Public Meeting

Alexandria City Council

Name: Alexandria City Council — May 16, 2023
Start: 2023-05-16T00:00:00Z
End: 2023-05-16T00:00:00Z
Location: City Council Chambers, City Hall, 915 Third Street, Alexandria, LA 71301

May 16, 2023 · 5:00 p.m. announced

City Council Chambers, City Hall, 915 Third Street, Alexandria, LA 71301

Meeting documents

City Council Agenda – May 16, 2023 agenda

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A. CALL TO ORDER
B. INVOCATION
C. PLEDGE OF ALLEGIANCE
D. ROLL CALL
E. APPROVAL OF MINUTES TAKEN FROM A MEETING HELD ON MAY 2, 2023.
F. CONSENT CALENDAR

Introduction of an ordinance authorizing the mayor to accept the low bid submitted for ready mix concrete.
Introduction of an ordinance authorizing the mayor to accept the low bid submitted for annual requirement contract for water, wastewater, natural gas and general site related systems.
Introduction of an ordinance authorizing the mayor to accept the low bid submitted for Mill Street Ditch Cleaning.
Introduction of an ordinance providing for the 2023 adjusted millage rates on the millage assessments for property in the City of Alexandria levied upon the dollar of the assessed value of all property subject to Ad Valorem Taxation in the City of Alexandria.
Introduction of an ordinance authorizing the mayor to accept the lowest proposal received from Yankee Holdings, LLC dba Yankee Clipper for landscape maintenance services for Third Street Raingardens.
Introduction of an ordinance authorizing the mayor to accept the lowest proposal received from Taylorscapes for landscape maintenance services for Compton Park.
Introduction of an ordinance authorizing the mayor to accept the lowest proposal received from Yankee Holdings, LLC dba Yankee Clipper for landscape maintenance services for Rapides Trail.
Introduction of an ordinance authorizing the mayor to accept the lowest proposal received from Taylorscapes for landscape maintenance services for Holocaust Park.
Introduction of an ordinance authorizing the mayor to accept the lowest proposal received from Ted Finn, LLC for landscape maintenance services for HDQ Park.
Introduction of an ordinance authorizing the mayor to accept the lowest proposal received from Yankee Holdings, LLC dba Yankee Clipper for landscape maintenance services for Bolton Avenue Raingardens.
Introduction of an ordinance authorizing the mayor to accept the lowest proposal received from Taylorscapes for landscape maintenance services for Alexandria Gateways.
Introduction of an ordinance authorizing the mayor to accept the lowest proposal received from Ted Finn, LLC for landscape maintenance services for Acadian Park.
Introduction of an ordinance to amend the City of Alexandria Criminal Code, Chapter 15 of the Code of Ordinances, Article VII., offenses affecting the public generally, by adding Section 15-129 to provide for responsibilities of owners of firearms with respect to minors and otherwise to provide with respect thereto.
Introduction of an ordinance to accept the recommendation of the city attorney to authorize the city attorney to enter into a compromise and settlement and to appropriate funds from the risk management fund of the City to be used for payment of a certain sum towards the compromise and settlement of the claim against the City to be used to pay towards the settlement in the suit entitled “ Courtney Olver v. the City of Alexandria, Docket # 263,731-E in the Ninth Judicial District Court, Parish of Rapides” and to provide for related matters.

G. RESOLUTION

To consider and take action with respect to adopting a resolution providing for canvassing the returns and declaring the result of the special election held in the City of Alexandria, State of Louisiana, on Saturday April 29, 2023, to authorize the renewal of special tax therein.

