENDA ITEM FACT SHEET Alexin d-1 n1a. Thisfact sheet is the basis for a decision by the CityCouncil O I. G.ISi' 1G Please insure that the information is dear, concise and current. Division/ Department: Community Services Date: April 1, 2025 A resolution authorizing the Mayor to Promote the City of Alexandria as a Co-Sponsor of the Central Louisiana 2025Title: Juneteenth Celebration. Explanation of Proposal: Additional Information Attached A resolution authorizing the Mayor to promote the City of Alexandria as a co- sponsor for the 2025 Juneteenth Celebration held in downtown Alexandria by authorizing the Mayor to negotiate and execute all contracts and/ or ancillary agreements with musicians, bands in the 2025 Juneteenth Celebration; provided that said funding is budgeted and approved by the Alexandria City Council in the 2025- 2026 budget, and other matters related thereto. In- kind services: Stage, barricades, tables, chairs, Bolton Avenue Community Center, Convention Hall, labor for public safety, sanitation, building services, traffic, community services and street departments for all activities. ri Neutral ri Within Requires Budget: Existing Amendment Account Number: Expense Amount: Account Line Item: Remaining Amount: Authorization: 4. Fina e
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  15. Purchasing 8Agent Council Staff 1) orm Information: Sufficient 1- 1 Review: jontent Insufficient E Remarks: n Cynthia Graham no- reply@cityofalexandriala. com on behalf of City of Alexandria, LA via City of Alexandria, LA < no- reply@cityofalexandriala. com> Sent: Thursday, January 2, 2025 8:22 PM Submitted on Thursday, January 2, 2025- 8: 22pm Submitted by anonymous user: 47. 211. 37. 187 Submitted values are: Section I.== Name/ Organization: Central Louisiana Juneteenth Association, Inc. City: Alexandria State: LA Zip: 71302 Phone: 3187926736 Fax: Contact Name: Carolyn Frazier Contact Email: cefrazierl@yahoo. com Non- profit? Yes Are you a Governmental Entity? No Event: Juneteenth Celebration 2025 Date of Event: June 9, 2025 Organization' s Mission: The Central LA Juneteenth Association supports, encourages, and perpetuates cultural awareness, community revitalization and economic development by means of education seminars, workshops, festivals, cultural events, musical events; theatrical performances and community meeting that commemorate and celebrate the African American experience. Type of Program/ Activity: Juneteenth Celebrations is a family-oriented celebration is designed to inspire, inform, energize and unite the entire community. The celebrations consist of 5- days of entrainment and educational but not limited to a youth gospel/ talent show-fashion show, community banquet, and concerts in a festival like environment. The Juneteenth Festival will bring together the community in celebration of our diverse cultures a heritage. Event Sponsors: Central La. Juneteenth Association Sponsorship letters has been sent out Other Funding: Central Louisiana Juneteenth is seeking corporation sponsorship as well as public donations and in- kind donations. Section II.== Amount Requested: 16, 000 Property Requested: Bolton Ave. Community Center Steps of City Hall/ Convention Center In- Kind Service Requested: barricades, round tables with 8- chaires per table, stage and barricades for the steps of city hall, access to ice machine, 4- long tables, chairs, Bolton Ave. Community Center, Steps of Convention Hall See attachment) Section III.== Funding Category: Arts/ Cultural Partnership- Endeavor Section IV.== If you are a for-profit applicant, what is the expected private benefit to you, your partners, or members of a club if any part of any fundraising goes to an organization and part to some charitable cause? What is percentage breakdown shown in actual projections? : What is( are) the goal( s) of this project? ( In one sentence) : Is to continue the awareness of our culture history, to education our culture, along with a fun free family setting. If a governmental entity, is the cooperative endeavor or intergovernmental agreement sought pursuant to local services law, joint emergency preparedness, exchange of surplus property for public safety purposes, or other? ( State " other" reason.) : n/ a If the use of public funds or property is for social welfare for the aid and support of the needy, how are targeted candidates screened? If not screened, how are they targeted for participation? : n/ a Section V.== Does your request or endeavor involve a nearly equal benefit to the citizens you seek to serve when compared to the money or property expended or sought to be used by the public entity? If so, how? : The Juneteenth Celebrations a multicultural awareness celebration that-educ-ates- and- informs wh-ile_promoting_ unity_and__ diversity. Participants will engage in educational and entertaining activities that raise cultural awareness and better understanding of each other. Subsequently, this enlightenment influences how we live together in our communities with respect for each other. If you cannot show a fair market value dollar- for- dollar match, does your plan or request involve a continuing program or relationship which has a future value attached? How so? : Central Louisiana Juneteenth Association is committed to making the Juneteenth Celebrations an annual event that brings values and entertainment to all participants. In addition to cultural awareness, the Juneteenth Celebration will serve as a catalyst to engage residents in variety of educational and economic development projects that will have positive impact on the quality of life enjoyed throughout Central Louisiana. What are your real and substantial obligations to achieve the S proportionate return to the City of Alexandria at some point in the future? : The Juneteenth Celebration will serve as a catalyst to engage residents in variety of educational and economic development projects that will have positive impact on the quality of life enjoyed through Central Louisiana. What is( are) the expected outcome( s) or benefits( s) to the public from the event to be funded? Specify the number of persons anticipated to be served and the service( s) to be provided. : 3, 000- 3, 500 Participants will engage in entertaining activities that raise cultural awareness and better understanding of each other. Subsequently, this enlightenment influences how we live together, in our communities with respect for each other. Confident and connected communities support social and economic development in our cities. Strong communities have fewer social problems and more adaptable in the face of change and when they do experience difficulty, they have internal resources to draw upon. Describe the history of this program and its success. : The Juneteenth Celebration has/ will serve as a catalyst to engage residents in variety of educational and economic development projects that will have positive impact on the quality of life enjoyed through Central Louisiana. The citizens are very excited about the celebration, and we are engaging to may this event bigger and better each year. We are very proud in Alexendria because we are known for no violences, a great clean celebration and many sponsors on board, that' s because of the standards we hold! Economic Development Projections== Projected number of out-of-town participants and guests: 1000 Identify broadcast, web and regional print promotions to be utilized: KALB, KLAX, 88. 1, 93. 9, 97. 8, Facebook, Juneteenth website, print( push- card, flyers, poster) Average number of days stay by out- of-town guests to this event: Number of People: 4, 000 Number of Days: 6 Signature: Carolyn Frazier The results of this submission may be viewed at: https:// urldefense. com/ v3/_ https:// www. cityofalexandriala. com/ node/ 6740/ submission/ 3516_;!! CluDejhSHLMa! bG SdkZm_c51F6JTp_ NjFgumcHcMtjP4ITnPETwLjwXfZeHszVM2hEYy0U9SrNd0FfACenz3NvDIDzmAxZyu7g4D9n8gjA-_ sKY2x_ A$ Central Louisiana Juneteenth Association, Inc. Rapides Parish United States Carolyn E. Frazier, President 318- 792- 6736 ( cell) ID: 90- 0723406 Central Louisiana Juneteenth Association, Inc. January 1, 2025 Community Services Tonya Corley Executive Director Greetings Ms. Corley, First, I thank Mayor Roy and his staff, Tonya Corley Executive Director and the City Counsel all that were involved in helping the Central La. Juneteenth Association Inc. grow over the years. Thanks for the direction of Ms. Corley, points of view and interest in the success of this cultural event. We started off small over the nineteen years as the president of CLJA and have always abided by the rules and guidelines of. Thank you for trusting in this organization that has brought great events over seven days, out of town citizen' s and accommodation to our city, especially to the African American community about the awareness and the importance of the J uneteenth Celebration. The Central Louisiana Juneteenth Association is requesting funding from the city in the amount of$ 16, 000. 00, for our 2025 Celebration. Thia will help in with the cost of( 2) " artist" for said project from the time frame of June 14, 2025. Over the years receiving funds from the City enabled us to reach from parish to parish and had lots of participation from surrounding parish because of the artist selections. This benefits our city with accommodation in hotels, dining, shopping, visiting our museum and so on. The city mission statement helps promote economic development by creating a better quality of life for Alexandria' s citizens, this event promotes all people in our city. 2024 brought in over 3000 ( people) and hope that each year to come will be more successful with the help of the city, all our sponsors, and the community. Several activities were display such as the Empowerment Summitt, Quiz Bowl youth), Gospel/ RB performance, museum, Church Activities, Vendors, The Juneteenth Play, parade and much more. Juneteenth Committee and volunteers have worked closely with our community by providing activities, family- oriented activities. We are known for our seven- day long activities in all parish, we help the Colfax, and Jonesville Louisiana area to set up their Juneteenth Celebration, I had the pleasure to meet with the Mayor of Vidalia to help plan their Juneteenth Celebration. Central La. Juneteenth is part of the State Juneteenth as well under the directorship of Director Dr. Meyers. We are very proud of everything we do in Alexandria because we are known for no violence, a great clean celebration, many sponsors on board, that' s because of the standards we hold! We are planning another great year ( 2025), and hope that the city will be part of it. Thank you for your willingness. Our Theme was and is " Let' s Do This Together" You will find attached our tentative budget for 2025. Thank you for your consideration. Sincerely, Carolyn Frazier, President TEE NTH FREEDOM DAY CENTRAL LOUISIANA JUNETEENTH ASSOCIATION Central Louisiana Juneteenth Association, Inc. 2024Juneteenth Celebration Report The 2024 Juneteenth Celebration took place in the proud city of Alexandria, LA., on June 8th. l lth, 14th, 15th, 16th, & 19th, 2024. Activities started on Friday, June 8th with a stage play Juneteenth Story" at the Coughlin Saunder Performing Art Center Juneteenth, approximately 60 people. Tuesday, June 11th, the Juneteenth Community Empowerment Summit was held at the Bolton Ave. Community Center at 6pm with a panel of 10 and a crowd of approximately 80 people. This event included information that the public should know and be aware of. The subject was on Social/ Economic Empowerment, Education Empowerment, etc. This event was also free and open to the public. Friday June 14th, Sister-to-Sister featuring Ms. Connie Cooper with approximately 100 people. This event was held at Mt. Zion Missionary Baptist Church Life Center. This event was free and open to the public. Saturday June 15th, started with the 32nd Annual Parade. The line- up was at 6pm on Broadway to Main ended at the Alexandria Park Downtown/ steps of City Hall. This event brought over 3, 000 attendees with Grand Marshal-Rep. Edward Larvadain, III. This event ofcelebration features performances artist Sir Hawk, Soul Groove and Keith Frank& The Soileau Zydeco Band, along with local vendors. Sunday, June 16th at 6pm was our annual Worship Experience that was held at Mt. Zion Missionary Baptist Church Sanctuary, local and out-of-town group appear totaling 10 groups from quartet group, soloist, gospel rapper and gospel comedy acts, children drill, and dance team performed. The public was invited and welcomed to fellowship with us, over 200 attended. The celebration continues on Wednesday June 19th, the Juneteenth Worship Service, with Guest Speaker, Dr. Maurice Watson, Pastor of Little Rock, Ark which was held at Mt. Zion MBC, the public was invited to attend as we welcomed approximately 500 attendees. Marketing efforts for the all of the events included over 2000 flyers, 500- push cards and 100 posters, 60 yard signs that were distributed in Alexandria, Pineville, Natchitoches, Winnfield, Bunkie, Leesville, Opelousas, LeCompte and Marksville; an interviews on Mix 93. 9 and Kayt
  16. 1, also included a picture/ banners that features all sponsor' s logos on a banner being carried from past Juneteenth celebrations, with comments from our Grand Marshall Rep. Edward Larvadain; inclusion on local community calendars; radio commercials on Mix 93. 9 with a reach of over 10, 000 people in 8 parishes, also KAYT 88. 1, 1110 AM and KISS 98. 7 and( 4) 15minute broadcast on KAYT 88. 1, and Mix 93. 9 0 All sponsor' s logos were included on all flyers, push-cards, posters, letters, and event programs. Banners with sponsor' s logos were on display at all 2024 Juneteenth events. Sponsors of the 2024 Juneteenth Celebration included: City of Alexandria, Alexandria/ Pineville Area CVB, GAEDA, Red Riverbank, Jena Choctaw Casino, Paragon Casino, CLECO, Sherriff Woods, LA Lottery, City Councilmen, Atty. Tiffany Sanders, Walter Gabriel, Cabrini Hospital. RapidesGeneral Hospel, Jerome Hopewell, Atena, Mix 93. 9, Kiss 98. 7, and KAYT 88. 1. just to name a few. In conclusion, the 2024 Juneteenth festivities attracted over 4, 000 attendees over the course of six days and six events. The Central Louisiana Juneteenth Association appreciates the support of all our sponsors; we look forward to your support again next year. Our Theme was and is Let' s Do This Together". I have attached some pictures for your review. Thank you all!! Sincerely, Carolyn Frazier, President 7/ l/ 24 III F„.....„ .„...„ 1r• rF Ny t bk.._,,- 1RlS s 2 imx Aetna Better Health' cALL of Louisiana LAM OF WALTER GABRIEL w t I In:{/4Ra i 5R 4i I O CIII( S 1A. AC FI UQ[( + 1 q oSpl t 1Mi.` I II( enter D6t6S!( t1, 11{, 0iffivirr., ORDINANCE NO. AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO A COOPERATIVE ENDEAVOR AGREEMENT WITH CENTRAL LOUISIANA JUNETEENTH ASSOCIATION, INCORPORATED FOR JUNETEENTH CELEBRATION. SECTION I: BE IT ORDAINED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby authorizes the mayor to enter into a Cooperative Endeavor Agreement with Central Louisiana Juneteenth Association, Incorporated for Juneteenth Celebration. SECTION II: BE IT FURTHER ORDAINED, etc., that this ordinance shall become effective upon signature by the Mayor; or, if not signed or vetoed by the Mayor, upon expiration of the time for ordinances to become law without signature by the Mayor. SECTION IV: BE IT FURTHER ORDAINED, etc., that if any provision or item of this ordinance or the application thereof is held invalid, such invalidity shall not affect other provisions, items or applications of this ordinance which can be given effect without the invalid provisions, items, or applications, and to this end the provisions of this ordinance or hereby declared severable. SECTION V: BE IT FURTHER ORDAINED, etc., that all ordinances or parts of ordinances in conflict herewith are hereby repealed. THIS ORDINANCE was introduced on the 8th day of April, 2025. NOTICE PUBLISHED on the 11th day of April, 2025. THIS ORDINANCE having been submitted in writing, introduced and published, was then submitted to a final vote as a whole, the vote thereon being as follows: YEAS: NAYS: ABSENT: ABSENT: AND THE ORDINANCE was declared adopted on this the day of April, 2025 and final publication was made in the Alexandria Daily Town Talk on the day of April, 2025. CITY CLERK PRESIDENT MAYOR' S APPROVAL/ VETO ill RESOLUTIONS RESOLUTION authorizing advertisement for bids for damps and couplings. i i , AGENDA ITEM FACT SHEET Alexgdria This fact sheet is the basis for a decision by the City Council. tiaSl Please insure that the information is dear, concise and current. Division/ Department: FINANCE/ PURCHASING Date: 3/ 18/ 2025 Title: Resolution Authorizing Permission to Advertise for Clamps & Couplings Explanation of Proposal: Additional Information Attached Request permission to advertise for Clamps& Couplings. Said material is to be inventoried by the Central Warehouse Department. Bids are to remain in effect for a period of twelve months from bid award date. IBud et. I Neutral / Within Requires g 1/ Existing — Amendment Account Number: 401- 00000- 1411800- 00000 Expense Amount: Central Warehouse Inventory Account Line Item: Remaining Amount: Authorization: 4. Fi, tre r
  17. May.- 5. Division Direct°
  18. Chief op' a ng officer 6. Department Head
  19. City Attorney 7. Purchas' 1 Council Staff Form Information: Suffic ent Review: Content {] Insufficient ri Remarks: J' i ADVERTISEMENT FOR BID CITY OF ALEXANDRIA, LOUISIANA PURCHASING DEPARTMENT BID # 2515 CLAMPS & COUPLINGS Separate sealed bids for, CLAMPS& COUPLINGS to be received by the CITY OF ALEXANDRIA at the CITY COUNCIL MEETING CHAMBERS, ALEXANDRIA CITY HALL, ALEXANDRIA, LOUISIANA, until 10: 00 AM CST, TUESDAY, Mav 20, 2025, and then at said office publically opened and read aloud. Complete bid packet, bid specifications may be obtained at the City of Alexandria' s website, www.cityofalexandriala. com under the heading " Business", and drop down to " RFP/ RFQ/RFI/BIDS". There is no charge to download bid documents from the City' s website. Pursuant to LA R.S. 38: 2212. 1 B.( 4)( a), vendors have the option to submit their bids electronically. Please find bid related documents and place electronic bids at www.centralbidding.com . For questions regarding the electronic bidding process, please call Central Bidding at 225- 810-4814. Questions and/ or clarifications of bid specifications are to be in written form only, either mailed, faxed, or emailed to the attention of Andre Garsaud, City of Alexandria Purchasing Department, PO Box 71, Alexandria, LA 713090071; Fax 318- 441- 6185; email to andre. garsaud(&,cityofalex.com and must be received by 4: 00 PM CST, Thursday, May 8, 2025. OR Address for Postal Delivery: Address for Courier or Address for Electronic Overnight Delivery: Bid Submission: City of Alexandria City of Alexandria Donna Jones, City Clerk Donna Jones, City Clerk www. centralbidding. com Phone: 318- 449- 5090 PLEASE PUBLISH THREE( 3) TIMES: Friday, April 11, 2025 Friday, April 18, 2025 Friday, April 25, 2025 41111 RESOLUTION NO. RESOLUTION AUTHORIZING ADVERTISEMENT FOR BIDS FOR CLAMPS AND COUPLINGS. BE IT RESOLVED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby authorizes advertisement for bids for clamps and couplings. BE IT FURTHER RESOLVED, etc., that the City Clerk proceed with the advertisement according to law, with bids to be opened on May 20, 2025. PASSED AND ADOPTED at Alexandria, Louisiana, this 8th day of April, 2025. s/ Donna P. Jones, MMC City Clerk RESOLUTION authorizing advertisement for bids for fire hydrants and accessories. III Air - AGENDA ITEM FACT SHEET Alexdria Thisfact sheet is the basisfor a decision by the City Council. auiSa/ Please insure that the information is clear, concise and current. il Division/ Department: FINANCE/ PURCHASING Date: 3/ 18/ 2025 Title: RESOLUTION AUTHORIZING PERMISSION TO ADVERTISE FOR FIRE HYDRANTS AND ACC Explanation of Proposal: Additional Information Attached Request permission to advertise for Fire Hydrants and Related Accessories. Said material to be inventoried by the Central Warehouse Department. Bids are to remain in effect for a period of twelve months from bid award date. ri Neutral Within Requires Budget: Existing Amendment Account Number: 401- 000000- 141180- 00000 Expense Amount: Central Warehouse Inventory Account Line Item: Remaining Amount: Authorization: 4. Fin D re for ma E ;
  20. Chief Ope ing Officer 6. Department Head
  21. City torney 7. Purchas. e Council Staff Form Information: Sufficient Review: Content n Insufficient Remarks: i ADVERTISEMENT FOR BID CITY OF ALEXANDRIA, LOUISIANA PURCHASING DEPARTMENT BID# 2516 FIRE HYDRANTS & RELATED ACCESSORIES Separate sealed bids for, Fire Hydrants & Related Accessories, will be received by the CITY OF ALEXANDRIA at the CITY COUNCIL MEETING CHAMBERS, ALEXANDRIA CITY HALL, ALEXANDRIA, LOUISIANA, until 10: 00 AM CST, TUESDAY, MAY 20, 2025, and then at said office publically opened and read aloud. Complete bid packet, bid specifications may be obtained at the City of Alexandria' s website, www. cityofalexandriala. com under the heading " Business", and drop down to " RFP/ RFQ/RFI/BIDS". There is no charge to download bid documents from the City' s website. Pursuant to LA R. S. 38: 2212. 1 B.( 4)( a), vendors have the option to submit their bids electronically. Please find bid related For questions regarding the electronic bidding process, please call Central Bidding at 225- 810- 4814. Questions and/ or clarifications of bid specifications are to be in written form only, either mailed, faxed, or emailed to the attention of Andre Garsaud , City of Alexandria Purchasing Department, PO Box 71, Alexandria, LA 713090071; Fax 318- 441- 6185; email to and re.garsaudacityofalex. com and must be received by 4: 00 PM CST, Thursday, May 8, 2025. OR Address for Postal Delivery: Address for Courier or Address for Electronic Overnight Delivery: Bid Submission: City of Alexandria City of Alexandria Donna Jones, City Clerk Donna Jones, City Clerk www. centralbidding. com Phone: 318- 449- 5090 PLEASE PUBLISH THREE( 3) TIMES: Friday, April 11, 2025 Friday, April 18, 2025 Friday, April 25, 2025 RESOLUTION NO. RESOLUTION AUTHORIZING ADVERTISEMENT FOR BIDS FOR FIRE HYDRANTS AND ACCESSORIES. BE IT RESOLVED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby authorizes advertisement for bids for fire hydrants and accessories. BE IT FURTHER RESOLVED, etc., that the City Clerk proceed with the advertisement according to law, with bids to be opened on May 20, 2025. PASSED AND ADOPTED at Alexandria, Louisiana, this 8th day of April, 2025. s/ Donna P. Jones, MMC City Clerk RESOLUTION authorizing advertisement for bids for Fire Station Number 4 roof leak repairs. ii,wim,1i AGENDA ITEM FACT SHEET Alex, dria Thisfact sheet is the basis for a decision by the City Council. u s Please insure that the information is dear, concise and current. Division/ Department: Date: March 19, 2025 Title: Resolution Authorizing Advertisement of Bids for Fire Station No. 4 Roof Leak Repairs Explanation of Proposal: Additional Information Attached 1i Bidding Documents have been completed and ready for the Advertisement for Bids. The City Council is requested to authorize the Advertisement of Bids for this project. Engineer' s Cost Estimate is$ 30, 000. This project includes the removal of two ( 2) roof exhaust fans and associated roof tiles; and removal of four ( 4) areas of radial set Spanish Barrel clay roof tiles and associated ridge tiles; and re- installing Spanish Barrel clay roof tiles over peel and stick underlayment and two ( 2) layers of 30- pound felt to correct sources of water leakage into the facility.. Budget: Neutral — Within C Requires g ' Existing Amendment Account Number: Expense Amount: Account Line Item: Remaining Amount: Authorization: 4. 1 e , ci i 1 r 5. Division Dire(• r 0110.=zireas_
