March 13, 2017

Posted March 9, 2017

REGULAR SESSION

MARCH 13, 2017 3:00 P.M.

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

PUBLIC COMMENT ON ANY AGENDA ITEM

1. Motion to adopt the minutes of the Rapides Parish Police Jury held in Special Session January 27, 2017 and Regular Session on February 13, 2017, as published in the Official Journal.
2. Motion that approved bills be paid.
3. Motion to accept the Treasurer’s Report. (FINANCE 3/6)
4. Motion to open a public hearing on the proposed enlargement of Fire Protection District No. 12 (Cheneyville) of the Parish of Rapides, State of Louisiana; defining and describing the boundaries thereof; and providing for other matters in connection therewith. (JURY 2/13)

Any public comment

Motion to close the public hearing.

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5. Motion to open a public hearing on the proposed creation of Fire Protection District No. 18 (Lecompte) of the Parish of Rapides, State of Louisiana; defining and describing the boundaries thereof and providing for other matters in connection therewith. (JURY 2/13)

Any public comment

Motion to close the public hearing.

APPOINTMENTS TO BE ANNOUNCED AT THE NEXT MEETING

***Mr. Tyson Clanton on the Buckeye Recreation District for a five year term. Term will expire April 9, 2017 ***Sgt. Al Bordelon on the Communications District for a four (4) year term, representing the Municipalities Police Departments except RPSO. Term will expire March 17, 2017. (February appoints to be announced)

6. Motion to authorize the submission of an application for funding under the State of Louisiana FY 2018/2019 Community Development Block Grant (LCDBG) for a Sewer Rehabilitation project and a Road reconstruction project within Rapides Parish and authorize the President to sign any necessary documents. (FINANCE 3/6)
7. Motion to approve Final Summation Change Order No. 4 for the Rapides Parish Coliseum, ADG Job No. 12014, for an increase amount of $9,274 as recommended by Alliance Design Group Project Architect and authorize the President to sign same. (FINANCE 3/6)
8. Motion to ratify the deletion of the vehicle listed from the Rapides Parish Fire District #2 Asset/Inventory program, it was surplus and placed in the auction as requested by the Chief. Asset Number Description Disposal 8694 2001 Ford Crown Vic Placed in Auction (FINANCE 3/6)

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9. Motion to authorize an amendment to the Professional Services Agreement on the Rapides Parish Libuse (Gunter) Branch Library, to delete the Construction Phase services with Alliance Design Group, LLC, as requested by the Rapides Parish Library and authorize the President to sign same. (FINANCE 3/6)
10. Motion to request the Rapides Area Planning Commission notify residents within McMain Subdivision and within a 100 foot radius of said subdivision, the intention of Mr. Floyd Brown, resident of 299 Dupree Street, to put a shooting range on his property for private use, to allow any opposition and to bring a recommendation back to the April meeting for update. (PUBLIC WORKS 3/6)
11. Motion to authorize the Public Works Director to hire up to 25 seasonal workers for the mowing and chip sealing crews. Work to begin on or about April 3, 2017 and end no later than October 31, 2017, at the rate of $9.00 per hour and foreman at $9.75 per hour, to be paid from the Road & Bridge Salary line item. (PUBLIC WORKS 3/6)
12. Motion to enter into an Intergovernmental Agreement with Ward 10 Recreation District to move approximately ninety (90) yards of dirt, stockpiled on Ward 10 Recreation District property, to other locations on Ward 10 Recreation District property with the Ward 10 Recreation District to provide all materials and the Rapides Parish Police Jury to provide labor and equipment, to be paid out of Road District 10A Maintenance Funds. (PUBLIC WORKS 3/6)
13. Motion to authorize the Rapides Parish Highway Department to accept quotes and purchase or repair a new heavy duty dual axle trailer with air brakes from the lowest bidder in an amount not to exceed $25,000, as recommended by the Public Works Director and approved by Purchasing, to be paid from Road and Bridge Funds. (PUBLIC WORKS 3/6)
14. Motion to adopt a Citizen Participation Plan and Citizen Complaint Procedure for the FY 2018-2019 LCDBG Grant Program. (GRANTS 3/6)

