November 14, 2016

Posted November 10, 2016

REGULAR SESSION

NOVEMBER 14, 2016 3:00 P.M.

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

PUBLIC COMMENT ON ANY AGENDA ITEM

1. Motion to adopt the minutes of the Rapides Parish Police Jury held in Special Session on September 19, 2016, in Regular Session on October 10, 2016 and in Special Session on October 18, 2016 as published in the Official Journal.
2. Motion that approved bills be paid.
3. Motion to accept the Treasurer’s Report. (FINANCE 11/7)
4. Motion to adopt an “In Memoriam” for the late Mr. Charlie Stewart, former Police Juror, of the Rapides Parish Police Jury. (Mr. Billings)
5. Motion to adopt a Proclamation that the Rapides Parish Police Jury hereby recognizes and supports the GREAT AMERICAN SMOKEOUT, on November 17, 2016 in Rapides Parish. (PERSONNEL 11/7)

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6. Motion to authorize the President to receive a donation of $10,000 from the Woodmen of the World, Lodge 1180, to be used in conjunction with the Mini Healthy Behaviors Grant, from The Rapides Foundation for the Deville Walking Trail. (FINANCE 11/7)
7. Motion to authorize Rapides Parish Fire District No. 10, to hire Bill Tudor, Engineer, Alliance Design to design the construction of Station No. 3 Department Board and authorize expenses to be paid from Fire District No. 10 Funds. (FINANCE 11/7)
8. Motion to approve participation and authorize OHSEP Director to Administer, Designate Project Director and sign related documents for the 2016 State Homeland Security Grant Program (EMW-2016-SS-00018-S01, CFDA #97.067). Administration will be in accordance with Grant guidelines. Total award amount $67,602.00. 100% Federal & State - NO LOCAL MATCH. (FINANCE 11/7)
9. Motion to grant Central Louisiana Electric Company, Inc., its Subsidiaries, Successors and Assigns, a 90 day extension to the current franchise contract, beginning November 11, 2016, in order to allow Cleco to send requested information and for Legal Counsel to review the proposed contract and give a recommendation to the Jury. (FINANCE 11/7)
10. Motion to adopt the following resolution:

WHEREAS, it is necessary for the Rapides Parish Police Jury to review and or revise its policy regarding Alcohol and Drug Testing in order to comply with Federal and State Law.

WHEREAS, the Police Jury’s standard legal counsel, Assistant District Attorney, Mr. Tom Wells, does not have expertise concerning compliance with Federal regulations concerning this matter.

WHEREAS, the Police Jury therefore desires to seek outside counsel to review its current Alcohol and Drug Testing policy and to revise the policy in order to ensure compliance with Federal and State Law. REGULAR MEETING NOVEMBER 14, 2016

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WHEREAS, the Police Jury had formerly used the services of the Law Offices of Bryce J. Denny for advice concerning employment matters; and as Bryce J. Denny and Andrew B. Freyer have specialized knowledge concerning this area of the law, the Rapides Parish Police Jury would like to retain them for purposes of reviewing and revising its policy.

WHEREAS, the Police Jury seeks to retain Bryce J. Denny, at the hourly rate of $225.00 per hour and Andrew B. Freyer, at the hourly rate of $175.00 per hour as Special Counsel to represent the Police Jury to review its current Alcohol and Drug Testing policy and to revise the policy in order to ensure compliance with Federal and State Law.

IT IS HEREBY RESOLVED THAT:

The Rapides Parish Police Jury is hereby authorized to retain Bryce J. Denny at the hourly rate of $225.00 per hour and Andrew B. Freyer at the hourly rate of $175.00 per hour as Special Counsel to represent the Police Jury to review its current Alcohol and Drug Testing policy and to revise the policy in order to ensure compliance with Federal and State Law. (FINANCE 11/7)

