Alexandria City Council

PROCEEDINGS OF THE COUNCIL OF THE CITY OF ALEXANDRIA, STATE OF LOUISIANA, TAKEN AT A REGULAR MEETING HELD ON SEPTEMBER 1, 2020. The Council of the City of Alexandria, Louisiana, met in a regularly scheduled meeting session at its regular meeting place, on Tuesday, September 1, 2020 at 5:15 P.M. Those present were the Honorable Jules Green, Malcolm Larvadain, Jim Villard, Chuck Fowler, Gerber Porter, Joe Fuller. Harry Silver attended electronically. Also present were Mayor Hall, City Attorney David Williams and Council Staff. The Council of the City of Alexandria, State of Louisiana, was duly convened as the governing authority of said City by the Honorable Jules Green, who stated that the Council was ready for the transaction of business. The Invocation was pronounced by Mr. Nolley and the Pledge of Allegiance was led by Mr. Larvadain. EXECUTIVE SESSION EXECUTIVE SESSION TO BE HELD PURSUANT TO R.S.42:17 (A) (2) ON THE FOLLOWING ITEMS:

• (a) To hear a report from the Administration concerning pending litigation in regards to Baffle Wall.
• (b) To hear a report from the Administration regards to insurance claim for Johnny Downs Sports Complex.

On a motion of Mr. Fowler and seconded by Mr. Fuller the Council unanimously entered Executive Session at 5:18 p.m. On a motion of Mr. Fowler and seconded by Mr. Fuller the Council unanimously exited Executive Session at 5:50 p.m.

APPROVAL OF MINUTES

On a motion of Mr. Fowler and seconded by Mr. Villard the minutes taken from a regular Council meeting held August 18, 2020 were unanimously approved by the Council.

CONSENT CALENDAR

The Council next read all items found under the heading Consent Calendar and assigned them to committees. Mr. Villard moved for the adoption or introduction of all items appearing under the heading of Consent Calendar. Mr. Fuller seconded the motion. It was unanimously carried by the Council. On a motion of Mr. Villard and seconded by Mr. Fuller the following ordinance was introduced, to wit: AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO A CONTRACT W ITH DIAMOND B CONSTRUCTION COMPANY, LLC FOR THE METROPOLITAN P LANNING ORGANIZATION/CITY CAPITAL IMPROVEMENT PROJECT FOR INDUST RIAL PARK SITE ROAD RECONSTRUCTION AND OTHER MATERS WITH RESPECT THER ETO. On a motion of Mr. Villard and seconded by Mr. Fuller the following ordinance was introduced, to wit: AN ORDINANCE AUTHORIZING THE MAYOR TO RENEW THE CONSTRUCTION CONTRACT WITH LAYNE CHRISTENSEN COMPANY FOR THE 2019-2022 WATER WELL MAINTENANCE AND REHABILITATION CONTRACT AND OTHER MAT ERS WITH RESPECT THERETO. On a motion of Mr. Villard and seconded by Mr. Fuller the following ordinance was introduced, to wit: AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE THE ENTITY-STAT E AGREEMENT FOR CAPITAL IMPROVEMENT PROJECT/METROPOLITAN PL ANNING MATERS WITH RESPECT THERETO. On a motion of Mr. Villard and seconded by Mr. Fuller the following ordinance was introduced, to wit: (SINGLE FAMILY DISTRICT) TO C-2 (GENERAL COMMERCIAL DIS TRICT) TO ALLOW FOR COMMERCIAL “USE” AND CONSTRUCTION OF A RESTAURANT UPON THE SAID PROPERTY AND OTHER MATERS WITH RESPECT THERETO. On a motion of Mr. Villard and seconded by Mr. Fuller the following ordinance was introduced, to wit: AN ORDINANCE AMENDING THE 2020-2021 OPERATING BUDGET FOR STORM PREPAREDNESS AND OTHER MATERS WITH RESPECT THERETO. On a motion of Mr. Villard and seconded by Mr. Fuller the following ordinance was introduced, to wit: AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO AN INTERGOVERNMENTAL AGREEMENT WITH THE LOUISIANA STATE UNIVERSITY AGRICULTURE CENTER FOR USE OF CERTAIN CITY OWNED PROPERTY AND OTHER MATTERS RELATED THERETO AND OTHER MATERS WITH RESPE CT THERETO. On a motion of Mr. Villard and seconded by Mr. Fuller the following ordinance was introduced, to wit: AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO A CONTRACT W ITH GEOSYNTEC CONSULTANTS, INCORPORATED FOR PREPARATION OF THE CI TY’S RISK AND RESILIENCE ASSESSMENT AND EMERGENCY RESPONSE PLAN AND OTHER MATERS WITH RESPECT THERETO.