  22. Chief 0i•• ngOfficer Department Head it 16at3. City orney 7. PurchasingAgent Council Staff Form Information: Sufficient C Review: Content ji Insufficient 0 Remarks: IIIII ki; R 2 266 March 20, 2025 PAN AMERICAN ANENGINEERS, LLC City of Alexandria Consulting Professional
  • P. O. Box 71 Engineers and Land Surveyors Spanish Barrel Tile Roof Leak Repairs Fire Station No. 4 Masonic Drive at Lee Street) PAE Job No. 13290 Dear Fire Chief Allen: Enclosed is one( 1) set of" draft" Bidding Documents for the above referenced project for review and comment by your office. We believe that it would be timely to move forward with advertising and receipt of bids. To assist your office in the request for authorization for receipt ofbids, we have prepared a partially completed " Agenda Item Fact Sheet" which requests authorization from the City Council to advertise for receipt ofbids on the project. The Engineer' s Estimate of cost totals $30,000. Also enclosed is a copy of the " Advertisement for Bids" for this project which should be provided to the City Clerk for use in placement of the advertisement in the Town Talk, upon determination ofthe bid date and time. If additional information is required, please feel free to contact our office for assistance. Yours very truly, PAN AMERICAN ENGINEERS, LLC Thomas C. David, Jr. TCDJr/ srd Enclosure PHONE: 318- 473- 2100 FAX 318- 473- 2275 • www. paealex. com SECTION 00100 ADVERTISEMENT FOR BIDS CITY OF ALEXANDRIA SPANISH BARREL TILE ROOF LEAK REPAIRS FIRE STATION NO. 4 MASONIC DRIVE AT LEE STREET) Separate sealed bids for the CITY OF ALEXANDRIA SPANISH BARREL TILE ROOF LEAK REPAIRS FIRE STATION NO. 4( MASONIC DRIVE AT LEE STREET) Project will be received by the City of Alexandria, Louisiana by the City Clerk, at the City Council Office, City Hall, 915 Third Street, Alexandria, Louisiana, 71301 until 10: 00 a. m. ( Central Time) on Tuesday, 2025 and then at said office publicly opened and read aloud. Any bid received after the specified time and date will not be considered. The Instructions to Bidders, Bid Form, Agreement Between Owner and Contractor, Forms ofBid Bond, Performance and Payment Bonds, Drawings and Specifications, and other Contract Documents may be examined at the following location: PAN AMERICAN ENGINEERS, LLC Design Professional)
  • P. O. BOX 8599 ( 71306) ALEXANDRIA, LOUISIANA 318) 473- 2100 The work is generally described as follows: All work related to the project entitled" City ofAlexandria Spanish Barrel Tile Roof Leak Repairs Fire Station No. 4 ( Masonic Drive at Lee Street)," including the repairs of selected and identified areas of roof leaks in the Spanish Barrel clay tile roof system; removal of two ( 2) flush set exhaust fans; and miscellaneous repairs to water damaged trim and fascia. Copies ofthe bidding documents shall be obtained from the office ofPan American Engineers, LLC upon deposit of$ 150. 00 for each set of documents; or from the electronic bid submittal option as noted in the Advertisement. The deposit on the first set ofdocuments furnished to bonafide prime bidders will be fully refunded upon return ofthe documents, in good condition, no later than ten( 10) days after receipt of bids. On other sets of documents furnished to bidders, the deposit less actual cost ofreproduction will be refunded upon return ofthe documents, in good condition, no later than ten ( 10) days after receipt of bids. Pursuant to Louisiana Revised Statute ( L.R.S.) 38: 2212. E.( 1), Bidders have the option to secure bidding documents and submit bids electronically. Bidding documents may be secured from Central Bidding. Electronic bids for this project may be submitted through Central Bidding. The Central Bidding web address is www. CentralBidding. com. To register, or for assistance with completing an e- bid, contact Central Bidding at 225- 810- 4814 or 866- 570- 9620. The OWNER reserves the right to reject any or all bids for just cause. Such actions will be in accordance with Title 38 of the L.R. S. 00100 - 1 In accordance with L.R. S. 38: 2212. B.( 1), the provisions and requirements stated in the Bidding Documents shall not be considered as informalities and shall not be waived. Each Bidder must deposit with the bid, security in the amount of at least five percent ( 5%) of the total bid price, as described in the Instructions to Bidders. Bid bonds shall be written by a surety or insurance company meeting the requirements noted in L.R. S. 38: 2218. The successful Bidder shall be required to furnish a Performance Bond and Payment Bond, in an amount equal to 100% ofthe Contract amount, written by a surety or insurance company meeting the requirements noted in L.R.S. 38: 2219 A.( 1)( a),( b) and( c), or for Federally funded projects, must be listed as acceptable on the U.S. Department of Treasury Circular 570. City of Alexandria is an equal opportunity employer. City ofAlexandria encourages all small and minority- owned firms and women' s business enterprises to apply. Any person with disabilities required special accommodations must contact the City of Alexandria no later than seven ( 7) days prior to bid opening. City of Alexandria
  • P. O. Box 71 Jacques M. Roy, Mayor PLEASE PUBLISH THREE ( 3) TIMES: 00100 - 2 RESOLUTION NO. RESOLUTION AUTHORIZING ADVERTISEMENT FOR BIDS FOR FIRE STATION NUMBER 4 ROOF LEAK REPAIRS. BE IT RESOLVED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby authorizes advertisement for bids for Fire Station Number 4 roof leak repairs. BE IT FURTHER RESOLVED, etc., that the City Clerk proceed with the advertisement according to law, with bids to be opened on May 20, 2025. PASSED AND ADOPTED at Alexandria, Louisiana, this 8th day of April, 2025. Is/ Donna P. Jones, MMC 0 City Clerk
  • G. PUBLIC HEARING- BUDGET To hold a public hearing on the Mayor' s Proposed 2025/ 2026 Operating and Capital Budgets. RESOLUTION authorizing advertisement for annual uniform bid for the Police Department. AGENDA ITEM FACT SHEET Alex4idna. Thisfact sheet is the basis for a decision by the Ciry Council. Please insure that the information is dear, concise and current. Division/ Department: Finance/ Purchasing Date: March 21, 2025 Title: Request a resolution to advertise for Annual Uniform Bid for Police Department Explanation of Proposal: Additional Information Attached l We request permission to advertise for the Annual Uniform Bid for Police Department to be used by Police Department. Purchases are to be made on an" As Needed" basis only. Prices shall be held firm for twelve( 12) months from bid award date. Contingent upon the ability of successful bidder to hold prices, the City reserves the right to renew the existing contract for an additional twelve( 12) month period. Budget: Neutral Within Requires g : Existing Amendment Account Number: Expense Amount: Account Line Item: Remaining Amount: Authorization: Finance
  1. Division Director
  2. Ch Oper ' gOfficer 6. Department Head
  3. City Attorney 7‘ PurcliasinMgent C R ay.Council Staff Form EI Information: Sufficient Review: Content D Insufficient 0. Remarks: ADVERTISEMENT FOR BID CITY OF ALEXANDRIA, LOUISIANA PURCHASING DEPARTMENT BID #2524— ANNUAL UNIFORM BID FOR POLICE DEPARTMENT Separate sealed bids for, ANNUAL UNIFORM BID FOR POLICE DEPARTMENT, will be received by the CITY OF ALEXANDRIA at the CITY COUNCIL MEETING CHAMBERS, ALEXANDRIA CITY HALL, ALEXANDRIA, LOUISIANA, until 10: 00 AM CDT, TUESDAY, May 20, 2025, and then at said office publically opened and read aloud. Complete bid packet, bid specifications may be obtained at the City of Alexandria' s website, www. cityofalexandriala. com under the heading " Business", and drop down to " RFP/ RFQ/ RFI/BIDS". There is no charge to download bid documents from the City' s website. Pursuant to LA R.S. 38: 2212. 1 B.( 4)( a), vendors have the option to submit their bids electronically. Please find bid related documents and place electronic bids at www. centralbidding. com . For questions regarding the electronic bidding process, please call Central Bidding at 225- 810- 4814. Questions and/ or clarifications of bid specifications are to be in written form only, either mailed, faxed, or emailed to the attention of Joann Swain, City of Alexandria Purchasing Department, PO Box 71, Alexandria, LA 713090071; Fax 318- 619- 3412; email to ioann.swain(a,citvofalex.com; and must be received by 4: 00 PM, Thursday, May 8, 2025. Address for Postal Delivery: Address for Courier or Address for Electronic Overnight Delivery: Bid Submission: City of Alexandria City of Alexandria Donna Jones, City Clerk Donna Jones, City Clerk www. centralbidding. com Phone: 318-449- 5090 PLEASE PUBLISH THREE( 3) TIMES: Friday, April 11, 2025 Friday, April 18, 2025 Friday, April 25, 2025 RESOLUTION NO. RESOLUTION AUTHORIZING ADVERTISEMENT FOR ANNUAL UNIFORM BID FOR THE POLICE DEPARTMENT. BE IT RESOLVED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby authorizes advertisement for bids for annual uniform bid for the Police Department. BE IT FURTHER RESOLVED, etc., that the City Clerk proceed with the advertisement according to law, with bids to be opened on May 20, 2025. PASSED AND ADOPTED at Alexandria, Louisiana, this 8th day of April, 2025. Is/ Donna P. Jones, MMC City Clerk RESOLUTION to co- sponsor Cenla Pride 2025 on June 13 and June 14, 2025. AGENDA ITEM FACT SHEET Alex dna This fact sheet is the basisfor a decision by the City Council. uiS '1a, Please insure that the information is clear, concise and current. Division/ Department: Community Services Date: April 1, 2025 A resolution authorizing the City of Alexanria to co- sponsor Cenla Pride 2025 on June 13th& 14th, 2025. Title: Explanation of Proposal: Additional Information Attached A resolution authorizing the City of Alexandria to co- sponsor Cenla Pride 2025 on June 13th& 14th, 2025. In kind services requested: Riverfront Center- APD for security and escort of walk, lighting of underpass at MacArthur in pride colors; printing of posters and post cards from the print shop; banners hung by the street department. ri' I Neutral I I Within I I Requires Budget: I I ' Existing I ' Amendment Account Number: Expense Amount: Account Line Item: Remaining Amount: Authorization: 4. Fi once 0 re
  4. M 5. v' ' ire r 2 Chief e g 0 icer epartment ad Kkii(CiryAtto ey 7. Purchasing Agent ouncil St Form Information: Sufficient Review: Content n Insufficient U Remarks: Cynthia Graham Alexandria, LA < no- reply@cityofalexandriala. com> Sent: Tuesday, June 11, 2024 2: 37 PM Submitted on Tuesday, June 11, 2024- 2: 37pm Submitted by anonymous user: 199. 38. 58. 203 Submitted values are: Section I.== Name/ Organization: CLASS Healthy Living for All ( Central LA AIDS Support Services, Inc.) City: Alexandria State: Louisiana Zip: 71301 Phone: 3184421010 Fax: 3184435216 Contact Name: Ann Lowrey Contact Email: ann@class. life Non- profit? Yes Are you a Governmental Entity? No Event: Cenla Pride 2025 Date of Event: June_6,..2125 , u,At l4i ?'00,5 Organization' s Mission: CLASS works to address social determinants of health among marginalized and impoverished members of our community through HIV and other sexual health prevention, testing, and risk reduction services; supportive services to people living with HIV; substance and alcohol misuse prevention; and educating the community about how racism; homophobia; the stigma surrounding HIV; and other" isms" lead to poorer health outcomes for our residents. Type of Program/ Activity: NOTE: THIS IS A TWO DAY EVENT; however the form does not allow that selection. The event dates are Friday, luaa-f# and Saturday, J4rrre-- 7th. Jwext. 11 J t` i Cenla Pride is designed to educate, inform, celebrate and inspire the LGBTQ community and its allies by providing family friendly entertainment; health education; resource identification; community; networking and more to the community all in an effort to reduce stigma, promote diversity and acceptance and improve the physical and mental health of the community. Event Sponsors: CLASS is the primary sponsor of these event and bears most of the cost. The agency just concluded Cenla Pride III 2024 on June 8th, 2024 and has not yet begun recruiting sponsors for 2025; however, past sponsors have included Target, Boise Cascade, The United Way, Cenla Focus, The City of Alexandria, Proctor& Gamble, Reliant Healthcare, Blue Cross/ Blue Shield, ViiV, and others, including the Alexandria/ Pineville CVB, Red River Bank, Diamond GriII/ Hotel Bentley, AmeriHealth Caritas. Other Funding: See the above. Additionally, Sponsor packets are mailed to identified potential sponsors. CLASS applies for grants that provide possible support for Pride activities. The agency partners with other organizations including PFLAG of Central Louisiana and St. James Episcopal Church and more to gain volunteers or to provide opportunities to outreach to members of the community about this event. In kind donations and discounted pricing for supplies are requested. Section II.== Amount Requested: 0 Property Requested: CLASS seeks to use 1) the Alexandria Randolph Event Center, or alternatively, 2) Alexandria Convention Hall and the Mini Park area for its Cenla Pride activities on June 6 and June 7. Friday' s event will include an opening reception and art show featuring art donated by area artists plus the Barry L. Owen Creative Art Competition, along with free entertainment yet to be determined plus information about HIV and its impact on our community. On Saturday, Cenla Pride will kick off with an opening walk downtown starting at Tamp and Grind that will end at the Riverfront Center where a full day and night of activities are being planned. This will include a health fair with local, regional and statewide health resources. Local vendors and food trucks will set up inside and outside. Outdoor activities include old-fashioned carnival games. Throughout the day, local artists volunteer to perform music indoors, while guests are treated to a variety of activities, including community art projects. Evening activities have not yet been booked, but have in the past included free performances by regional acts like the Molly Ringwalds and drag performances by some of the stars of RuPaul' s Drag Race and some of the state' s most talented performers of this art form. There is no cost of admission and the event is open to the public. Proceeds from the sale of any donated art help defray the cost of the event. In- Kind Service Requested: CLASS seeks the use of the facility as well as assistance with set up and break down of the event; from the Traffic Division as needed for street closures and the printing of banners; from the Alexandria Police Department for security on Friday and Saturday and for escort during the Saturday walk. . CLASS once again requests that the City consider lighting the underpass at MacArthur Drive in Pride colors during the month of June, or minimally on the weekend of Cenla Pride. In kind services in the form of posters and postcards from the Print Shop would be most appreciated as well, as well as banners from the Traffic Department. CLASS would like to list the City of Alexandria as a sponsor of the event in promotional materials. Section III.== Funding Category: Use of City Property for Public Benefit Section IV.== If you are a for-profit applicant, what is the expected private benefit to you, your partners, or members of a club if any part of any fundraising goes to an organization and part to some charitable cause? What is percentage breakdown shown in actual projections? : Not applicable. CLASS is a 501 c( 3) non- profit organization. What is( are) the goal( s) of this project? ( In one sentence) : CLASS submits that there is more than one appropriate funding category applicable to Cenla Pride, including economic development; recreation/ athletic; educational; aid to the needy; and use of city property for public benefit. The goals of the event are to promote and celebrate diversity; reduce stigma and discrimination against marginalized communities; attract economic development through progressive LGBTQ+ activities; provide and promote health resources in the community; and provide free entertainment to the community. If a governmental entity, is the cooperative endeavor or intergovernmental agreement sought pursuant to local services law, joint emergency preparedness, exchange of surplus property for public safety purposes, or other? ( State " other" reason.) : Not applicable. If the use of public funds or property is for social welfare for the aid and support of the needy, how are targeted candidates screened? If not screened, how are they targeted for participation? : While the event is open to the public, a segment of Cenla Pride participants, including but not limited to those living with HIV, include the needy. CLASS clients are invited to the event and are screened for eligibility for services, including income eligibility. Most clients have no income or live within 100 percent of the Federal Poverty Level. Section V.== Does your request or endeavor involve a nearly equal benefit to the citizens you seek to serve when compared to the money or property expended or sought to be used by the public entity? If so, how? : CLASS suggests that the benefit to the community in terms of economic development( a large number of out of town participants, and the role of LGBTQ inclusion in attracting business and industry), as well as the benefits in terms of health and wellness, and the entertainment value, far exceed the amount of the request for property and in- kind services from the City of Alexandria. The CEO spoke to people at the event who had traveled from Texas, Florida, and Nevada in addition to travelers from Houma, Shreveport, Monroe, Baton Rouge, and from many small cities, towns, and villages from within Louisiana, including Many and Florien. Many folks attended who live in small towns and villages within Central Louisiana, as well as folks from the Alexandria/ Pineville area. If you cannot show a fair market value dollar-for-dollar match, does your plan or request involve a continuing program or relationship which has a future value attached? How so? : Not applicable. What are your real and substantial obligations to achieve the proportionate return to the City of Alexandria at some point in the future? : This question does not apply as the event' s value exceeds the public property and in- kind services requested. What is( are) the expected outcome( s) or benefits( s) to the public from the event to be funded? Specify the number of persons anticipated to be served and the service( s) to be provided. : t is well- established that industries and businesses consider quality of life initiatives in deciding whether to locate in a particular area. Cities that do not promote inclusivity of its LGBTQ community have lost economic development opportunities as a result. One fairly recent example is the 2017 loss of the NBA Championship series by the State of North Carolina following its passage of anti- LGBTQ legislation. Louisiana has a similar history of passing anti- LGBTQ legislation or refusing to extend protections to LGBTQ persons, so this partnership with the City of Alexandria could be leveraged in discussions with developers who might consider locating her. Further, The Human Rights Campaign (who actually had representatives on hand at the 2024 and 2023 Cenla Pride Weekends) actually measures a city' s LGBTQ inclusiveness and publishes a report annually, the Municipal Equality Index. Alexandria is among the cities evaluated and there are areas for huge gains( and the potential reversal of recent losses under the previous administration) in the City' s score. Describe the history of this program and its success. : This event continues to experience phenomenal growth every year. Cenla Pride was first held in June of 2014. The Covid- 19 pandemic caused the cancellation of in- person events in 2019 and 2020; however, in those years in which the event has been held, it has grown, in the number of participants, vendors and sponsors. In 2023, CLASS estimated that between 1500 and 2000 people participated in at least ONE Cenla Pride activity. In 2024, preliminary estimates indicate attendance between 2000 and 2300 people. The Pride Walk had attendance of 350 to 400 people alone. Economic Development Projections== Projected number of out- of-town participants and guests: 700 Identify broadcast, web and regional print promotions to be utilized: KALB, Cenla Focus, Cenla Broadcasting, KBCE, Facebook and other social media Average number of days stay by out- of-town guests to this event: Number of People: 2, 000 Number of Days: 2 Signature: Ann Lowrey, CEO The results of this submission may be viewed at: https:// www. cityofalexandriala. com/ node/ 6740/ submission/ 3423 III RESOLUTION NO. RESOLUTION TO CO- SPONSOR CENLA PRIDE 2025 ON JUNE 13 AND JUNE 14, 2025. BE IT RESOLVED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby authorizes to co- sponsor Cenla Pride 2025 on June 13 and June 14, 2025. THIS RESOLUTION having been submitted in writing, was then submitted to a final vote as a whole, the vote thereon being as follows: YEAS: NAYS: ABSENT: PASSED AND ADOPTED at Alexandria, Louisiana, this 8th day of April. s/ Donna P. Jones, MMC City Clerk
  • H. ORDINANCES FOR FINAL ADOPTION SUBJECT TO PUBLIC HEARING To consider final adoption of an ordinance authorizing the mayor to accept the low bid submitted for janitorial supplies. O 5/4babstir AGENDA ITEM FACT SHEET AlexgttifiGia/dr a. This fact sheet is the basis for a decision by the City Council. Please insure that the information is dear, concise and current.if Division/ Department: FINANCE/ PURCHASING Date: March 26, 2025 Title: ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID FOR JANITORAL SUPPLIES Explanation of Proposal: Additional Information Attached On March 25, 2023, nine( 9) bids were opened and read aloud for Janitorial Supplies. Said material to be inventoried by the Central Warehouse Department and issued on an " as needed" basis. Bid is to remain in effect for a period of twelve months from bid award date. See attached. Budget: Neutral _/ Within — Requires g : Lr1 Existing — Amendment Account Number: 401- 00000- 141180- 00000 Expense Amount: NA Central Warehouse Inventory Account Line Item: Inventory Remaining Amount: NA Authorization: Fina D. ct r