11. Motion to purchase a 2017 Ford Expedition under the current City of Alexandria Contract No. 2075, for $35,113.00, to be paid from Fire District No. 2 funds, as recommended by Fire Chief McCain. This vehicle will replace a 2001 Ford F250 truck. (FINANCE 11/7)
12. Motion to purchase a 2017 Ford Explorer (Interceptor Utility/AWD) under the current City of Alexandria Contract No. 2075, for $30,415.00, to be paid from Fire District No. 2 funds as recommended by Fire Chief McCain. This vehicle will replace a 2001 Ford Crown Vic. (FINANCE 11/7)
13. Motion to purchase a 2017 Ford F250 Crew Cab 4x4 under the current City of Alexandria Contract No. 2075, for $39,244.00, to be paid from Fire District No. 2 funds as recommended by Fire Chief McCain. This vehicle will replace a 2001 F250 4x4 truck. (FINANCE 11/7)

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14. Motion to award Bid #2507 – Purchase Used Dump Truck to the sole bidder, JPS Equipment Rental for the amount of $35,000.00, as recommended by the Parish Engineer. (FINANCE 11/7)
15. Motion to authorize Alliance Design Group, LLC, Project Architect, to advertise to receive bids for the Rapides Parish Libuse Branch Library and authorize the President to sign all necessary documents. (FINANCE 11/7)
16. Motion to authorize the Treasurer to amend 2016 budgets as necessary. (FINANCE 11/7)
17. Motion to purchase a 2017 Ford Explorer on City of Alexandria Contract in the amount of $23,884 and remove from inventory the 1999 Crown Vic to be used as trade-in (value less than $3,000) as recommended by the Tax Administrator.

AMEND: Motion to purchase a 2017 Ford Explorer on City of Alexandria Contract in the amount of $27,880 and remove from inventory the 1999 Crown Vic to be used as trade-in (value less than $3,000) as recommended by the Tax Administrator. (FINANCE 11/7)

18. Motion to award Bid #2508 – Purchase of Kitchen Equipment for the Rapides Parish Coliseum to the lowest bidder, Lafayette Restaurant Supply Inc. for the amount of $37,450.00 as recommended by the Director. (FINANCE 11/7)
19. Motion to call for a Public Hearing on December 5th at 3:00 p.m. to discuss the proposed Rapides Parish Police Jury 2017 Budget. (FINANCE 11/7)
20. Motion to accept the Public Works Director's Report. (PUBLIC WORKS 11/7)

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21. Motion to extend parish maintenance of Valley Drive (Ward 10, District B) an additional two hundred (200) feet within the existing right-of-way as recommended by the Public Works Director. (PUBLIC WORKS 11/7)
22. Motion to amend a motion of October 10, 2016 to read that the Rapides Parish Police Jury grants the design exception to the Louisiana Department of Transportation and Development for a broken back curve on State Project No. H.011531, Setliff Road Bridge, Over Bayou Pierre Tributary, Structure No. P40-31230-92546-1, Recall No. 600314 as recommended by the Public Works Director and authorize the President to sign any required documents. (PUBLIC WORKS 11/7)
23. Motion to authorize Mrs. Ruby R. Clark, Forest Hill, LA 71430, District H, as a Hardship Case, pending proper certification. (PUBLIC WORKS 11/7)
24. Motion to enter into an Intergovernmental Agreement with the Rapides Parish School Board, to authorize the Rapides Parish Highway Department, to repair and reseal the existing parking area and to construct an additional parking area at the Oak Hill School (Ward 5, District H). Cost of material to be reimbursed by the Rapides Parish School Board and authorize the President to sign same. (PUBLIC WORKS 11/7)
25. Motion to grant approval to LaShelle Place Subdivision, at the intersection of Marina Road and Palmer Chapel Road, as recommended by the Rapides Area Planning Commission, allowing two mobile homes on each lot, pending review by Legal Counsel. (PUBLIC WORKS 11/7)
26. Motion to approve a contract between Rapides Parish Police Jury (RPPJ) and the Louisiana Workforce Commission (LWC) to provide job readiness activities for Supplemental Nutrition Assistance Program (SNAP) recipients in their transition to self-sufficiency under the Louisiana Job Employment Training (LAJET) program for a total contract amount of $227,682.00 for the period 10/1/16 through 9/30/17, and authorize the President to sign the contract and the Treasurer to amend the budget as necessary. (WORKFORCE 11/7) REGULAR MEETING NOVEMBER 14, 2016