RESOLUTIONS

Mr. Fowler moved for the adoption of the following resolution, which was seconded by Mr. Villard.

RESOLUTION NO. 0077-2020

RESOLUTION AUTHORIZING ADVERTISEMENT FOR BIDS FOR PLASTI C REFUSE BAGS.

The President called for any discussion, a vote was called for and resulted as follows:

YEAS: Fowler, Porter, Silver, Fuller, Green, Larvadain, Villard.

NAYS: None.

ABSENT: None.

This resolution was thereupon declared adopted on this the 1st day of September 2020.

Mr. Porter made a motion to amend the following Resolution and it was seconded by Mr. Fuller.

RESOLUTION SUPPORTING THE RENOVATIONS AND RECONSTRUCTIO N OF FRANK O. HUNTER PARK, CHEATHAM PARK, YOUTH BASEBALL COMPLEX A ND JOHNNY DOWNS SPORTS COMPLEX.

Mr. Fowler moved for the adoption of the following resolution as amended, which was seconded by Mr. Villard.

RESOLUTION NO. 0078-2020

RESOLUTION SUPPORTING THE REPAIRS AND RECONSTRUCTION OF FRANK O. HUNTER PARK, CHEATHAM PARK, YOUTH BASEBALL COMPLEX AND JOHNNY DOWNS SPORTS COMPLEX WITH PRIORITY FUNDING APPROVED BY THE COUNCIL. The President called for any discussion, a vote was called for and resulted as follows:

YEAS: Fowler, Porter, Silver, Fuller, Green, Larvadain, Villard.

NAYS: None.

ABSENT: None.

This resolution was thereupon declared adopted on this the 1st day of September 2020.

Mr. Fowler moved for the adoption of the following resolution, which was seconded by Mr. Villard.

RESOLUTION NO. 0079-2020

RESOLUTION AUTHORIZING THE MAYOR TO ADOPT THE 2019 MUNICIPA L WATER POLLUTION PREVENTION AUDIT.

The President called for any discussion, a vote was called for and resulted as follows:

YEAS: Fowler, Porter, Silver, Fuller, Green, Larvadain, Villard.

NAYS: None.

ABSENT: None.

This resolution was thereupon declared adopted on this the 1st day of September 2020.

Mr. Fuller moved for the adoption of the following resolution, which was seconded by Mr. Porter.

RESOLUTION NO. 0080-2020

RESOLUTION AUTHORIZING ADVERTISEMENT FOR BIDS FOR MARTIN P ARK DRAINAGE REPAIRS.

The President called for any discussion, a vote was called for and resulted as follows:

YEAS: Fuller, Green, Larvadain, Villard, Fowler, Porter, Silver.

NAYS: None.

ABSENT: None.

This resolution was thereupon declared adopted on this the 1st day of September 2020.

Mr. Fowler moved for the adoption of the following resolution, which was seconded by Mr. Villard.

RESOLUTION NO. 0081-2020

RESOLUTION AUTHORIZING THE MAYOR TO ACCEPT THE CONSTRUCTI ON OF THE IMPROVEMENTS FOR THE CAPITAL IMPROVEMENT PROJECT/METR OPOLITAN PLANNING ORGANIZATION FOR HORSESHOE DRIVE ROADWAY IMPROVEME NTS.

The President called for any discussion, a vote was called for and resulted as follows:

YEAS: Fowler, Porter, Silver, Fuller, Green, Larvadain, Villard.

NAYS: None.

ABSENT: None.

This resolution was thereupon declared adopted on this the 1st day of September 2020.

ORDINANCES FOR FINAL ADOPTION

SUBJECT TO PUBLIC HEARING

The following ordinance, which was previously introduced and laid over for publication of notice and no objection having been filed thereto, was brought up for final adoption on a motion of Mr. Villard and seconded by Mr. Fuller.

ORDINANCE NO. 126-2020

AN

ORDINANCE AMENDING THE 2020-2021 CAPITAL BUDGET BY ADDING FU NDS TO THE INDUSTRIAL PARK ROAD PROJECT AND OTHER MATTERS RELATED THERETO.