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  5. Purc pg;.•• nt i--if - ) 141> S• J , f i y * f' 4-.Ni t lYL./G Council Staff Form Information: Suffi lent FM Review: Content Insufficient II Remarks: BID # 2509 — JANITORIAL SUPPLIES RECOMMEND AWARD BE MADE AS FOLLOWS: Economical Janitorial Item ( s) # 8, 9, 10, 11, 12, 13, 17, 1823, 25, 26, 27, 29, 30, 31 33, 35, 36, 37, 38, 39 Advanced Chemical Item ( s) # 15 Imperial Dade Item ( s) # 28, 32, 34 Grimes Item s # 1 2 3 4 5 6 7 14 Central Poly ITEM ( S)# 16, 19, 20, 21 Pyramid School Products ITEM ( S)# 22, 24 N O m N w O CO o N r Ot N , O CO Z o m CO LL N IN 0 0 r N N N y ap m N a n CO 0 co G O el O a'i m Z co O N N Q to N Q t Ct 00 O N Q Q Q .- < N N a s "' N Q N v M O CO 0 v bZ 0K, 0 o a N o o 611 Uw w w w 0 w CO m m CO Z Z Z ee Y O a Z Z Z oZZotu V NON ,. m S p N CO m M O Z O = M 40 OI N r N r N t]' n m O M. l J 0 N CC N el X ao 6 U N N N O "') m O oYf m O aG tG C. cc a ^ N CC a Z N m N QO m tq 0 . NCC X w 0 t(o N CO m I.. co aV D 0: W02C w° w w w w w w w 0 O CO CO N O CO pp n O 0 N an O m b ae O Z r N o a r N $ N 0 O a'! O Z N N U 3 wa 0 Z t0 N U to y m O a N 0' O o vN N Q N Q co N .,- Q X .-- N N N O N < O x 3t J 2 E. 0 O aV Kaw 0 V.J ZZo w— w w w w w w w w NNe N 01 it JreQ N Oo Z 0 2 Z Z 2 Z Z Z waZw U 8 atan0 N 0 0 m Oro 0QQN N O D O co N NtoU o O n U Z to 0 n N N M a Na Q N n w o O CO v J CON t0 CO O o I- co v N ^ vi ZV mOO0 r NCC 0K m 0 o Q o V2w Q i w
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  • t. 5. Division Director
  1. Chief 0 ran fficer 6. Department Head k'AIR3.CrtyAttorney 7. Porch nt Council Staff Form E Information: Sufficient Review: Content n Insufficient Remarks: a ra* sr.. NI 7 .% ADVERTISEMENT FOR BID CITY OF ALEXANDRIA, LOUISIANA PURCHASING DEPARTMENT BID# 2509 JANITORIAL SUPPLIES Separate sealed bids for, JANITORIAL SUPPLIES, will be received by the CITY OF ALEXANDRIA at the CITY COUNCIL MEETING CHAMBERS, ALEXANDRIA CITY HALL, ALEXANDRIA, LOUISIANA, until 10: 00 AM CST CDT, TUESDAY, March 25, 2025, and then at said office publically opened and read aloud. Complete bid packet, bid specifications may be obtained at the City of Alexandria' s website, www. cityofalexandriala. com under the heading " Business", and drop down to " RFP/ RFQ/ RFI/BIDS". There is no charge to download bid documents from the City' s website. Pursuant to LA R. S. 38: 2212. 1 B.(4)( a), vendors have the option to submit their bids electronically. Please find bid related documents and place electronic bids at www. centralbidding. com . For questions regarding the electronic bidding process, please call Central Bidding at 225- 810- 4814. Questions and/ or clarifications of bid specifications are to be in written form only, either mailed, faxed, or emailed to the attention of Andre Garsaud, City of Alexandria Purchasing Department, PO Box 71, Alexandria, LA 713090071; Fax 318- 441- 6185; email to andre. garsaud@cityofalex. com and must be received by 4: 00 PM CST, Thursday March 13, 2025. OR Address for Postal Delivery: Address for Courier or Address for Electronic Overnight Delivery: Bid Submission: City of Alexandria City of Alexandria Donna Jones, City Clerk Donna Jones, City Clerk www. centralbidding. com Phone: 318-449- 5090 PLEASE PUBLISH THREE( 3) TIMES: Friday, February 14, 2025 Friday, February 21, 2025 Friday, February 28, 2025 i RESOLUTION NO. RESOLUTION AUTHORIZING ADVERTISEMENT FOR BIDS FOR JANITORIAL SUPPLIES. BE IT RESOLVED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby authorizes advertisement for bids for janitorial supplies. BE IT FURTHER RESOLVED, etc., that the City Clerk proceed with the advertisement according to law, with bids to be opened on March 25, 2025. Ill PASSED AND ADOPTED at Alexandria, Louisiana, this 11th day of February, 2025. s/ Donna P. Jones, MMC City Clerk ORDINANCE NO. AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR JANITORIAL SUPPLIES AND OTHER MATTERS WITH RESPECT THERETO. SECTION I: BE IT ORDAINED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby authorizes the mayor to accept the low bid submitted for janitorial supplies. SECTION II: BE IT FURTHER ORDAINED, etc. that the Mayor of the City of Alexandria be authorized to pay said low bidder from the 2024/ 2025 budget and to each and every other act or deed needed or necessary to consummate said transaction. SECTION III: BE IT FURTHER ORDAINED, etc., that this ordinance shall become effective upon signature by the Mayor; or, if not signed or vetoed by the Mayor, upon expiration of the time for ordinances to become law without signature by the Mayor. SECTION IV: BE IT FURTHER ORDAINED, etc., that if any provision or item of this ordinance or the application thereof is held invalid, such invalidity shall not affect other provisions, items or applications of this ordinance which can be given effect without the invalid provisions, items, or applications, and to this end the provisions of this ordinance or hereby declared severable. SECTION V: BE IT FURTHER ORDAINED, etc., that all ordinances or parts of ordinances in conflict herewith are hereby repealed. THIS ORDINANCE was introduced on the 25th day of March, 2025. NOTICE PUBLISHED on the 28th day of March, 2025. THIS ORDINANCE having been submitted in writing, introduced and published, was then submitted to a final vote as a whole, the vote thereon being as follows: YEAS: NAYS: ABSENT: AND THE ORDINANCE was declared adopted on this the day of April, 2025 and final publication was made in the Alexandria Daily Town Talk on the day of April, 2025. CITY CLERK PRESIDENT MAYOR'S APPROVAL/ VETO To consider final adoption of an ordinance authorizing the mayor to accept the low bid submitted for construction and maintenance materials. AGENDA ITEM FACT SHEET J\ kx Thisfact sheet is the basisfor a decision by the City Council. ti S ? G Please insure that the information is dear, concise and current. Division/ Department: FINANCE/ PURCHASING Date: March 26, 2025 Title: ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID FOR CONSTRUCTION & MAINTENANCE MATERIALS Explanation of Proposal: Additional Information Attached l On Tuesday, March 25, 2025, four( 4) bids were opened and read aloud for Construction& Safety Materials. We recommend making multiple awards on this contract due to possible scheduling conflicts. With multi- award, if the vendor cannot meet the department' s needs, then the department has the option to go to the next lowest bidder. We recommend award be made to as follows: Luhr Crosby, LLC Items# 1, 6, 7, 8, 9, 11 & 12; Vantel Items# 4& 5; Pine Bluff Sand& Gravel Co. Items# 1, 7, 8, 9, 10, 11 & 12; Green Dream International item# 1, 6, 7, 8, 9, 10, 11 & 12. Bid prices shall remain in effect for a period of one( 1) year from bid award date. Please see attached. El Neutral 71 Within Requires Budget: v Existing Amendment Account Number: Various Expense Amount: NA Account Line Item: NA Remaining Amount: NA Authorization: 4. in 41)
  2. Division Director
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  • a. - a 2 & ] 0 ' 8 I 0 2 > c k ) k it.' k k E. t a 4.0 6 7 q ) 7 c k k % U m co « s a I ORDINANCE NO. AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR CONSTRUCTION AND MAINTENANCE MATERIALS AND OTHER MATTERS WITH RESPECT THERETO. SECTION I: BE IT ORDAINED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby authorizes the mayor to accept the low bid submitted for construction and maintenance materials. Vendors Items Luhr Crosby, LLC 1, 6, 7, 8, 9, 11, 12 Vantel 4, 5 Pine Bluff Sand & Gravel Co. 1, 7, 8, 9, 10, 11, 12 Green Dream International 1, 6, 7, 8, 9, 10, 11, 12 SECTION II: BE IT FURTHER ORDAINED, etc. that the Mayor of the City of Alexandria be authorized to pay said low bidder from the 2024/ 2025 budget and to each and every other act or deed needed or necessary to consummate said transaction. SECTION III: BE IT FURTHER ORDAINED, etc., that this ordinance shall become effective upon signature by the Mayor; or, if not signed or vetoed by the Mayor, upon expiration of the time for ordinances to become law without signature by the Mayor. SECTION IV: BE IT FURTHER ORDAINED, etc., that if any provision or item of this ordinance or the application thereof is held invalid, such invalidity shall not affect other provisions, items or applications of this ordinance which can be given effect without the invalid provisions, items, or applications, and to this end the provisions of this ordinance or hereby declared severable. SECTION V: BE IT FURTHER ORDAINED, etc., that all ordinances or parts of ordinances in conflict herewith are hereby repealed. THIS ORDINANCE was introduced on the 25th day of March, 2025. NOTICE PUBLISHED on the 28th day of March, 2025. THIS ORDINANCE having been submitted in writing, introduced and published, was then submitted to a final vote as a whole, the vote thereon being as follows: YEAS: NAYS: ABSENT: AND THE ORDINANCE was declared adopted on this the day of April, 2025 and final publication was made in the Alexandria Daily Town Talk on the day of April, 2025. CITY CLERK PRESIDENT MAYOR' S APPROVAL/ VETO AGENDA ITEM FACT SHEET l dro. Thisfact sheet is the basisfor a decision by the City Council. Please insure that the information is clear, concise and current. Division/ Department: FINANCE/ PURCHASING Date: 1/ 23/ 2025 Title: RESOLUTION AUTHORIZING PERMISSION TO ADVERTISE FOR CONSTRUCTION AND MAINTENANCE MATERIALS Explanation of Proposal: AdditionallnformationAttached We request permission to advertise for Construction and Maintenance Materials for use by various City Departments. Questions and/ or clarifications of the bid specifications shall be in written form only, either mailed, faxed or emailed to the attention of Casey Barnes, City of Alexandria Purchasing Department; PO Box 71, Alexandria, LA 71309- 0071; Fax 318- 619- 3415; emailed to [email protected]; and must be received by 4:00 PM, Thursday, March 6, 2025. Bud et: Neutral Ii Within r Requires g Existing I— Amendment Account Number: VARIOUS Expense Amount: NA Account Line Item: NA Remaining Amount: NA Authorize ' : 4. nonce Di ctor V. Ma 5. ivision Director
  1. Chief 0pe79cer 6. Department Head
  2. CityAttorney 7. Purr i t Council Staff Form E Information: Sufficient Review: Content n Insufficient E. Remarks: S ADVERTISEMENT FOR BID CITY OF ALEXANDRIA, LOUISIANA PURCHASING DEPARTMENT BID# 2511 — CONSTRUCTION & MAINTENANCE MATERIALS Separate sealed bids for Construction & Maintenance Materials, will be received by the CITY OF ALEXANDRIA at the CITY COUNCIL MEETING CHAMBERS, ALEXANDRIA CITY HALL, ALEXANDRIA, LOUISIANA, until 10: 00 AM CST CDT, TUESDAY, March 25, 2025 and then at said office publically opened and read aloud. Complete bid packet, bid specifications may be obtained at the City of Alexandria' s website, www.cityofalexandriala.com under the heading " Business", and drop down to " RFP/ RFQ/RFI/ BIDS". There is no charge to download bid documents from the City' s website. Pursuant to LA R.S. 38: 2212. 1 B.( 4)( a), vendors have the option to submit their bids electronically. Please find bid related documents and place electronic bids at www.centralbidding.com . For questions regarding the electronic bidding process, please call Central Bidding at 225- 810- 4814. Questions and/ or clarifications of bid specifications are to be in written form only, either mailed, faxed, or emailed to the attention of Casey Barnes, City of Alexandria Purchasing Department; PO Box 71, Alexandria, LA 713090071; Fax 318- 619- 3415; email to casev. barnes(& cityofalex. com; and must be received by 4: 00 PM, Thursday, March 6, 2025. Address for Postal Delivery: Address for Courier or Address for Electronic Overnight Delivery: Bid Submission: City of Alexandria City of Alexandria Donna Jones, City Clerk Donna Jones, City Clerk www. centralbidding. com Phone: 318- 449- 5090 PLEASE PUBLISH THREE( 3) TIMES: Friday, February 14, 2025 Friday, February 21, 2025 Friday, February 28, 2025 S RESOLUTION NO. RESOLUTION AUTHORIZING ADVERTISEMENT FOR BIDS FOR CONSTRUCTION AND MAINTENANCE MATERIALS. BE IT RESOLVED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby authorizes advertisement for bids for construction and maintenance materials. BE IT FURTHER RESOLVED, etc., that the City Clerk proceed with the advertisement according to law, with bids to be opened on March 25, 2025. PASSED AND ADOPTED at Alexandria, Louisiana, this 11th day of February, 2025. s/ Donna P. Jones, MMC City Clerk ti ORDINANCE NO. AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR CONSTRUCTION AND MAINTENANCE MATERIALS AND OTHER MATTERS WITH RESPECT THERETO. SECTION I: BE IT ORDAINED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby authorizes the mayor to accept the low bid submitted for construction and maintenance materials. SECTION II: BE IT FURTHER ORDAINED, etc. that the Mayor of the City of Alexandria be authorized to pay said low bidder from the 2024/ 2025 budget and to each and every other act or deed needed or necessary to consummate said transaction. SECTION III: BE IT FURTHER ORDAINED, etc., that this ordinance shall become effective upon signature by the Mayor; or, if not signed or 1111 vetoed by the Mayor, upon expiration of the time for ordinances to become law without signature by the Mayor. SECTION IV: BE IT FURTHER ORDAINED, etc., that if any provision or item of this ordinance or the application thereof is held invalid, such invalidity shall not affect other provisions, items or applications of this ordinance which can be given effect without the invalid provisions, items, or applications, and to this end the provisions of this ordinance or hereby declared severable. SECTION V: BE IT FURTHER ORDAINED, etc., that all ordinances or parts of ordinances in conflict herewith are hereby repealed. THIS ORDINANCE was introduced on the 25th day of March, 2025. NOTICE PUBLISHED on the 28th day of March, 2025. THIS ORDINANCE having been submitted in writing, introduced and published, was then submitted to a final vote as a whole, the vote thereon being as follows: fad}... YEAS: NAYS: ABSENT: AND THE ORDINANCE was declared adopted on this the day of April, 2025 and final publication was made in the Alexandria Daily Town Talk on the day of April, 2025. CITY CLERK PRESIDENT MAYOR' S APPROVAL/ VETO To consider final adoption of an ordinance authorizing the mayor to IIenter into a Memorandum Agreement with the Department of the Army Joint Readiness Training Center Fort Johnson for military exercises. II AGENDA ITEM FACT SHEET Alexgdria Thisfact sheet is the basisfor a decision by the City Council. utSa, Please insure that the information is dear, concise and current. Division/ Department: Mayor' s Office Date: 03/ 10/ 2025 AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO A MEMORANDUM OF AGREEMENT WITH THE Title: DEPARTMENT OF THE ARMY JOINT READINESS TRAINING CENTER FORT JOHNSON FOR MILITARY EXERCISES Explanation of Proposal: Additional Information Attached 1 The intent of the agreement and collaboration is to support upcoming military exercised planned to take place within Alexandria from 15 April to 23 April 2025. Units undet the United States Army Special Operations Training Detachment( SOTD) and the Joint Readiness Training Center JRTC) at Fort Johnson, Louisiana( FJLA) will be facilitating training for Special Operations Civil Affairs Units. The pupose of this training is to provide Civil Affairs Soldiers the opportunity to conduct Civil Surveys and Infrastructure Assessments, and to plan, prepare, and conduct meeting engagements with civil leaders. n Neutral Within Requires Budget: t Existing I Amendment Account Number: Expense Amount: Account Line Item: Remaining Amount: Authorization: 4. Finance Director 7:.42*...e°74‘
  3. Mayor S. Division Director
  • Z. Chief Oper ncer 6. Department Head
  1. City A orney 7. Purchasing Agent Council Staff Form D Information: Sufficient Q Review: Content El Insufficient Remarks: 0 ; aili tT of DEPARTMENT OF THE ARMY USASOC SPECIAL OPERATIONS TRAINING DETACHMENT( SOTD) JOINT READINESS TRAINING CENTER x - aF ruresoFP tor AOOP- SOT I 12 February 2025 The intent of this letter is to gain your acknowledgement and collaboration in support of an upcoming military exercise planned to take place within your areas from 15 April to 23 April 2025. Units under the United States Army Special Operations Training Detachment ( SOTD) and the Joint Readiness Training Center (JRTC) at Fort Johnson, Louisiana ( FJLA) will be facilitating this training for Special Operations Civil Affairs Units. The purpose of this training is to provide Civil Affairs Soldiers the opportunity to conduct Civil Surveys and Infrastructure Assessments, and to plan, prepare, and conduct meeting engagements with civil leaders. Soldiers will contact you to set up a specific meeting( s) during the training window as the exercise draws nearer ( no less than forty- eight hours prior to the desired meeting). Soldiers will remain flexible and respectful of your schedule and availability, and you maintain the right to cancel your engagement at any time. During your engagement, Soldiers will be asking questions about your facilities' capabilities, limitations, and standard practices, and about physical infrastructure. Furthermore, they will likely request permission to take photos. You may deny such permission at any time. Overseas, this type of information provides Soldiers an understanding of local population needs as well as the status of infrastructure and basic services needed to support military and governmental planning. The notes and photos obtained during their visits are to support the realism of the event and to conduct reviews to enhance the performance of the trainees afterwards. These notes and photos will not be shared with anyone outside of military exercise participants and facilitators and will not be used for commercial purposes of any kind. Soldiers and other participants will wear civilian attire and drive commercial vehicles to minimize civilian attention and mitigate local concerns about this event. The Soldiers participating in the training exercise may carry photographic, optical, and communications equipment ( radios and cell phones), which will be used only for the training exercise. Soldiers will not carry any munitions, firearms, or related material during any portion of the exercise occurring in your area of responsibility. All trainees must carry proper military identification and an exercise card as credentials to confirm their participation in the training exercise. The exercise card has AOOP- SOT contact information for the JRTC Special Operations Training Detachment. Any government or business official may call the number on the card to address any concerns and to provide additional information, if needed. In addition, government or business officials can obtain additional verification of military service or affiliation with the training exercise by calling the JTRTC Operations Group, Plans / Exercise Maneuver Control Office at ( 337) 531- 9549. During the training, all Soldiers participating in the exercise will be under the supervision of active- duty Soldiers performing duties as exercise control teams. The members of these teams are responsible for planning, safety, and exercise coordination with all local agencies and authorities. The Civil Affairs Exercise Control Team Leader is Representatives of my unit are available at any time to provide additional information and respond to concerns. To do so, please contact CPT W. Brent Cox at weldon. b. cox4. mile,army. mil, weldon. b. cox. mil@socom. mil, or (239) 677- 7885. Brett A Carter MAJ, CA SOF Planner, JRTC Ops Group This Memorandum of Agreement serves to acknowledge that a representative of JRTC SOTD/ SOF Plans has coordinated with your business, department, or facility prior to exercise commencement. This letter further acknowledges this unit's request to interview you or your employees and tour your facility, and serves as permission for continued coordination. This memorandum is not legally binding. Mayor The City of Alexandria xxx- xxx- xxxx ORDINANCE NO. AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO A MEMORANDUM OF AGREEMENT WITH THE DEPARTMENT OF THE ARMY JOINT READINESS TRAINING CENTER FORT JOHNSTON FOR MILITARY EXERCISES AND OTHER MATTERS WITH RESPECT THERETO. SECTION I: BE IT ORDAINED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby authorizes the mayor to enter into a memorandum of agreement with the Department of the Army Joint Readiness Training Center Fort Johnston for Military exercises. SECTION II: BE IT FURTHER ORDAINED, etc., that this ordinance shall become effective upon signature by the Mayor; or, if not signed or vetoed by the Mayor, upon expiration of the time for ordinances to become law without signature by the Mayor. SECTION III: BE IT FURTHER ORDAINED, etc., that if any provision or item of this ordinance or the application thereof is held invalid, such invalidity shall not affect other provisions, items or applications of this ordinance which can be given effect without the invalid provisions, items, or applications, and to this end the provisions of this ordinance or hereby declared severable. SECTION IV: BE IT FURTHER ORDAINED, etc., that all ordinances or parts of ordinances in conflict herewith are hereby repealed. THIS ORDINANCE was introduced on the 25th day of March, 2025. NOTICE PUBLISHED on the 28th day of March, 2025. THIS ORDINANCE having been submitted in writing, introduced and published, was then submitted to a final vote as a whole, the vote thereon being as follows: YEAS: NAYS: ABSENT: AND THE ORDINANCE was declared adopted on this the day of April, 2025 and final publication was made in the Alexandria Daily Town sk Talk on the day of April, 2025. CITY CLERK PRESIDENT MAYOR' S APPROVAL/ VETO To consider final adoption of an ordinance authorizing the mayor to renew the existingcontract for Professional AuctioneeringServices. III AGENDA ITEM FACT SHEET A ,ex cI r1E, This fact sheet is the basis for a decision by the City Council. o GS Please insure that the information is dear, concise and current. Adi Division/ Department: Finance/ Purchasing Dept Date: March 5, 2025 Title: Ordinance for the renewal of existing contract for Professional Auctioneering Services Explanation of Proposal: Additional Information Attached For an Ordinance authorizing the Mayor to renew the existing contract with Bonnette Auction Company, LLC and Bristart Autcion, LLC for Professional Auctioneering Services. This contract was originally awarded by Ordinance 42- 2023 at the Auctioneer' s sales commission rate of 10% as quoted. This will be the third( 3) year renewal. This auctioneering service will be used on an" as needed basis" only. Bud et• C Neutral Within Requires g Existing Amendment Account Number: Expense Amount: Account Line Item: Remaining Amount: Authorization: 4. Finan
  2. Ma 5. Division Director
  3. Chief 0pe ; Officer 6. Department Head 16143. City Attorney J71 (2
