Alexandria City Council

PROCEEDINGS OF THE COUNCIL OF THE CITY OF ALEXANDRIA, STATE OF LOUISIANA, TAKEN AT A REGULAR MEETING HELD ON MARCH 31, 2020. The Council of the City of Alexandria, Louisiana, met in a regularly scheduled meeting session at its regular meeting place, on Tuesday, March 31, 2020 at 5:00 P.M. Those present were the Honorable Jules Green, Malcolm Larvadain, Jim Villard, Chuck Fowler, Gerber Porter, Joe Fuller. Mr. Silver was absent. Also present were Mayor Hall, City Attorney David Williams and Council Staff. The Council of the City of Alexandria, State of Louisiana, was duly convened as the governing authority of said City by the Honorable Jules Green, who stated that the Council was ready for the transaction of business. The Invocation was pronounced by Mr. Porter and the Pledge of Allegiance was led by Mr. Villard. APPROVAL OF MINUTES On a motion of Mr. Fuller and seconded by Mr. Larvadain the minutes taken from a regular Council m eeting held March 17, 2020 and a special Council meeting on March 19, 2020 were unanimously approved by the Council. CONSENT CALENDAR The Council next read all items found under the heading Consent Calendar and assigned them to committees. Mr. Fowler moved for the adoption or introduction of all items appearing under the heading of Consent Calendar. Mr. Fuller seconded the motion. It was unanimously carried by the Council. On a motion of Mr. Fowler and seconded by Mr. Fuller the following ordinance was introduced, to wit: AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR OPERATING CHEMICALS FOR WASTEWATER DEPARTMENT AND OTHER MATERS WITH RESPECT THERETO. On a motion of Mr. Fowler and seconded by Mr. Fuller the following ordinance was introduced, to wit: AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR JANITORIAL SUPPLIES AND OTHER MATERS WITH RESPECT THERETO. On a motion of Mr. Fowler and seconded by Mr. Fuller the following ordinance was introduced, to wit: AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR ELECTRIC METERS AND ACCESSORIES AND OTHER MATERS WITH RESPECT THERETO. On a motion of Mr. Fowler and seconded by Mr. Fuller the following ordinance was introduced, to wit: AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR ANNUAL UNIFORM BID FOR PUBLIC SAFETY AND OTHER MATERS WITH RESPECT THERETO. On a motion of Mr. Fowler and seconded by Mr. Fuller the following ordinance was introduced, to wit: AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR CONSTRUCTION AND MAINTENANCE MATERIALS AND OTHER MATERS WITH RESPECT THERETO. On a motion of Mr. Fowler and seconded by Mr. Fuller the following ordinance was introduced, to wit: AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR ANNUAL REQUIREMENTS CONTRACT FOR WATER, WASTEWATER, NATURAL GAS AND GENERAL (SITE RELATED) AND OTHER MATERS WITH RESPECT THERETO. On a motion of Mr. Fowler and seconded by Mr. Fuller the following ordinance was introduced, to wit: AN ORDINANCE AUTHORIZING THE RETIREMENT OF ONE POLICE K -9 “ALEX” AND AUTHORIZING THIS DOG AS SURPLUS PROPERTY AND TO BE DONATED TO PO BLACKWOOD AND OTHER MATERS WITH RESPECT THERETO. On a motion of Mr. Fowler and seconded by Mr. Fuller the following ordinance was introduced, to wit: AN ORDINANCE AUTHORIZING THE RETIREMENT OF ONE POLICE K -9 “SIDNEY” AND AUTHORIZING THIS DOG AS SURPLUS PROPERTY AND TO BE DONATED TO PO PIRTLE AND OTHER MATERS WITH RESPECT THERETO. On a motion of Mr. Fowler and seconded by Mr. Fuller the following ordinance was introduced, to wit: AN ORDINANCERESCINDING ORDINANCE NO. 52 -2017 REVERSING THE DENIAL OF AN APPLICATION TO REZONE PROPERTY LOCATED AT 3415 HUDSON BOULEVARD DESCRIBED AS 5.51 ACRE TRACT BOUNDED ON THE CORNER OF HUDSON BOULEVARD AND LINCOLN ROAD FROM “SF -2/MFO” SINGLE FAMILY MODERATE DENSITY WITH A MOBILE HOME OVERLAY DISTRICT T O “MF-2” MULTI-FAMILY MODERATE DENSITY DISTRICT, TO ALLOW FOR THE CONSTRUCTION OF APARTMENT COMPLEX AND OTHER MATTERS WITH RESPECT THERETO. On a motion of Mr. Fowler and seconded by Mr. Fuller the following ordinance was introduced, to wit: AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO AN AGREEMENT WITH PAYROC FOR SERVICES AT LINKS ON THE BAYOU AND O THER MATERS WITH RESPECT THERETO. On a motion of Mr. Fowler and seconded by Mr. Fuller the following ordinance was introduced, to wit: AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO A MS4WEB APPLICATION SERVICES AGREEMENT WITH CBI SYSTEMS, LTD. FOR A MUNICIPAL COMPLIANCE PLATFORM AND OTHER MATERS W ITH RESPECT THERETO. On a motion of Mr. Fowler and seconded by Mr. Fuller the following ordinance was introduced, to wit: AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH EVER BRIDGE TO PROVIDE MASS TEXTING SERVICES TO CITY OF ALEXANDRIA EMPLOYEES AND OTHER MATERS WITH RESPECT THERETO. On a motion of Mr. Fowler and seconded by Mr. Fuller the following ordinance was introduced, to wit: AN ORDINANCE AUTHORIZING THE MAYOR TO AMEND THE CURRENT WORKING AGREEMENT WITH THE AL EXANDRIA POLICE OFFICERS ASSOCIATION, LOCAL 833, WHICH WAS ADOPTED ON MARCH 11, 2016 ORDINANCE NO. 54 -2016AND OTHER MATERS WITH RESPECT THERETO.