H. ORDINANCES FOR FINAL ADOPTION SUBJECT TO PUBLIC HEARING

To consider final adoption of an ordinance authorizing the mayor to accept the low bid submitted for annual work uniforms for various departments.
To consider final adoption of an ordinance authorizing the mayor to accept the low bid submitted for fire hydrants and related accessories.
To consider final adoption of an ordinance authorizing the mayor to accept the low bid submitted for clamps and couplings.
To consider final adoption of an ordinance authorizing the mayor to accept the low bid submitted for refurbished single phase padmount transformers.
To consider final adoption of an ordinance authorizing the mayor to accept the low bid submitted for new three phase padmount transformers.
To consider final adoption of an ordinance authorizing the mayor to accept the low bid submitted for new single phase padmount transformers.
To consider final adoption of an ordinance authorizing the mayor to accept the low bid submitted for new single phase polemount transformers.
To consider final adoption of an ordinance authorizing the mayor to accept the low bid submitted for digital substation relay panels and equipment Phase 3B.
To consider final adoption of an ordinance authorizing the mayor to accept the low bid submitted for D. G. Hunter Unit 5-11 major maintenance equipment parts and supplies.
To consider final adoption of an ordinance authorizing the mayor to sign an intergovernmental agreement with the Alexandria City Marshal relative to expenditure of funds for motor vehicle fuel and oil; repairs and maintenance and motor vehicle liability insurance and otherwise to provide with respect thereto.
To consider final adoption of an ordinance authorizing the mayor to promote the City of Alexandria as a co-sponsor of the Central Louisiana 2023 Juneteenth Celebration.
To consider final adoption of an ordinance authorizing the mayor to accept the renewal term agreement from United Healthcare Services for standard medical services fees.

I. PUBLIC HEARING – COMMUNITY DEVELOPMENT

To continue a public hearing and to consider adoption of a resolution taking action on the following structure located at:
ADJOURNED

City Council Minutes – May 16, 2023 minutes

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PROCEEDINGS OF THE COUNCIL OF THE CITY OF ALEXANDRIA, STATE OF LOUISIANA, TAKEN AT A REGULAR MEETING HELD ON MAY 16, 2023. The Council of the City of Alexandria, Louisiana, met in a regularly scheduled meeting session in the City Council Chambers, on Tuesday, May 16, 2023 at 5:00 P.M. Those present were the Honorable Lee Rubin, Chuck Fowler, Cynthia Perry, Gary Johnson, Jim Villard, Lizzie Felter and REDDEX Washington. Also present were Mayor Roy, Kay Michiels, City Attorney Jonathon Goins and Council Staff. The Council of the City of Alexandria, State of Louisiana was duly convened as the governing authority of said City by the Honorable Lee Rubin, who stated that the Council was ready for the transaction of business. The invocation was pronounced by Ms. Perry and the Pledge of Allegiance was led by Mr. Fowler. APPROVAL OF MINUTES On a motion of Mr. Fowler and seconded by Mr. Villard the minutes taken from a regular Council Meeting held on May 2, 2023 were unanimously approved by the Council.

CONSENT CALENDAR

The Council next read all items found under the heading Consent Calendar and assigned them to committees.

Mr. Villard moved for the introduction of all items appearing under the heading Consent Calendar. Mr. Fowler seconded the motion. It was unanimously carried by the Council. Bids were received for ready mix concrete. Name of Bidders Bayou Ready Mix, LLC River City Ready Mix The above bid was referred to the Mayor and appropriate committee for tabulation and recommendation. The following ordinance was introduced by Mr. Villard and seconded by Mr. Fowler to wit: AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR READY MIX CONCRETE AND OTHER MATTERS WITH RESPECT THERETO.

Bids were received for annual requirement contract for water, wastewater, natural gas and general site related systems. Name of Bidders Rylee Contracting, Inc.

The above bid was referred to the Mayor and appropriate committee for tabulation and recommendation. The following ordinance was introduced by Mr. Villard and seconded by Mr. Fowler to wit: AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR ANNUAL REQUIREMENT CONTRACT FOR WATER, WASTEWATER, NATURAL GAS AND GENERAL SITE RELATED SYSTEMS AND OTHER MATTERS WITH RESPECT THERETO.

