February 8, 2016

Posted February 4, 2016

REGULAR SESSION

FEBRUARY 8, 2016 3:00 P.M.

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

PUBLIC COMMENT ON ANY AGENDA ITEM

1. Motion to adopt the minutes of the Rapides Parish Police Jury held in Regular Session on December 14, 2015 and on January 11, 2016 as published in the Official Journal.
2. Motion that approved bills be paid.
3. Motion to accept the Treasurer’s Report. (FINANCE 2/1)

APPOINTMENTS TO BE ANNOUNCED AT NEXT MEETING

***Appointment to the Communications District to fill the expiring term of Ms. Debra McBeth, representing the Sheriff’s Office. Term will expire March 17, 2016.

4. Motion to authorize that a travel expense policy be adopted by the Jury to provide that the annual travel budget for the Jury be adopted by the entire Jury at the February meeting of each year and that the President of the Rapides Parish Police Jury is authorized to approve travel expenditures during the year not to exceed the budgeted amount. (FINANCE 2/1) REGULAR MEETING FEBRUARY 8, 2016

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5. Motion to delete from the Rapides Parish Fire District #14 Asset/Inventory the following radios as they were used as a trade in to purchase new: Asset Description Purchase Date Disposal 10276 Radio 07/2007 Trade-In 10250 Radio 04/2007 Trade-in 10275 Radio 07/2007 Trade-in 10249 Radio 04/2007 Trade-in 10248 Radio 04/2007 Trade-in (FINANCE 2/1)
6. Motion to adopt Notice of Intent of Sale through the Abandoned/Adjudicated Property procedures on the property listed below: Tax Debtor Description Jack R. Roy Lot Sixteen (16) of Square Forty-eight

• (48) of the Clarence Park Addition Bearing the municipal address of:

Elray J. Chaudoir, et al Lot 1 of LED Subdivision Bearing the municipal address of: (FINANCE 2/1)

7. Motion to authorize Treasurer to amend 2016 budgets to reflect actual carry in balances. (FINANCE 2/1)
8. Motion to delete from the Rapides Parish Police Jury Administration Asset/Inventory the following equipment: Asset Description Disposal (FINANCE 2/1)
9. Motion to approve Change Order No. 3 for the construction contract with Durand Builders, LLC, for the New Fire Station for Taylor Hill, Fire District No. 15, to provide a contract time extension of 11 (eleven) days, due to delays in equipment and building component shipments and to accept the contract as substantially complete as recommended by the Treasurer and Meyer, Meyer, LaCroix & Hixson, Project Engineers and authorize the President to sign same. (FINANCE 2/1) REGULAR MEETING FEBRUARY 8, 2016

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10. Motion to allow all departments to participate in an upcoming auction on February 27, 2016 as requested by the Purchasing Department and Public Works Director.

HIGHWAY DEPARTMENT

Asset Number Description Disposal 8695 2001 Ford Crown Vic To be auctioned VIN#2FAFP71W41X192274 9992 1995 Ford Truck To be auctioned VIN#1FDNF80C3SVA33900 10474 Chipper Model 1250-BC Chipper To be auctioned SN#47464688 No Asset Number Lead and Hammers (2) for Crane To be auctioned (Crane sold previously)

FIRE DISTRICT #2 Asset Number Description Disposal 9434 2003 Ford F450 VIN To be auctioned 1FDXF46F13EB00420)

AIRPORT AUTHORITY

Asset Number Description Disposal Unknown Firetruck To be auctioned Unknown Firetruck To be auctioned (Esler Airport Authority/abolished by Jury) (FINANCE 2/1)

11. Motion to accept the Public Works Director's Report. (PUBLIC WORKS 2/1)
12. Motion to approve Change Order No. 1 reference Project # 2436 – Cooper Road Drainage to increase amount of project by $9,900.000 making a new total of $101,600.00 as recommended by the Engineer and Public Works Director. (PUBLIC WORKS 2/1)
13. Motion to approve Project # 2436 – Cooper Road Drainage as substantially complete and start the Forty-Five (45) day lien period as recommended by the Engineer and Public Works Director. (PUBLIC WORKS 2/1)
14. Motion to abandon the Buckhorn Cutoff Road from its intersection with the Tommy Glass Road to its intersection with the Tommy Melder Road in Ward 5, District E and to rename the remaining portion of the Buckhorn REGULAR MEETING FEBRUARY 8, 2016