On a motion of Mr. Fowler and seconded by Mr. Fuller the following ordinance was introduced, to wit: AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO AGREEMENT WITH WELLS FARGO FINANCIAL LEASING INCORPORATED FOR THE L EASE OF GOLF COURSE AND ATHLETIC FACILITY MAINTENANCE EQUIPMENT AND OTHER MATERS WITH RESPECT THERETO. On a motion of Mr. Fowler and seconded by Mr. Fuller the following ordinance was introduced, to wit: AN ORDINANCE AUTHORIZING THE TRANSFER OF SUGARHOUSE ROAD STREET AND DRAINAGE IMPROVEMENTS TO LOUISIANA DEPARTMENT OF TRANSPORTATION AND DEVELOPMENT AND OTHER MATERS WITH RESPECT THERETO. On a motion of Mr. Fowler and seconded by Mr. Fuller the following ordinance was introduced, to wit: AN ORDINANCE ADOPTING THE OPERATING BUDGET FOR THE CITY OF ALEXANDRIA FOR FISCAL YEAR 2020/2021; TO MAKE APPROPRIATIONS FOR THE ORDINARY EXPENSES OF ALL CITY DIVISIONS, DEPARTMENTS, OFFICES AND AGENCIES, PENSIONS AND OTHERWISE PROVIDING WITH RESPECT TO THE EXPENDITURES OF APPROPRIATIONS; ADOPTING THE CAPITAL BUDGET FOR THE CITY OF ALEXANDRIA FOR FISCAL YEAR 2020/2021; APPROPRIATING FUNDS FOR THE CAPITAL BUDGET FO R THE CITY OF ALEXANDRIA FOR FISCAL YEAR 2020/2021 AND PROVIDING FOR CAPITAL EXPENDITURES; AND OTHER MATTERS WITH RESPECT TO APPROPRIATIONS AND THE EXPENDITURE OF FUNDS PERTAINING THERETO AND OTHER MATERS WITH RESPECT THERETO.

