October 8, 2012

Posted October 4, 2012

REGULAR SESSION

OCTOBER 8, 2012 3:00 P.M.

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

PUBLIC COMMENT ON ANY AGENDA ITEM

1. Motion to adopt the minutes of Rapides Parish Police Jury held in Regular Session on September 10, 2012, and Special Session on September 17, 2012, as published in the Official Journal.
2. Motion that approved bills be paid.
3. Recognize Mr. Harry Liu, Alexandria High School senior student, for making a perfect score on his ACT test. (Municipal 10/12)
4. Recognize Ms. Melissa Becker for an update on the building codes in Rapides Parish. (Grants 10/12)
5. Recognize Mr. Jimbo Thiels for an update on the Rapides Parish Coliseum. (Courthouse 10/12) (Appointments)
6. Appointment to Rapides Parish Fire Protection District No. 4 Civil Service Board, to fill the expired term of Byron McGe e, for a three (3) year term, term expires November 12, 2012. (Grants 10/12)

(Motions)

7. Motion to adopt an ordinance authorizing the sale of Abandoned/Adjudicated property being lots in Henry Sterkx Subdivision REGULAR MEETING OCTOBER 8, 2012

Alexandria to Raymond and Gracie Randle for the consideration of $ 333.33 cash. (Finance 10/12)

8. Motion to adopt an ordinance authorizing the sale of Abandoned/Adjudicated property being Parts of Lots 3 -4 Henry Sterkx Subdivision 41.41’ x 50.55, bearing the municipal address of 1024 Maple Street, Alexandria to Raymond and Gracie Randle for the consideration of $666.67 cash. (Finance 10/12)
9. Motion to adopt an ordinance authorizing the s ale of Abandoned/Adjudicated property being part of Lots 18 & 20 of Square 34, bearing the municipal address of 718 Cork Street, Boyce to Donald West for the consideration of $1,500.00 cash. (Finance 10/12)
10. Motion to adopt an ordinance authorizing the sale of Abandoned/Adjudicated property being 1.01 Acres, 210’ x 210’ Section 12 , bearing no municipal address of Boyce to Mindy Afeman for the consideration of $4,400.00 cash. (Finance 10/12)
11. Motion to adopt an ordinance authorizing the sale of Abandoned/Adjudicated property being Lot 11, Sq 7, S.A.L. Co. Addition, bearing the municipal address of 1824 Harris Street, Alexandria to Jeffrey P. Hathorn for the consideration of $3,000.00 cash. (Finance 10/12)
12. Motion to authorize the Treasurer to amend all 2012 Budgets as necessary. (Finance 10/12)
13. Motion to authorize the Public Works Director to attend the Every Day Counts Summit 2, November 7 -8, 2012 in Fort Worth, TX, at the invitation of the Federal Highway Administration with the FHWA to pay registration, lodging, and travel expenses. (Finance 10/12)
14. Motion to adopt Notice of Intent of Sale through the Abandoned/Adjudicated Property procedures on the property listed below:

Tax Debtor Description Forest Hill Park Corp. Lot 2, Sec III, Forest Hill Park c/o Dr. E A Norton Bearing No Municipal Address Forest Hill

Booker R. and Cloteal H. Ester Lot 6, Square 12, SAL Co. Addition Betsey Ester et al Bearing the Municipal Address:

Johnny Brown Lot 1 & Adj. ½ Lot 2, Square 8 of SAL Co. Addition REGULAR MEETING OCTOBER 8, 2012

Bearing the Municipal Address:

Ruth Minger & Lessie Tatum Frt. ½ of Lot 7, Square 12 of SAL Co. Addition Bearing the Municipal Address:

Cornelia Robinson, et al N2 of Lot 15, Square 7 of SAL Co. Addition Bearing the Municipal Address:

(Finance 10/12)

15. Motion to delete the following equipment from the Rapides Parish Fire District #7 Asset/Inventory Program as they are no longer suitable for public use:

