May 11, 2015

Posted May 7, 2015

REGULAR SESSION

MAY 11, 2015 3:00 P.M.

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

PUBLIC COMMENT ON ANY AGENDA ITEM

1. Motion to adopt the minutes of the Rapides Parish Police Jury held in Special Session April 8, 2015, Regular Session on April 13, 2015 and Special Session on April 23, 2015, as published in the Official Journal.
2. Motion that approved bills be paid. (FINANCE 5/4)

APPOINTMENTS TO BE ANNOUNCED AT THE NEXT MEETING

*****Mr. Walter Warwick, AICUZ Appeal Board, three (3) year term expired May 9, 2015. *****Mr. Tommy Milo, AICUZ Appeal Board, three (3) year term to expire June 14, 2015. (Mr. Tommy Milo deceased) *****Mr. Ronald Roe, Poland Recreation District, five (5) year term expired May 10, 2015. *****Mr. Robert Wooley, Sewerage District No. 1, four (4) year term expired May 10, 2015.

3. Recognize and present plaques to the Buckeye High School Boys and Girls Powerlifting Team for winning 1st place in the 2015 APF Nationals. (Mr. Smith) REGULAR JURY MEETING MAY 11, 2015
4. Recognize and present plaques to the Menard High School Softball Girls for winning 1st place in the 2015 LHSAA 2-A State Championship. (Mr. McGlothlin/Mr. Vanderlick)
5. Recognize and present plaques to the University Academy Girls Basketball Team for winning the 2015 Mississippi Association of Independent Schools (MAIS) 1-A Championship. (Mr. Overton)
6. Presentation of a plaque to the England Airpark for being named in the Top 10 list of the Southern Business and Development Magazine. (Mr. Billings)
7. Motion to adopt the Memoriam in the minutes of the Rapides Parish Police Jury for the late Chief Warrant Officer George David Strother, former member of the 1-244th Assault Helicopter Battalion of Pineville as presented at the May 4, 2015 Committee Meeting. (COMMITTEE 5/4)
8. Motion to accept the Treasurer’s Report (FINANCE 5/4)
9. Motion to adopt a resolution authorizing the President to execute an Agreement with LDOTD for improvements at the Esler Regional Airport in the amount of $64,412.00 (10% of project costs) for project identified NAVAIDS and Pavement Condition Assessment. FAA is funding the other 90% of project costs. (FINANCE 5/4)
10. Motion to adopt Notice of Intent of Sale through the Abandoned/Adjudicated Property procedures on the properties listed below:

Tax Debtor Description David A. Sheffield Lots Ten (10) and Eleven (11) of Square One (1) of Welch Addition Bearing the municipal address of: REGULAR JURY MEETING MAY 11, 2015

John Kennard Lots One-A (1A) & One- B (1B) of Square Three (3) of Ryan Subdivision Bearing the municipal address of:

Charles Barber Est. .688 Acres in SW4 of Section 41, T5N-R2E, S. of Holloway Road Bearing no municipal address in Harmony Hills

James Ruth Lot Three (3) of Shady Lane Subdivision Bearing the municipal address of: (FINANCE 5/4)

11. Motion to authorize Ms. Thesha P. Richard, Glenmora, Louisiana as a Hardship Case, pending proper certification. (FINANCE 5/4)
12. Motion to authorize Ms. Shaharia Nelson to replace Mr. Toney King on the purchase of the adjudicated property located at 3338 Tulane Avenue, Alexandria, for the sum of $2,939.90 cash. (FINANCE 5/4)
13. Motion to name JP Morgan Chase, lowest bidder, as the fiscal agent for the (FINANCE 5/4)
14. Motion to accept bids for the new Rapides Parish Fire District No. 2 Fire recommended by Project Engineer, Steve Fontenot and Fire Chief Randy McCain. (FINANCE 5/4)

