Alexandria City Council

PROCEEDINGS OF THE COUNCIL OF THE CITY OF ALEXANDRIA, STATE OF LOUISIANA, TAKEN AT A REGULAR MEETING HELD ON FEBRUARY 18, 2020. The Council of the City of Alexandria, Louisiana, met in a regularly scheduled meeting session at its regular meeting place, on Tuesday, February 18, 2020 at 5:00 P.M. Those present were the Honorable Jules Green, Malcolm Larvadain, Jim Villard, Chuck Fowler, Gerber Porter, Joe Fuller. Mr. Silver was absent. Also present were Mayor Hall, City Attorney David Williams and Council Staff. The Council of the City of Alexandria, State of Louisiana, was duly convened as the governing authority of said City by the Honorable Jules Green, who stated that the Council was ready for the transaction of business. The Invocation was pronounced by Mr. Nolley and the Pledge of Allegiance was led by Mr. Fowler. APPROVAL OF MINUTES On a motion of Mr. Fowler and seconded by Mr. Fuller the minutes taken from a regular Council m eeting held February 4 , 2020 were unanimously approved by the Council. CONSENT CALENDAR The Council next read all items found under the heading Consent Calendar and assigned them to committees. Mr. Fowler moved for the adoption or introduction of all items appearing under the heading of Consent Calendar. Mr. Villard seconded the motion. It was unanimously carried by the Council. Upon request from the Administration, the all bids were rejected on the following item and re-advertisement was requested: AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR ANNUAL REQUIREMENTS CONTRACT FOR WATER, WASTEWATER, NATURAL GAS AND GENERAL (SITE RELATED) SY STEMS AUTHORIZING AND OTHER MATERS WITH RESPECT THERETO. Mr. Fuller moved for the adoption of the following resolution, which was seconded by Mr. Fowler.

RESOLUTION NO. 0023-2020

RESOLUTION AUTHORIZING RE -ADVERTISEMENT FOR ANNUAL REQUIREMENTS CONTRACT FOR WATER, WASTEWATER, NATURAL GAS AND GENERAL (SITE RELATED) SYSTEMS .

The President called for any discussion, a vote was called for and resulted as follows:

YEAS: Fuller, Green, Larvadain, Villard, Fowler, Porter.

NAYS: None.

ABSENT: Silver.

This resolution was thereupon declared adopted on this the 18 th day of February 2020.

On a motion of Mr. Fowler and seconded by Mr. Villard the following ordinance was introduced, to wit: AN ORDINANCE TO AMEND AND REENACT SECTION 13 -21 OF THE ALEXANDRIA CODE OF ORDINANCES RELATIVE TO SMOKING AND USE OF SMOKELESS TOBACCO PRODUCTS PROHIBITED IN CITY BUILDINGS, FACILITIES AND VEHICLES; TO DEFINE AND ADD VAPING AS A PROHIBITED ACTIVITY AND TO OTHERWISE CONTINUE PROHIBITIONS ON SMOKING, VAPING AND THE USE OF SMOKELESS TOBACCO PRODUCTS IN BUILDINGS, FACILITIES AND VEHICLES OWNED OR LEAS ED BY THE CITY AND PROVIDE WITH RESPECT THERETO AND OTHER MATERS WITH RESPECT THERETO. On a motion of Mr. Fowler and seconded by Mr. Villard the following ordinance was introduced, to wit: AN ORDINANCE AMENDING THE 2019 -2020 CAPITAL BUDGET ADDING FUNDS FOR JOHNNY DOWNS RECONSTRUCTION AND OTHER MATERS WITH RESP ECT THERETO. On a motion of Mr. Fowler and seconded by Mr. Villard the following ordinance was introduced, to wit: AN ORDINANCE AUTHORIZING THE MAYOR TO PROMOTE THE ALEX RIVER FETE BY ENTERING INTO ALL CONTRACTS FOR THE ALEX RIVER FETE WITH BANDS AND/OR VENDORS RELATED TO THE EVENT AND NECESSARY FOR ITS PRODUCTION AND OTHER MATTERS WITH RESPECT THERETO AND OTHER MATERS WITH RESPECT THERETO. On a motion of Mr. Fowler and seconded by Mr. Villard the following ordinance was introduced, to wit: AN ORDINANCE AUTHORIZING THE MAYOR TO PROMOTE THE 2020 DOWNTOWN ROCKS SERIES BY ENTERING INTO ALL CONTRACTS FOR THE DOWNTO WN ROCKS 2020 WITH BANDS AND/OR VENDORS RELATED TO THE EVENT A ND NECESSARY FOR ITS PRODUCT ION AND OTHER MATTERS WITH RESPECT THERETO AND OTHER MATERS WITH RESPECT THERETO. On a motion of Mr. Fowler and seconded by Mr. Villard the following ordinance was introduced, to wit: AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE SUPPLEMENTAL AGREEMENT NO. 1 FOR BAYOU RAPIDES BASE FLOOD ELEVATION ENGINEERING SERVICES AND OTHER MATERS WITH RESPECT THERETO. On a motion of Mr. Fowler and seconded by Mr. Villard the following ordinance was introduced, to wit: AN ORDINANCE AUTHORIZING THE MAYOR TO E NTER INTO AN INTERGOVERNMENTAL AGREEMENT WITH THE TOWN OF CHENEYVIL LE FOR THE USE OF CITY OWNED EQUIPMENT AND OTHER MATERS WITH RES PECT THERETO. RESOLUTIONS