The President called for any discussion, a vote was called for and resulted as follows:

YEAS: Villard, Fowler, Silver, Porter, Fuller, Green, Larvadain.

NAYS: None.

ABSENT: None.

This ordinance was thereupon declared adopted on this the 1st day of September 2020.

The following ordinance, which was previously introduced and laid over for publication of notice and no objection having been filed thereto, was brought up for final adoption on a motion of Mr. Fowler and seconded by Mr. Fuller.

ORDINANCE NO. 127-2020

AN

ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE SUPERSEDING ENTITYSTATE AGREEMENT FOR TAP MASONIC DRIVE STREETSCAPE, PHASE 2 AND OTHER MATTERS RELATED THERETO.

The President called for any discussion, a vote was called for and resulted as follows:

YEAS: Fowler, Silver, Porter, Fuller, Green, Larvadain, Villard. NAYS: None.

ABSENT: None.

This ordinance was thereupon declared adopted on this the 1st day of September 2020.

The following ordinance, which was previously introduced and laid over for publication of notice and no objection having been filed thereto, was brought up for final adoption on a motion of Mr. Fuller and seconded by Mr. Villard.

ORDINANCE NO. 128-2020

AN

ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO ANNUAL WORK ORDER CONTRACTS FOR DEMOLITION AND ABATEMENT SERVICES FOR THE DEMOLITION PROGRAM AND OTHER MATTERS RELATED THERETO.

The President called for any discussion, a vote was called for and resulted as follows:

YEAS: Fuller, Green, Larvadain, Villard, Fowler, Silver, Porter.

NAYS: None.

ABSENT: None.

This ordinance was thereupon declared adopted on this the 1st day of September 2020.

The following ordinance, which was previously introduced and laid over for publication of notice and no objection having been filed thereto, was brought up for final adoption on a motion of Mr. Fuller and seconded by Mr. Villard.

ORDINANCE NO. 129-2020

AN

ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOWEST QUOTE RECEIVED FROM XPRESS RECYCLING FOR THE SALE OF SCRAP METAL AND OTHER MATTERS RELATED THERETO.

The President called for any discussion, a vote was called for and resulted as follows:

YEAS: Fuller, Green, Larvadain, Villard, Fowler, Silver, Porter.

NAYS: None.

ABSENT: None.

This ordinance was thereupon declared adopted on this the 1st day of September 2020.

The following ordinance, which was previously introduced and laid over for publication of notice and no objection having been filed thereto, was brought up for final adoption on a motion of Mr. Fowler and seconded by Mr. Villard.

ORDINANCE NO. 130-2020

AN

ORDINANCE AMENDING AND RE-ENACTING SECTION 26-89.2 AND ENA CTING SECTION 26-89.3 OF THE CODE OF ORDINANCES RELATED TO OPTION AL NET METERING ELECTRIC SERVICE AND OTHER MATTERS RELATED THERETO.

The President called for any discussion, a vote was called for and resulted as follows:

YEAS: Fowler, Silver, Porter, Fuller, Green, Larvadain, Villard.

NAYS: None.

ABSENT: None.

This ordinance was thereupon declared adopted on this the 1st day of September 2020.

The following ordinance, which was previously introduced and laid over for publication of notice and no objection having been filed thereto, was brought up for final adoption on a motion of Mr. Fuller and seconded by Mr. Villard.

ORDINANCE NO. 131-2020

AN

ORDINANCE ADOPTING COMMUNITY DEVELOPMENT PROGRAM POLICY GUIDELINES FOR AFFORDABLE SINGLE FAMILY HOUSING DEVELOPMENT FOR HUD FUNDED PROGRAM AND OTHER MATTERS RELATED THERETO.

The President called for any discussion, a vote was called for and resulted as follows:

YEAS: Fuller, Green, Larvadain, Villard, Fowler, Silver, Porter.

NAYS: None.

ABSENT: None.

This ordinance was thereupon declared adopted on this the 1st day of September 2020.

The following ordinance, which was previously introduced and laid over for publication of notice and no objection having been filed thereto, was brought up for final adoption on a motion of Mr. Fuller and seconded by Mr. Villard.