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27. Motion to adopt a Proclamation to declare Wednesday, November 16, 2016 as Rotary Club of Alexandria Day and encourage all Citizens to join in recognizing the Rotary Club of Alexandria’s 100 years of service to improving the human condition in the central Louisiana area. (GRANTS 11/7)
28. Motion to adopt a resolution to authorize Meyer, Meyer, LaCroix & Hixson to submit the Operations Plan and Maintenance Plan Manual to USACE and request Recertification of the Lower Red River South Bank Levee and authorize the President to sign any necessary documents. (GRANTS 11/7)
29. Motion for the President to sign a Letter of Interest indicating the Police Jury's intent to apply for funds allocated by FEMA and GOHSEP for the Hazard Mitigation Grant Program (HMGP) Funding Allocation DR-LA 4263 (March 2016 Severe Storms and Flooding). (GRANTS 11/7)
30. Motion to request Legal Counsel to research the open/concealed carrying of firearms in the Rapides Parish Coliseum and any other public buildings owned by the Rapides Parish Police Jury and bring a recommendation to the Jury. (PARACHIAL 11/7)
31. Motion to accept the resignation of Mr. Jimmy Whittle from the Rapides Parish Coliseum Authority Board. Resignation letter was received on October 13, 2016. (PERSONNEL 11/7)
32. Motion to reappoint Mr. Alton Beaver to the Cheneyville Recreation District Board for a five (5) year term. Term will expire December 10, 2021. (PERSONNEL 11/7)
33. Motion to reappoint Mr. Max Johnston to the Gravity Drainage District No. 1 Board for a four (4) year term. Term will expire December 12, 2020. (PERSONNEL 11/7)

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34. Motion to reappoint Mr. John Bradas to the Gravity Drainage District No. 1 Board for a four (4) year term. Term will expire December 12, 2020. (PERSONNEL 11/7)
35. Motion to reappoint Mr. Don Holloway to the Gravity Drainage District No. 1 Board for a four (4) year term. Term will expire December 12, 2020. (PERSONNEL 11/7)
36. Motion to reappoint Mr. Marion Chaney to the Gravity Drainage District No. 1 Board for a four (4) year term. Term will expire December 12, 2020. (PERSONNEL 11/7)
37. Motion to create the position of Network & Computer Systems Administrator at a Range 19 in the Sales Tax Department as recommended by the Tax Administrator. (PERSONNEL 11/7)
38. Motion to receive the required report from Acadian Ambulance under the Contract for September, 2016: Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 525 80% 88.00% Pineville - 8 minute 142 80% 81.69% Rapides - 12 minute 226 80% 87.61% Rapides - 20 minute 172 80% 83.72% (INSURANCE 11/7)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY BUT WERE POSTED ON THE AGENDA

AFTER THE COMMITTEE MEETING IN COMPLIANCE

WITH THE PUBLIC MEETINGS LAW AND ARE NOW

CONFIRMED AS HAVING BEEN INCLUDED IN THE

PUBLISHED AGENDA BY 2/3RD VOTE

39. Motion to authorize Mrs. Leola Thompson, 28 Patterson Road, Lena, La 71447, District E, as a Hardship Case, pending proper certification. (Mr. Vanderlick) REGULAR MEETING NOVEMBER 14, 2016

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40. Motion to waive the insurance requirements for the sewer effluent discharge permit at 5104 Moser Drive, Ball, for Mr. Harold Schneider, as approved by the Rapides Area Planning Commission and Public Works Director. (Request received after Committee Meeting) (Mr. Moreau)
41. Motion to approve Change Order #1 for Bid #2479 (Dirt Work for Fire District #3 – Station #4) to install culverts and apply hay to station site in the amount of $21,026.00 as recommended by the Chief and the Engineer. (Mr. Moreau)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY AND WERE NOT POSTED ON THE AGENDA

BUT ARE NOW ADDED BY UNANIMOUS CONSENT WITH ROLL CALL

ADJOURNMENT

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