February 13, 2017

Posted February 9, 2017

REGULAR SESSION

FEBRUARY 13, 2017 3:00 P.M.

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

PUBLIC COMMENT ON ANY AGENDA ITEM

1. Motion to adopt the minutes of the Rapides Parish Police Jury held in Regular Session on January 9, 2017as published in the Official Journal.
2. Motion that approved bills be paid.
3. Motion to accept the Treasurer’s Report. (FINANCE 2/6)

APPOINTMENTS TO BE ANNOUNCED AT NEXT MEETING

***Mr. Tyson Clayton on the Buckeye Recreation District for a five (5) year term. Term will expire April 9, 2017. ***Sgt. Al Bordelon on the Communications District for a four (4) year term. Term will expire March 17, 2017. ***Mr. Hillard Ashworth on the Ward 6 Recreation District for a five (5) year term. Term will expire March 10, 2017. ***Mr. Charles Moore on the Ward 9 Recreation District for a five (5) year term. Term will expire May 11, 2017. ***Mr. Charles Johnson on the Rapides Finance Authority Board for a six

• (6) year term. Term expired November 8, 2016. ***Ms. Katrina Loyd on the Civil Service Board for a three (3) year term. Term expired December 10, 2016. Mailed letters certified 9/13/16, 11/10/16 and 01/09/17. Sarah called and spoke with Mr. Leon Sanders’ Secretary/left messages/no response.

REGULAR MEETING

FEBRUARY 13, 2017

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4. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property with the legal description of Lots Twenty-Five (25) and TwentySix (26) of South Park Subdivision Unit Two (2), as shown on plat of survey recorded in Plat Book Sixteen (16), Page Nine (9), records of Rapides Parish, Louisiana; and being that same property acquired by Elijah J. James and Bessie Mae Ellis James from Elijah B. James and Mary Washington James pursuant to Act of Cash Sale dated October 10, 1979 recorded October 12, 1979, in Conveyance Book Nine Hundred and Seventy Eight (978, Page Six Hundred and Eighty-Five (685), Entry No. 711149 records of Alexandria to Wilbert Weekly, Jr. and Debra Weekly for the consideration of $1,522.00 cash. (FINANCE 2/6)
5. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property with the legal description of Lot Forty-one (41) of the Woodcliff, as per plat thereof recorded in Plat Book Fourteen (14), page One Hundred Sixty-Five (165), records of Rapides Parish, bearing the municipal address of 129 Woodcliff Circle, Pineville to Ronald Delrie for the consideration of $6,000.00 cash. (FINANCE 2/6)
6. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property with the legal description of Lot 3 (Three) of Square 6 (Six) of Lincoln Place Subdivision to the City of Alexandria, said lot fronting 45.18 (Forty-five point eighteen) feet on Chelsea Street (Drive) and running back there from between two lines of unequal length to Lot 13 (Thirteen) of said Square 6 (Six) in the rear, all as shown by the official plat thereof made by Louis J. Daigre, Parish Surveyor, May 10, 1953 and recorded in Plat Book 8 (Eight) , Page 120 (One Twenty), records of Rapides Parish, being that property acquired by James. R. Osborne at Sheriff’s sale by act dated March 14, 1962, filed and recorded March 17, 1962 in Conveyance Book 592 (Five Hundred Ninety-Two), page 372 (Three Hundred Seventy-two), record of Alexandria to Thomas Hauk for the consideration of $1,666.67 cash. (FINANCE 2/6)
7. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property with the legal description of Lot 32 (Thirty-two) of McDonald Subdivision, having a front of 50 (Fifty) feet on McDonald Street by a depth between equal and parallel lines of 100 (One Hundred) feet, all as shown by plat of said subdivision prepared by Louis J. Daigre, C.E., dated September 26, 1958, filed in the Official Plat Records of the Clerk of Court of Rapides REGULAR MEETING FEBRUARY 13, 2017