ORDINANCE NO. 132-2020

AN

ORDINANCE ADOPTING COMMUNITY DEVELOPMENT PROGRAM POLICY GUIDELINE FOR HOMEBUYER’S ASSISTANCE PROGRAM (HAP) FOR OWNER - OCCUPIED STRUCTURES FOR HUD FUNDED PROGRAM AND OTHER MATTERS RELATED THERETO.

The President called for any discussion, a vote was called for and resulted as follows:

YEAS: Fuller, Green, Larvadain, Villard, Fowler, Silver, Porter.

NAYS: None.

ABSENT: None.

This ordinance was thereupon declared adopted on this the 1st day of September 2020.

The following ordinance, which was previously introduced and laid over for publication of notice and no objection having been filed thereto, was brought up for final adoption on a motion of Mr. Fuller and seconded by Mr. Villard.

ORDINANCE NO. 133-2020

AN

ORDINANCE ADOPTING COMMUNITY DEVELOPMENT PROGRAM POLICY GUIDELINES FOR CODE ENFORCEMENT AND DEMOLITION PROGRAM POLI CY FOR HUD FUNDED PROGRAM AND OTHER MATTERS RELATED THERETO.

The President called for any discussion, a vote was called for and resulted as follows:

YEAS: Fuller, Green, Larvadain, Villard, Fowler, Silver, Porter.

NAYS: None.

ABSENT: None.

This ordinance was thereupon declared adopted on this the 1st day of September 2020.

The following ordinance, which was previously introduced and laid over for publication of notice and no objection having been filed thereto, was brought up for final adoption on a motion of Mr. Fuller and seconded by Mr. Larvadain.

ORDINANCE NO. 134-2020

AN ORDINANCE AUTHORIZING THE MAYOR TO SIGN A CONTRACT WITH BARRON, HEINBERG AND BROCATO TO CONDUCT A FEASIBILITY STUDY FOR A WATER-PARK ADJACENT TO CASSON STREET AND OTHER MATTERS RELATED THERETO.

The President called for any discussion, a vote was called for and resulted as follows:

YEAS: Fuller, Green, Larvadain, Porter.

NAYS: Villard, Fowler, Silver.

ABSENT: None.

This ordinance was thereupon declared adopted on this the 1st day of September 2020.

The following ordinance, which was previously introduced and laid over for publication of notice and no objection having been filed thereto, was brought up for final adoption on a motion of Mr. Fuller and seconded by Mr. Larvadain.

ORDINANCE NO. 135-2020

AN

ORDINANCE AUTHORIZING THE MAYOR TO SIGN A CONTRACT WITH BARRON, HEINBERG AND BROCATO TO PREPARE PRELIMINARY DESIGNS FO R AN INDUSTRIAL AND TECHNOLOGY PARK ON LAND OWNED BY THE CITY O F ALEXANDRIA ALONG THE FUTURE SUGAR HOUSE ROAD CORRIDOR AND OTHER MATTERS RELATED THERETO.

The President called for any discussion, a vote was called for and resulted as follows:

YEAS: Fuller, Green, Larvadain, Porter.

NAYS: Villard, Fowler.

ABSTAIN: Silver

ABSENT: None.

This ordinance was thereupon declared adopted on this the 1st day of September 2020.

RESOLUTION –PUBLIC HEARING

Mr. Fuller moved for the adoption of the following resolution, which was seconded by Mr. Larvadain.

RESOLUTION NO. 0082-2020

RESOLUTION CONCERNING THE COST OF DEMOLITION OF 15 STRUCTURES.

The President called for any discussion, a vote was called for and resulted as follows:

YEAS: Fuller, Green, Larvadain, Villard, Fowler, Silver, Porter.

NAYS: None.

ABSENT: None.

This resolution was thereupon declared adopted on this the 18th day of August 2020.

EMERGENCY ORDINANCE

The following emergency ordinance was brought up for final adoption on a motion of Mr. Fowler and seconded by Mr. Villard.