Bids were received for Mill Street ditch cleaning. Name of Bidders ERS, Inc. Diversified Enterprises, Inc. TL Construction, LLC Maverick Construction, LLC Turner and Turner Contracting Clark Land Development

The above bid was referred to the Mayor and appropriate committee for tabulation and recommendation. The following ordinance was introduced by Mr. Villard and seconded by Mr. Fowler to wit: AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR MILL STREET DITCH CLEANING AND OTHER MATTERS WITH RESPECT THERETO.

On a motion of Mr. Villard and seconded by Mr. Fowler the following ordinance was introduced to wit: AN ORDINANCE PROVIDING FOR THE 2023 ADJUSTED MILLAGE RATES ON THE MILLAGE ASSESSMENTS FOR PROPERTY IN THE CITY OF ALEXANDRIA LEVIED UPON THE DOLLAR OF THE ASSESSED VALUE OF ALL PROPERTY SUBJECT TO AD VALOREM TAXATION IN THE CITY OF ALEXANDRIA AND OTHER MATTERS WITH RESPECT THERETO.

On a motion of Mr. Villard and seconded by Mr. Fowler the following ordinance was introduced to wit: AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOWEST PROPOSAL RECEIVED FROM YANKEE HOLDINGS, LLC DBA YANKEE CLIPPER FOR LANDSCAPE MAINTENANCE SERVICES FOR THIRD STREET RAINGARDENS AND OTHER MATTERS WITH RESPECT THERETO.

On a motion of Mr. Villard and seconded by Mr. Fowler the following ordinance was introduced to wit: AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOWEST PROPOSAL RECEIVED FROM TAYLORSCAPES FOR LANDSCAPE MAINTENANCE SERVICES FOR COMPTON PARK AND OTHER MATTERS WITH RESPECT THERETO.

On a motion of Mr. Villard and seconded by Mr. Fowler the following ordinance was introduced to wit: AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOWEST PROPOSAL RECEIVED FROM YANKEE HOLDINGS, LLC DBA YANKEE CLIPPER FOR LANDSCAPE MAINTENANCE SERVICES FOR RAPIDES TRAIL AND OTHER MATTERS WITH RESPECT THERETO.

On a motion of Mr. Villard and seconded by Mr. Fowler the following ordinance was introduced to wit: AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOWEST PROPOSAL RECEIVED FROM TAYLORSCAPES FOR LANDSCAPE MAINTENANCE SERVICES FOR HOLOCAUST PARK AND OTHER MATTERS WITH RESPECT THERETO.

On a motion of Mr. Villard and seconded by Mr. Fowler the following ordinance was introduced to wit: AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOWEST PROPOSAL RECEIVED FROM TED FINN, LLC FOR LANDSCAPE MAINTENANCE SERVICES FOR HDQ PARK AND OTHER MATTERS WITH RESPECT THERETO.

On a motion of Mr. Villard and seconded by Mr. Fowler the following ordinance was introduced to wit: AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOWEST PROPOSAL RECEIVED FROM YANKEE HOLDINGS, LLC DBA YANKEE CLIPPER FOR LANDSCAPE MAINTENANCE SERVICES FOR BOLTON AVENUE RAINGARDENS AND OTHER MATTERS WITH RESPECT THERETO.

On a motion of Mr. Villard and seconded by Mr. Fowler the following ordinance was introduced to wit: AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOWEST PROPOSAL RECEIVED FROM TAYLORSCAPES FOR LANDSCAPE MAINTENANCE SERVICES FOR ALEXANDRIA GATEWAYS AND OTHER MATTERS WITH RESPECT THERETO.

On a motion of Mr. Villard and seconded by Mr. Fowler the following ordinance was introduced to wit: AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOWEST PROPOSAL RECEIVED FROM TED FINN, LLC FOR LANDSCAPE MAINTENANCE SERVICES FOR ACADIAN PARK AND OTHER MATTERS WITH RESPECT THERETO.