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Parish, bearing the municipal address of 3626 McDonald Street, Alexandria to Herman Coney for the consideration of $1,248.39 cash. (FINANCE 2/6)

8. Motion to authorize the Treasurer to amend 2017 budgets to reflect actual carry in amounts. (FINANCE 2/6)
9. Motion to adopt Notice of Intent of Sale through the Abandoned/Adjudicated Property procedures on the property listed below: Tax Debtor Description Teral F. Calvert, et al Lot Nine (9) of Block Two (2) of Bel-Air Place Subdivision to the City of Alexandria, Rapides Parish, State of Louisiana, as per official plat thereof recorded in Plat Book Four (4) Page 58 (fifty-eight) records of Rapides Parish Bearing the municipal address of: (Mr. Fountaine-District D) (FINANCE 2/6)
10. Motion to authorize participation in an upcoming Auction to be held on February 18, 2017 at the Bonnette Auction Barn in Alexandria. (FINANCE 2/6)
11. Motion to declare the assets/equipment listed below surplus and authorize the removal from the Asset/Inventory Programs in the various departments as indicated. This equipment will be placed in the auction on February 18, 2017.

Highway Department ASSET NUMBER DESCRIPTION DISPOSAL 9660 2005 – International to be auctioned 9417 1994 – International to be auctioned 6297 1992 – International to be auctioned 6724 1974 - Ford to be auctioned 6734 1994 – Sweepmaster to be auctioned 9179 2002 – Tractor to be auctioned 9872 2005 – Tractor to be auctioned 7489 Linkbelt to be auctioned REGULAR MEETING FEBRUARY 13, 2017

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Rapides Parish Fire District #6 11289 Lawnmower to be auctioned 06910 Chainsaw to be auctioned

Rapides Parish Fire District #11 8392 Commercial Washer to be auctioned 9711 1994 – Ford Truck to be auctioned 8227 1987 – E-One-Pumper to be auctioned 10524 Truck Cover to be auctioned (FINANCE 2/6)

12. Motion to authorize the travel expense policy be adopted by the Jury, to provide that the annual travel budget for the Jury, be adopted by the entire Jury, at the February meeting of each year and that the President of the Rapides Parish Police Jury is authorized to approve travel expenditures during the year not to exceed the budgeted amounts. (FINANCE 2/6)
13. Motion to exercise the option to extend Bid #2399 (Contract Hauling) as per the specifications (last year) from March 1, 2017 thru February 28, 2018 as recommended by the Parish Engineer and the Purchasing Agent. (FINANCE 2/6)
14. Motion to extend Bid #2449 (Hot and Cold Mix), as per specification in original bid until March 31, 2018, as recommended by the Public Works Director and the Purchasing Agent. This will leave one (1) more year as an option. (FINANCE 2/6)
15. Motion to extend Bid #2448 (MC-30 Liquid Asphalt) as per specification in original bid until March 31, 2018, as recommended by the Public Works Director and the Purchasing Agent. This will leave one (1) more year as an option. (FINANCE 2/6)
16. Motion to authorize to advertise for bids Various Road Materials (gravel, lightweight aggregate and pit run) as recommended by the Public Works Director and Purchasing Agent. (FINANCE 2/6) REGULAR MEETING FEBRUARY 13, 2017