  4. 111 Council Staff Form Information: Suffi ent U Review: Content El Insufficient LJ Remarks: ORDINANCE NO. 48- 2024 AN ORDINANCE AUTHORIZING THE MAYOR TO RENEW THE CONTRACT WITH BONNETTE AUCTION COMPANY, LLC AND MISTER AUCTION, LLC FOR PROFESSIONAL AUCTIONEERING SERVICES AND OTHER MATTERS WITH RESPECT THERETO. SECTION I: BE IT ORDAINED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby authorizes the mayor to renew the contract with Bonnette Auction Company, LLC and Brister Auction, LLC for professional auctioneering services. SECTION II: BE IT FURTHER ORDAINED, etc., that this ordinance shall become effective upon signature by the Mayor; or, if not signed or vetoed by the Mayor, upon expiration of the time for ordinances to become law without signature by the Mayor. SECTION III: BE IT FURTHER ORDAINED, etc., that if any provision or item of this ordinance or the application thereof is held invalid, such Invalidity shall not affect other provisions, items or applications of this ordinance which can be given effect without the invalid provisions, items, or applications, and to this end the provisions of this ordinance or hereby declared severable. SECTION IV: BE IT FURTHER ORDAINED, etc., that all ordinances or parts of ordinances in conflict herewith are hereby repealed. THIS ORDINANCE was Introduced on the 2nd day of April, 2024. NOTICE PUBLISHED on the 5th day of April, 2024. THIS ORDINANCE having been submitted in writing, introduced and published, was then submitted to a final vote as a whole, the vote thereon being as follows: YEAS: Rubin, Villard, Fetter, Perry, Johnson, Fowler, Washington. NAYS: None ABSENT: None AND THE ORDINANCE was declared adopted on this the 16th day of April • 4 and final publication was made in the Alexandria Daily Town
  • I. • n e 19th day of April, 2024. v PRESIDENT MAYOR' APPROVAL/ Vy f jc:,,iVERED APR 17 2024 RECEIVED APR 19 2024 00 V v 0 cn oJ I U) p. O co Ia- M aZ M C a0 z 6- O O W 0 ., m 0 2 S m M g 07 N yy m m = o9cQQo o to U U m d Ca M 3 o cmi m ( 13 o C 00 W• N o > M c0i m o O m a o ' C " f m Y v V C ' er p O 0 m E m ' O ti 5 m m a P c{ C ,c m y 5. > E aaQi Q h m O as m t o C 40 O j 0 O h G e s `. H m >- } o c 0 m a m 03 C a 2 >m m o. m ' Q! Q en t a C O T = t m m m C c. c E 1 0 > 3 n y e m v, e m o U o E o 0 c " ~ a 0-1 G °., >-• o cl m C M 0 m co o Ea0oc mm o Ygr,, c a mDo el m m so = ga y — 0 M 0 IT, . 0. m a cQcm E m " at . 1 - R o oo AI g m C w N yO 0k Y0 M mOen N . 2 2 2 3A k 00 H o ' cm' St '" 3 1 3 m 3o §c m M o 2 813¢ Q o0o 3 w o 0 m eel N R o>' a 10mm ° ccc AL. E• a) m m EUy oc c Q mcHm am co
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  2. & k N kto 7 a £ R a o e to a k 0 E t. o 1 o ® * t - e e 2 2 . f k X G k 5 a e ® S in VE Cr v. pkk R / k kk c WS t ii0 m ca = 3 c J k _ cD e w 0 •. 01 E o § 6 k C E r)m 2 @ G E $ t E e 2 Q a c k 0 C 2 0 / @ co s co - tu k \ 3 k / g g k . k % f k Et. e a 2 o ° E § G 2 c 2 m Q 0 ad m 9 eg 2 0 a Q.13. U. IL I) CC CC CC Z a ORDINANCE NO. AN ORDINANCE AUTHORIZING THE MAYOR TO RENEW THE EXISTING CONTRACT FOR PROFESSIONAL AUCTIONEERING SERVICES AND OTHER MATTERS WITH RESPECT THERETO. SECTION I: BE IT ORDAINED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby authorizes the mayor to renew the existing contract for Professional Auctioneering Services with Bonnette Auction Company, LLC and Bristart Auction, LLC. SECTION II: BE IT FURTHER ORDAINED, etc., that this ordinance shall become effective upon signature by the Mayor; or, if not signed or vetoed by the Mayor, upon expiration of the time for ordinances to become law without signature by the Mayor. SECTION III: BE IT FURTHER ORDAINED, etc., that if any provision or item of this ordinance or the application thereof is held invalid, such invalidity shall not affect other provisions, items or applications of this ordinance which can be given effect without the invalid provisions, items, or applications, and to this end the provisions of this ordinance or hereby declared severable. SECTION IV: BE IT FURTHER ORDAINED, etc., that all ordinances or parts of ordinances in conflict herewith are hereby repealed. THIS ORDINANCE was introduced on the 25th day of March, 2025. NOTICE PUBLISHED on the 28th day of March, 2025. THIS ORDINANCE having been submitted in writing, introduced and published, was then submitted to a final vote as a whole, the vote thereon being as follows: YEAS: NAYS: ABSENT: AND THE ORDINANCE was declared adopted on this the day of April, 2025 and final publication was made in the Alexandria Daily Town Talk on the day of April, 2025. CITY CLERK PRESIDENT MAYOR' S APPROVAL/ VETO To consider final adoption of an ordinance adopting the Operating Budget for the City of Alexandria for Fiscal Year 2025/ 2026; to make appropriations for the ordinary expenses of all city divisions, departments, offices and agencies, pensions and otherwise providing with respect to the expenditures of appropriations; adopting the Capital Budget for the City of Alexandria for Fiscal Year 2025/ 2026; appropriating funds for the Capital Budget for the City of Alexandria for Fiscal Year 2025/ 2026 and providing for capital expenditures; and other matters with respect to appropriations and the expenditure of funds pertaining thereto. D n m000mO r 2p -013 ' o Tc- mr C O O O 5 Tt 5 5 r- I CO
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  1. C Z n m Z E. G C NZ c s m Z m CO p N O 3 co " CIa o N m 0w _., Q C ::.&lt;o CO CT N A 1 co OI CVD V V O N CD C Z CD yY :: N CCD CO V CO W V W W C) 7 n( D 0 :: N W N N CD CO CO O1 Z m Cn y jt Z •: 01 CD V CA CD 0) W O O W W A :: CT CT co N 0 j 0 CO... 40 CD : t0 CD O A N N A O) N A V A CD :: CT CO O T -• CO co O O 0C 33 :: 0 CD 00) -- 4-- 4 N DOD O 0117 CCD N CO :: 0 0 0 0 0 0 0 0 o r CS D :: A CD CO V CO N CO N V CO O cm V :: A A 0 0 0 O 0 O O 0 O y Cj I m1f1y 7 m C&lt; mZ CO o :: o o o 0 0 o :: o o o0 o r 0 mii O Km lw C mpm C 3 y ilT w co i0 as &lt; am) m Jo CO °°. N N N A O 1 m y a ;; UI cn o :; vN) vN m r 0 v N 3 ii cmn C • gxi0Rmf 3 no en 0 :. N s W N L 2 z 3 a - 0 x- ::• w° V)CD w w &amp; @ :: w m o in 73 No CNCTN O O W O :: N O A 1r NIN::iV O O IV y r Z '• N : N D O0CD• : CP CA 0O O W OV 0O O: VC7 N C C 0) Z s 0 a co 0 CO v N 71m" I 0 r ' OO O C :: 0 1 V CO -+ V A 00) ZGz '7 C w 0I :: W co o co o tT W CT 0 0 Z CO 0 o m o :• 0 0 0 0 0 0 0 o m 11 -&lt; 0 O c :: 0 0 0 o 0 0 0 o C R1 co I a D :•, N C!) CD+ CVI) 0 — :: N V A co C 0 ( a) COT 0 V 0 0 0 :: C011 CCDD A 0 — Cr) r CC) co :: CD 0) W W CT CD :: OD CT O A 0 O •: O CON A :: O W N- 4 0 0) :: CO CO 0 0 CO o y V O o p0 V -- 4 CD V O N.) ZZ K V CVO coN cc co A o o 0 :: 4'. 0 A A 0 A Z 21 co 1ii: 0 W A h COo N O Oi O) twit IZo A A o O m : W OO r &lt; n x N0 zC Ali Z •• A A CD A 0) A is 0 0 3 0 :: CND _ CWT A co COO O C CCDD A O A A 0 A O Z A0A A CD0 0 N 0 C) 0 V N 0 co CCO corT o Zzr 0 0 0 0 0 0 OCnm m 0 0 0 0 0 o m m CO CO CO CO 0&gt; m Ccol' UVir 1 V VT-) CA na Q&lt;- r W co o 0 A D:o m nry A j-• co CD - C OD Cn N . CWT) V V W :: N o . CCD _ ON) -+ N A O OD N C) A V G.) W CO fD co co co W -• co in CT 01 ' IV CD N G) N V IT to IV O C N 4 r N W W -' CT CD CD A 0) CD 0 W 01 CO CO A ^ N 0 0 0 j 0 0 CO CA 1 1A O 1 its, J.) 0 CD 0 0 0) CD N N A 0) co 0 -.4 A CO CO A N CO CT tT CO CT a Z N 4 cW co CA a) iv j0 -. 1 V CD O ) O IV n. A CD 1.3 ' O O OC) 0oA rm T co CCD 0 CD W N 0 0 0 0 0-' 0 0 0 0 ORDINANCE 2025 AN ORDINANCE ADOPTING THE OPERATING BUDGET FOR THE CITY OF ALEXANDRIA FOR FISCAL YEAR 2025/ 2026; TO MAKE APPROPRIATIONS FOR THE ORDINARY EXPENSES OF ALL CITY DIVISIONS, DEPARTMENTS, OFFICES AND AGENCIES, PENSIONS AND OTHERWISE PROVIDING WITH RESPECT TO THE EXPENDITURES OF APPROPRIATIONS; ADOPTING THE CAPITAL BUDGET FOR THE CITY OF ALEXANDRIA FOR FISCAL YEAR 2025/ 2026; APPROPRIATING FUNDS FOR THE CAPITAL BUDGET FOR THE CITY OF ALEXANDRIA FOR FISCAL YEAR 2025/ 2026 AND PROVIDING FOR CAPITAL EXPENDITURES; AND OTHER MATTERS WITH RESPECT TO APPROPRIATIONS AND THE EXPENDITURE OF FUNDS PERTAINING THERETO. WHEREAS, the Operating and Capital Budgets for the City of Alexandria (together, the " Budget") involve the need for using fund 0 balance/ retained earnings to balance revenues with expenditures. The use of said funds is to cover the deficit between needed services and expenditures, balanced against the projected revenues, in order to effectively plan for the normal and extraordinary expenses to operate City government and its services and programs, thereby requiring conservative budgeting and careful monitoring of the City's financial condition. WHEREAS, this Budget additionally takes into account the national economy' s recent unpredictability and market volatility coupled with Louisiana' s proposed restructuring of tax revenue for local governments. NOW THEREFORE: SECTION I. BE IT ORDAINED BY THE Council of the City of Alexandria, Louisiana, in legal session convened, that the Council adopts and fully appropriates the 2025/ 2026 Operating and Capital Budgets for the City as evidenced by the proposed " City of Alexandria Annual Budget 2025-2026," 0 to make appropriations for the ordinary and capital expenses of all city 0 divisions, departments, offices and agencies, pensions and otherwise, provided by the individual appropriation items as detailed therein and the respective budgets included therein, a copy of which is referred to and attached hereto for greater accuracy and clarity and which line items as set out in the proposed " City of Alexandria Annual Budget 2025- 2026" are incorporated by reference herein as if each is fully stated verbatim and appropriated line for line in this section in its entirety. SECTION II. BE IT FURTHER ORDAINED, etc. that the 2025- 2026 budget FY 2026) authorized number of employees for each division, department, office and agency of the City of Alexandria is hereby indicated, in detail, in this ordinance; and, provided further, that the number of authorized positions approved for each division, department, office and agency may be individually changed by the Mayor by transfer or in conjunction with an administrative reorganization under Section 4- 11 of the Home Rule Charter of the City of Alexandria. SECTION III. BE IT FURTHERMORE ORDAINED, etc. that the budget ordinance shall provide for each and every division, department, office and agency of the City and any transfers of funds or expenditures by or within any division, department, office or agency shall comply with Section 5- 05 ( d) of the Home Rule Charter of the City of Alexandria or otherwise by transfers which net no additional expenditure. SECTION IV. BE IT FURTHERMORE ORDAINED, etc. that for FY 2026 the rate for electricity and natural gas sold by the City of Alexandria Utility System to the City of Alexandria shall be equal to the fuel cost only. SECTION V. BE IT FURTHERMORE ORDAINED, etc. that for FY 2026 pensions and other fringe benefits are funded as detailed in the Budget for each respective division, department, office and agency, except as otherwise modified herein by specific provision; and, further providing the Section 457 deferred compensation and retirement contribution plan for the Mayor and certain unclassified employees is funded as provided in the Budget. SECTION VI. BE IT FURTHERMORE ORDAINED, etc. that the salaries of all positions shall continue under the salary plan of the Alexandria Civil Service Commission approved by the City Council, and further salaries and fringe benefits of all positions shall be as designated in the FY 2026 Annual Budget, or as amended, except that no across- the- board per cent salary increase for a position in the classified service pay plan shall be awarded, without the Mayor's authorization, to any position held under a probationary rule, or to any person failing to meet the requirements of administratively defined good standing, or for any special assigned position; provided, however, that the Police Department and Fire Department personnel, in the past or future, who may be covered by collective bargaining agreements with the City, the Chief of Fire, the deputy administrative fire chief, and all Assistant Chiefs of the Fire Department and the First Assistants, and the Chief of the Police Department, and any deputy chiefs of police, if personnel are excepted from recognition by collective bargaining agreements, shall be paid in accordance with the schedules and designations set out in the respective department appropriation, and except for promotions, no wage increases shall be granted to any employees unless funds are appropriated for that purpose, the General Fund being required to use both Prior Year Revenues and transfers from the Utility System Fund to balance revenue with expense, if in the opinion of the Mayor such funds are necessary; and further provided that each member of the fire department who has three years continuous service and otherwise who qualifies for a statutory wage increase as mandated by R. S. 33: 1992( B) shall be, by the appropriation in this budget ordinance for positions in the Public Safety, fire department budget line items for positions, deemed to have received such longevity pay increase by the funds budgeted and appropriated. SECTION VII. BE IT FURTHERMORE ORDAINED, etc. the implementation of this budget shall be May 1, 2025, except as otherwise provided herein or in the opinion of the Mayor when implementation of line items hereunder are deemed necessary for such purposes necessary- to administer salaries and other fringe benefits, including determining the ability of the City to administer additional salaries and other fringe benefits contained in collective bargaining ( if any); and further otherwise that this ordinance shall become al. effective upon signature by the Mayor, or, if not signed or vetoed by the Mayor, upon expiration of the time for ordinances to become law without a signature by the Mayor, subject to retroactive application as provided by this section and accepted by Generally Accepted Accounting Practices ( GAAP). SECTION VIII. BE IT FURTHERMORE ORDAINED, etc. that the City hereby prioritizes the capital budget and authorizes the Administration to promulgate such rules as reasonably needed to achieve economies of scale and aid in local economic successes. Categories of priority shall be as follows: PRIORITY ONE ( I) Priority I ( P- I) projects include Projects Nehemiah and Reignite, any remnant SPARC projects, R.I.V.E. R. Act projects ( pertaining to the Weiss and Goldring initiative and LSUA medical allied health complex) as funded in the fiscal year as primary projects, coupled with utilities, drainage and transportation projects of high need and city-wide, multidistrict application. These priorities would include projects such as drainage, utility transmission, and Project ABC needs. The City' s Five-Year Capital Improvements Plan should contain 51% or more in P- I projects for the fiscal year. There shall be $ 500, 000 in contingency in P- I to commence the fiscal year. Further best planning practices, in compliance with the American Society of Civil Engineers ( ASCE), Principles for Infrastructure Stimulus Investment," are those projects supported by economic stimulus investment criteria, such as: Projects must create and sustain employment increases; Investments must provide long term benefits to the public ( such as congestion relief or drainage needs); Long term maintenance and upkeep needs of all infrastructure projects, existing and new, must be taken into account; and To ensure accountability and transparency, auditing programs should be able to establish measurable stated outcomes. In order to ensure the above criteria are met, the following principles will guide Priority I selection decisions: The project should deliver measurable improvements in public safety, health, and quality of life; The project should provide substantial, broad- based economic benefit; The project should be designed and built in a sustainable and cost-effective manner, and proper consideration must be given to life- cycle costs; and The project should have a significant environmental benefit such as area restoration, improved air quality through reduced congestion and better watershed management through eliminating vulnerabilities in a system. While funds in P- I may be re- allocated as such projects are matched with other funds or become certified to be economically feasible, this Priority should exhaust itself before considering Priority II or III, and the P- I category shall allow the transfer into it from P- II as P- Is are completed or de- prioritized, subject to the minimum 51% rule. P- IIs, however, should be funded and prioritized simultaneously with P- Is since POIIs that are readily feasible may be of high value as economic development projects and not otherwise on a P- I track. PRIORITY TWO ( II) Projects in this category would be prioritized as P- Is but are not because of one or more of the following reasons: The project is awaiting a funding match from another entity. The project is a high value economic development project, but is not strictly speaking a project meeting P- I requirements. The project does not involve public safety, drainage, or high ASCE ratings. The project can be independently phased in different priorities. The project is a " stand alone" phase completing already- finished other phases, which were of greater import. PRIORITY THREE ( III) Other projects provided for in the Five-Year Capital Improvements Plan shall be considered prioritized here, and these projects may move into P- I or P- II status generally in order, but not necessarily, depending on funding availability or other feasibility determinations. These projects may be categorized and listed in the Five-Year Capital Improvements Plan, but may not be actively worked by the City Planning Division. P- IIIs shall be reviewed, however, at least twice yearly for priority assessment, along with P- Is and P- IIs, to ensure proper oversight and movement toward completion. City Council members shall be advised of the status of these projects on a more often basis as requested. PRIORITY Indeterminate ( P- ind) All remaining projects shall be grouped as P- ind and may be in the Five- Year Capital Improvements Plan or capital budget of the City, or may be included on a master needs list maintained by the City Planning Division. These projects are neither scheduled for regular review nor given priority, but are instead a list of requested projects that have been initially vetted or requested by the City Council or public based on preliminary feasibility, efficacy and need. SECTION IX. BE IT FINALLY ORDAINED, etc. that if any provision or item of this ordinance or the application thereof is held invalid, such invalidity shall not affect other provisions, items, or applications of this ordinance which can be given effect without the invalid provisions, items or applications, and to this end the provisions of this ordinance are hereby declared severable. THIS ORDINANCE was introduced on the 25th day of March, 2025. NOTICE PUBLISHED ON THE 28th day of March, 2025. THIS ORDINANCE having been submitted in writing, introduced and published, was then submitted to a final vote as a whole, the vote thereon being as follows: YEAS: NAYS: ABSENT: AND THE ORDINANCE was declared adopted on this and final publication was made in The Town Talk on the CITY CLERK PRESIDENT MAYOR'S APPROVAL/ VETO DELIVERED: DATE: TIME: RECEIVED: DATE: TIME: To consider final adoption of an ordinance authorizing the mayor to declare Police Vehicle 9843 as surplus and no longer needed or used by the City departments to be disposed of in accordance with Louisiana Law. I-_ AGENDA ITEM FACT SHEET Alex4idna. This fact sheet is the basisfor a decision by the City Council. O StG ? G Please insure that the information is dear, concise and current. Division/ Department: Finance/ Purchasing Date: 3. 06. 25 Title: An ordinance declaring Police Vehicle 9843 as surplus and no longer needed or used by the city departments to be disposed of in accordance with Louisiana Law. Explanation of Proposal: Additional Information ached El Police Vehicle 9843, which was scrapped bythe Police Department was inadvertentlyleft our lus list for Ordinance 03- 2025. Due to condition of vehicle, the Administration recommends declaring surplus instead allowing for continued deterioration. Budget: Neutral Within Requires g Existing Amendment Account Number: Expense Amount: Account Line Item: Remaining Amount: Authorization: 4. Fi ant- r
  2. Mayor 5. Dr ' ion Di or
  • t. iefOperali 0 er 6. Department Head 16itt
  1. City Attorney 7. Pu Council Staff Form El Information: Sufficien Review: Content D Insufficient Remarks: ORDINANCE NO. AN ORDINANCE AUTHORIZING THE MAYOR TO DECLARE POLICE VEHICLE 9843 AS SURPLUS AND NO LONGER NEEDED OR USED BY THE CITY DEPARTMENTS TO BE DISPOSED OF IN ACCORDANCE WITH LOUISIANA LAW AND OTHER MATTERS WITH RESPECT THERETO. SECTION I: BE IT ORDAINED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby authorizes the mayor to declare Police Vehicle 9843 as surplus and no longer needed or used by the City Department to be disposed of in accordance with Louisiana Law. SECTION II: BE IT FURTHER ORDAINED, etc., that this ordinance shall become effective upon signature by the Mayor; or, if not signed or vetoed by the Mayor, upon expiration of the time for ordinances to become law without signature by the Mayor. SECTION III: BE IT FURTHER ORDAINED, etc., that if any provision or item of this ordinance or the application thereof is held invalid, such invalidity shall not affect other provisions, items or applications of this ordinance which can be given effect without the invalid provisions, items, or applications, and to this end the provisions of this ordinance or hereby declared severable. SECTION IV: BE IT FURTHER ORDAINED, etc., that all ordinances or parts of ordinances in conflict herewith are hereby repealed. THIS ORDINANCE was introduced on the 25th day of March, 2025. NOTICE PUBLISHED on the 28th day of March, 2025. THIS ORDINANCE having been submitted in writing, introduced and published, was then submitted to a final vote as a whole, the vote thereon being as follows: YEAS: NAYS: ABSENT: AND THE ORDINANCE was declared adopted on this the day of April, 2025 and final publication was made in the Alexandria Daily Town Talk on the day of April, 2025. CITY CLERK PRESIDENT MAYOR'S APPROVAL/ VETO r To consider final adoption of an ordinance authorizing the mayor to enter into a Cooperative Endeavor Agreement with CHRISTUS Foundation to co- sponsor the 2025 Walmart CMN Golf Tournament scheduled for May 2025 at Links on the Bayou benefiting Children' s Miracle Network. AGENDA ITEM FACT SHEET lex dria. Thisfadsheet is the basisfor a decision by thefityCouncil. oavg- a GS Please insure that the information is dear, concise and current. Division/ Department: Community Services Date: March 13, 2025 Title: Ordinance to enter into a Cooperative Endeavor Agreement with CHRISTUS Cabrini Foundation to co- sponsor the 2025 Walmart CMN Golf Tournament scheduled for May 2025 at Links on the Bayou benefiting Children' s Miracle Network. Explanation of Proposal: Additional Information Attached E An ordinance to enter into a Cooperative Endeavor Agreement with CHRISTUS Cabrini Foundation to co- sponsor the 2025 Walmart CMN Golf Tournament scheduled for May 2025 at Links on the Bayou benefiting Children' s Miracle Network. In- kind services- Tournament management services at Links on the Bayou. $ 40 per player=$ 3, 000 Bud et Neutral Within rRequires g : Existing Amendment Account Number: Expense Amount: II) Account Line Item: Remaining Amount: Authorization: 4. Finanr Dire orI yoF S, Di'. ion ' ector' Mita 4g0fflcc.._..