RESOLUTIONS

Mr. Fowler moved for the adoption of the following resolution, which was seconded by Mr. Fuller.

RESOLUTION NO. 0027-2020

RESOLUTION AUTHORIZING ADVERTISEMENT FOR BIDS FOR CONSTRUCT ION MAINTENANCE CONTRACT B ASPHALTIC CONCRETE RECONSTRUC TION AND OVERLAY IMPROVEMENTS 2020/2021.

The President called for any discussion, a vote was called for and resulted as follows:

YEAS: Fowler, Porter, Fuller, Green, Larvadain, Villard.

NAYS: None.

ABSENT: Silver.

This resolution was thereupon declared adopted on this the 31st day of March 2020.

Mr. Fuller moved for the adoption of the following resolution, which was seconded by Mr. Larvadain.

RESOLUTION NO. 0028-2020

RESOLUTION AUTHORIZING ADVERTISEMENT FOR BIDS FOR FIRE HYDRA NTS AND RELATED ACCESSORIES.

The President called for any discussion, a vote was called for and resulted as follows:

YEAS: Fuller, Green, Larvadain, Villard, Fowler, Porter.

NAYS: None.

ABSENT: Silver.

This resolution was thereupon declared adopted on this the 31 st day of March 2020.

Mr. Fuller moved for the adoption of the following resolution, which was seconded by Mr. Villard.

RESOLUTION NO. 0029-2020

RESOLUTION AUTHORIZING ADVERTISEMENT FOR BIDS FOR CLAMPS A ND COUPLINGS.

The President called for any discussion, a vote was called for and resulted as follows:

YEAS: Fuller, Green, Larvadain, Villard, Fowler, Porter.

NAYS: None.

ABSENT: Silver.

This resolution was thereupon declared adopted on this the 31 st day of March 2020.

ORDINANCES FOR FINAL ADOPTION

SUBJECT TO PUBLIC HEARING

The following ordinance, which was previously introduced and laid over for publication of notice and no objection having been filed thereto, was brought up for final adoption on a motion of Mr. Fowler and seconded by Mr. Fuller.

ORDINANCE NO. 28-2020

AN

ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR FIRE STATION NUMBER 1 BUILDING ENVELOPE REPAIR AND WATERPROOFING AND OTHER MATTERS RELATED THERETO.

The President called for any discussion, a vote was called for and resulted as follows:

YEAS: Fowler, Porter, Fuller, Green, Larvadain, Villard.

NAYS: None.

ABSENT: Silver.

This ordinance was thereupon declared adopted on this the 31st day of March 2020.

Upon request from the Administration, the following item was rem oved from the agenda:

AN

ORDINANCE AUTHORIZING THE MAYOR TO PROMOTE THE ALEX RIVER FETE BY ENTERING INTO ALL CONTRACTS FOR THE ALEX RIVER FETE WITH BA NDS AND/OR VENDORS RELATED TO THE EVENT AND NECESSARY FOR ITS PRODUCTION AND OTHER MATTERS WITH RESPECT THERETO AND OTHER MATTERS RELATED THERETO.

Upon request from the Administration, the following item was del ayed for two weeks:

AN

ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR RESTROOM FACILITIES AT LINCOLN, HELEN BLACK AND DEBORAH BOWMAN PARKS AND OTHER MATTERS RELATED THERETO.

Upon request from the Administration, the following item was del ayed for two weeks:

AN

ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR HERBICIDES AND OTHER MATTERS RELATED THERETO.

The following ordinance, which was previously introduced and laid over for publication of notice and no objection having been filed thereto, was brought up for final adoption on a motion of Mr. Fowler and seconded by Mr. Fuller.