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17. Motion to authorize to purchase a truck (Chevrolet T7500) for Rapides Parish Fire District #17 for the amount of $18,000.00 and use Asset # 11373 (1977-Ford) as a trade-in as recommended by the Fire Chief and Board. (FINANCE 2/6)
18. Motion to extend Bid #2447 (CRS-2) as per specification in original bid until March 31, 2018, as recommended by the Public Works Director and the Purchasing Agent. This will leave one (1) more year as an option. (FINANCE 2/6)
19. Motion to accept the Construction Contract with Ratcliff Construction Company, LLC, Rapides Parish Coliseum Complex Project, ADG Job No. 12014, as substantially complete as recommended by the Project Architect and authorize the President to sign necessary documents. (FINANCE 2/6)
20. Motion to approve Project #2460 (Construction of Station #6 – Fire District #2) as substantially complete and begin the Forty-Five (45) day lien period as recommend by the Engineer and Purchasing Agent. (FINANCE 2/6)
21. Motion to authorize the purchase of a 450/550 truck chassis on the State Contract, to replace the current 1995 Ford Chassis and to repair, update and relocate/remount the Rescue/Service bed from the old chassis to the new vehicle chassis, for an amount not to exceed $40,000, as recommended by the Spring Creek Volunteer Fire Department Board of Directors, to be paid out of Fire District No. 11 Funds. (FINANCE 2/6)
22. Motion to authorize the Rapides Parish Fire District No. 11 to enter into an Intergovernmental Agreement with the Village of McNary to lease a building owned by the Village of McNary, located at 53 West Cady Avenue, to be utilized as a Fire District Substation to support operations and response to Service Area No. 2. The Village of McNary will maintain the building, insurance and utilities, Fire District No. 11 will maintain independent insurance on the apparatus and equipment, with lease payment of $150.00 per month, as requested by the Spring Creek Volunteer Fire Department Board of Directors, to be paid out of Fire District No. 11 Funds. (FINANCE 2/6) REGULAR MEETING FEBRUARY 13, 2017

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23. Motion to authorize the purchase of a pre-owned 2007 KME International Top Mount Pumper, from Quitman Fire Protection District, to replace the 1987 E-One Pumper, not to exceed $114,750.00, as requested by the Spring Creek Volunteer Fire Department Board of Directors, to be paid out of Fire District No. 11 Funds, pending Legal Counsels review. (FINANCE 2/6)
24. Motion to accept the Public Works Director’s Report. (PUBLIC WORKS 2/6)
25. Motion to authorize the President to sign a Cooperative Endeavor Agreement with the Louisiana Department of Transportation for donation of reclaimed asphalt from the location of LA 121, State Project No. H.012137, approximately 50 cubic yards. (PUBLIC WORKS 2/6)

Louisiana, (District H) as a Hardship Case. Pending proper certification. (PUBLIC WORKS 2/6)

27. Motion to grant approval to Shannon Acres Subdivision, located on Credeur Road, Deville, as recommended by the Rapides Area Planning Commission and the Public Works Director, pending Legal Counsel’s review and authorize signing of the plat. (PUBLIC WORKS 2/6)
28. Motion to purchase tractor mounted ditcher-combo lift off State Contract # Department funds as recommended by the Public Works Director. (PUBLIC WORKS 2/6)
29. Motion to purchase a van for the Rapides Parish Highway Department in an funds as recommended by the Shop Manager and Public Works Director. (PUBLIC WORKS 2/6)

REGULAR MEETING

FEBRUARY 13, 2017

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30. Motion to authorize to advertise to receive bids for a 2016 or newer hydraulic excavator with 500 hours or less, minimum 48” heavy duty digging bucket, steel tracks, minimum 18’ 6” boom and 9’ 8” long arm, as recommended by the Public Works Director. (PUBLIC WORKS 2/6)
31. Motion to enter into an Intergovernmental Agreement with the Town of Glenmora, for the Rapides Parish Highway Department, to provide labor and equipment to perform forty (40) hours of cold mix patching of pot holes on various roads, as requested by the Town of Glenmora, to be paid out of town’s portion of Road District No. 1A Funds and authorize the President to sign same. (WORKFORCE 2/6)
32. Motion to enter into an Intergovernmental Agreement with the Town of Glenmora, for the Rapides Parish Highway Department to provide labor and equipment to clean out the ditches located at the intersection of Turkey Creek Road and 7th Street on the south side of Turkey Creek Road for a length of 500 feet on each street, as requested by the Town of Glenmora, to be paid out of town’s portion of Road District No. 1A Funds and authorize the President to sign same. (WORKFORCE 2/6)
33. Motion to enter into an Intergovernmental Agreement with the Village of McNary, for the Rapides Parish Highway Department to furnish labor and equipment for approximately twenty (20) hours of ditch work throughout the Village, as requested by the Village of McNary, to be paid out of Road District 1A Maintenance funds and authorize the President to sign same. (WORKFORCE 2/6)
34. Motion to enter into an Intergovernmental Agreement with the Village of Forest Hill, for the Rapides Parish Highway Department to provide labor and equipment to replace approximately 1/10th of a mile section of Blue Lake Road, as requested by the Village of Forest Hill, to be paid out of town’s portion of Road District 1A Maintenance fund. (WORKFORCE 2/6)