  2. Deportment Hea1Ak3. CityAttorney 7. Purchasing Agent Council Staff Form Information: Sufficient C Review: Content D Insufficient Remarks: L . Cynthia Graham no- reply@cityofalexandriala. com on behalf of City of Alexandria, LA via City of Alexandria, LA < no- reply@cityofalexandriala. com> Sent: Thursday, February 20, 2025 10:47 AM EXTERNAL] Form submission from: Community Partnership Request Submitted on Thursday, February 20, 2025- 10: 47am Submitted by anonymous user: 162. 71. 241. 16 Submitted values are: Section I.== Name/ Organization: CHRISTUS Cabrini Foundation City: Alexandria State: LA Zip: 71301 Phone: 318- 528-4506 Fax: Contact Name: Kellie Veillon Contact Email: kellie.veillon@christushealth. org Non- profit? Yes Are you a Governmental Entity? No Event: Walmart Charity Golf Tournament for Children' s Miracle Network Date of Event: May 20, 2025 Organization' s Mission: Children' s Miracle Network at CHRISTUS St. Frances Cabrini Hospital raises funds and awareness for local children' s health needs and services in Central Louisiana. The CHRISTUS Cabrini Foundation was established in 1983 by a dedicated group of community leaders to raise and manage money to support the exemplary health care provided by CHRISTUS St. Frances Cabrini Hospital. In 1987, the hospital earned the prestigious designation of CHILDREN' S MIRACLE NETWORK HOSPITAL serving children in 14 parishes throughout Central Louisiana. The Foundation is a freestanding, tax-exempt organization. Its independent governing board assures that the donors' wishes are followed, recognition is given and funds are well utilized. Through the charitable support of the community, the Foundation has been able to assist the Hospital in implementing and growing state- of-the- art pediatric centers of excellence and delivering cost-effective treatment quickly and safely to local families. Because of this community' s generous support, our hospital continues to make significant strides in the medical technology and education to provide the highest level of pediatric healthcare services to the residents of Central Louisiana. Type of Program/ Activity: Children' s Miracle Network at CHRISTUS St. Frances Cabrini Hospital Foundation is a 501- 3C not-for-profit recipient of the funds raised through the Walmart Charity Golf Tournament. These funds will directly impact the sickest local children in need of charitable care, lifesaving equipment and in- patient, outpatient and community health services. Event Sponsors: Walmart is sponsoring and hosting the charity golf tournament and donating 100% of the funds raised to our local Children' s Miracle Network Hospital, CHRISTUS St. Frances Cabrini. Other Funding: Walmart plans to contact several of their vendors for support. They will be asking Coca- Cola, Frito Lay, Tony' s Chacheres, etc. Section Amount Requested: 3, 000 Property Requested: Links on the Bayou Golf Course Walmart worked with the Links on the Bayou Golf Pro( Joey) to secure the May 20,2025 date for the tournament] In- Kind Service Requested: Complete tournament management services, including: a] Green fees for all players b] Cart feeds for all players c] Tournament Management Package including event scoring, proximity markers, registration table, cart staging complete with golfer' s names, rule& pin sheet Section Funding Category: Aid to the Needy Section IV.== If you are a for-profit applicant, what is the expected private benefit to you, your partners, or members of a club if any part of any fundraising goes to an organization and part to some charitable cause? What is percentage breakdown shown in actual projections? : N/ A as we are a NOT-FOR- PROFIT and are open to the public What is( are) the goal( s) of this project? ( In one sentence) : The goal of this Walmart Charity Golf Tournament is to raise vital monies to fund free health care services and life- saving equipment for Cabrini Hospital' s Neonatal Intensive Care Unit, Pediatric Therapy Center& 17 School Based Health Centers. If a governmental entity, is the cooperative endeavor or intergovernmental agreement sought pursuant to local services law, joint emergency preparedness, exchange of surplus property for public safety purposes, or other? ( State " other" reason.) : N/ A as we are not a governmental entity. If the use of public funds or property is for social welfare for the aid and support of the needy, how are targeted candidates screened? If not screened, how are they targeted for participation? :
  3. In our 17 School Based Health Centers all students have the option to register( free of charge) for School Based Health Center Services regardless of income or ethnicity and with zero out of pocket expenses.
  4. In our Neonatal Intensive Care Unit, all babies utilize the life saving equipment, regardless of race, income or their ability to pay.
  5. In our Pediatric Therapy Center, all children utilize the life changing therapy equipment, regardless of race, income or their ability to pay. Section V.== Does your request or endeavor involve a nearly equal benefit to the citizens you seek to serve when compared to the money or property expended or sought to be used by the public entity? If so, how?: The cost of providing healthcare for an average of 267 students per day and for close to 10, 000 students annually is an astronomical weight when compared to the costs associated with Links on the Bayou potential in- kind donation. If you cannot show a fair market value dollar-for-dollar match, does your plan or request involve a continuing program or relationship which has a future value attached? How so? : There are a plethora of future benefits for our Cenla citizens. They include:
  • a) Students will miss fewer days of school as they are diagnosed sooner and will be treated with life saving shots and medications at school. b] Cenla' s tiniest lives will receive the highest level of Neonatal Intensive Care unit care available in the state. c] Parent' s will take less time off work while their child' s School Based Health Center cares for their child- which in turn helps our businesses and economy stay afloat. d] Cenla' s children will receive one of a kind, individualized research- based therapies to treat a variety of disabilities and conditions. What are your real and substantial obligations to achieve the proportionate return to the City of Alexandria at some point in the future? : Our obligation to return benefits to the City of Alexandria is realistic as CHRISTUS Cabrini Hospital has been a designated CHILDREN' S MIRACLE NETWORK HOSPITAL for almost 37 years and plans to continue its services for another 37- God willing. What is( are) the expected outcome( s) or benefits( s) to the public from the event to be funded? Specify the number of persons anticipated to be served and the service(s) to be provided. : CHRISTUS Cabrini Hospital' s CHILDREN' S MIRACLE NETWORK provides health care services and lifesaving equipment to an average of 270 kids per day or close to 10,000 children per year, between our high level 3, regional Neonatal Intensive Care Unit, Pediatric Therapy Center and our 17 School Based Health Centers. Describe the history of this program and its success. : CHILDREN' S MIRACLE NETWORK at CHRISTUS Cabrini Hospital has existed for close to 38 years. It has funded our nationally recognized regional Level 3 Neonatal Intensive Care Unit, the only Pediatric Therapy Center of this immense scale and scope within 90 miles of Alexandria and the largest number of School Based Health Centers in the state. Economic Development Projections== Projected number of out-of-town participants and guests: 75 Identify broadcast, web and regional print promotions to be utilized: Walmart Market 134 will be marketing this tournament in 11 Walmart stores and through the hospital' s online database. Average number of days stay by out- of-town guests to this event: An average of 75 people will stay 1 night in Alexandria Number of People: 180 Number of Days: 1 Signature: Kellie Veillon The results of this submission may be viewed at: https:// urldefense. com/ v3/_ https:// www. cityofa lexa nd ria la. com/ node/ 6740/ submission/ 3534_; I! CIuDe jhSH LMa! d8X H psu MVhJ n 5x5q h B uS7 rTzSe D- Q70Vm KXwxpv bp2 z4 Uca- fWP8VOzc3T9INW5GyIILjkfNzuZGMmC_ aggfixvFIHrW8Cv9kx1Tw$ CITY OF ALEXANDRIA, LOUISIANA COOPERATIVE ENDEAVOR AGREEMENT WITH CHRISTUS CABRINI FOUNDATION THIS COOPERATIVE ENDEAVOR, made and entered into this day of 2025 by and between the City of Alexandria, Louisiana, herein referred to as " City" and CHRISTUS Cabrini Foundation, officially domiciled at 3300 Masonic Drive, Alexandria, Louisiana, 71301, hereinafter referred to as " CHRISTUS." ARTICLE I WITNESSETH:
  1. 1 WHEREAS, Article VII, Section 14( c) of the Constitution of the State of Louisiana provides that" for a public purpose, the state and its political subdivisions... may engage in cooperative endeavors with each other, with the United States or its agencies, or with any public or private association, corporation, or individual;" and
  2. 2 WHEREAS, Ordinance No. which was adopted in accordance with the Charter of the City of Alexandria, Louisiana, authorizes the cooperative endeavor for sponsorship of the 2024 Walmart CMN Golf Tournament for the benefit of CHRISTUS Cabrini Foundation, as set forth in the Community Partnership Request Form, which is attached to this agreement and made a part hereof as Attachment A;
  3. 3 WHEREAS, the City desires to cooperate with the CHRISTUS in the implementation of the Project as hereinafter provided;
  4. 4 WHEREAS, the public purpose is described as a program of social welfare for the aid and support of the needy, in that the primary mission of CHRISTUS to implement and grow state- of-the-art pediatric centers of excellence and delivering cost-effective treatment quickly and safely to local families;
  5. 5 WHEREAS, CHRISTUS has provided all required information in accordance with the city' s policies and procedures on accountability and other considerations for services and facility usage hereunder; NOW THEREFORE, in consideration ofthe mutual covenants herein contained the parties hereto agree as follows: S ARTICLE II SCOPE OF SERVICES
  6. 1 CHRISTUS shall hold a golftournament at Links on the Bayou on
  7. 2 Deliverables:
  8. Manage the Walmart CMN Golf Tournament.
  9. 3 CHRISTUS shall include a written report detailing how the funds allocated under this agreement were utilized.
  10. 4 Budget: The City' s contribution to CHRISTUS shall not exceed the sum of Three Thousand Dollars ($ 3, 000. 00). This is the total contribution that has been budgeted or approved for this program by City subject to the additional terms set out in this agreement. CHRISTUS agrees and stipulates that the funding for such service provided by the City creates no obligation on the City except as is expressed and limited in this agreement. CHRISTUS is and shall remain at all times an independent contractor and the City has no responsibility for any additional obligation not expressly assumed by this agreement. ARTICLE III CONTRACT MONITOR
  11. 1 The Contract Monitor for this contract is the Director of Community Services, or the successor to this position or the Mayor ofthe City ifthe Mayor so directs.
  12. 2 Monitoring Plan: During the term ofthis agreement, CHRISTUS shall discuss with City' s Contract Monitor the progress and results ofthe project, ongoing plans for the continuation of the project, any deficiencies noted, and other matters relating to the project. Contract Monitor shall review and analyze CHRISTUS' plan to ensure CHRISTUS' compliance with contract requirements. The Contract Monitor shall also review and analyze the CHRISTUS' written Progress Reports and any work product for compliance with the Scope of Services; and shall
  13. Compare the Reports to Goals/ Results and Performance Measures outlined in this contract to determine the progress made;
  14. Contact CHRISTUS to secure any missing deliverables;
  15. Maintain telephone and/ or e- mail contact with CHRISTUS on contact activity and, if necessary, make visits to CHRISTUS' site in order to review the progress and completion of CHRISTUS' services, to assure that performance goals are being achieved, and to verify information when needed.
  16. Assure that expenditures or reimbursements requested are in compliance with the approved budget. Contract Monitor shall coordinate with the Director ofFinance for payments or reimbursements to CHRISTUS and shall contact CHRISTUS for further details, information or documentation when necessary. CHRISTUS shall inform Contract Monitor of any problems, delays or adverse conditions that will materially affect the ability to attain program objectives, prevent the meeting of time schedules and goals, or preclude the attainment of project results by established time schedules and goals. CHRISTUS' disclosure shall be accompanied by a statement describing the action taken or contemplated by CHRISTUS, and any assistance that may be needed to resolve the situation. ARTICLE IV ADDITIONAL TERMS
  17. 1 Provided CHRISTUS' progress and/or completion of services are to the reasonable satisfaction of the City and Contract Monitor, various city services, funding and facilities shall be made available by the City to CHRISTUS.
  18. 2 The City is providing only certain services, funding, or facilities and is not in any way a joint venturer with CHRISTUS. CHRISTUS is an independent contractor who is not a partner with the City. The agreement herein shall not create a stipulation pour autrui under Louisiana law and same is expressly repudiated and acknowledged as so repudiated by CHRISTUS. 4.3 The CHRISTUS shall provide insurance for events/projects and name the City as an additional insured.
  19. 4 The rights and obligations of the parties and any claims or disputes relating thereto shall be governed by and construed in accordance with the laws of the State of Louisiana. The parties agree that the venue of any lawsuit brought pursuant to this agreement shall be in the 9th Judicial District, Rapides Parish, Louisiana.
  20. 5 The invalidity, illegality or unenforceability of any portion of any provision of this agreement or the occurrence of any event rendering any portion or provision of this agreement void shall in no way affect the validity or enforceability of any other portion or provision of this agreement. Any void provision shall be deemed severed from this agreement, and the balance of this agreement shall be construed and enforced as if this agreement did not contain the particular portion or provision held to be void. ARTICLE V TERMINATION FOR CAUSE
  21. 1 The City may terminate this agreement for cause based upon the failure of CHRISTUS to comply with the terms and/ or conditions ofthe agreement; provided that the City shall give CHRISTUS written notice specifying CHRISTUS' failure. If within thirty ( 30) days after receipt of such notice, CHRISTUS shall not have either corrected such failure or, in the case which cannot be corrected in thirty ( 30) days, begun in good faith to correct said failure and thereafter proceeded diligently to complete such correction, then the City may, at its option, place CHRISTUS in default and the agreement shall terminate on the date specified in such notice. CHRISTUS may exercise any rights available to it under Louisiana law to terminate for cause upon the failure of the City to comply with the terms and conditions of this agreement; provided that CHRISTUS shall give the City written notice specifying the City' s failure and a reasonable opportunity for the City to cure the defect. ARTICLE VI TERMINATION FOR CONVENIENCE
  22. 1 Either party may terminate the agreement at any time by giving the other party written notice of said intention to terminate at least thirty ( 30) days before the date of termination or termination sought ifbefore the term expires. Upon receipt ofnotice, CHRISTUS shall, unless the notice directs otherwise, immediately discontinue the work in connection with the performance of this agreement. CHRISTUS shall be entitled to payment for deliverables in progress; to the extent work has been performed satisfactorily. Upon receipt of such notice, all actions on behalf of the City shall cease and a proper accounting for time, activity, and status of items shall be rendered forthwith to ensure no detriment to the City occurs. This agreement is therefore terminable at the will of either party, without the need for cause.
  23. 2 For purposes of this Article, the Mayor of the City of Alexandria is authorized to terminate this contract without further Council approval. ARTICLE VII OWNERSHIP
  24. 1 All records, reports, documents and other material delivered or transmitted to CHRISTUS by the City shall remain the property of the City, and shall be returned by CHRISTUS to the City, at CHRISTUS' expense, at termination or expiration of this agreement. All records, reports, documents, or other material related to this agreement and/ or obtained or prepared by CHRISTUS in connections with performance ofthe services contracted herein shall become the property of the City, and shall, upon request, be returned by CHRISTUS to the City at CHRISTUS' expense at the termination or expiration of this agreement. ARTICLE VIII ASSIGNMENT
  25. 1 CHRISTUS shall not assign any interest in this agreement and shall not transfer any interest in same ( whether by assignment or novation) without prior written consent of the City, provided however, that claims for money due or to become due to CHRISTUS from the City may be assigned to a bank, trust company, or other financial institution without such assignment or transfer shall be furnished promptly to the City. ARTICLE IX FINANCIAL DISCLOSURE AND AUDIT
  26. 1 CHRISTUS in consideration of the receipt of public funds and services from the City, which receipt is acknowledged, shall be subject to any audit in accordance with R.S. 24: 513 or any audit as required by the City and CHRISTUS shall make all books and records available on demand for audit by the City, its auditors, the Louisiana Legislative Auditor or any other auditor as required by law. CHRISTUS acknowledges that any commingling of public funds with other funds does not avoid the audit obligation of either CHRISTUS or the City and all funds and programs may be audited as required by the City or the Louisiana Legislative Auditor. ARTICLE X AUDITOR' S CLAUSE 11111
  27. 1 It is hereby agreed that the Legislative Auditor of the State of Louisiana, and/or the City auditors shall have the option of auditing all records and accounts of CHRISTUS that relate to this agreement.
  28. 2 Records and Fiscal Controls. All payroll and financial records pertaining in whole or in part to this agreement shall be clearly identified and readily accessible to the City. Such records and documents shall be retained for as required by law; provided, any records and documents that are the subject of audit findings shall be retained for a longer time until such audit findings are resolved. CHRISTUS, contractors and any subcontractors paid from public funds shall maintain all books and records pertaining for a period of 3 years after the date of final payment.
  29. 3 Access to Records. The City and its duly authorized representatives shall have access to the books, documents, papers and records of CHRISTUS that relate to this agreement. ARTICLE XI AMENDMENTS
  30. 1 Any alteration, variation, modification, or waiver of provisions of this agreement shall be valid only when it has been reduced to writing, executed by all parties and approved by the Mayor of the City.
  31. 2 This agreement may be amended by written mutual consent of the respective parties 110 without further council approval including additions to the scope and extensions of the term of the agreement.
  32. 3 Any amendments may be made without further need for a new ordinance, except that a change to the contracting party, object of the agreement, or remuneration/ rate of compensation and overall fiscal limitations provided by Article II shall not occur without Council approval. ARTICLE XII FISCAL FUNDING CLAUSE
  33. 1 The continuation of this agreement is contingent upon the appropriation of funds to fulfill the requirements of the agreement by the City. If the City fails to appropriate sufficient monies to provide for the continuation ofthe agreement; or ifsuch appropriation is reduced by the veto of the Mayor or by any means provided in the Budget Ordinance of the City to prevent the total appropriation for the year from exceeding revenues for that year, or for any other lawful purpose, and the effect ofsuch reduction is to provide insufficient monies for the continuation of the agreement, the agreement shall terminate on the first day of the month for which funds are not appropriated. ARTICLE XIII TERM OF CONTRACT
  34. 1 This agreement shall be valid from the date of its execution by all parties and shall terminate December 31, 2025, unless terminated earlier by either party in accordance with the contract. No funds or services available under the terms ofthis contract may be utilized by CHRISTUS for any purpose prior to the date of execution ofthis agreement. ARTICLE XIV DISCRIMINATION CLAUSE
  35. 1 CHRISTUS agrees to abide by the requirements of the following as applicable: Title VI and VII of the Civil Rights Act of 1964, as amended by the Equal Opportunity Act of 1972, Federal Executive Order 11246, the Federal Rehabilitation Act of 1973, as amended, the Vietnam Era Veteran' s Readjustment Assistance Act of 1974, Title IX of the Education Amendments of 1972, the Age Act of 1975, and CHRISTUS agrees to abide by the requirements of the Americans with Disabilities Act of 1990. CHRISTUS agrees not to discriminate in its employment practices, and will render services under this contract without regard to race, color, religion, sex, sexual orientation, national origin, veteran status, political affiliation, or disabilities. Any act of discrimination committed by CHRISTUS, or failure to comply with these statutory obligations when applicable shall be grounds for termination of this agreement. ARTICLE XV INDEMNIFICATION
  36. 1 At all times hereunder, CHRISTUS agrees to defend, indemnify, and hold harmless the City of Alexandria, its officers, agents, employees, and assigns from and against any and all claims, actions or causes of action, damages and liabilities arising out of CHRISTUS' negligent acts, gross negligence, errors, or omissions in performing the services pursuant to this agreement. ARTICLE XVI NOTICE
  37. 1 All notices, demands, requests, or other communications which may be or are required to be given by any party to any other party pursuant to this agreement shall be in writing and shall be hand delivered, mailed by first class, registered or certified mail, return receipt requested, postage prepaid, sent by overnight express mail, postage prepaid, return receipt requested or transmitted by telegram or facsimile, addressed as follows: CHRISTUS Cabrini Foundation City Attorney City of Alexandria
  • P. O. Box 71
  1. 2 Each party may designate by notice in writing a new address to which any further notice, demand, request or communication shall thereafter be so given, served or sent. Notice shall be deemed given for all purposes at such times as it is delivered to addressee( with the return receipt, the delivery receipt, or with respect to a facsimile, the answer back being deemed conclusive evidence ofsuch delivery) or at such time as delivery is refused by the addressee upon presentation. ARTICLE XVII CITY' S TRADEMARK PROPERTY
  2. The City of Alexandria names, logos and seals are trademarked property of the City, and may not be used in any film, video, photograph or other product created under this Agreement without the express prior written permission ofthe City' s Public Information Officer or authorized designee. The Public Information Officer' s office is at City Hall, 915 Third Street, 2nd Floor, Alexandria, Louisiana 71301. Contractor agrees to comply with this restriction. For the consideration and under the conditions set forth above CHRISTUS agrees to perform the services hereunder for the City of Alexandria. The undersigned represents and warrants that he or she has all rights and authority to enter into this Agreement on behalf of the Contracting Party and to bind Contracting Party to the terms set forth above. THUS DONE AND SIGNED in duplicate originals this day of 2025, before the undersigned competent witnesses. WITNESSES: CHRISTUS CABRINI FOUNDATION By: EXECUTIVE DIRECTOR NOTARY PUBLIC Notary No.: THUS DONE AND SIGNED in duplicate originals on this day of 2025, before the undersigned competent witnesses. WITNESSES: THE CITY OF ALEXANDRIA By: MAYOR JACQUES M. ROY NOTARY PUBLIC Notary No. ATTACHMENT A Progress Report To be submitted quarterly showing progress achieved Duplicate pages as needed) Organization: Contact Name: Telephone: ( ) Fax: ( ) Goal: Complete Objective( s): Activity( Activities) Performed: III Performance Measure( s): III ORDINANCE NO. AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO A COOPERATIVE ENDEAVOR AGREEMENT WITH CHRISTUS FOUNDATION TO CO- SPONSOR THE 2025 WALMART CMN GOLF TOURNAMENT SCHEDULED FOR MAY 2025 AT LINKS ON THE BAYOU BENEFITING CHILDREN' S MIRACLE NETWORK AND OTHER MATTERS WITH RESPECT THERETO. SECTION I: BE IT ORDAINED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby authorizes the mayor to enter into a Cooperative Endeavor Agreement with CHRISTUS Foundation to co- sponsor the 2025 Walmart CMN Golf Tournament scheduled for May 2025 at Links on the Bayou Benefiting Children' s Miracle Network. III SECTION II: BE IT FURTHER ORDAINED, etc., that this ordinance shall become effective upon signature by the Mayor; or, if not signed or vetoed by the Mayor, upon expiration of the time for ordinances to become law without signature by the Mayor. SECTION III: BE IT FURTHER ORDAINED, etc., that if any provision or item of this ordinance or the application thereof is held invalid, such invalidity shall not affect other provisions, items or applications of this ordinance which can be given effect without the invalid provisions, items, or applications, and to this end the provisions of this ordinance or hereby declared severable. SECTION IV: BE IT FURTHER ORDAINED, etc., that all ordinances or parts of ordinances in conflict herewith are hereby repealed. THIS ORDINANCE was introduced on the 25th day of March, 2025. NOTICE PUBLISHED on the 28th day of March, 2025. a THIS ORDINANCE having been submitted in writing, introduced and published, was then submitted to a final vote as a whole, the vote thereon being as follows: YEAS: NAYS: ABSENT: AND THE ORDINANCE was declared adopted on this the day of April, 2025 and final publication was made in the Alexandria Daily Town Talk on the day of April, 2025. CITY CLERK PRESIDENT MAYOR' S APPROVAL/ VETO To consider final adoption of an ordinance authorizing the mayor to renew the Golf Course Management, Operation and Maintenance Agreement with M2Mitton Management, LLC at its current terms and conditions and other matters with respect thereto. AIL AGENDA ITEM FACT SHEET 1.1E ,( 1jadr1a. Thisfact sheet is the basisfora decision by the City Council. otiiScGli Please insure that the information is dear, concise and current. Division/ Department: Community Services Date: March 17, 2025 An ordinance authorizing the Mayor to renew the Golf Course Management, Operation and MaintenanceTitle: Agreement(" Agreement") with M2Mitton Management, LLC at its current terms and conditions of the Agreement entered into by Ordinance$ G- renfritil a new Agreement is entered into and other matters with repuktt‘e.rao Explanation of Proposal: Additional Information Attached City as owner of certain recreational facilities, including a golf course, has a Golf Course Management, Operation and Maintenance Agreement(" Agreement") with a third party to perform functions outside of Civil Service. The City will be releasing a Request for Information/ Qualifications(" RFI/ Q") for the Agreement. This information will be pivotal to engage in a long term Agreement with a third party for management, operation and maintenance of the recreational facilities, including the golf course. During the RFI/ Q process the City would like to continue the Agreement M2Mitton Management, LLC. Neutral Within Requires Budget: Existing Amendment Account Number: Expense Amount: Account Line Item: Remaining Amount: Authorization: 4 Man + i r
  3. Chief 0 rati gOfficer 6. Deportment d KAA
  4. City ttorney 1. PurchasingAgent Council Staff Form Information: Sufficient u Review: Content [ 1 Insufficient Remarks: GOLF COURSE MANAGEMENT, OPERATION, AND MAINTENANCE AGREEMENT BEFORE US, the undersigned notaries public, and in the presence of the undersigned competent witnesses, personally came and appeared: M2 MITTON MANAGEMENT, L.L. C., whose taxpayer identification number is 72- 1483014, Box 29006, Shreveport, Louisiana 71149, herein represented by Michael J. Mitton,( Manager) and; CITY OF ALEXANDRIA, LOUISIANA, herein represented by its Mayor, Jacques M. Roy, duly authorized by Ordinance# 86 — - 2015( the City) who after being first duly sworn declared: WHEREAS, the City has constructed and is the owner of a golf course ( Links on the Bayou) located off Vandenburg Drive in Rapides Parish, Louisiana ( the golf course) and has constructed adjacent thereto the Johnny Downs Complex, consisting of various baseball and soccer fields and desires to provide for the professional maintenance of the various fields and green spaces associated thereto; and WHEREAS, the City is the owner of the par 3 Bringhurst golf course facility and complex on Masonic Drive; and WHEREAS, M2, who has expertise in service, management, and maintenance of golf courses and green spaces generally, is the current manager of the Links on the Bayou complex by virtue of a contract with the City dated January 31, 2002 and amended and restated October_-, 2006 and maintains the golf course; 41110 WHEREAS, the City is providing equipment and maintenance facilities for its golf course and other properties located adjacent thereto and M2 is providing service, expertise, labor and supervision for the existing Golf Course facility maintenance and an economy of scale would justify retention of the Contractor to provide certain services for expertise and maintenance of the Johnny Downs complex baseball and soccer fields and related green spaces; and WHEREAS, the parties continue the relationship and to add professional services for maintenance of its Par 3 golf course and related green spaces for the Bringhurst Golf Course to provide for services for expertise and maintenance of the Bringhurst Golf Course and related green spaces. THEREFORE, the parties agree as follows:
  5. The Links; Johnny Downs Complex and the Bringhurst Par 3 Golf Course and related consulting management services
  • A. The Links on the Bayou Manager shall manage, operate, and maintain the golf course known as" The Links on the Bayou"(" the Links") located on the premises owned by the City and situated in Rapides Parish, State of Louisiana, and described in that Act ofCash Sale filed January 7, 2000, at Book 1574, Page 712, Conveyance Records of Rapides Parish, Louisiana. The term" premises" refers to the immovable property, together with all buildings and improvements thereon and all rights, ways, and privileges thereunto appertaining, subject to such exceptions as may be set forth herein.