REGULAR JURY MEETING

MAY 11, 2015

15. Motion to accept the Public Works Director's Report. (PUBLIC WORKS 5/4)
16. Motion to authorize the Public Works Director to submit the necessary documents for the renewal of pre-approved emergency debris sites at Hester Landing Road, VanZant Road and Esler Field Road to the Louisiana Department of Environmental Quality and ratify authorization for the President to sign as recommended by the Public Works Director. (PUBLIC WORKS 5/4)
17. Motion to enter into an Intergovernmental Agreement with the Town of Cheneyville for the Rapides Parish Highway Department to furnish labor and equipment for approximately two (2) loads of crushed limestone, as requested by the Town of Cheneyville, to be paid out of Road District 3A Maintenance Funds, town portion and authorize the President to sign same. (PUBLIC WORKS 5/4)
18. Motion to enter into an Intergovernmental Agreement with the Town of Lecompte, for the Rapides Parish Highway Department to furnish labor and equipment for approximately 10 to 12 hours to mow the levee around the Sewer Pond at the dead-end of Sugar Street, to be paid out of Road District 3A Maintenance Funds, town portion and authorize the President to sign same. (PUBLIC WORKS 5/4)
19. Motion to refer the request to change the name of the Glenmora Colored Cemetery Road to the Glenmora Community Cemetery Road to the Rapides Area Planning Commission for a review and recommendation. (PUBLIC WORKS 5/4)
20. Motion to enter into an Intergovernmental Agreement with the Village of McNary, for the Rapides Parish Highway Department to furnish labor and equipment for approximately two (2) days to clean culverts and three (3) days to clean ditches through various locations in the Village, to be paid out of Road District 1A Maintenance Funds. (PUBLIC WORKS 5/4)

REGULAR JURY MEETING

MAY 11, 2015

21. Motion to grant approval to Hidden Pines Subdivision, located at Philadelphia and Credeur Road, as recommended by the Rapides Area Planning Commission and approved by the Public Works Direct, pending approval from Legal Counsel and authorize signing of the plat. (PUBLIC WORKS 5/4)
22. Motion to approve Rapides Parish Roadway Capital Improvement Program 2015-2017, as recommended by the Public Works Director. (PUBLIC WORKS 5/4)
23. Motion to authorize the President to sign a Cooperative Endeavor Agreement with the Louisiana Department of Transportation for donation of reclaimed asphalt from the location of LA I-49, State Project No. H.010488, approximately 302 cubic yards. (PUBLIC WORKS 5/4)
24. Motion to authorize the President to send a letter to the Louisiana Department of Transportation and Development to request that they reinstall the traffic signal at LA 3225 (Shreveport Hwy) and Tioga Road (formerly LA 623) and a copy of the letter be sent to the Louisiana Legislative Delegation representing Rapides Parish. (PUBLIC WORKS 5/4)
25. Motion to authorize the President to sign a grant application for U.S. Department of Labor’s YouthBuild Grants, Funding Number FOA-ETA15-01CFDA 17.274. YouthBuild Grant funds will be used to provide disadvantaged youth the education and employment skills necessary to achieve economic self-sufficiency in occupations in high demand and postsecondary education and training opportunities. (WORKFORCE 5/4)
26. Motion to authorize the President to sign Nomination Approval and to sign a letter addressed to the Louisiana Workforce Commission for Ms. Sonia Chevallier with Hayes Manufacturing Company, Inc. and Catherine Cassels with Sutherland Global to serve on the Rapides Parish Workforce Investment Board LWIA #61. Ms. Chevallier and Ms. Cassels will be representing private sector board membership. Term dates will begin May 21, 2015 and end May 21, 2017. (WORKFORCE 5/4) REGULAR JURY MEETING MAY 11, 2015
27. Motion to authorize the President to reappoint to the Rapides Workforce Investment Board and Youth Council for additional terms and to sign a letter addressed to the Louisiana Workforce Commission concerning reappointments for the following members whose existing term dates will expire soon. Member New Term Dates Tim Dousay 08/05/15 – 08/05/17 Lisa Harris (Youth Council) 08/05/15 – 08/05/17 Anna Sweat 05/23/15 – 05/23/17 (WORKFORCE 5/4)
28. Motion to open a public hearing for the 2016/2017 Louisiana Community Development Block Grant Program, to select a project. (GRANTS 5/4)
29. Motion to award the construction contract for the Airbase Road Phase II Sewer System Improvements-FY 2013 LCDBG Program No. 72473 to the responsive, responsible low bidder, Rylee Contracting, Inc., for the Base Bid plus Alternate No. 1 and Alternate No. 2, for a total amount of $699,777.77, as recommended by the Project Engineer, Meyer, Meyer, LaCroix and Hixson and authorize the President to sign the necessary documents. (GRANTS 5/4)
30. Motion to approve and ratify the President’s signature on a contract with the law firm of Daniels & Floyd to provide title and closing services on the properties participating in the Greenway Park Acquisition Project, Hazard Mitigation Grant Program (HMGP) Project No. DR-LA-1786- 0790001, CFDA No. 97.039. The firm bid a base price for title and closing of $570.00 plus the cost of title insurance which was the lowest of four bids. (GRANTS 5/4)
31. Motion to authorize Legal Counsel to compose the necessary documents for the exchange of the barn that is to be torn down, behind the Coliseum, to LSUA, at no cost to the Police Jury. (PAROCHIAL 5/4)