REGULAR MEETING

FEBRUARY 13, 2017

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35. Motion to enter into an Intergovernmental Agreement with the Town of Glenmora, to authorize the Rapides Parish Highway Department to clean out the ditches located on the north and south side of 11th Street between Iles Street and Hughes Street for a length of one-tenth (.1) of a mile, as requested by the Town of Glenmora, to be paid out of Road District 1A Maintenance funds, town’s portion and authorize the President to sign same. (WORKFORCE 2/6)
36. Motion to ratify the President’s signature on a letter requesting an extension request to the period of performance, for the Masonic Drive Drainage Improvement Project. The Police Jury received approval for Phase II of this project December 9, 2016 with a performance period ending on March 27, 2017. This extension is for 12 (twelve) months to ensure time for proper procurement of the contractor, construction and closeout. (GRANTS 2/6)
37. Motion to accept the award of Phase II project funding for the Masonic Project) and have the President sign the Sub-Grantee Agreement between the Rapides Parish Police Jury and the Governor's Office of Homeland Security and Emergency Preparedness. The total award is $2,183,138.00. A local match of 25% is required and will be paid by Gravity Drainage District #1 of Rapides Parish. (GRANTS 2/6)
38. Motion to authorize the Rapides Parish Police Jury to advertise for bids for construction for the Masonic Drive Drainage Improvement Project Phase II (State Project 1786- 079-0002/FEMA Project). Procurement documents and selection criteria to be developed by the Rapides Area Planning Commission and Ballard, CLC. Phase II was approved under the Hazard Mitigation Grant Program (HMGP) by GOHSEP and FEMA. The 25% match is being provided by the Gravity Drainage District #1 of Rapides Parish. (GRANTS 2/6)
39. Motion to change the date of the regular Police Jury Standing Committee meeting in September 2017 from Monday, September 4, 2017 to Tuesday, September 5, 2017, due to Labor Day Holiday, the Police Jury meeting to remain the same. (PAROCHIAL 2/6)

REGULAR MEETING

FEBRUARY 13, 2017

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40. Motion to amend that Cooperative Agreement entered into between the Rapides Parish Police Jury, the City of Pineville, Red River, Atchafalaya, Bayou Boeuf Levee District, and the 19th Louisiana Levee District for the repair and restoration of the Red River Levee System to include the Town of Colfax as a party, and to amend the Levee-North Bank-Grant Project (40PARA3301) to include Phase III (under-seepage berm at Nantachie and Bayou Darrow/Rigolette Flow Control Structures), and amend the LeveeSpanish Bayou/Huffman Creek Project (40PARA3305) to include the Spanish Bayou Pump replacement as outlined in the attached “scope of work”, and authorize the President to sign the amended agreement, subject to Legal Counsel review. (PAROCHIAL 2/6)
41. Motion to authorize to enter into an Intergovernmental Agreement with the LSU AgCenter, to provide the necessary equipment and labor for set up, disassemble, clean up and otherwise provide maintenance otherwise not owned or available to the LSU AgCenter on properties owned by the LSU AgCenter as permitted under the Local Services Law and the requesting party agrees to reimburse the incurred expenses. (PAROCHIAL 2/6)
42. Motion to waive the thirty (30) day announcement rule and appoint Mr. Talmadge Walker, II to the Coliseum Authority, representing District A. Term will expire December 13, 2021. (PERSONNEL 2/6)
43. Motion to adopt a resolution of intention of the Police Jury of the Parish of Rapides, State of Louisiana, to enlarge Fire Protection District No. 12 of Rapides Parish, State of Louisiana, describing the boundaries thereof, ordering and directing the President to give due notice of the proposed enlargement of said fire protection district and providing for the hearing of any and all objections to the enlargement or boundaries thereof. (PERSONNEL 2/6)
44. Motion to adopt a resolution of intention of the Police Jury of the Parish of Rapides, State of Louisiana, to create Fire Protection District No. 18 of Rapides Parish, State of Louisiana, describing the boundaries thereof, ordering and directing the President to give due notice of the proposed creation of said fire protection district and providing for the hearing of any and all objections to the creation or boundaries thereof. (Lecompte) (PERSONNEL 2/6) REGULAR MEETING FEBRUARY 13, 2017