Mr. Fuller moved for the adoption of the following resolution, which was seconded by Mr. Villard.

RESOLUTION NO. 0016-2020

RESOLUTION AUTHORIZING ADVERTISEMENT FOR BIDS FOR MALL DIT CH IMPROVEMENTS.

The President called for any discussion, a vote was called for and resulted as follows:

YEAS: Fuller, Green, Larvadain, Villard, Fowler, Porter.

NAYS: None.

ABSENT: Silver.

This resolution was thereupon declared adopted on this the 18th day of February 2020.

Upon request of the Administration, the following item was removed from the agenda:

RESOLUTION SETTING A PUBLIC HEARING TO BE HELD ON MARCH 3, 2020 FOR THE PURPOSE OF REVERSING AN ACTIVE CONDEMNATION ORDER ON A STRUCTURE FOR THE PURPOSE OF REHABILITATION.

Mr. Fuller moved for the adoption of the following resolution, which was seconded by Mr. Fowler.

RESOLUTION NO. 0017-2020

RESOLUTION AUTHORIZING ADVERTISEMENT FOR BIDS FOR OPERATING CHEMICALS FOR WASTEWATER DEPARTMENT.

The President called for any discussion, a vote was called for and resulted as follows:

YEAS: Fuller, Green, Larvadain, Villard, Fowler, Porter.

NAYS: None.

ABSENT: Silver.

This resolution was thereupon declared adopted on this the 18 th day of February 2020.

Mr. Fuller moved for the adoption of the following resolution, which was seconded by Mr. Villard.

RESOLUTION NO. 0018-2020

RESOLUTION AUTHORIZING ADVERTISEMENT FOR BIDS FOR JANITORIA L SUPPLIES.

The President called for any discussion, a vote was called for and resulted as follows:

YEAS: Fuller, Green, Larvadain, Villard, Fowler, Porter.

NAYS: None.

ABSENT: Silver.

This resolution was thereupon declared adopted on this the 18 th day of February 2020.

Mr. Fuller moved for the adoption of the following resolution, which was seconded by Mr. Villard.

RESOLUTION NO. 0019-2020

RESOLUTION AUTHORIZING ADVERTISEMEN T FOR BIDS FOR ELECTRIC METERS AND ACCESSORIES.

The President called for any discussion, a vote was called for and resulted as follows:

YEAS: Fuller, Green, Larvadain, Villard, Fowler, Porter.

NAYS: None.

ABSENT: Silver.

This resolution was thereupon declared adopted on this the 18 th day of February 2020.

Mr. Villard moved for the adoption of the following resolution, which was seconded by Mr. Fuller.

RESOLUTION NO. 0020-2020

RESOLUTION AUTHORIZING ADVERTISEMENT FOR BIDS FOR ANNUAL UNIFORM BID FOR PUBLIC SAFETY.

The President called for any discussion, a vote was called for and resulted as follows:

YEAS: Villard, Fowler, Porter, Fuller, Green, Larvadain.

NAYS: None.

ABSENT: Silver.

This resolution was thereupon declared adopted on this the 18th day of February 2020.