REGULAR JURY MEETING

MAY 11, 2015

32. Motion to authorize the President to appoint Attorney at Law, Ms. Bridgett Brown, to represent the absentee landowners of certain properties to be condemned in order to perfect service, as recommended by Legal Counsel. (PAROCHIAL 5/4)
33. Motion to authorize the President to sign the amended change order submitted by Meyer, Meyer, LaCroix and Hixson for the Red River Levee Recertification (RRABB) Aloha-Rigolette North Bank Levee Project, State Project No. 40PARA3302, for engineering services, pending State approval. (PAROCHIAL 5/4)
34. Motion to change the job description and salary of a Parish provided WIC employee at the Rapides Parish Health Unit, effective May 1, 2015, as requested by Dr. David Holcombe, Regional Medical Administrator for the Health Unit. (PERSONNEL 5/4)
35. Motion to waive the thirty (30) day announcement rule and reappoint Mr. Brent Tyson to the Buckeye Recreation District for a five (5) year term. Term expired April 12, 2015. (PERSONNEL 5/4)
36. Motion to submit a request to Governor Bobby Jindal to reappoint Mr. David Crutchfield to the Red River Waterway Commission, representing the Rapides Parish Police Jury. (PERSONNEL 5/4)
37. Motion to adopt a resolution approving the issuance, sale and delivery of not exceeding Three Million Seven Hundred Thousand Dollars ($3,700,000) of Water Revenue Refunding Bonds and not exceeding Five Million ($5,000,000) of Water Revenue Bonds of Waterworks District No. 3 of Rapides Parish, Louisiana; and providing for other matters relating thereto. (PERSONNEL 5/4)

REGULAR JURY MEETING

MAY 11, 2015

38. Motion to receive the required report from Acadian Ambulance under the Contract for March, 2015:

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 483 80% 86.34% Pineville - 8 minute 178 80% 80.89% Rapides - 12 minute 204 80% 86.76% Rapides - 20 minute 164 80% 80.49% (INSURANCE 5/4)

39. Motion to authorize to enter into a mutual aid agreement between Rapides Parish Fire District No. 2 and the Alexandria Veterans Administration Hospital Fire Department, as requested by the Rapides Parish Fire District No. 2 Chief and authorize the President to sign same. (INSURANCE 5/4)
40. Motion to approve the hiring of part time non-classified Firefighter/EMT employees with no benefits at an hourly rate not to exceed $15.00 per hour, pay to be dependent upon experience and certifications, as recommended by Fire Chief Randy McCain, to be paid from Fire District No. 2 funds. (INSURANCE 5/4)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE OF THE

JURY BUT WERE POSTED ON THE AGENDA AFTER THE

COMMITTEE MEETING IN COMPLIANCE WITH THE PUBLIC

MEETINGS LAW AND ARE NOW CONFIRMED AS HAVING BEEN

INCLUDED IN THE PUBLISHED AGENDA BY 2/3RD VOTE

41. Motion to enter into a Cooperative Endeavor Agreement with the Army Corps of Engineers, for the Rapides Parish Highway Department to assist in cutting the grass at the Lock & Dam #2, Poland Area, for the Fishing Derby to be held June 6, 2015, as recommended by the Public Works Director. (Mr. Billings)
42. Motion to enter into an Intergovernmental Agreement with the Village of Forest Hill to make repairs to the bridge on Roberts Road within the corporate limits of the Village of Forest Hill and to employ any engineers or contractors as necessary with all cost to be paid out of Ward 4, District H, REGULAR JURY MEETING MAY 11, 2015

Road Maintenance Funds, the Village’s portion, as recommended by the Public Works Director. (Mr. Billings)

43. Motion to approve the revocation of Edgar Fee Road, .05 mile right of way located off West River Road on Coleman Fee property in Ward 6 , District H, Section 32, T1N-R3W, that is no longer needed for a public purpose, as recommended by the Rapides Area Planning Commission and the Public Works Director and pending Legal Counsel approval. (Mr. Billings)
44. Motion to adopt a resolution providing for the administrative services selection criteria and the architect/engineering services selection criteria and authorize to advertise for administrative consulting services and architect/engineering services for the 2016/2017 Louisiana Community Development Block Grant Program. (Mr. Overton)
45. Motion to award Bid No. 2409 (Various Road Improvements – 2015) to the low bidder, Gilchrist Construction Company, for the amount of $3,652,828.50 as recommended by the Public Works Director, Treasurer and Purchasing Agent to be paid from various Maintenance Funds. (Mr. Smith)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE OF THE

JURY AND WERE NOT POSTED ON THE AGENDA BUT ARE NOW

ADDED BY UNANIMOUS CONSENT

ADJOURNMENT

• • • • • • • • • • • • • • • • • • • • • • • • In accordance with the Americans with Disabilities Act, if you need special assistance to attend this public meeting, please contact the Police Jury Office at