  • B. Johnny Downs Complex and Fields SM2 shall, in addition, maintain the Johnny Downs Complex baseball and soccer fields and associated green spaces located on the premises owned or leased by the City and situated in Rapides Parish, State of Louisiana, and described in the plat attached hereto( hereinafter referred to as the" immovable property").
  • C. The Bringhurst Par 3 Golf Course M2 shall, in addition, maintain the Bringhurst Par 3 golf course and associated green spaces located on Masonic Drive and owned by the City.
  • D. Consulting Management Services M2 may from time to time provide other consulting services requested by the City relating to grass and turf management on properties owned or leased by the City and agrees to provide such services for the consideration set out in this agreement.
  1. Term The term of this agreement shall commence on the 19th day of June 2015, and end on April 30, 2020,( the" initial term"). The City and Manager may renew this agreement at the end of the initial term for an additional period of 5 years, beginning May 1. 2020, and ending on April 30, 2025( the" renewal term") on the same terms and conditions as set forth herein. The initial term and the renewal term are collectively referred to herein as the" term."
  2. Budget and Compensation The City shall pay Manager( I) for variable operating expenses, which may include salaries allocated to this management agreement, accounting services and other personnel cost, including but not limited to FICA and tax obligations, worker' s compensation premiums and other employee benefits, in accordance with the Budget,( 2) and a management fee of Nine Thousand Eighty Three dollars and 34/ 100($ 9, 083. 34) per month.
  • A. Variable Operating Expenses
  1. The Budget for the period beginning on the effective date of this agreement and ending April 30, 2016, is attached hereto as Appendix I and is incorporated herein by reference.
  2. At least 90 days prior to the beginning of the City fiscal year( which begins May 1), Manager shall present to the City for review and approval a Proposed Budget for the Links, the Johnny Downs Complex and the Bringhurst par 3 golf course which shall include a detailed operating budget and detailed capital reserve budget, including income and expenses, for the operation, management, and maintenance of the premises for the ensuing fiscal year. The Proposed Budget shall set forth assumptions, projections, and limitations with respect to all aspects of the management, operation, and maintenance of the links golf course and the premises, for maintenance of the Johnny Downs Complex and the par 3 Bringhurst golf course. The Proposed Budget shall set out the items budgeted for the Johnny Downs Complex and the par 3 Bringhurst golfcourse as a separate entity for budget purposes including, but not limited to, capital and equipment, operations, events, promotions, labor, and supplies. If the City fails to approve the Proposed Budget prior to commencement of the fiscal year, the Budget in effect for the preceding fiscal year shall remain in effect until the City approves a new Budget. If the new Budget approved by the City is not acceptable to Manager, Manager shall notify the City in writing within 14 days of any objections thereto, and the City shall have 90 days thereafter to attempt to resolve Manager' s objections to the new Budget. If the new Budget cannot be agreed upon between Manager and the City within 30 days, either party may terminate this agreement by 30 days' notice in writing to the other party.
  3. Upon receipt of the variable operating expenses by Manager from the City, Manager shall deposit the amount in such bank accounts as Manager deems necessary( the operating accounts"). The City shall have access to operating accounts and records of operating accounts for audit and review purposes. Manager shall use the operating accounts solely to pay the variable operating expenses as set forth in the Budget. Any unexpended funds remaining in the operating accounts, including interest earned on the deposits, at the end of each fiscal year shall be carried forward for use in the following fiscal year or shall be returned to the City, at the City' s option.
  • B. Management Fee Manager shall invoice the City for the management fee on a monthly basis. On or before the 5th day of each month, Manager shall send the City its invoice representing the fee for services rendered during the previous month. Within 30 days after receipt of the invoice, the City shall remit the management fee to Manager.
  • C. Gross Golf Revenue At the same time that Manager invoices the City for the monthly management fee, Manager shall send the City a statement which shall set forth the amount of gross golf revenue received for the previous month at the Links golf course. The term" gross golfrevenue" shall mean the total of all amounts received by Manager and its agents, employees, subcontractors, lessees, and concessionaires from any sources whatsoever for the operation, management, or maintenance of the Links golf course, the Links golf course facilities, and the premises, including, but not limited to, green fees, season tickets, golfcart rental fees, practice ball fees, and driving range fees; however, the term" gross golf revenue" shall not include the variable operating expenses received from the City, the management fee, proceeds from pro shop sales or any other sale of golfequipment or golf apparel, proceeds from any vending machine sales of golf equipment or golf apparel, any amount received for golf lessons, any amount received by anyone as a tip or gratuity, or any concession revenue. As used herein, the term" concession revenue" includes the following:
  • a) proceeds from the operation of the grill or any other sale of food or beverages including alcoholic beverages),
  • b) proceeds from any vending machine sales of food or beverages,
  • c) any taxes received by Manager and its agents, employees, subcontractors, lessees, and concessionaires on any of the foregoing, received by Manager or by any of its agents, employees, subcontractors, lessees, or concessionaires.
  1. Funds Control
  • A. Manager shall remit to the City all gross golf revenue from the Links daily. Manager shall account to the city for all gross golf revenue. All gross golfrevenue shall be the property of the City.
  • B. Manager shall account for all monies received from the City.
  • C. The City shall audit Manager' s operations as of the end of each City fiscal year during the initial and any renewal terms and at such other times as the City deems appropriate.
  1. Use of The Links Premises
  • A. In addition to the management, operation, and maintenance of the Links golf course, the pro shop, and golf equipment and apparel concessions as set forth in this agreement, Manager shall provide at the Links the usual and customary services provided at golf courses, including, but not limited to, regular and group golf play, free automobile parking facilities for golf patrons, and golf cart rental.
  • B. Manager shall offer programs, including junior golf activities, first tee programs. adult recreational leagues, school use, outings, and annual and special tournaments, that are feasible to promote the sport of golf as a public recreational opportunity. Manager shall endeavor to devote the daily tee times to golf play by the general public. including citizens of the city of Alexandria. Service to the citizens of the city of Alexandria shall be of paramount importance.
  • C. Manager shall comply with all laws and ordinances. Any rules proposed by Manager shall be subject to approval by the City Council prior to implementation.
  • D. Manager shall secure and pay for all federal, state, and local licenses and permits required for the sale or rental of apparel or equipment. Manager shall assure that any person who operates the grill, related food and beverage services, and any vending machines dispensing food and beverages shall secure and pay for all necessary federal, state, or local licenses for the sale of alcohol, food, or beverages.
  • E. The premises shall not be used for any illegal purpose or in violation of any federal, state, or local law, regulation, or ordinance, and the premises shall not be used in any manner to create any nuisance or trespass or in violation of any applicable insuring agreement.
  • F. Manager, and its agents, employees, subcontractors, lessees. and concessionaires, shall cooperate with the City in the event the City conducts recreational or community related activities at the golf course or golf course facilities. The City shall conduct such activities in a manner so as to have minimal interference with regular golf operations.
  1. The Links Golf Course Fees and Charges
  • A. The Links basic green fee and the basic golf cart rental fee shall be established by ordinance of the City. Any change in the amount of the basic green fee or in the amount of the basic golf cart rental fee shall be subject to approval by the City Council.
  • B. Subject to the terms of the Manual, the golf professional, participants in the marshal/ starter program, the golf course superintendent, visiting golf professionals, visiting golf course superintendents, and such other persons as are listed in the Manual shall be exempt from payment of the green fee.
  • C. The green fee and the golf cart rental fee for participants in special events such as tournaments shall be set forth in the Manual.
  • D. Manager shall have the right to adjust all other fees and charges.
  1. Promotions and Marketing Manager shall promote the use of the Links golf course through a marketing plan approved by the City and in accordance with the Budget. The Manager shall exercise its best efforts to secure promotion of the golfing facilities by Alexandria- Pineville Tourist and Visitors Bureau or its successor, the Louisiana Department of Culture Recreation and Tourism or its successor, and the Greater Alexandria Economic Development Authority( GAEDA)and such other public and private organizations as the City and Manager shall agree upon. All expenses and charges incurred by Manager pursuant to Manager' s obligations under this paragraph shall be included in the Budget and shall be paid by the City.
  2. Daily Operations The Links golf course shall be operated on the days and at the times as set forth in the Manual. Manager may close the golf course because of weather conditions and maintenance schedules as set forth in the Manual. Manager shall exercise reasonable judgment in the event Manager determines, in accordance with the Manual, to close the golf course. In the event Manager deems it necessary to close the golf course, Manager shall notify the City immediately and shall specify the date and time of closing and the anticipated duration of the closing. Manager shall not be required to provide notice in the event Manager deems it necessary to close the facility in accordance with the Manual because of weather conditions or maintenance requirements.
  3. Maintenance and Repairs of the Golf Courses and Facilities
  • A. Buildings and Structures Manager shall, consistent with all applicable federal. state. and local laws and regulations, keep and maintain all building structures of every kind which may be a part of the Links golf course facilities. including club house, pro shop, restroom facilities, maintenance facilities, and storage buildings, in good condition, ordinary wear and tear, force majeure. and damage caused by the City excepted. Manager shall, consistent with all applicable federal, state, and local laws and regulations, keep the Links golf course facilities clean and in a sanitary condition. The City may inspect the golf course and golf course facilities at any time without notice. Manager shall correct any unclean or unsanitary conditions without delay upon demand by the City. The City shall remove and dispose of all waste generated in the operation of the Links golf course and the golf course facilities, including waste attributable to the operation of the concessions. Manager shall, consistent with all applicable federal, state, and local laws and regulations, collect the waste and deposit it into such containers as shall be provided by the City in order to facilitate the removal and disposal of the waste by the City. The City shall promptly make repairs to the Links golf course facilities and any improvements or fixtures, including air conditioning and heating plant. Manager acknowledges that the City may be required to comply with the provisions of the applicable public bid laws in order to make repairs. M2 shall, consistent with all applicable federal, state, and local laws and regulations, and in accordance with generally accepted best management practices, keep and maintain golf courses. baseball fields, soccer fields and other associated green spaces, in a good decent, safe and sanitary condition, ordinary wear and tear, force majeure, and damage caused by the City, excepted. The City shall remove and dispose of all waste generated in the operation of the Johnny Downs Complex fields and facilities, including waste attributable to the operation of the concessions. In the event additional supplies, or materials, not anticipated in the original budget for each year are reasonably necessary in order for M2 to perform the maintenance required by this paragraph, M2 shall notify the City in writing and furnish the City with a list of all required supplies and materials. The City shall furnish such supplies and materials to M2. M2 acknowledges that the City may be required to comply with the provisions of the applicable public bid laws or the applicable purchasing or procurement laws in order to obtain such supplies and materials.
  • B. Golf Courses and Baseball and Soccer Fields M2 shall provide all labor, whether by its agents, employees, subcontractors, lessees, concessionaires, or otherwise, that is reasonably necessary to assure the proper condition of the Links golf course and the par 3 Bringhurst golf course, the Johnny Downs Complex baseball fields, soccer fields and other green spaces in accordance with generally accepted best management practices. M2 shall winterize and care for the golf courses, baseball fields, soccer fields and other green spaces during any off-season months, such care to include, but not be limited to. necessary preventive maintenance to the irrigation system and application of pesticides, herbicides, or fungicides. All work done by M in connection with the general maintenance necessary to maintain the proper playing condition of the golf courses, baseball fields, soccer fields and other green spaces and the winterizing and winter care of the golf courses, baseball fields, soccer fields and other green spaces shall be in accordance with generally accepted standards in the industry. In the event additional supplies or materials not anticipated in the original budget for each year are reasonably necessary in order for M2 to perform the maintenance required by this paragraph, M2 shall notify the City in writing and furnish the City with a list of all required supplies and materials. The City shall furnish such supplies and materials to M2 . M2 acknowledges that the City may be required to comply with the provisions of the applicable public bid laws or the applicable purchasing or procurement laws in order to obtain such supplies and materials. M2 shall keep and maintain any computerized irrigation system. pump house, trees and shrubs, and green areas and other turf in good condition, in accordance with generally accepted best management practices. M2 shall be responsible for winter maintenance, ordinary wear and tear, force majeure, and damage caused by the City excepted. M2 may from time to time provide such other consulting management services as requested by the City for other grass and turf requirements as set out in Paragraph 1( D) and the City may supply such materials and supplies as recommended and shall reimburse M2 for labor and other overhead and incidental expenses consistent with the reimbursement protocol of this agreement.
  • C. Parking Lots and Roads The City shall be responsible for maintenance of parking lots and public roads located on the Links premises. Manager acknowledges that the City may be required to comply with the provisions of the applicable public bid laws in order to make repairs.
  • D. Turf Consultant The City may hire, at its own expense, a turf consultant to evaluate the condition and quality of the Links golf course, the par 3 Bringhurst golf course or the Johnny Downs Complex at any time when the City deems it to be necessary or desirable. Manager or Manager' s designee shall have the right to be present at any time a turf consultant is on the golf course.
  • E. Capital Improvements if it becomes necessary to perform any capital improvements on the Links or other premises managed, Manager shall notify the City, and the City shall be responsible therefor. For purposes of this agreement, capital improvements shall include, but not be limited to, utility installation, structural improvements to storm sewer or water main, structural improvements to buildings, and repairs necessitated by natural disaster or force majeure. Manager shall be responsible for the cost of the capital improvements ifthe damage is caused by the negligence or fault of Manager or its agents, employees, subcontractors, lessees, or concessionaires. Manager acknowledges that the City may be required to comply with the provisions of the applicable public bid laws in order to make capital improvements. The City may make capital improvements it deems necessary or desirable at any time without expense to Manager. The City shall give reasonable advance notice to Manager of the date or time of any work which the City intends to conduct on the premises. The City shall obtain Manager' s approval and consent prior to making any improvement which may have a material impact on Manager' s operations under this agreement, which approval and consent shall not be unreasonably be withheld. Manager acknowledges that the premises managed may be subject to servitudes or other rights in favor of persons other than the City or Manager, including public utilities, and Manager shall not interfere with the lawful exercise of any servitude or other right by the owner thereof. Manager shall permit the City to enter upon the premises for the purpose of installing, removing, inspecting, or maintaining public utilities which may be the obligation of the City.
  • F. Damage to Premises In the event any part of the Links premises or other premises managed is damaged by fire, casualty, vandalism, natural disaster, force majeure, or any other cause and all or part of the premises are thereby rendered unfit, the City and Manager shall negotiate in good faith regarding whether any provision of this agreement shall be modified or suspended.
  • G. Alterations by Manager Manager shall not make any major alteration, including any addition, repair, or permanent decorations, restorations, or improvements to the Links premises or other premises managed, unless Manager shall have first submitted plans and specifications therefor to the City for approval. Major alterations include any substantial change to the physical appearance, playing condition, or intended purpose of the golf course grounds, buildings, bridges, shelters, parking lots, roads, cart paths, or irrigation systems. Any public work which may require the City to comply with the provisions of the applicable public bid laws shall be deemed to be a major alteration. The City may authorize Manager to make a major alteration subject to the provisions of the applicable public bid laws and conditioned upon the furnishing of a performance bond, letter of credit, or other lawful security in favor of the City by Manager which shall guarantee the satisfactory completion of any work and the payment of any debts and claims arising therefrom. Any major alterations made by Manager shall become the property of the City.
  • H. Cooperation M2 and its agents, employees, subcontractors, lessees, and concessionaires, shall cooperate with the City or its sub- leasees in the event the City or sub- leasees conducts recreational or community related activities at the par 3 Bringhurst golf course, Johnny Downs Complex baseball and soccer fields.
  • I. Emergency Entry In the event of any emergency or other condition on the Links premises or any other premises managed, the golf courses, or the golf course facilities which presents a danger to the public or which may result in damage to the premises, the golf course, or the golf course facilities. the City may enter thereon and take such action as may be necessary to correct such condition.
  1. Food and Pro Shop Concessions
  • A. Manager shall contract with one or more persons ( the food concessionaire) to operate the Links grill, related food and beverage services, and any vending machines dispensing food and beverages. Any contract shall be subject to the approval of the City and shall require that the food concessionaire pay the City such sums as the City. Manage, and the food concessionaire shall agree upon. The City shall not be responsible for any damage to the inventory or other property of the food concessionaire unless the damage is caused by the City.
  • B. The records of the food concessionaire shall be subject to review by the City. The food concessionaire shall maintain adequate records of the receipt of all concession revenue, and the records may be subject to audit by the City or by the legislative auditor in the manner provided by law.
  • C. Manager shall operate a golf pro shop at the Links for the sale of golf equipment and golf apparel and teaching golf lessons. The City shall not be responsible for any damage to the pro shop inventory unless such damage is caused by the City.
  1. Security Interest Manager shall keep the premises, the golf course, the golf course facilities, all buildings and other improvements, and every part thereof, free and clear of any mortgage, lien, privilege, and security interest of any kind or nature whatsoever.
  2. Machinery and Equipment
  • A. The City shall furnish all equipment necessary for the operation and maintenance of the golf courses and the Johnny Downs complex and related premises. Manager shall maintain the equipment in good condition, ordinary wear and tear excepted. The City may inspect this equipment at any time.
  • B. The City shall provide at least 70 golf carts for use at the Links golf course. The golf carts shall be maintained by Manager in good condition, ordinary wear and tear excepted.
  • C. Manager acknowledges that the City may be required to comply with the provisions of the applicable public bid laws or the applicable purchasing or procurement laws in order to acquire equipment.