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45. Motion to adopt a resolution of intention of the Police Jury of the Parish of Rapides, State of Louisiana, to create Fire Protection District No. 19 of Rapides Parish, State of Louisiana, describing the boundaries thereof, ordering and directing the President to give due notice of the proposed creation of said fire protection district and providing for the hearing of any and all objections to the creation or boundaries thereof. (Woodworth) (PERSONNEL 2/6)
46. Motion to receive the required report from Acadian Ambulance under the Contract for December, 2016:

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 516 80% 87.79% Pineville - 8 minute 176 80% 82.95% Rapides - 12 minute 211 80% 92.89% Rapides - 20 minute 245 80% 80.41% (INSURANCE 2/6)

47. Motion to authorize the renewal of the Cooperative Endeavor Agreement between the Spring Creek Community Volunteer Fire Department, Village of McNary and Fire Protection District No. 11 to provide response within the Village of McNary for a two year period effective March 18, 2017, as recommended by the Spring Creek Volunteer Fire Department and authorize the President to sign the renewal, pending Legal Counsel review. (INSURANCE 2/6)
48. Motion to authorize to enter into a Rapides Parish Fire District No. 3 Mutual Aid Agreement with the City of Pineville Fire Department, as recommended by the Alpine Volunteer Fire Department and authorize the President to sign same. (INSURANCE 2/6)
49. Motion to authorize to enter into a Rapides Parish Fire District No. 4 Mutual Aid Agreement with the City of Pineville Fire Department, as recommended by the Holiday Village Volunteer Fire Department and authorize the President to sign same. (INSURANCE 2/6)

REGULAR MEETING

FEBRUARY 13, 2017

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50. Motion to authorize to enter into a Rapides Parish Fire District No. 7 Mutual Aid Agreement with the City of Pineville Fire Department, as recommended by the Ruby-Kolin Volunteer Fire Department and authorize the President to sign same. (INSURANCE 2/6)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY BUT WERE POSTED ON THE AGENDA

AFTER THE COMMITTEE MEETING IN COMPLIANCE

WITH THE PUBLIC MEETINGS LAW AND ARE NOW

CONFIRMED AS HAVING BEEN INCLUDED IN THE

PUBLISHED AGENDA BY 2/3RD VOTE

51. Motion to authorize the President to sign nomination form and a letter addressed to the Louisiana Workforce Commission for Nathalia Osby, Counselor, for the Youth Challenge Program to serve on the Rapides Parish Workforce Development Board LWIOA #61 replacing Kevin Boudreaux. Ms. Osby will be representing the public sector on the board. (Mr. Bishop)
52. Motion to ratify for the President to authorize the reappointment to the Rapides Workforce Development Board for additional terms and to sign a letter addressed to the Louisiana Workforce Commission concerning reappointments for the following members whose existing term dates have expired.