ORDINANCE NO. 29-2020

AN

ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR CAST DUCTILE IRON AND RELATED ACCESSORIES AND OTHER MATTERS RELATED THERETO.

The President called for any discussion, a vote was called for and resulted as follows:

YEAS: Fowler, Porter, Fuller, Green, Larvadain, Villard.

NAYS: None.

ABSENT: Silver.

This ordinance was thereupon declared adopted on this the 31 st day of March 2020.

The following ordinance, which was previously introduced and laid over for publication of notice and no objection having been filed thereto, was brought up for final adoption on a motion of Mr. Fuller and seconded by Mr. Villard.

ORDINANCE NO. 30-2020

AN

ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR CHLORINATION AND DECHLORINATION EQUIPMENT FOR THE WATER AND WASTEWATER DEPARTMENTS AND OTHER MATTERS RELATED THERETO.

The President called for any discussion, a vote was called for and resulted as follows:

YEAS: Fuller, Green, Larvadain, Villard, Fowler, Porter.

NAYS: None.

ABSENT: Silver.

This ordinance was thereupon declared adopted on this the 31 st day of March 2020.

Upon request from the Administration, the following item was delayed for two weeks:

AN

ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR ALUMINUM ROUND TABLES FOR THE COMMUNITY SERVICES DEPARTMENT AND OTHER MATTERS RELATED THERETO.

The following ordinance, which was previously introduced and laid over for publication of notice and no objection having been filed thereto, was brought up for final adoption on a motion of Mr. Fowler and seconded by Mr. Villard.

ORDINANCE NO. 31-2020

AN

ORDINANCE AUTHORIZING TH E MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR OPERATING SUPPLIES FOR THE WASTEWATER DEPARTMENT AND OTHER MATTERS RELATED THERETO.

The President called for any discussion, a vote was called for and resulted as follows:

YEAS: Fowler, Porter, Fuller, Green, Larvadain, Villard.

NAYS: None.

ABSENT: Silver.

This ordinance was thereupon declared adopted on this the 31 st day of March 2020.

The following ordinance, which was previously introduced and laid over for publication of notice and no objection having been filed thereto, was brought up for final adoption on a motion of Mr. Fuller and seconded by Mr. Fowler.

ORDINANCE NO. 32-2020

AN

ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO A RENTAL AGREEMENT WITH DITCH WITCH FINANCIAL SERVICES FOR A MECHANICAL DIRECTION DRILLING MACHINE FOR THE GAS DEPARTMENT AND OTHER MATTERS RELATED THERETO.

The President called for any discussion, a vote was called for and resulted as follows:

YEAS: Fuller, Green, Larvadain, Villard, Fowler, Porter.

NAYS: None.

ABSENT: Silver.

This ordinance was thereupon declared adopted on this the 31 st day of March 2020.

The following ordinance, which was previously introduced and laid over for publication of notice and no objection having been filed thereto, was brought up for final adoption on a motion of Mr. Fowler and seconded by Mr. Fuller.

ORDINANCE NO. 33-2020

AN

ORDINANCE AUTHORIZING THE ACQUISITION OF TEMPORARY

CONSTRUCTION AND PERMANENT DRAINAGE SERVITUDES FOR WOODDALE AND RAILROAD AVENUE DRAINAGE IMPROVEMENTS, PHASE 4 AND OTHER MATTERS RELATED THERETO.

The President called for any discussion, a vote was called for and resulted as follows:

YEAS: Fowler, Porter, Fuller, Green, Larvadain, Villard.

NAYS: None.

ABSENT: Silver.

This ordinance was thereupon declared adopted on this the 31 st day of March 2020.

The following ordinance, which was previously introduced and laid over for publication of notice and no objection having been filed thereto, was brought up for final adoption on a motion of Mr. Fowler and seconded by Mr. Villard.

