Alexandria City Council

PROCEEDINGS OF THE COUNCIL OF THE CITY OF ALEXANDRIA, STATE OF LOUISIANA, TAKEN AT A REGULAR MEETING HELD ON MARCH 17, 2020. The Council of the City of Alexandria, Louisiana, met in a regularly scheduled meeting session at its regular meeting place, on Tuesday, March 17, 2020 at 5:30 P.M. Those present were the Honorable Jules Green, Malcolm Larvadain, Jim Villard, Chuck Fowler, Gerber Porter, Joe Fuller. Mr. Silver was absent. Also present were Mayor Hall, City Attorney David Williams and Council Staff. The Council of the City of Alexandria, State of Louisiana, was duly convened as the governing authority of said City by the Honorable Jules Green, who stated that the Council was ready for the transaction of business. The Invocation was pronounced by Mr. Williams and the Pledge of Allegiance was led by Mr. Larvadain. APPROVAL OF MINUTES On a motion of Mr. Fuller and seconded by Mr. Villard the minutes taken from a regular Council m eeting held March 3 , 2020 were unanimously approved by the Council. CONSENT CALENDAR The Council next read all items found under the heading Consent Calendar and assigned them to committees. Mr. Villard moved for the adoption or introduction of all items appearing under the heading of Consent Calendar. Mr. Fuller seconded the motion. It was unanimously carried by the Council. On a motion of Mr. Villard and seconded by Mr. Fuller the following ordinance was introduced, to wit: AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR RESTROOM FACILITIES AT LINCOLN, HELEN BLACK AND DEBORAH BOWMAN PARKS AND OTHER MATERS WITH RESPECT THERETO. On a motion of Mr. Villard and seconded by Mr. Fuller the following ordinance was introduced, to wit: AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR HERBICIDES AND OTHER MATERS WITH RESPECT THERETO. On a motion of Mr. Villard and seconded by Mr. Fuller the following ordinance was introduced, to wit: AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR CAST DUCTILE IRON AND RELATED ACCESSORIES AND OTHER MATERS WITH RESPECT THERETO. On a motion of Mr. Villard and seconded by Mr. Fuller the following ordinance was introduced, to wit: AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR CHLORINATION AND DECHLORINATION EQUIPMENT FOR THE WATER AND WASTEWATER DEPARTMENTS AND OTHER MATERS WITH RESPECT THERETO. On a motion of Mr. Villard and seconded by Mr. Fuller the following ordinance was introduced, to wit: AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR ALUMINUM ROUND TABLES FOR THE COMMUNITY SERVICES DEPARTMENT AND OTHER MATERS WITH RESPECT THERETO. On a motion of Mr. Villard and seconded by Mr. Fuller the following ordinance was introduced, to wit: AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR OPERATING SUPPLIES FOR THE WASTEWATER DEPARTMENT AND OTHER MATERS WITH RESPECT THERETO. On a motion of Mr. Villard and seconded by Mr. Fuller the following ordinance was introduced, to wit: AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO A RENTAL AGREEMENT WITH DITCH WITCH FINANCIAL SERVICES FOR A MECHANICAL DIRECTION DRILLING MACHINE FOR THE GAS DEPARTMENT AND OTHER MATERS WITH RESPECT THERETO. On a motion of Mr. Villard and seconded by Mr. Fuller the following ordinance was introduced, to wit: AN ORDINANCE AUTHORIZING THE ACQUISITION OF TEMPORARY CONSTRUCTION AND PERMANENT DRAINAGE SERVITUDES FOR WOODDALE AND RAILROAD AVENUE DRAINAGE IMPROVEMENTS, PHASE 4 AND OTHER MATERS WITH RESPECT THERETO. On a motion of Mr. Villard and seconded by Mr. Fuller the following ordinance was introduced, to wit: AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE QUOTE OFFERING THE LOWEST PRICE RECEIVED FROM PRACTICAL TACTICAL CLOTH ING AND GEAR COMPANY FOR POLICE HANDGUNS WITH TRADE -INS AND OTHER MATERS WITH RESPECT THERETO. On a motion of Mr. Villard and seconded by Mr. Fuller the following ordinance was introduced, to wit: AN ORDINANCE AUTHORIZING THE MAYOR TO DECLARE POLICE HANDGU NS AS SURPLUS AND USED FOR TRADE -INS ON NEW MODELS FOR THE POLICE DEPARTMENT AND OTHER MATERS WITH RESPECT THERETO. On a motion of Mr. Villard and seconded by Mr. Fuller the following ordinance was introduced, to wit: AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO A CONTRACT WITH BONNETTE AUCTION COMPANY, LLC FOR PROFESSIONAL AUCTIONEERING SERVICES AND OTHER MATERS WITH RESPECT THERETO. RESOLUTIONS

Upon request from the Administration, the following item was rem oved from the agenda:

RESOLUTION AUTHORIZING THE CITY TO CO -SPONSOR THE 2020 HOLI -FEST.