On a motion of Mr. Villard and seconded by Mr. Fowler the following ordinance was introduced to wit: AN ORDINANCE TO AMEND THE CITY OF ALEXANDRIA CRIMINAL CODE, CHAPTER 15 OF THE CODE OF ORDINANCES, ARTICLE VII., OFFENSES AFFECTING THE PUBLIC GENERALLY, BY ADDING SECTION 15-129 TO PROVIDE FOR RESPONSIBILITIES OF OWNERS OF FIREARMS WITH RESPECT TO MINORS AND OTHERWISE TO PROVIDE WITH RESPECT THERETO.

On a motion of Mr. Villard and seconded by Mr. Fowler the following ordinance was introduced to wit: AN ORDINANCE TO ACCEPT THE RECOMMENDATION OF THE CITY ATTORNEY TO AUTHORIZE THE CITY ATTORNEY TO ENTER INTO A COMPROMISE AND SETTLEMENT AND TO APPROPRIATE FUNDS FROM THE RISK MANAGEMENT FUND OF THE CITY TO BE USED FOR PAYMENT OF A CERTAIN SUM TOWARDS THE COMPROMISE AND SETTLEMENT OF THE CLAIM AGAINST THE CITY TO BE USED TO PAY TOWARDS THE SETTLEMENT IN THE SUIT ENTITLED “ COURTNEY OLVER V. THE CITY OF ALEXANDRIA, DOCKET # 263,731-E IN THE NINTH JUDICIAL DISTRICT COURT, PARISH OF RAPIDES” AND TO PROVIDE FOR RELATED MATTERS.

RESOLUTIONS

Mr. Fowler moved for the adoption of the following resolution, which was seconded by Ms. Felter.

RESOLUTION NO. 0407-2023

RESOLUTION PROVIDING FOR CANVASSING THE RETURNS AND DECLARING THE RESULT OF THE SPECIAL ELECTION HELD IN THE CITY OF ALEXANDRIA, STATE OF LOUISIANA, ON SATURDAY APRIL 29, 2023, TO AUTHORIZE THE RENEWAL OF SPECIAL TAX THEREIN.

The President called for any discussion, a vote was called for and resulted as follows:

YEAS: Fowler, Perry, Johnson, Villard, Felter, Washington, Rubin.

NAYS: None.

ABSENT: None.

This resolution was thereupon declared adopted on this the 16th day of May, 2023.

ORDINANCES FOR FINAL ADOPTION

SUBJECT TO A PUBLIC HEARING

Upon request from the Administration and a motion by Mr. Fowler and seconded by Mr. Villard, the following item was delayed for two weeks:

AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR ANNUAL WORK UNIFORMS FOR VARIOUS DEPARTMENTS AND OTHER MATTERS WITH RESPECT THERETO.

The following ordinance, which was previously introduced and laid over for publication of notice and no objection having been filed thereto, was brought up for final adoption on a motion of Mr. Villard and seconded by Mr. Johnson.

ORDINANCE NO. 54-2023

AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR FIRE HYDRANTS AND RELATED ACCESSORIES AND OTHER MATTERS WITH RESPECT THERETO.

The President called for any discussion, a vote was called for and resulted as follows:

YEAS: Villard, Felter, Washington, Rubin, Fowler, Perry, Johnson.

NAYS: None.

ABSENT: None.

This ordinance was thereupon declared adopted on this the 16th day of May, 2023.

ORDINANCE NO. 55-2023

AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR CLAMPS AND COUPLINGS AND OTHER MATTERS WITH RESPECT THERETO.

The President called for any discussion, a vote was called for and resulted as follows:

YEAS: Villard, Felter, Washington, Rubin, Fowler, Perry, Johnson.

NAYS: None.

ABSENT: None.

This ordinance was thereupon declared adopted on this the 16th day of May, 2023.

Upon request from the Administration and a motion of Mr. Fowler and seconded by Mr. Johnson, the following item was removed from the agenda:

AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR REFURBISHED SINGLE PHASE PADMOUNT TRANSFORMERS AND OTHER MATTERS WITH RESPECT THERETO.