  • D. All equipment furnished by the City shall remain the property of the City, and no equipment shall be disposed of except in the manner provided by law.
  • E. M2 may require other equipment for the par 3 Bringhurst golf course and the Johnny Downs Complex maintenance and the City will provide reasonable and necessary equipment task for that purpose. A maintenance shed shall be provided at the Bringhurst facility.
  1. Personnel and Relationship of Parties
  • A. This agreement is for consulting and professional services. There shall he no relationship of employer and employee between the City and Manager. For all purposes under this contract:
  1. Manager warrants that it has or will hire or contract with persons who are qualified to perform the work required by this agreement. No such person shall be deemed to be an employee of the City.
  2. Except as otherwise expressly provided in this agreement, any person hired by or contracted to Manager to perform any services shall be an agent, employee, subcontractor, lessee, or concessionaire of Manager who shall have the sole right to control, hire, and discharge such person.
  3. Any sum due and payable to Manager shall be paid as a gross sum, and no withholdings or deductions shall be made by the City for any purpose.
  4. Manager shall pay when due all salaries, wages, and any other sums to any of its agents, employees, subcontractors, lessees, or concessionaires. Manager shall have exclusive responsibility for the payment of any federal and state income taxes, social security taxes, unemployment compensation taxes, and any other taxes or withholdings required by law with respect to such persons.
  5. The City shall not, directly or indirectly, solicit, induce, or attempt to induce any employee or other person associated with Manager to leave the employment of or to discontinue his association with Manager.
  • B. Manager shall provide a GCSAA ( Golf Course Superintendent' s Association of America) Class" A" Golf Course Superintendent. The golf course superintendent shall supervise golf course maintenance, and he shall have at least a four-year degree in agronomy or related field, have a minimum of 3 years' experience as a golf course superintendent or assistant golf course superintendent, be a member of the Golf Course Superintendent' s Association of America, and shall be duly licensed to dispense or apply any chemicals necessary for the proper maintenance of the golf course. The golf course superintendent shall be replaced by Manager on 30 days written notice from the City if he fails to comply with the specifications set forth in the Manual.
  • C. Manager shall provide a golf professional for the Links.
  • D. Any agent, employee, subcontractor, lessee, or concessionaire of Manager who uses. directs, or supervises the use of any pesticide, herbicide, or fungicide shall be licensed and certified pursuant to any applicable federal or state laws and regulations. or he shall be under the direct supervision of a person who is so licensed and certified.
  • C. Manager shall maintain a workforce sufficient to staff the Links course at all times that the course is open.
  • F. Manager shall comply with all federal and state laws which prohibit employment discrimination.
  1. Inspection and Accounting
  • A. Manager shall keep or cause to be kept reasonable books, records, journals, accounts, and ledgers as set forth in the Manual or as directed by the City.
  • B. Manager shall prepare monthly financial statements which shall be delivered to the City no later than the 25th day of the following month. The financial statements shall include, at a minimum, the following:
  • I) an income statement reflecting all income and expense activity for the preceding month;
  1. a statement reflecting all cash receipts and disbursements for the preceding month;
  2. a variance report reflecting the status of all accounts in an actual versus approved budget format.
  • C. The City may, at any time and upon reasonable notice to Manager, inspect and verify the books, records, journals, accounts, and ledgers of Manager. The City may, without expense to Manager, have an independent audit performed upon the books, records, journals, accounts, and ledgers. Manager acknowledges that the books, records, journals, accounts, and ledgers may be subject to audit by the legislative auditor.
  • D. The City shall have access to the managed premises, or any part thereof, at any time upon reasonable notice to Manager.
  1. Statistical Records and Information Manager will provide the City appropriate statistical records regarding activity at and use of the premises by the public on a monthly basis in the manner set forth in the Manual.
  2. Performance/ Fidelity Bond Manager shall furnish the City, at the City' s cost, a bond issued by a surety company authorized to do business in the state of Louisiana in a form acceptable to the City in the amount of at least$ 50, 000. 00 and guaranteeing Manager' s faithful performance of its obligations under this Agreement.
  3. Insurance
  • A. The City shall maintain a policy of public liability insurance insuring the City and naming the Manager and Mike Mitton as an additional insured for any claims by any person who maybe injured or otherwise damaged as a result of the operations of the golf course, the Johnny Downs playing fields and the Bringhurst par 3 golf course and any other playing field the Manager may consult or manage for the city. The policy shall provide general public liability for the fields and golf courses and shall have minimum limits as from time to time decided by the City. The city policy shall be primary over any valid and collectable insurance, if any, provided by the Manager and shall waive subrogation in favor of the Manager.
  • B. Manager shall maintain a policy of public liability insurance insuring Manager and the City against claims by any person who may be injured or otherwise damaged as a result of the operations of the Links on the Bayou golf course club house located at 271 Vandenburg Drive. Alexandria, LA with a business description " officemanagement operation for Golf Courses". The policy of insurance shall insure against risk from acts or failures to act of the Manager and its agents, employees, subcontractors, lessees, and concessionaires. The policy shall be written by an insurance company licensed to do business in the state of Louisiana and shall include the City as a named insured. Manager shall furnish the City with a copy of the insurance policy and any endorsements thereon. The policy shall provide Commercial General Liability Insurance with at least general aggregate policy limits of$ 1, 000, 000. 00; damages to premises rented limits of$ 100, 000; medical expenses limit of$ 5, 000 and such other terms and conditions acceptable to the City and the Manager.
  • C. Manager shall maintain in effect a policy of insurance providing workers' compensation and employers' liability coverage. The policy of insurance shall include the City as a named insured.
  • D. The City may maintain in effect a policy of insurance, such as the St. Paul Eagle 3 policy or its equivalent, providing coverage against loss by vandalism, theft, or other loss, damage or destruction of the physical facilities and equipment as the City may deem appropriate.
  • E. Manager and the City may from time to time during the terms of this contract provide other insurance provisions or coverages agreeable to the parties.
  1. Indemnity and Waiver of Subrogation Manager shall for any claim, cause of action or right of action arising out of or related to the care, custody and control of the Links on the Bayou golf club house indemnify, defend, and hold harmless the City from and against any and all actions, claims, demands, losses, costs( including attorney fees and litigation expenses), damages, expenses, and liability of any kind or nature whatsoever as a result of injury or death of any person or damage to any property which may arise from and in any manner grow out of any act of fault or negligence by Manager, its agents, employees, subcontractors, lessees, or concessionaires. Manager shall maintain in effect a policy of liability insurance providing coverage for Manager' s liability under this provision. The City hereby releases Manager and Manager hereby releases the City, and their respective officers, agents, employees, subcontractors, lessees, or concessionaires, from any claims or demands for damages, loss. expense, or injury to persons or property to the extent, but only to the extent, that such damages, loss, expense, or injury is covered by insurance and to the extent, but only to the extent, that such insurance is not prejudiced thereby or the expense of such insurance is not thereby increased.
  2. Utility Charges The City shall pay all charges for gas, sewer, water, electric, and sanitation utilities. Manager shall pay all charges for telephone or other utilities service.
  3. Taxes
  • A. Manager and its agents, employees, subcontractors, lessees, and concessionaires shall pay all taxes that may be lawfully levied. Manager shall pay all license or permit fees required by law for the conduct of its operations.
  • B. The premises are owned or leased by the City and are exempt from ad valorem taxes.
  1. Signs Manager may erect a scoreboard at the Links and sell advertising space thereon. Except as authorized herein, Manager shall not erect or display, or permit to be erected or displayed, any permanent sign or advertising matter on the premises without the written consent of the City, which consent shall not be unreasonably withheld.
  2. Compliance with Laws Manager shall comply with all applicable federal, state. and local laws, statutes, rules. ordinances, or orders.
  3. Rules The rules for the use and operation of the Links golf course premises, including reservations, outings, leagues. tee times, tournament play, locker usage, and the like shall be set forth in the Manual.
  4. Default and Termination
  • A. In the event either party to this agreement( the defaulting party) defaults in the performance of any obligation under this agreement, the the other party ( the nondefaulting party) may terminate this agreement as hereinafter provided. Upon discovery of the defaulting party' s default, the nondefaulting party shall provide the defaulting party with written notice describing the default and giving the defaulting party 30 days during which to cure the default. If the default has not been corrected at the expiration of the 30 day period, the nondefaulting party may, at its option, by further notice to the defaulting party declare this agreement to be terminated. Notice under this provision shall be in writing and delivered to the defaulting party. If the default is of such a nature that it cannot be rectified within 30 days, the defaulting party may apply to the nondefaulting party for a reasonable extension of time to correct the default. A waiver by the nondefaulting party of any one event of default shall not constitute a waiver or forbearance of any subsequent event ofdefault.
  • B. Upon termination of this agreement for any reason, all Links pro shop inventory shall be purchased by the City at the invoice cost paid by Manager.
  1. Possession on Termination Upon termination of this agreement, the City shall be entitled to immediate possession of the premises and other property owned by the City, and Manager shall cooperate with the City to facilitate an orderly transfer of the premises and other property to insure that there is a minimal interruption of golf course operations. At the termination of this agreement, Manager shall surrender the premises to the City in as good or better condition than they were in at the beginning of the initial term of this agreement, ordinary wear and tear, force majeurc, and damage caused by the City excepted.
  2. Expropriation In the event that expropriation proceedings result in the taking of any portion of the premises or the golf course facilities to such an extent that further usage of the facilities for golf purposes is impossible or significantly impaired, then this agreement shall be modified or terminated as to that part of the premises or facilities involved, and the City and Manager agree to negotiate in good faith to adjust the terms of this agreement to account for such taking.
  3. Assignment and Subleasing Manager shall not assign or otherwise transfer its obligations under this agreement without the prior written consent of the City. Any assignment or transfer of more than 50% of the stock or other ownership interest in Manager shall be deemed an assignment or transfer within the meaning of this prohibition.
  4. Licenses and Permits Manager and its agents, employees, subcontractors, lessees, and concessionaires shall obtain any necessary license and permit for the sale of alcoholic beverages, food, beverages, and tobacco and any other applicable license or permit required for the operations conducted by Manager and its agents, employees, subcontractors, lessees, and concessionaires.
  5. Hazardous Materials and Environmental Compliance The City represents that it has no knowledge of any hazardous or dangerous substances or materials stored, buried, discharged, or present on the premises. The City shall hold Manager harmless against liability, loss, or damage of any kind or nature occasioned by the presence of hazardous or dangerous substances or materials on the premises on the effective date of this agreement. This paragraph shall have no application in the event of the storage, burial, discharge, or presence of hazardous or dangerous substances or materials on the premises as a result of the act or omission of Manager or its agents, employees, subcontractors, lessees, or concessionaires. As used herein. hazardous or dangerous substances shall include, but not be limited to. pesticides, herbicides, fungicides, fertilizers, or other substances or materials used in the operation and maintenance of golfing facilities.
  6. Notice and Authority Any notice required or permitted to be made under this agreement shall be given to the parties in the following manner: Notice to the City shall be sent by Certified Mail to: Mayor City of Alexandria
  • P. O. Box 71 Notice to Manager shall be sent by Certified Mail to: Michael J. Mitton, President M2 Mitton Management, L. L. C. Box 29006
  1. Applicable Law This agreement shall be governed by the law of Louisiana.
  2. Entire Agreement This agreement, together with the Budget and the Manual, constitutes the entire agreement of the parties and except for the provision of Paragraph 34, supersedes and replaces all prior negotiations, understandings, and agreements, written or oral. The Budget which is attached hereto as Appendix 1 is made a part of this agreement. The Budget is subject to change by the consent of Manager and the Golf Course Committee which shall be established by the City. The Manual which shall be prepared pursuant to agreement between Manager and the City shall be attached hereto as Appendix II and made a part of this agreement. The Manual shall be subject to change by the consent of Manager and the Golf Course Committee which shall he established by the City.
  3. City' s Agent; Contract Monitor. The City appoints, as its sole and exclusive mandatary and agent. the Mayor to continuously represent and act for and on behalf of the City in any and all matters relating to the administration of the City' s rights, powers; duties and obligations under this Agreement. On any matter that requires a decision to be made by the City about the City' s rights, powers, duties and obligations under this Agreement. the Mayor shall be the sole and exclusive agent and mandatary for the City to make such decisions. The Mayor shall have the right and privilege to appoint one or more substitutes, including the Finance Director, to fulfill or perform any act or agency on behalf of or in the name of the Mayor who shall be designated as a Contract Monitor. The Mayor shall have the power and authority to execute any amendment of this Agreement in his opinion within the enabling authority of any Ordinance passed by the City authorizing the II/ agreement.
  4. Survival Clause The representations, warranties, and agreements of each of the parties contained in the Agreement between the City and the manager dated January 31, 2002, as amended from time to time thereafter, shall survive this Agreement.
  5. Fiscal Funding Manager understands and agrees the City annually appropriates funds for contractual and capital expenditures and the City Council may but is not required to make appropriations on an annual basis to fund the services and expenses under this agreement and Manager agrees to cooperate with the Contract Monitor who may notify Manager of any action material to an appropriation for the services and expenses undertaken hereunder. THUS DONE AND SIGNED in the presence of the undersigned witnesses and me, Notary Public, at Alexandria, Rapides Parish, Louisiana this ° day of June, 2015. CITY OF ALEXANDRIA, LOUISIANA 4tNESS t/ 3 Ue 0$ N TARY P BLIC - Top cw 1tA, 1 411 THUS DONE AND SIGNED in the presence of the undersigned witEwes and me, Notary Public, at Alexandria, Rapides Parish, Louisiana this day of ante, 2015. M2- MITTON MANAGEMENT, L.L. C. WITNESS MICHAEL . M,I ON TN Ss NOTARY P LIC farad, 2020- 2021 Golf Revenue Charts 2021- 2022 2022- 2023 2023- 2024 2024- 2025 May 61, 168. 00 64, 898. 00 $ 87, 221. 00 $ 92, 169. 00 $ 78, 397. 00 June 57, 010. 00 61, 130. 00 $ 72, 753. 00 $ 91, 215. 00 $ 95, 905. 00 July 59, 500.00 82, 468. 00 $ 88, 860. 00 $ 86, 526. 00 $ 76, 187. 00 August 65, 070. 00 59, 900. 00 $ 78, 412. 00 $ 64, 928. 00 $ 86, 477. 00 September $ 57,371. 00 60, 429. 00 $ 70, 167. 00 $ 60, 316. 00 $ 60, 060. 00 October 60, 600. 00 68, 504. 00 $ 81, 274. 00 $ 62, 386. 00 $ 72, 300. 00 November $ 49, 802. 00 52, 795. 00 $ 33, 168. 00 $ 51, 693. 00 $ 53, 618. 00 December $ 37, 818. 00 50, 298. 00 $ 43, 692. 00 $ 50, 783. 00 $ 55, 801. 00 January 33, 814.00 37, 268. 00 $ 45, 029. 00 $ 32, 164. 00 $ 39, 105. 00 February $ 28, 554. 00 45, 909. 00 $ 49, 407. 00 $ 59, 339. 00 March 68, 482. 00 74,270. 00 $ 65, 853. 00 $ 63, 475. 00 April 86, 087. 00 93, 609.00 $ 85, 169. 00 $ 102, 296. 00 thru January Total 665, 276. 00 $ 751, 478. 00 $ 801, 005. 00 $ 817, 290. 00 $ 617, 850. 00 Goal 700, 000. 00 $ 750, 000. 00 $ 800, 000. 00 $ 825, 000. 00 $ 850, 000. 00 34, 724. 00 1, 478. 00 1, 005. 00 -$ 7, 710. 00 Golf Revenues 2020/ 21 thru 2024/ 25 Fiscal Years 900, 000. 00 800, 000. 00 700, 000. 00 4 III 600,000.00 Ici:„ i:; 400, 000. 00 300, 000. 00 200, 000. 00 µ 100,000. 00 0.00 2020- 2021 2021- 2022 2022- 2023 2023- 2024 2024- 2025 Total Rounds Played 2020- 21 2021- 22 2022- 23 2023-24 2024- 25 Thru January 18,092 23, 102 24, 215 26, 610 20,316 Rounds Played 2020/ 21 thru 2024/ 25 Fiscal Years 30,000 25, 000 20, 000 15, 000 10, 000 5, 000 2020- 21 2021- 22 2022- 23 2023- 24 2024- 25 Facilty UsageRounds type9 bY 2020- 2021 2023- 2024 1 Daily Fee 11927 1 Daily Fee 11846 2 Passholder 4032 2 Passholder 11501 3 Tournament 1250 3 Tournament 1741 4 Employee/ Marshal 883 4 Employee/ Marshal 1522 total 18092 total 26610 2021- 2022 1 Daily Fee 13184 2024- 2025 2 Passholder 6503 1 Daily Fee 8075 3 Tournament 1854 2 Passholder 8708 4 Employee/ Marshal 1561 3 Tournament 2368 total 23102 4 Employee/ Marshal 1165 total 20316 2022-2023 1 Daily Fee 13367 2021- 2022 2 Passholder 7442 3 Tournament 1868 4 Employee/ Marshal 1538 total 24215 7070 21) 7 I 2023- 2024 Daily Fee Passholder Tournament Employee/ Marshal 2022- 2023 Daily Fee u Passholder Tournament Employee/ Marshal 2024- 2025 Daily Fee a Passholder low nanlent F.nrployee/ Marshal Daily Fen u Passholder tournament Employee/ Mai shal Economic Benefits of Links on the Bayou Economic Impact ( GAEDA) The 2025 Tournament Schedule will have approximately 2400 rounds of golf from outside of the Central Louisiana area. 2400 x$ 140( GAEDA per golfer) $ 336, 000 Estimated another 2500 daily fee rounds of golf will play at Links on the Bayou from outside CENLA. 2500 x$ 140( GAEDA per golfer)=$ 350, 000 Factors not included in impact are spouses and families traveling with players while in CENLA. From 2020- 2025 Links on the Bayou has had guests from 39 different states. Approximately 4000 of our annual 26, 000 rounds are from golfers outside of Central Louisiana. The golf course has an annual estimated economic impact of nearly$ 1 million into the Alexandria economy from out of town golfers and guests. St. Andrews Property Tax Approximate Properties 125 Average Tax Combined for Parish per$ 3500 x 125=$ 437, 500 Average City Property Taxes$ 800 x 125=$ 100, 000 Average Recreation Tax$ 200 x 125=$ 25, 000 St Andrews was annexed and developed around the golf course property utilizing the benefits and natural scenery that help maintain and enhance property values. St Andrews directly benefits from a well maintained and managed golf course and directly contributes back to the city property taxes. M2 Mitton Management Employee Breakdown Staff consist of 40-45 employees throughout the year including the specialized positions of Class A PGA Golf Professional and Class A Golf Course Superintendent. Links on the Bayou Clubhouse and Golf Course Maintenance: 25 total Full Time Employees 11 Part Time Employees: 14 Johnny Downs Turf Maintenance: 3 total Full Time: 1 Part Time: 2 Bringhurst Course Maintenance and Marshals: 13 total Full Time: 0 Part Time: 13 III L NKS ON THE 73AVa L4 2025 Tournament Calendar updated 1. 27. 25 February 7- Corey Jeansonne outing, 10am reverse sg. 44 players February 9-Super Bowl Scramble 12:30pm ( Links event, 80- 100 players) February 22- North LA Amateur Tour Kickoff 9am tee times ( 80- 100 players) March 6- Tioga High School fundraiser event, 12: 30sg March 7- Assemblies of God. 8: 30am reverse sg, 20-30 players March 11- high school Junior event 3pm shotgun, 30- 40 players) March 14- FOP Golf time tbd ( am) 40- 60 players March 16- Carencro Golf association 8: 30sg, 100- 120 players March 18 high school Junior event 3pm shotgun, 60- 70 players) March 21- OLPS 1pm shotgun, 60- 90 players March 22- 23 Bayou Rapides Junior Inv. 10: 00 tee times Saturday, 8: 30sg Sun. 80- 100 players March 28 St. Rita 1pm sg, 80- 100 players March 31- April 5- WAPT April 6- Senior Am Tour ( 80- 100 players) 8: 30sg April 8- high school Junior event 12:30pm shotgun, 60- 70 players) April 10- YWCA Girls on the Run 1pm sg( 60- 80 players) April 11- Sheriff wood 1pm sg, ( 100+ players) April 12- Eagle Am tour, 9am tee times ( 75- 100 players) April 24 Keith Fountain Tournament 1pm shotgun (60- 80 players) April 25 LSUA Tournament 1 pm sg ( outside event, 80- 100 players) April 27- POA Tournament, 1 pm sg (outside event, 80- 100 players) April 28- High School regional, morning tee times 60-80 players. April 27- 28- Brink and Links, ( links event, 50-60 players) May 2- Sheriff Craft Tournament, 9: 00 sg ( outside event, 90- 120 players) May 3- 4- Member/ Member event, am tee times ( Links event 24- 36 players) May 5- Scott Golf Association 8: 00am sg 40- 50 players May 17 1. 8 Couple' s Scramble 1pm sat sg, 8: 30am Sunday sg ( 60- 100 players) May 23- Pineville Rotary Club 1pm sg (, 80- 100 players) May 29- Pineville High Golf tmt 1pm sg (80- 100players) May 31 FCC Pollock 8: 30 reverse sg, 30-40 players May 31 June 1- Club Championship, ( Links event` 30-40 players) June 1- 2- Senior Amateur Tour( new 2 day event, 80- 100 players) June 6- Hopehouse 1pm sg ( 80- 100 players) June 13- ASH Alumni Golf Tournament, 1: 00 shotgun 80- 100 players June 20- RPAC golf 1pm sg ( 60- 80 players) June 21- 22---Red. River 4 ball; am tee times 80- 120 players June 29- North LA Amateur Tour, ( outside event 80- 100 players) July 11-12- Member Guest am tee times (24-40 players) July 26- Hacker' s Cup, 7: 30am- 12: 30pm shotgun ( 180- 200 players) course closed August t2 3- Battle on the Bayou, am tee times ( Links event, 80- 100 players) August 8- Cajun wheelers 1pm sg ( 60- 100 players) August 10- Branch Golf Assoc., ( outside event, 50- 75 players) August 23- 24 Brink and Links ( Sunday @ links 8: 30 reverse sg) 40- 60 players August 29 LA Engineers Assoc. 1pm shotgun, 40- 60 players September 5- 7- Men' s City Championship, (Links event 50-60 players) September 12 State Trooper' s tournament, ( outside event 80- 100 players) 1pm sg September 19- Distran Crest 80- 100 players, 8am shotgun September 25- 26 LGA State SR 4 Ball; AM TEE TIMES October 2- Doug Young Memorial 8: 30am sg; 40- 60 players October 3 Calvary deacons' 80- 100, 1pm sg October 4- 5- Knights of Columbus ( 1pm sat sg; 8am sun sg) 70- 90 players October 13 Bishops Tournament 12: 00 shotgun 100+ players October 18- 19 Men' s Sr. City Championship, Junior City, Ladies City( Links event, 50- 60 players) November 1 Superintendent' s Revenge, ( Links event 70- 90 players) November 29- Turkey Shoot- 4 Ball, ( Links event 50- 60 players) December 20- Polar Bear Par3+, ( Links event 50-60 players) Highlighted dates are Links on the Bayou in house events. Events with majority or all of the field consist of out of town players. ORDINANCE NO. AN ORDINANCE AUTHORIZING THE MAYOR TO RENEW THE GOLF COURSE MANAGEMENT OPERATION AND MAINTENANCE AGREEMENT WITH M2MITTON MANAGEMENT, LLC AT ITS CURRENT TERMS AND CONDITIONS AND OTHER MATTERS WITH RESPECT THERETO. SECTION I: BE IT ORDAINED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby authorizes the mayor to enter renew the Golf Course Management Operation and Maintenance Agreement with M2Mitton Management, LLC at its current terms and conditions. 0 SECTION II: BE IT FURTHER ORDAINED, etc., that this ordinance shall become effective upon signature by the Mayor; or, if not signed or vetoed by the Mayor, upon expiration of the time for ordinances to become law without signature by the Mayor. SECTION III: BE IT FURTHER ORDAINED, etc., that if any provision or item of this ordinance or the application thereof is held invalid, such invalidity shall not affect other provisions, items or applications of this ordinance which can be given effect without the invalid provisions, items, or applications, and to this end the provisions of this ordinance or hereby declared severable. SECTION IV: BE IT FURTHER ORDAINED, etc., that all ordinances or parts of ordinances in conflict herewith are hereby repealed. THIS ORDINANCE was introduced on the 25th day of March, 2025. NOTICE PUBLISHED on the 28th day of March, 2025. THIS ORDINANCE having been submitted in writing, introduced and published, was then submitted to a final vote as a whole, the vote thereon being as follows: YEAS: NAYS: ABSENT: I , AND THE ORDINANCE was declared adopted on this the day of April, 2025 and final publication was made in the Alexandria Daily Town Talk on the day of April, 2025. CITY CLERK PRESIDENT MAYOR' S APPROVAL/ VETO EXECUTIVE SESSION TO BE HELD PURSANT R.S. 21. 6. 1( A) ( 2) ON THE FOLLOWING ITEMS:
  • i. an ordinance authorizing the City Attorney to settle and compromise the matters entitled ` Doris Fox, et al. v. City of Alexandria, et al" 9th judicial District Court Civil Suit Number 275, 974, Division A and other matters with respect thereto; ii. an ordinance authorizing the City Attorney to settle and compromise the matters entitled " Johnny Jeans, et ux. v. City of Alexandria, et al" 9th judicial District Court Civil Suit Number 268,938, Division C and other matters with respect thereto. iii. an ordinance authorizing the City Attorney to settle and compromise the matters entitled " Marie Sampson v. City of Alexandria, et al" 9th judicial District Court Civil Suit Number 274, 100 Division F and other matters with respect thereto. AGENDA ITEM FACT SHEET I.IL1cIr1a. This factsheet is the basisfora decision by the City Council. ow:fGi/ Please insure that the information is clear, concise and current. Division/ Department: Legal Division Date: March 18, 2025 Title' An Ordinance to Accept the Recommendation of the City Attorney to Authorizing the City Attorney to Settle and Compromise the Matter" Doris Fox, et al. v. City of Alexandria, et al."( 9th Judicial District Court Civil Suit No. 275, 974; Div. A) and Other Matters with Respect Thereto. Explanation of Proposal: Additional Information Attached Li The City Attorney respectfully requests that an Executive Session be convened to discuss this agenda item. Bud et• Neutral a Within Requires g ' Existing Amendment ID Account Number: 551- 020101- 531606- 0 Expense Amount: Account Line Item: Claims- Auto Remaining Amount: AuthO ygowl'
  1. Finance Director
  2. ay r 5. Division Director
  3. Chief Op at' g rcer . 6. Department Head
  4. City orney 7. Purchasing Agent Council Staff Form Information: Sufficient Review: Content Q Insufficient El Remarks: 0 ;' , ri ORDINANCE NO. AN ORDINANCE AUTHORIZING THE CITY ATTORNEY TO SETTLE AND COMPROMISE THE MATTERS ENTITLED " DORIS FOX, ET AL.