Upon request from the Administration, the following item was rem oved from the agenda:

RESOLUTION AUTHORIZING THE CITY TO CO -SPONSOR THE LOUISIANA ATHLETIC CLUB’S MIRACLE RUN 5K TO BENEFIT THE CHILDREN’S MIRACLE NETWORK.

Upon request from the Administration, the following item was rem oved from the agenda:

RESOLUTION AUTHORIZING THE CITY TO CO -SPONSOR THE YWCA OF ALEXANDRIA-PINEVILLE’S GIRLS ON THE RUN CENTRAL LOUISIANA SPRING 2020 5K RACE.

Upon request from the Administration, the following item was removed from the agenda:

RESOLUTION AUTHORIZING THE CITY TO CO -SPONSOR THE RUN WILD RACE MANAGEMENT’S RED RIVER RUN 10K ON MARCH 14, 2020.

Upon request from the Administration, the following item was removed from the agenda:

RESOLUTION AUTHORIZING THE CITY TO CO -SPONSOR AMERICAN CANCER SOCIETY RELAY FOR LIFE ON APRIL 24, 2020.

Mr. Fowler moved for the adoption of the following resolution, which was seconded by Mr. Fuller.

RESOLUTION NO. 0026-2020

RESOLUTION AUTHORIZING ADVERTISEMENT FOR BIDS FOR OPERATING SUPPLIES FOR THE ELECTRIC DISTRIBUTION DEPARTMENT.

The President called for any discussion, a vote was called for and resulted as follows:

YEAS: Fowler, Porter, Fuller, Green, Larvadain, Villard.

NAYS: None.

ABSENT: Silver.

This resolution was thereupon declared adopted on this the 17 th day of March 2020.

ORDINANCES FOR FINAL ADOPTION

SUBJECT TO PUBLIC HEARING

Upon request from the Administration, the following item was delayed for two weeks:

TO CONSIDER FINAL ADOPTION OF AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR FIRE STATION NUMBER 1 BUILDING ENVELOPE REPAIR AND WATERPROOFING.

The following ordinance, which was previously introduced and laid over for publication of notice and no objection having been filed thereto, was brought up for final adoption on a motion of Mr. Fuller and seconded by Mr. Villard.

ORDINANCE NO. 27-2020

AN

ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE LEASES AND RELATED DOCUMENTS BETWEEN THE CITY AND VGM FINANCIAL SERVICES FOR THE L EASE OF GOLF CARS AND GOLF UTILITY CARTS NECESSARY FOR OPERATIONS AND MAINTENANCE OF CITY GOLF AND ATHLETIC FACILITIES AND OTHERWISE PROVIDING FOR MATTERS RELATING THERETO AND OTHER MATTERS RELATED THERETO.

The President called for any discussion, a vote was called for and resulted as follows:

YEAS: Fuller, Green, Larvadain, Villard, Fowler, Porter.

NAYS: None.

ABSENT: Silver.

This ordinance was thereupon declared adopted on this the 17th day of March 2020.

Upon request from the Administration, the following item was del ayed for two weeks:

AN

ORDINANCE AUTHORIZING THE MAYOR TO PROMOTE THE ALEX RIVER FETE BY ENTERING INTO ALL CONTRACTS FOR THE ALEX RIVER FETE WITH BANDS AND/OR VENDORS RELATED TO THE EVENT AND NECESSARY FOR ITS PRODUCTION AND OTHER MATTERS WITH RESPECT THERETO AND OTHER MATTERS RELATED THERETO. COMMITTEES There were no reports from Legal Affairs Committee, Utility Committee, Public Safety, Works and Transportation Committee, Property and Zoni ng Committee and Community Affairs, Services and Events Committee. Finance Committee Chair, Mr. Fuller gave a recap of the previous committee meeting and announced the budget meetings schedule. Personnel/Insurance Committee Chair, Mr. Green announced that the City Employee benefits fair would be held on March 25-27, 2020. Public Safety, Works and Transportation Committee Chair, Mr. Porter delivered comments on the corona virus. Economic Workforce and Planning Development Committee Chair, Mr. Fuller gave a report on the previous committee meeting and reminded the public that the tentatively rescheduled Rehab Fair would be on May 18-21, 2020. A & E Selection Committee Chair, Mr. Fowler stated that Professional Design Services for City Hall Renovations would have to come back to the Council on a fact sheet since it left Committee without a recommendation. He said the committee had selected Pan American as the firm for Johnny Downs Recovery and Rejuvenation Project. Mr. Oday Lavergne requested to speak at the end of the meeting. Mr. Fowler moved to allow him to speak and was seconded by Mr. Villard. The Council unanimously approved it. Mr. Lavergne stated that since seating was restricted because of the coronavirus that the limited seats should be reserved for the public. He said out of the 16 chairs available, city employees filled 11 chairs. Mr. Green announced that the next meeting would be held on March 31, 2020.

/S/ Jules R. Green President ATTEST: /S/ Donna P. Jones City Clerk