Mr. Fuller moved for the adoption of the following resolution, which was seconded by Mr. Villard.

RESOLUTION NO. 0021-2020

RESOLUTION AUTHORIZING ADVERTISEMENT FOR BIDS FOR CONSTRUCT ION AND MAINTENANCE MATERIALS .

The President called for any discussion, a vote was called for and resulted as follows:

YEAS: Fuller, Green, Larvadain, Villard, Fowler, Porter.

NAYS: None.

ABSENT: Silver.

This resolution was thereupon declared adopted on this the 18 th day of February 2020.

Mr. Fowler moved for the adoption of the following resolution, which was seconded by Mr. Fuller.

RESOLUTION NO. 0022-2020

RESOLUTION AUTHORIZING THE CITY TO CO -SPONSOR THE 2020 UNITY IN THE PARK.

The President called for any discussion, a vote was called for and resulted as follows:

YEAS: Fowler, Porter, Fuller, Green, Larvadain, Villard.

NAYS: None.

ABSENT: Silver.

This resolution was thereupon declared adopted on this the 18 th day of February 2020.

ORDINANCES FOR FINAL ADOPTION

SUBJECT TO PUBLIC HEARING

The following ordinance, which was previously introduced and laid over for publication of notice and no objection having been filed thereto, was brought up for final adoption on a motion of Mr. Fuller and seconded by Mr. Fowler.

ORDINANCE NO. 14-2020

AN

ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR OPERATING SUPPLIES FOR THE GAS DEPARTMENT AND OTHER MATTERS RELATED THERETO.

The President called for any discussion, a vote was called for and resulted as follows:

YEAS: Fuller, Green, Larvadain, Villard, Fowler, Porter.

NAYS: None.

ABSENT: Silver.

This ordinance was thereupon declared adopted on this the 18th day of February 2020.

The following ordinance, which was previously introduced and laid over for publication of notice and no objection having been filed thereto, was brought up for final adoption on a motion of Mr. Fowler and seconded by Mr. Villard.

ORDINANCE NO. 15-2020

AN

ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW BID SUBMITTED FOR RICE SPARE PARTS FOR DG HUNTER UNITS 5 -11 AND OTHER MATTERS RELATED THERETO.

The President called for any discussion, a vote was called for and resulted as follows:

YEAS: Fowler, Porter, Fuller, Green, Larvadain, Villard.

NAYS: None.

ABSENT: Silver.

This ordinance was thereupon declared adopted on this the 18 th day of February 2020.

The following ordinance, which was previously introduced and laid over f or publication of notice and no objection having been filed thereto, was brought up for final adoption on a motion of Mr. Fuller and seconded by Mr. Villard.

ORDINANCE NO. 16-2020

AN

ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE LOW QUOTE RECEIVED FROM C BS CLEANING SERVICES FOR JANITORIAL SERVICES FOR THE WASTEWATER DEPARTMENT AND OTHER MATTERS RELATED THERETO.

The President called for any discussion, a vote was called for and resulted as follows:

YEAS: Fuller, Green, Larvadain, Villard, Fowler, Porter.

NAYS: None.

ABSENT: Silver.

This ordinance was thereupon declared adopted on this the 18 th day of February 2020.

The following ordinance, which was previously introduced and laid over for publication of notice and no objection having been filed thereto, was brought up for final adoption on a motion of Mr. Fuller and seconded by Mr. Villard.

ORDINANCE NO. 17-2020

AN

ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE SUPPLEMENTAL ENGINEERING SERVICES AND OTHER MATTERS RELATED THERETO.

The President called for any discussion, a vote was called for and resulted as follows:

YEAS: Fuller, Green, Larvadain, Villard, Fowler, Porter.

NAYS: None.

ABSENT: Silver.

This ordinance was thereupon declared adopted on this the 18 th day of February 2020.

The following ordinance, which was previously introduced and laid over for publication of notice and no objection having been filed thereto, was brought up for final adoption on a motion of Mr. Fuller and seconded by Mr. Villard.

ORDINANCE NO. 18-2020

AN

ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE QUOTE RECEIVED FROM TEECO SAFETY, INC. FOR POLICE UNIFORM ACCESSORIES AND OTHER MATTERS RELATED THERETO.