Upon request from the Administration and a motion by Mr. Fowler and seconded by Mr. Villard, the following item was delayed for two weeks:

AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR NEW THREE PHASE PADMOUNT TRANSFORMERS AND OTHER MATTERS WITH RESPECT THERETO.

Upon request from the Administration and a motion by Mr. Fowler and seconded by Mr. Johnson, the following item was delayed for two weeks:

AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR NEW SINGLE PHASE POLEMOUNT TRANSFORMERS AND OTHER MATTERS WITH RESPECT THERETO.

Upon request from the Administration and a motion by Mr. Fowler and seconded by Mr. Villard, the following item was delayed for two weeks:

AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR DIGITAL SUBSTATION RELAY PANELS AND EQUIPMENT PHASE 3B AND OTHER MATTERS WITH RESPECT THERETO.

Upon request from the Administration and a motion by Mr. Fowler and seconded by Mr. Villard, the following item was delayed for two weeks:

AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR D. G. HUNTER UNIT 5-11 MAJOR MAINTENANCE EQUIPMENT PARTS AND SUPPLIES AND OTHER MATTERS WITH RESPECT THERETO.

AN ORDINANCE AUTHORIZING THE MAYOR TO SIGN AN

INTERGOVERNMENTAL AGREEMENT WITH THE ALEXANDRIA CITY MARSHAL RELATIVE TO EXPENDITURE OF FUNDS FOR MOTOR VEHICLE FUEL AND OIL; REPAIRS AND MAINTENANCE AND MOTOR VEHICLE LIABILITY INSURANCE AND OTHERWISE TO PROVIDE WITH RESPECT THERETO.

The President called for any discussion, a vote was called for and resulted as follows:

YEAS: Fowler, Perry, Johnson, Villard, Felter, Washington, Rubin.

NAYS: None.

ABSENT: None.

This ordinance was thereupon declared adopted on this the 16th day of May, 2023.

ORDINANCE NO. 57-2023

AN ORDINANCE AUTHORIZING THE MAYOR TO PROMOTE THE CITY OF ALEXANDRIA AS A CO-SPONSOR OF THE CENTRAL LOUISIANA 2023 JUNETEENTH CELEBRATION AND OTHER MATTERS WITH RESPECT THERETO.

The President called for any discussion, a vote was called for and resulted as follows:

YEAS: Fowler, Perry, Johnson, Villard, Felter, Washington, Rubin. NAYS: None.

ABSENT: None.

This ordinance was thereupon declared adopted on this the 16th day of May, 2023.

ORDINANCE NO. 58-2023

AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE RENEWAL TERM AGREEMENT FROM UNITED HEALTHCARE SERVICES FOR STANDARD MEDICAL SERVICES FEES AND OTHER MATTERS WITH RESPECT THERETO.

The President called for any discussion, a vote was called for and resulted as follows:

YEAS: Villard, Felter, Washington, Rubin, Fowler, Perry, Johnson.

NAYS: None.

ABSENT: None.

This ordinance was thereupon declared adopted on this the 16th day of May, 2023.

PUBLIC HEARING – COMMUNITY DEVELOPMENT

On a motion of Mr. Villard and seconded by Mr. Fowler the public hearing was opened at 5:55 p.m.

Mr. Fowler moved for the adoption of the following resolution, which was seconded by Mr. Villard.

RESOLUTION NO. 0408-2023

RESOLUTION TAKING ACTION ON THE STRUCTURE LOCATED AT 716 MEADOW LANE.

The President called for any discussion, a vote was called for and resulted as follows:

YEAS: Fowler, Perry, Johnson, Villard, Felter, Washington, Rubin.

NAYS: None.

ABSENT: None.

This resolution was thereupon declared adopted on this the 16th day of May, 2023.

On a motion of Mr. Fowler and seconded by Ms. Felter the public hearing was closed at 5:56 p.m.

The President adjourned the meeting at 5:56 p.m.

/S/ Lee Rubin President ATTEST: /S/Donna P. Jones City Clerk

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