Asset Description Disposal 9623 Computer – Dell 2400 Series Scrap – to be auctioned 9801 Inspirion Laptop Scrap – to be auctioned 10348 Sanyo 42” LCD TV Scrap – to be auctioned

(Finance 10/12)

16. Motion to grant the 2% annual longevity pay increase mandated by the State, for all full -time employees of Ruby-Kolin Volunteer Fire Department, Rapides Parish Fire District No. 7, to be implemented October 1, 2012, to be paid out of Fire Protection District No. 7 funds. (Finance 10/12)
17. Motion to approve the expenses of Police Jurors and designated Police Jury employees to attend the NACO Rural Action Caucus on November 8 -10, 2012 in Opelousas, Louisiana. (Finance 10/12)
18. Motion to authorize the President to sign a Cooperative Endeavor Agreement with the Louisiana Department of Transportation and Development for donation of approximately 444 cubic yards of reclaimed asphalt from DOTD construction pro jects, State Project No. H.001899, as recommended by the Public Works Director. On vote the motion carried. (Finance 10/12)
19. Motion to adopt Notice of Intent of Sale through the Abandoned/Adjudicated Property procedures on the property listed below:

Tax Debtor Description Dorothy Waller Lot Eight (8) of Square Six (6) of Bogan Street C/O Raphael Luneau Subdivision having frontage of Fifty (50) feet on Tenth Street Bearing the Municipal address: (Finance 10/12)

REGULAR MEETING

OCTOBER 8, 2012

20. Motion to adopt a resolution approving the Annual Certificate of Compliance with the State of Louisiana Off System Bridge Replacement Program, as recommended by the Public Works Director, copy of the resolution to be sent to LDOTD District 08. (Finance 10/12)
21. Motion to follow the direction of the attorney to settle lawsuit (Rapides Parish Police Jury vs XYZ Insurance Company, Docket #239952). (Finance 10/12)
22. Motion to accept the Public Works Director’s report. (Public Works 10/12)
23. Motion to accept Hardship Application of Shirley Franks for all weather access to a public road from her home pending proper certification. (Public Works 10/12)
24. Motion to h aul 20 loads of soil to Glenmora Elementary at no cost for product. (Public Works 10/12)
25. Motion to accept the construction contract with Diamond B Construction for substantially complete and authorize the President to sign same. (Public Works 10/12)
26. Motion to adopt the 2013 Esler Airport Capital Improvement Plan. (Public Works 10/12)
27. Motion to adopt a resolution reque sting the State Department of Transportation and Development, Division of Aviation to assist in funding the Esler Airport 2013 Capital Improvement Plan and authorize the President to sign. (Public Works 10/12)
28. Motion to enter into an Intergovernmental Agreement with the Town of Glenmora for the Parish Highway to perform ditch work for drainage along Irma Street between North Division and North Isles Streets and along the eastern side of a residence located at 554 West 11th Avenue, to be paid out of Road District 1A (town’s portion). (Public Works 10/12)
29. Motion to authorize the submission of a Capital Outlay Request to overlay and/or reconstruct LA Hwy 1203 – Rigolette Road and to provide any required match out of Ward 10 District A Maintenance Funds. (Public Works 10/12)
30. Motion to designate Dennis Woodward, Public Works Director, as the person to be in “responsible charge” for all federal aid projects that are administered by the Rapides Parish Police Jury. (Public Works 10/12) REGULAR MEETING OCTOBER 8, 2012
31. Motion to waive the thirty (30) day announcement rule and appoint Mr. Richard “Butch” Lindsay to the Waterworks District No. 3, to fill the expired term of Ms. Norma Ramos, for a five (5) year term, term will expire on October 14, 2017. (Public Works 10/12)
32. Motion to ratify authorization for President to sign the renewal of the Cooperative Endeavor Agreement between Gilchrist Construction Company and Rapides Parish Police Jury to provide WorkKeys ® testing for Gilchrist on employment candidates on a fee for service arrangement with a start date of September 12, 2012 and an end date of September 12, 2013. (Workforce 10/12)
33. Motion to authorize the Public Works Director to submit to the Louisiana Debris Sites for pre -approval as an emergency debris sites to be activated immediately in the event of a declaration of an emergency or disaster by the Governor. (Grants 10/12)
34. Motion to adopt Notice of Intent of Sale through the Abandoned/Adjudicated Property procedures on the property listed below:

Tax Debtor Description Sharon K. Williams Lot 3, Being 71.5 x 146.6 x 50’ x 21.2 x 63.4 x 132.2 C/O Joey T. Muth Being Resubd of Part Lots 26 & 30 & Part Lot 28 Lee Heights and Tract Adj. Bearing no municipal address, Lee Heights area

(Grants 10/12)

35. Motion to award the Construction Contract for the Red River Levee Recertification, Pineville Gravity Sewer Plugged and Sealed Abandoned Outfall (Rapides D/R Location No. 3) for the Base Bid to Rylee Contracting, Inc. the Low Bidder in the amount of $117,000, as r ecommended by Pan American Engineers, Project Engineer, Frye Magee, LLC, Program Consultant, and the Parish Treasurer, to be paid from Ike/ Gustav CDBG Disaster Recovery Project(s) funds, contingent upon approval from the State of Louisiana, Office of Community Development, Disaster Recovery Unit. (Grants 10/12)
36. Motion to award the Construction Contract for the Red River Levee Recertification, 48” CMP Gravity Drainage Outfall Rehabilitation at Spanish Bayou (Rapid es D/R Location No. 9) for the Base Bid to Don M. Barron Contractor Inc., the Low Bidder, in the amount of $256,620, as recommended by Pan American Engineers, Project Engineer, Frye Magee, LLC, Program Consultant, and the Parish Treasurer, to be paid from Ike/ Gustav CDBG Disaster Recovery Project(s) funds (DRU Project No. 40 DRLG7001), contingent upon approval from the State of Louisiana, Office of Community Development, Disaster Recovery Unit. (Grants 10/12) REGULAR MEETING OCTOBER 8, 2012
37. Motion to adopt a resolution to proclaim the month of October, 2012, as “Live United” month as requested by the United Way of Central Louisiana. (Courthouse 10/12)
38. Motion to approve renovations to the Court Reporters Office on the 1 st Floor of the Courthouse in an amount not to exceed $2,800, as requested by Judge Koch, and approved by the Courthouse Superintendent and Alexandria Fire Marshal, to be paid from General Funds (Courthouse & Maintenance). (Courthouse 10/12)
39. Motion to a ccept the proposal of Glass Specialties Inc. for furnishing labor and material to remove old sealant and reseal ten windows of the Courthouse on Floors 2 thru 6 for the amount of $18,791, as recommended by the Courthouse Superintendent , to be paid from General Fund (Courthouse & Maintenance). (Courthouse 10/12)
40. Motion to receive the required report from Acadian Ambulance under the Contract for July, 2012:

Response Number Required Compliance Zone Responses % % Alexandria - 8 minute 432 80% 89.58% Pineville - 8 minute 143 80% 81.12% Rapides - 12 minute 191 80% 89.53% Rapides - 20 minute 181 80% 86.19%

(Insurance 10/12)

41. Motion to approve Change Order No. 1 for Bid No. 2233 Remount/Refurbish a Mini Fire Pumper for additional fabrication, valves, gauges and hydro testing at an increased amount of $9,856.00, as recommended by Ruby Kolin Volunteer Fire Department Board of Directors, to be paid from Fire District No. 7 funds. (Insurance 10/12)
42. Motion to fill the position of Secretary to the Chief, Holiday Village Fire Department, at a salary of $1,700.00 a month to be paid out of Rapides Parish Fire District #4 funds. (Insurance 10/12)
43. Motion to declare a 2002 Ford Expedition (Asset No. 9065) and a 1989 Chevrolet Brush Truck (Asset No. 10528) as surplus property and authorize that they be placed in the next public auction, as requested by Oakhill Volunteer Fire Department Board of Directors. (Insurance 10/12)
44. Motion to authorize the purchase of one (1) acre of land in the general vicinity of 5 Bathhouse Road, Ward 7 for the purpose of locating a 3 rd fire station for Fire District No. 8, conti ngent upon legal counsel approval and REGULAR MEETING OCTOBER 8, 2012

required appraisal, to be paid from Fire District No. 8 Funds, as recommended by Cotile Volunteer Fire Department Board of Directors. (Insurance 10/12)