  • V. CITY OF ALEXANDRIA, ET AL" 9TH JUDICIAL DISTRICT COURT CIVIL SUIT NUMBER 275, 974, DIVISION A AND OTHER MATTERS WITH RESPECT THERETO. SECTION I: BE IT ORDAINED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby authorizes the City Attorney to settle and compromise the matters entitled " Doris Fox, et al v. City of Alexandria, et al" 9th Judicial District Court Civil Suit number 275, 974, Division A. SECTION II: BE IT FURTHER ORDAINED, etc., that this ordinance shall become effective upon signature by the Mayor; or, if not signed or vetoed by the Mayor, upon expiration of the time for ordinances to become law without signature by the Mayor. SECTION III: BE IT FURTHER ORDAINED, etc., that if any provision or item of this ordinance or the application thereof is held invalid, such invalidity shall not affect other provisions, items or applications of this ordinance which can be given effect without the invalid provisions, items, or applications, and to this end the provisions of this ordinance or hereby declared severable. SECTION IV: BE IT FURTHER ORDAINED, etc., that all ordinances or parts of ordinances in conflict herewith are hereby repealed. THIS ORDINANCE was introduced on the 25th day of March, 2025. NOTICE PUBLISHED on the 28th day of March, 2025. THIS ORDINANCE having been submitted in writing, introduced and published, was then submitted to a final vote as^a whole, the vote thereon being as follows: O YEAS: NAYS: ABSENT: AND THE ORDINANCE was declared adopted on this the day of April, 2025 and final publication was made in the Alexandria Daily Town Talk on the day of April, 2025. CITY CLERK PRESIDENT MAYOR'S APPROVAL/ VETO ii, AGENDA ITEM FACT SHEET ria This factsheet is the basis fora decision by the City Council. 1 1 Please insure that the information is dear, concise and current. Division/ Department: Legal Division Date: March 18, 2025 Title: An Ordinance to Accept the Recommendation of the City Attorney to Authorizing the City Attorney to Settle and Compromise the Matter lohney Jeans, et ux. v. City of Alexandria, et al."( 9th Judicial District Court Civil Suit No. 268, 938; Div. C) and Other Matters with Respect Thereto. Explanation of Proposal: Additional Information Attached Er The City Attorney respectfully requests that an Executive Session be convened to discuss this agenda item. Bud et: Neutral Within a Requires g Existing Amendment 11111 Account Number: 551- 020450- 531606- 0 Expense Amount: Account Line Item: Claims- Auto Remaining Amount: Authorization: 4. Finance Director
  1. Ma! 5. Division Director
  2. Chief Op ling Officer 6. Department Head IY/t3. C' ttorne k y 1. PurchasingAgent Council Staff Form Information: Sufficient Review: Content Insufficient El Remarks: ORDINANCE NO. AN ORDINANCE AUTHORIZING THE CITY ATTORNEY TO SETTLE AND COMPROMISE THE MATTERS ENTITLED " JOHNNY JEANS, ET UX. V. CITY OF ALEXANDRIA, ET AL" 9TH JUDICIAL DISTRICT COURT CIVIL SUIT NUMBER 268, 938, DIVISION C AND OTHER MATTERS WITH RESPECT THERETO. SECTION I: BE IT ORDAINED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby authorizes the City Attorney to settle and compromise the matters entitled " Johnny Jeans, et ux v City of Alexandria, et al" 9th Judicial District Court Civil Suit Number 268,938, Division C. SECTION II: BE IT FURTHER ORDAINED, etc., that this ordinance 1 . shall become effective upon signature by the Mayor; or, if not signed or
  • s. vetoed by the Mayor, upon expiration of the time for ordinances to become law without signature by the Mayor. SECTION III: BE IT FURTHER ORDAINED, etc., that if any provision or item of this ordinance or the application thereof is held invalid, such invalidity shal.ljnot affect other provisions, items or applications of this ordinance. which can be given effect without the invalid provisions, items, or applications, and to this end the provisions of this ordinance or hereby declared severable. SECTION IV: BE IT FURTHER ORDAINED, etc., that all ordinances or parts of ordinances in conflict herewith are hereby repealed. THIS ORDINANCE was introduced on the 25th day of March, 2025. NOTICE PUBLISHED on the 28th day of March, 2025. THIS ORDINANCE having been submitted in writing, introduced and IIpublished, was then submitted to a final vote as a whole, the vote thereon being as follows: YEAS: NAYS: ABSENT: AND THE ORDINANCE was declared adopted on this the day of April, 2025 and final publication was made in the Alexandria Daily Town Talk on the day of April, 2025. CITY CLERK PRESIDENT MAYOR' S APPROVAL/ VETO 411, AGENDA ITEM FACT SHEET J\ 1 i 1liria. This fact sheet is the basisfora decision by the GO, Council. Please insure that the information is dear, concise and current. Division/ Department: Legal Division Date: March 18, 2025 Title: An Ordinance to Accept the Recommendation of the City Attorney to Authorizing the City Attorney to Settle and Compromise the Matter" Marie Sampson v. City of Alexandria, et al."( 9th Judicial District Court Civil Suit No. 274, 100; Div. F) and Other Matters with Respect Thereto. Explanation of Proposal: Additional Information Attached El The City Attorney respectfully requests that an Executive Session be convened to discuss this agenda item. Neutral ri Within 171 RequiresBudget: Existing Amendment Account Number: 551- 020401- 531606- 0 Expense Amount: Account Line Item: Claims- Auto Remaining Amount: Authorization: 4. Haan AAire , r t J .
  1. Mayor 5. Division% irectory 2 Chief 0,• , ,;. Oh • 6. Department Head lab(3. City Attorney 7. Purchasing Agent Council Staff Form Information: Sufficient Review: Content D Insufficient El Remarks: ki0 1 u a ORDINANCE NO. AN ORDINANCE AUTHORIZING THE CITY ATTORNEY TO SETTLE AND COMPROMISE THE MATTERS ENTITLED " MARIE SAMPSON V. CITY OF ALEXANDRIA, ET AL" 9TH JUDICIAL DISTRICT COURT CIVIL SUIT NUMBER 274,100 DIVISION F.AND OTHER MATTERS WITH RESPECT THERETO. SECTION I: BE IT ORDAINED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby authorizes the City Attorney to settle and compromise the matters entitled " Marie Sampson v. City of Alexandria, et al" 9th judicial District Court Civil Suit number 274, 100 Division F. SECTION II:" BE IT FURTHER ORDAINED, etc., that this ordinance shall become effective upon signature by the Mayor; or, if not signed or vetoed by the Mayor, upon expiration of the time for ordinances to become law without signature by the Mayor. SECTION III: BE IT FURTHER ORDAINED, etc., that if any provision or item of this ordinance or the application thereof is held invalid, such invalidity shall not affect other provisions, items or applications of this ordinance which can be given effect without the invalid provisions, items, or applications, and to this end the provisions of this ordinance or hereby declared severable. SECTION IV: BE IT FURTHER ORDAINED, etc., that all ordinances or parts of ordinances in conflict herewith are hereby repealed. THIS ORDINANCE was introduced on the 25th day of March, 2025. NOTICE PUBLISHED on the 28th day of March, 2025. THIS ORDINANCE having been submitted in writing, introduced and published, was then submitted to a final vote as a whole, the vote thereon being as follows: YEAS: NAYS: ABSENT: . AND THE ORDINANCE was declared adopted on this the day of April, 2025 and final publication was made in the Alexandria Daily Town Talk on the day of April, 2025. CITY CLERK PRESIDENT MAYOR'S APPROVAL/ VETO ORDINANCES FOR FINAL ADOPTION SUBJECT TO PUBLIC HEARING To consider final adoption of an ordinance authorizing the City Attorney to settle and compromise the matters entitled " Doris Fox, et al. v. City of Alexandria, et al" 9th judicial District Court Civil Suit Number 275, 974, Division A and other matters with respect thereto. AGENDA ITEM FACT SHEET Aln , ex c1ria. This fad sheet is the basis fora decision by the City Council. Please insure that the information is dear, concise and current. Division/ Department: Legal Division Date: March 18, 2025 Title' An Ordinance to Accept the Recommendation of the City Attorney to Authorizing the City Attorney to Settle and Compromise the Matter" Doris Fox, et al. v. City of Alexandria, et al."( 9th Judicial District Court Civil Suit No. 275, 974; Div. A) and Other Matters with Respect Thereto. Explanation of Proposal: Additional Information Attached El The City Attorney respectfully requests that an Executive Session be convened to discuss this agenda item. Budget: Neutral Q Within ri Requiresg Existing Amendment 11111 Account Number: 551- 020101- 531606- 0 Expense Amount: Account Line Item: Claims- Auto Remaining Amount: Authorizdti 11' 4. Finance Director
  2. alorr 5. Division Director
  3. ChiefOp at' g i er . 6. Department Head
  4. CityA oorney 7. Purchasing Agent Council Staff Form Ei Information: Sufficient Review: Content D Insufficient D Remarks: i ::% u ORDINANCE NO. AN ORDINANCE AUTHORIZING THE CITY ATTORNEY TO SETTLE AND COMPROMISE THE MATTERS ENTITLED " DORIS FOX, ET AL.
  • V. CITY OF ALEXANDRIA, ET AL" 9TH JUDICIAL DISTRICT COURT CIVIL SUIT NUMBER 275,974, DIVISION A AND OTHER MATTERS WITH RESPECT THERETO. SECTION I: BE IT ORDAINED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby authorizes the City Attorney to settle and compromise the matters entitled " Doris Fox, et al v. City of Alexandria, et al" 9th Judicial District Court Civil Suit number 275,974, Division A. SECTION II: BE IT FURTHER ORDAINED, etc., that this ordinance shall become effective upon signature by the Mayor; or, if not signed or vetoed by the Mayor, upon expiration of the time for ordinances to become law without signature by the Mayor. SECTION III: BE IT FURTHER ORDAINED, etc., that if any provision or item of this ordinance or the application thereof is held invalid, such invalidity shall not affect other provisions, items or applications of this ordinance which can be given effect without the invalid provisions, items, or applications, and to this end the provisions of this ordinance or hereby declared severable. SECTION IV: BE IT FURTHER ORDAINED, etc., that all ordinances or parts of ordinances in conflict herewith are hereby repealed. THIS ORDINANCE was introduced on the 25th day of March, 2025. NOTICE PUBLISHED on the 28th day of March, 2025. THIS ORDINANCE having been submitted in writing, introduced and published, was then submitted to a final vote as a whole, the vote thereon being as follows: YEAS: NAYS: ABSENT: AND THE ORDINANCE was declared adopted on this the day of April, 2025 and final publication was made in the Alexandria Daily Town Talk on the day of April, 2025. CITY CLERK PRESIDENT MAYOR' S APPROVAL/ VETO To consider final adoption of an ordinance authorizing the City Attorney to settle and compromise the matters entitled " Johnny Jeans, et ux. v. City of Alexandria, et al" 9th judicial District Court Civil Suit Number 268,938, Division C and other matters with respect thereto. i 4dr iir AGENDA ITEM FACT SHEET le cU ria This fact sheet is the basis fora decision by the City Council. Please insure that the information is dear, concise and current. Division/ Department: Legal Division Date: March 18, 2025 Title: An Ordinance to Accept the Recommendation of the City Attorney to Authorizing the City Attorney to Settle and Compromise the Matter" Johney Jeans, et ux. v. City of Alexandria, et al."( 9th Judicial District Court Civil Suit No. 268, 938; Div. C) and Other Matters with Respect Thereto. Explanation of Proposal: Additional Information Attached U The City Attorney respectfully requests that an Executive Session be convened to discuss this agenda item. Bud et Neutral Within Requires g : Existing Amendment Account Number: 551- 020450- 531606- 0 Expense Amount: Account Line Item: Claims- Auto Remaining Amount: Authorization: 4. Finance Director
  1. Ma 5. Division Director
  2. Chief Op tingOfficer 6. Department Head 3.Cityr-a \ ttorney 7. Purchasing Agent Council Staff Form El Information: Sufficient El Review: Content Insufficient Remarks: j ORDINANCE NO. AN ORDINANCE AUTHORIZING THE CITY ATTORNEY TO SETTLE AND COMPROMISE THE MATTERS ENTITLED " JOHNNY JEANS, ET UX. V. CITY OF ALEXANDRIA, ET AL" 9T" JUDICIAL DISTRICT COURT CIVIL SUIT NUMBER 268,938, DIVISION C AND OTHER MATTERS WITH RESPECT THERETO. SECTION I: BE IT ORDAINED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby authorizes the City Attorney to settle and compromise the matters entitled " Johnny Jeans, et ux v City of Alexandria, et al" 9th Judicial District Court Civil Suit Number 268, 938, Division C. SECTION II: BE IT FURTHER ORDAINED, etc., that this ordinance shall become effective upon signature by the Mayor; or, if not signed or vetoed by the Mayor, upon expiration of the time for ordinances to become law without signature by the Mayor. SECTION III: BE IT FURTHER ORDAINED, etc., that if any provision or item of this ordinance or the application thereof is held invalid, such invalidity shatljnot affect other provisions, items or applications of this ordinance .which can be given effect without the invalid provisions, items, or applications, and to this end the provisions of this ordinance or hereby declared severable. SECTION IV: BE IT FURTHER ORDAINED, etc., that all ordinances or parts of ordinances in conflict herewith are hereby repealed. THIS ORDINANCE was introduced on the 25th day of March, 2025. NOTICE PUBLISHED on the 28th day of March, 2025. THIS ORDINANCE having been submitted in writing, introduced and published, was then submitted to a final vote as a whole, the vote thereon being as follows: YEAS: NAYS: ABSENT: AND THE ORDINANCE was declared adopted on this the day of April, 2025 and final publication was made in the Alexandria Daily Town Talk on the day of April, 2025. CITY CLERK PRESIDENT MAYOR'S APPROVAL/ VETO To consider final adoption of an ordinance authorizing the City Attorney 0 to settle and compromise the matters entitled " Marie Sampson v. City of Alexandria, et al" 9th judicial District Court Civil Suit Number 274, 100 Division F and other matters with respect thereto. II- AGENDA ITEM FACT SHEET This act sheet is the basis or a decision byCity Council. Please insure that the information is dear, concise and current. Division/ Department: Legal Division Date: March 18, 2025 Title: An Ordinance to Accept the Recommendation of the City Attorney to Authorizing the City Attorney to Settle and Compromise the Matter Marie Sampson v. City of Alexandria, et al."( 9th Judicial District Court Civil Suit No. 274,100; Div. F) and Other Matters with Respect Thereto. Explanation of Proposal: Additional Information Attached El The City Attorney respectfully requests that an Executive Session be convened to discuss this agenda item. El Neutral El Within Requires Budget: Existing Amendment Account Number: 551- 020401- 531606- 0 Expense Amount: Account Line Item: Claims- Auto Remaining Amount: Authorization: 4. Finani ' ire sr
  3. Mayor on i'rector 2 Chief 0,• ', i; Oi • . rtmentHead 1043. City Attorney 7. Purchasing Agent Council Staff Form ED Information: Sufficient Review: Content n Insufficient Remarks: i7 i ORDINANCE NO. AN ORDINANCE AUTHORIZING THE CITY ATTORNEY TO SETTLE AND COMPROMISE THE MATTERS ENTITLED " MARIE SAMPSON V. CITY OF ALEXANDRIA, ET AL" 9" JUDICIAL DISTRICT COURT CIVIL SUIT NUMBER 274,100 DIVISION FAND OTHER MATTERS WITH RESPECT THERETO. SECTION I: BE IT ORDAINED by the Council of the City of Alexandria, Louisiana, in legal session convened, that the Council hereby authorizes the City Attorney to settle and compromise the matters entitled " Marie Sampson v. City of Alexandria, et al" 9th judicial District Court Civil Suit number 274, 100 Division F. SECTION II:* BE IT FURTHER ORDAINED, etc., that this ordinance shall become effective upon signature by the Mayor; or, if not signed or vetoed by the Mayor, upon expiration of the time for ordinances to become law without signature by the Mayor. SECTION III: BE IT FURTHER ORDAINED, etc., that if any provision or item of this ordinance or the application thereof is held invalid, such invalidity shall not affect other provisions, items or applications of this ordinance which can be given effect without the invalid provisions, items, or applications, and to this end the provisions of this ordinance or hereby declared severable. SECTION IV: BE IT FURTHER ORDAINED, etc., that all ordinances or parts of ordinances in conflict herewith are hereby repealed. THIS ORDINANCE was introduced on the 25th day of March, 2025. NOTICE PUBLISHED on the 28th day of March, 2025. THIS ORDINANCE having been submitted in writing, introduced and published, was then submitted to a final vote as a whole, the vote thereon being as follows: YEAS: NAYS: ABSENT: AND THE ORDINANCE was declared adopted on this the day of April, 2025 and final publication was made in the Alexandria Daily Town Talk on the day of April, 2025. CITY CLERK PRESIDENT MAYOR' S APPROVAL/ VETO Adjourned Alexandria City Council meetings and Council committee meetingsbroadcast live and may be viewed live by thepublic on CableareChannel 4. A rebroadcast maybe viewed Optimum on Optimum Cable Channel 4and the City of Alexandria, LA website www.ci ofalexandriala. com Adjourned Alexandria City Council meetings and Council committee meetings arebroadcast live and may be viewed live bythepublic g on Optimum CableChannel 4. A rebroadcast may be viewed on Optimum Cable Channel 4and the City of Alexandria, LA website www.citvofalexandriala c
Public Notice | Proposed Budget – April 8, 2025 budget

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