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15. Motion to adopt a Procurement Policy for the FY 2018-2019 LCDBG Grant Program. (GRANTS 3/6)
16. Motion to apply for a grant with the United States Department of Housing and Urban Development for the Emergency Solutions Grant (formerly the Emergency Shelter Grant) for the Year 2018 for $50,000 and authorize the President to sign same. The Cenla Hope House will administer the grant and provide service; the Rapides Parish Police Jury will act as fiscal agent. (GRANTS 3/6)
17. Motion to approve Change Order No. 3 to the construction contract with Rylee Contracting, Inc., for the Airbase Road Phase I Sewer System Improvements, FY 2014 LCDBG Program No. 733577, for a decreased amount of $45,090.65 (reflects contract quantities actually installed on project, excavation and relocation of cables and waterline modifications), and to extend the contract by 183 days, as approved by Meyer, Meyer, LaCroix & Hixson, Project Engineers and authorize the President to sign same. (GRANTS 3/6)
18. Motion to approve Change Order No. 1 to the construction contract with Rylee Contracting, Inc. for the Airbase Road Phase II Sewer System Improvements, FY 2013 LCDBG Program No. 724753, for an increased amount of $10,437.50 (reflects revised contract quantities actually installed) and to extend the contract by 358 days, as approved by Meyer, Meyer, LaCroix & Hixson, Project Engineers and authorize the President to sign same. (GRANTS 3/6)
19. Motion to accept the Construction Contract with Rylee Contracting, Inc., for Airbase Road Phase I Sewer System Improvements, FY2014 LCDBG Program No. 733577, as substantially complete, with all new facilities being turned over to Sewer District No. 1 for operation and maintenance, as recommended by Meyer, Meyer, LaCroix & Hixson, Project Engineers and authorize the President to sign same. (GRANTS 3/6)

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20. Motion to accept the Construction Contract with Rylee Contracting, Inc., for Airbase Road Phase II Sewer System Improvements, FY2013 LCDBG Program No. 724753, as substantially complete, with all new facilities being turned over to Sewer District No. 1 for operation and maintenance, as recommended by Meyer, Meyer, LaCroix & Hixson, Project Engineers and authorize the President to sign same. (GRANTS 3/6)
21. Motion to adopt a resolution of intention of the Police Jury of the Parish of Rapides, State of Louisiana, to create Fire Protection District No. 19 of Rapides Parish, State of Louisiana, describing the boundaries thereof, ordering and directing the President to give due notice of the proposed creation of said fire protection district and providing for the hearing of any and all objections to the creation or boundaries thereof. (PERSONNEL 3/6)
22. Motion to appoint Dr. Charles R. King to the Rapides Finance Authority Board of Commission, for a six (6) year term, to fill the expired term of Mr. Charles Johnson. Term expired November 8, 2016. (PERSONNEL 3/6)
23. Motion to accept the resignation of Mr. Brent Tyson on the Buckeye Recreation Board, waive the thirty (30) day announcement rule and appoint Mr. Lance Speer to fill the unexpired term. Term will expire April 12, 2020. (PERSONNEL 3/6)
24. Motion to receive the required report from Acadian Ambulance under the Contract for January, 2017:

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 525 80% 87.43% Pineville - 8 minute 183 80% 81.42% Rapides - 12 minute 186 80% 91.94% Rapides - 20 minute 222 80% 81.08% (INSURANCE 3/6)

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ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY BUT WERE POSTED ON THE AGENDA

AFTER THE COMMITTEE MEETING IN COMPLIANCE

WITH THE PUBLIC MEETINGS LAW AND ARE NOW

CONFIRMED AS HAVING BEEN INCLUDED IN THE

PUBLISHED AGENDA BY 2/3RD VOTE

25. Motion to amend the automatic aid agreement between Rapides Parish Fire District No. 14 (Flatwoods) and Rapides Parish Fire District No. 8 (Cotile) to provide response to all structure fires, on the North side of LA Highway 28W, from the western boundary of Rapides Parish Fire Department No. 8, to Clifton Crossing Road, then North on same road, to the address of 1146 Clifton Crossing Road, with appropriate equipment and personnel, as recommended by the Flatwoods Volunteer Fire Department and agreed to by Cotile Volunteer Fire Department and authorize the President to sign same. (Mr. Billings)
26. Motion to authorize to renew the lease for the Johnson Branch (Lecompte) Library with the LHS Corporation for a three (3) year period, at the current rate, for $1,150 a month, beginning April 1, 2017 and ending April 1, 2020, as recommended by the Library Board of Control and authorize the President to sign same. (Mr. Overton)
27. Motion to authorize Mrs. Linda Guillory, 122 Highway 461, Hineston, LA 71438, District H, as a Hardship Case, pending proper certification. (Mr. Billings)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY AND WERE NOT POSTED ON THE AGENDA

BUT ARE NOW ADDED BY UNANIMOUS CONSENT

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ADJOURNMENT

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