45. Motion to authorize to hire Steve Fontenot to survey and deve lop a legal description of one (1) acre of land, located in the general vicinity of 5 Bathhouse Road in Ward 7, to be paid from Fire District No. 8 funds, as recommended by the Cotile Volunteer Fire Department Board of Directors. (Insurance 10/12)

(2/3 Vote to add Item to Agenda after Committees)

46. Motion to adopt a resolution endorsing Mr. Joe Bishop for re -election to the Police Jury Association of Louisiana Executive Board and send letter to all Region 8 Parishes. (Mr. McGlothlin)
47. Motion to adopt a resolution endorsing Mr. Scott Perry, Jr. for re -election to the Police Jury Association of Louisiana Executive Board and send letter to all Regions in the State of Louisiana. (Mr. Billings)
48. Motion to authorize the President to sign the annual Agreement between the Chief Elected Official and the Rapides Workforce Investment Board selecting the Office of Economic & Workforce Development (OEWD) as the fiscal agent and administrative entity, and the Workforce Operations Department (WOD) as the lead agency and operator of the One Stop – Rapides Business & Career Solutions Center, to provide effective planning and implementation of the Workforce Investment Act of 1998. The agreement begins October 11, 2012 and expires October 11, 2013. (Mr. Bishop)
49. Motion to Purchase one Ford F -150 4 door Crewcab for Fire District 2, under the current City of Alexandria Contract No. 1827 , in the amount of $22,618.50, to replace a 1994 Chevrolet Caprice, to be paid from Fire District NO. 2 funds, as recommended by Fire Chief McCain. (Mr. Billings)
50. Motion to approve participation and authorize OHSEP director to administer, designate pr oject director, and sign related documents for the 2012 State Homeland Security Grant Program (EMW -2012-SS-00075-S01, CFDA# 97.067). Administration will be in accordance with grant guidelines. (Mr. Overton)
51. Motion to authorize to enter into an Inte rgovernmental Agreement with the Village of Forest Hill for 40 hours of inmate labor for cutting intersection and ditches, to be paid out of the town’s portion of Road District 1A Maintenance Funds. (Mr. Overton)

REGULAR MEETING

OCTOBER 8, 2012

52. Motion to approve Change Order No. 2 for the construction contract with Crawford Roofing, Inc. for the Rapides Parish Coliseum Wind Retrofit Roof Upgrade (HMGP Project No. 1603 -079-0001) to replace broken or missing glass to apply the protecting glazing on the Exhibition Hall for an increased amount of $1,950.00 to be deducted from the contingency funds; Contract Sum shall be unchanged; and authorize the President to sign, as recommended by the Project Architect (BH&B) and the Project Manager (RAPC). (Mr. Smith/Mr. Perry)
53. Motion to submit a State of Louisiana Capital Outlay Application to complete the Red River Recertification project including certain work such as design, permitting and construction of Sand Boil Berm on North Bank Grant Parish, land ac quisition on South Bank and North Bank Grant Parish, drainage improvements from relief wells on South Bank, and replacement of pumps at Spanish Bayou, Huffman Creek and Bayou Rapides and authorize the President to sign. (Mr. Overton)
54. Motion to authori ze the President to sign the Entity/State Agreement with Louisiana Department of Transportation and Development for State Project Director. (Mr. Smith)

(Unanimous vote to add item to agenda after posted)

55.

ADJOURNMENT

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