Members New Term Dates Lafe Jones 10/01/16 – 10/01/19 Jimmy Sawtelle 10/01/16 – 10/01/19 Carla Peters 10/01/16 – 10/01/19 Deborah Randolph 10/01/16 – 10/01/19 (Mr. Bishop)

53. Motion to authorize Ms. Ericka Wainwright, 21 Science Hill Cemetery Road, Glenmora, Louisiana, (District H) as a Hardship Case. Proper paper has been received. (Mr. Billings)

REGULAR MEETING

FEBRUARY 13, 2017

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54. Motion to authorize Ms. Jerry Gordy, 1838 Highway 121, Hineston, Louisiana, (District H) as a Hardship Case. Pending proper certification. (Mr. Billings)
55. Motion to declare the Asset/Equipment listed below as surplus and authorize the removal from the Asset/Inventory Program for Rapides Parish Fire District No. 2: ASSET DESCRIPTION DISPOSAL 8597 2001 Ford – F-250 Truck to be auctioned (Mr. Fountaine)
56. Motion to rename the gravel portion of Lofton Cemetery Rd, located in the Shea Brook Ridge Subdivision to Jag Drive as recommended by the Rapides Area Planning Commission, pending Legal Counsels review. (Mr. Smith)
57. Motion to authorize the Public Works Director to contract with Smith, Fontenot & Phillips, LLC and other firms as necessary to provide bridge load ratings and other information required by the Louisiana Department of Transportation & Development to meet FHWA Metric 13 & 15 for compliance with the Off-System Bridge Program. (Mr. Smith/Mr. Moreau)

(NEEDS TO BE READ IN ITS ENTIRETY)

58. Motion that notice is hereby given that at its meeting to be held on Monday, April 10, 2017, at 3:00 p.m. at the Rapides Parish Courthouse, 701 Murray Street, 2nd Floor, Alexandria, Louisiana, the Police Jury of the Parish of Rapides, State of Louisiana, plans to consider adopting a resolution ordering and calling a special election to be held in Road District No. 2B (Ward 11) of the Parish of Rapides Parish, State of Louisiana, to authorize the levy of an ad valorem tax. (Mr. Smith)

(NEEDS TO BE READ IN ITS ENTIRETY)

59. Motion that notice is hereby given that at its meeting to be held on Monday, April 10, 2017, at 3:00 p.m. at the Rapides Parish Courthouse, 701 Murray Street, 2nd Floor, Alexandria, Louisiana, the Police Jury of the Parish of Rapides, State of Louisiana, plans to consider adopting a resolution ordering and calling a special election to be held in Fire Protection District No. 4, of REGULAR MEETING FEBRUARY 13, 2017

pg. 13

the Parish of Rapides Parish, State of Louisiana, to authorize the levy of an ad valorem tax. (Mr. Moreau/Mr. Bishop)

(NEEDS TO BE READ IN ITS ENTIRETY)

60. Motion that notice is hereby given that at its meeting to be held on Monday, April 10, 2017, at 3:00 p.m. at the Rapides Parish Courthouse, 701 Murray Street, 2nd Floor, Alexandria, Louisiana, the Police Jury of the Parish of Rapides, State of Louisiana, plans to consider adopting a resolution ordering and calling a special election to be held in Fire Protection District No. 7, of the Parish of Rapides Parish, State of Louisiana, to authorize the levy of an ad valorem tax. (Mr. Smith)
61. Motion to authorize to advertise for Bid for the Construction of Rapides Parish Fire District #3 – Station #4 (Hwy 3225) as requested by the Chief and Engineer. (Mr. Moreau)
62. Motion to request Legal Counsel to review the request for proposal process utilized to obtain quotes for an auditing firm to perform the annual audit for the Rapides Parish Police Ju ry and to advise the Jury if it was re quired to accept the lowest bid instead of the highest bid. (Mr. Billings)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY AND WERE NOT POSTED ON THE AGENDA

BUT ARE NOW ADDED BY UNANIMOUS CONSENT