ORDINANCE NO. 125-2020

AN ORDINANCE TO ADDRESS A PUBLIC EMERGENCY FROM

HURRICANE LAURA; TO DECLARE A PUBLIC EMERGENCY AND TO AUTHORIZING THE MAYOR TO ENTER INTO ANY NECESSARY CONTRACTS WITH POWER LINE CONTRACTORS, TREE TRIMMING OR CHIPPING CONTRACTORS, DEBRIS REMOVAL CONTRACTORS OR OTHER CONTRACTORS PROVIDING SERVICES NECESSARY FOR UTILITY AND PUBLIC WORKS AND OTHER PUBLIC SERVICES AND NECESSITIES FOR THE CITY; TO AMEND ANY CURRENT CONTRACTS WITH EXISTING CONTRACTORS RELATED THERETO; TO RATIFY CONTRACTS EXECUTED BY THE MAYOR RELATED TO THE CITY RESPONSE TO HURRICANE LAURA AND DAMAGES RELATED THERETO; TO AUTHORIZE THE MAYOR AND THE CITY TO ENTER INTO CONTRACTS AND RECEIVE ASSISTANCE FROM STATE, FEDERAL AND OTHER PUBLIC AGENCIES FOR ASSISTANCE OR REIMBURSEMENTS FOR COST AND EXPENSES RELATED TO SERVICES AND MATERIALS ASSOCIATED WITH CITY RESPONSES TO HURRICANE LAURA AND DAMAGES AND IMPACTS ASSOCIATED THEREWITH; TO AUTHORIZE THE MAYOR TO CONSIDER AND EXTEND OVERTIME PAY COMPENSATION AND BENEFITS TO CITY EMPLOYEES AND OTHERWISE TO PROVIDE WITH RESPECT THERETO.

The President called for any discussion, a vote was called for and resulted as follows:

YEAS: Fowler, Silver, Porter, Fuller, Green, Larvadain, Villard.

NAYS: None.

ABSENT: None.

This ordinance was thereupon declared adopted on this the 1st day of September 2020.

RESOLUTIONS

Mr. Fuller moved for the adoption of the following resolution, which was seconded by Mr. Villard.

RESOLUTION NO. 0083-2020

RESOLUTION DECLARING A PUBLIC EMERGENCY RELATED TO

HURRICANE LAURA; DESIGNATING AUGUST 27TH AS A HOLIDAY FOR PAY AND COMPENSATION CONSIDERATIONS FOR CITY EMPLOYEES AND PROVIDING OTHERWISE A DECLARATION OF PUBLIC EMERGENCY AND PROVIDING WITH RESPECT THERETO.

The President called for any discussion, a vote was called for and resulted as follows:

YEAS: Fuller, Green, Larvadain, Villard, Fowler, Porter, Silver.

NAYS: None.

ABSENT: None.

This resolution was thereupon declared adopted on this the 1st day of September 2020.

Mr. Fowler made a motion to add to the agenda a resolution to declare August 27th as a holiday as far as compensation for Council employees, and Mr. Fuller seconded the motion. The Council voted unanimously to add the resolution.

Mr. Fowler moved for the adoption of the following resolution, which was seconded by Mr. Fuller.

RESOLUTION NO. 0084-2020

RESOLUTION DECLARING A PUBLIC EMERGENCY RELATED TO

HURRICANE LAURA; DESIGNATING AUGUST 27TH AS A HOLIDAY FOR PAY AND COMPENSATION CONSIDERATIONS FOR COUNCIL EMPLOYEES AND PROVIDING OTHERWISE A DECLARATION OF PUBLIC EMERGENCY AND PROVIDING WITH RESPECT THERETO.

The President called for any discussion, a vote was called for and resulted as follows:

YEAS: Fowler, Porter, Silver, Fuller, Green, Larvadain, Villard.

NAYS: None.

ABSENT: None.

This resolution was thereupon declared adopted on this the 1st day of September 2020.

COMMITTEES

There were no reports from Legal Affairs Committee, Personnel/Insurance Committee and A&E Committee. Finance Committee Chair, Mr. Fuller requested a report on the Financial Status of the City of Alexandria at the September 15, 2020 meeting. Utility Committee Chair, Mr. Porter gave a recap of the previous meeting. Public, Safety Works and Transportation Committee Chair, Mr. Porter asked all neighbors to continue being good Samaritans to people in their communities. Economic, Workforce and Planning Development Committee Chair, Mr. Fuller requested a report from the Administration on the annexation of Lawson Heights. Property and Zoning Committee Chair, Mr. Villard thanked the mayor and recognized all the hard work done by city employees during hurricane Laura. Community Affairs, Services and Events Committee Chair, Mr. Larvadain stated that it had been a tough week for property damage in the city. He acknowledged the passing of Mr. Pratt and gave condolences to all of his family and friends. /S/ Jules R. Green President ATTEST: /S/ Donna P. Jones City Clerk