The President called for any discussion, a vote was called for and resulted as follows:

YEAS: Fuller, Green, Larvadain, Villard, Fowler, Porter.

NAYS: None.

ABSENT: Silver.

This ordinance was thereupon declared adopted on this the 18 th day of February 2020.

The following ordinance, which was previously introduced and laid over for publication of notice and no objection having been filed thereto, was brought up for final adoption on a motion of Mr. Fuller and seconded by Mr. Villard.

ORDINANCE NO. 19-2020

AN

ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT THE PROPOSAL RECEIVED FROM CLEAN EARTH FOR HOUSEHOLD HAZARDOUS WASTE TRANSPORTING DISPOSAL SERVICES AND OTHER MATTERS RELATED THERETO.

The President called for any discussion, a vote was called for and resulted as follows:

YEAS: Fuller, Green, Larvadain, Villard, Fowler, Porter.

NAYS: None.

ABSENT: Silver.

This ordinance was thereupon declared adopted on this the 18 th day of February 2020.

The following ordinance, which was previously introduced and laid over for publication of notice and no objection having been filed thereto, was brought up for final adoption on a motion of Mr. Fuller and seconded by Mr. Villard.

ORDINANCE NO. 20-2020

AN

ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE AN ADDITIONAL SERVICE AGREEMENT FOR ENGINEERING SERVICES FOR MASONIC DRIVE ENHANCEMENTS, PHASE 3 AND OTHER MATTERS RELATED THERETO.

The President called for any discussion, a vote was called for and resulted as follows:

YEAS: Fuller, Green, Larvadain, Villard, Fowler, Porter.

NAYS: None.

ABSENT: Silver.

This ordinance was thereupon declared adopted on this the 18th day of February 2020.

The following ordinance, which was previously introduced and laid over for publication of notice and no objection having been filed thereto, was brought up for final adoption on a motion of Mr. Fowler and seconded by Mr. Villard.

ORDINANCE NO. 21-2020

AN

ORDINANCE AUTHORIZING THE MAYOR TO RENEW THE EXISTING CONTRACT WITH BRIDGESTONE AMERICAS TIRE OPERATIONS, LLC FOR T RANSIT TIRE LEASE FOR ATRANS DEPARTMENT AND OTHER MATTERS RELATED THERETO.

The President called for any discussion, a vote was called for and resulted as follows:

YEAS: Fowler, Porter, Fuller, Green, Larvadain, Villard.

NAYS: None.

ABSENT: Silver.

This ordinance was thereupon declared adopted on this the 18 th day of February 2020.

Upon request from the Administration, the following item was delayed for two weeks:

TO CONSIDER FINAL ADOPTION OF AN ORDINANCE AUTHORIZING THE ISSUANCE OF UP TO $140 MILLION DOLLARS ($140,000,000) TA XABLE UTILITIES REVENUE REFUNDING BONDS, SERIES 2020, PRESCRIBING THE FORM, TERMS AND CONDITIONS OF SAID BONDS; DESIGNATING THE DATE, DENOMINATION AND PLACE OF PAYMENT OF SAID BONDS, PROVIDING FOR THE PAYMENT THEREOF IN PRINCIPAL AND INTEREST; CONFIRMING THE SALE AND DELIVERY OF THE BONDS TO THE UNDERWRITER; AND PROVIDING FOR OTHER MATTERS IN CONNECTION THEREWITH.

FINANCIAL REPORT

On a motion of Mr. Fuller and seconded by Mr. Fowler the Financial Report was accepted as presented.

COMMITTEES

There were no reports from Legal Affairs Committee, Utility Committee, Personnel/Insurance Committee, Public Safety, Works and Transportati on Committee, Property and Zoning Committee and A&E Committee. Finance Committee Chair, Mr. Fuller stated that several items had been placed into committee for next Council Tuesday.

Economic Workforce and Planning Development Committee Chair, Mr. Fuller requested a report on the Main Street Program on the next Council Tuesday.

Community Affairs, Services and Events Committee Chair, Mr. Larvadain announced that the spring festival’s name had been changed back to Alex River Fête. He also discussed the weekend’s Mardi Gras Parade line -up.

Mr. Green announced that the next meeting would be held on March 3, 2020.

/S/ Jules R. Green President ATTEST: /S/ Donna P. Jones City Clerk