ORDINANCE NO. 34-2020

AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE QUOTE OFFERING THE LOWEST PR ICE RECEIVED FROM PRACTICAL TACTICAL CLOTHING AND GEAR COMPANY FOR POLICE HANDGUNS WITH TRADE -INS AND OTHER MATTERS RELATED THERETO.

The President called for any discussion, a vote was called for and resulted as follows:

YEAS: Fowler, Porter, Fuller, Green, Larvadain, Villard.

NAYS: None.

ABSENT: Silver.

This ordinance was thereupon declared adopted on this the 31 st day of March 2020.

The following ordinance, which was previously introduced and laid over for publication of notice and no objection having been filed thereto, was brought up for final adoption on a motion of Mr. Fowler and seconded by Mr. Villard.

ORDINANCE NO. 35-2020

AN

ORDINANCE AUTHORIZING THE MAYOR TO DECLARE POLICE HANDGUNS AS SURPLUS AND USED FOR TRADE -INS ON NEW MODELS FOR THE POLICE DEPARTMENT AND OTHER MATTERS RELATED THERETO.

The President called for any discussion, a vote was called for and resulted as follows:

YEAS: Fowler, Porter, Fuller, Green, Larvadain, Villard.

NAYS: None.

ABSENT: Silver.

This ordinance was thereupon declared adopted on this the 31 st day of March 2020.

The following ordinance, which was previously introduced and laid over for publication of notice and no objection having been filed thereto, was brought up for final adoption on a motion of Mr. Fuller and seconded by Mr. Fowler.

ORDINANCE NO. 36-2020

AN

ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO A CONTRACT WITH BONNETTE AUCTION COMPANY, LLC FOR PROFESSIONAL AUCTIONEERING SERVICES AND OTHER MATTERS RELATED THERETO.

The President called for any discussion, a vote was called for and resulted as follows:

YEAS: Fuller, Green, Larvadain, Villard, Fowler, Porter.

NAYS: None.

ABSENT: Silver.

This ordinance was thereupon declared adopted on this the 31 st day of March 2020.

Upon request from the Administration, the following item was del ayed until April 28, 2020:

AN

ORDINANCE AUTHORIZING THE ISSUANCE OF UP TO $140 MILLION DOLLARS ($140,000,000) TAXABLE UTILITIES REVENUE REFUNDING BONDS, SERIES 2020, PRESCRIBING THE FORM, TERMS AND CONDITIONS OF SAID BONDS; DESIGNATING THE DATE, DENOMINATION AND PLACE O F PAYMENT OF SAID BONDS, PROVIDING FOR THE PAYMENT THEREOF IN PRINCIPAL AND I NTEREST; CONFIRMING THE SALE AND DELIVERY OF THE BONDS TO THE UNDERWRITER ; AND PROVIDING FOR OTHER MATTERS IN CONNECTION THEREWITH AND

OTHER MATTERS RELATED THERETO.

COMMITTEES

There were no reports from Legal Affairs Committee, Utility Committee, Property and Zoning Committee, and A&E Committee. Finance Committee Chair, Mr. Fuller asked the Mayor to look into the grant monies mentioned by Congressman Abraham. Personnel/Insurance Committee Chair, Mr. Green asked everyone to listen to the Governor and stay apart and stay home. Public Safety, Works and Transportation Committee Chair Mr. Porter gave information on COVID-19. Economic Workforce and Planning Committee Chair Mr. Fuller asked the Administration to work with the Police Jury to help citizens understand the unemployment system. Community Affairs, Services and Events Committee Chair, Mr. Larvadain asked the Mayor if the city was working on the spread of COVID-19 among the homeless population and the Mayor said they were in contact with the Homeless Coalition about that situation. Mr. Larvadain also asked the Mayor to organize a citywide prayer on Good Friday and have it broadcast on Channel 4. Mr. Green wished everyone a Happy Easter and announced that the next meeting would be held on April 14, 2020.

/S/ Jules R. Green President ATTEST: /S/ Donna P. Jones City Clerk