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Cutoff Road to its intersection with the Buckhorn Road to the Tommy Glass Road, as recommended by the Public Works Director subject to the approval of the Rapides Area Planning Commission and Legal Counsel. (PUBLIC WORKS 2/1)

15. Motion to accept a right-of-way donation at the intersection of Old Beaubouef and Morris Sasser Road to make intersection improvements (Ward 11, District C) and authorize the President to sign, as recommended by the Public Works Director, subject to the approval of the Rapides Area Planning Commission and Legal Counsel. (PUBLIC WORKS 2/1)
16. Motion to approve Change Order No. 3 for the Robertson Library Addition, ADG Job No. 14022, for an increased amount of $1,933.00, as recommended by Alliance Design Group, Project Architect and authorize the President to sign. (PUBLIC WORKS 2/1)

Louisiana, (District H) as a Hardship Case. (Proper certification received). (PUBLIC WORKS 2/1)

18. Motion to authorize the Public Works Director to hire a Temporary Assistant Welder, at a rate of pay of $10.00 per hour, until the full time Welder position can be filled, to be paid from the Road & Bridge Salary line item. (PUBLIC WORKS 2/1)
19. Motion to enter into an Intergovernmental Agreement with the Town of Glenmora, to authorize the Rapides Parish Highway Department to clean out the ditches on Maple Street and 8th Avenue within the Town of Glenmora, to alleviate flooding, approximately forty (40) hours of work, to be paid out of Road District 1A Maintenance Funds, town’s portion and authorize the President to sign same. (WORKFORCE 2/1)

REGULAR MEETING

FEBRUARY 8, 2016

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20. Motion to enter into an Intergovernmental Agreement with the City of Pineville for the Rapides Parish Highway Department to remove debris and repair an erosion problem, in the ditch adjacent to 122 Wildwood Drive, within the Pineville City limits, with all cost to be reimbursed by the City of Pineville. (WORKFORCE 2/1)
21. Motion to adopt a resolution that the Rapides Parish Police Jury is in support of the bid, for the Rapides Parish Coliseum, to have the 2017 Cheerleading Competitions event brought to the Coliseum. (COURTHOUSE 2/1)
22. Motion to allow the Baden family to place a Memorial Plaque in the stairwell of the Parking Garage. (COURTHOUSE 2/1)
23. Motion to acknowledge and accept the right-of-way donation for the expansion of the North Craig Road, in Rapides Parish, from Jason C. Ross and Angela S. Ross, (Ward 11, District C), as recommended by Legal Counsel and authorize the President to sign all necessary documents. (PAROCHIAL 2/1)
24. Motion to direct the District Attorney’s Office to cease any and all legal action on the Cashier’s Check issued by Regions Bank on October 2, 2009 in the amount of $36,000.00-Purchaser Sunquest Properties, Inc., due to issue being resolved, as recommended by the Treasurer. (PAROCHIAL 2/1)
25. Motion to adopt a resolution that the Rapides Parish Police Jury goes on record opposing the request of Clean Harbors Colfax’s new permit request to burn hazardous waste at their plant in Grant Parish. A copy of this resolution be sent our Louisiana Legislative Delegates, Department of Environmental Quality and Grant Parish. (PERSONNEL 2/1)

REGULAR MEETING

FEBRUARY 8, 2016

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26. Motion to reappoint Mr. Gerber Porter to the Gravity Drainage District No. 1 Board for a four (4) year term. Term expired January 15, 2016. (PERSONNEL 2/1)
27. Motion to reappoint Mr. Oliver Chamberlain to the Fire Protection District No. 17 Board for a two (2) year term. Term expired on January 1, 2016. (PERSONNEL 2/1)
28. Motion to relocate the polling place for Voting Precinct S11 from the Fire District #5, Station #5, to the Calvary Baptist Church, 3724 Highway 121, Boyce, effective February 8, 2016 and authorize the submission to the US Department of Justice for preclearance. Copy of this resolution to be sent to the Louisiana Department of Elections, as recommended by the Registrar of Voters. (PERSONNEL 2/1)
29. Motion to waive the thirty (30) day announcement rule and reappoint Mr. Keith Winget (Nominated by Police Jury) to the Fire District #7 Civil Service Board. Term expired February 7, 2016. (PERSONNEL 2/1)
30. Motion to waive the thirty (30) day announcement rule and reappoint Mr. Brian Cespiva to the Ward 9 Recreational District for five (5) year term. Term will expire February 12, 2016. (PERSONNEL 2/1)
31. Motion to waive the thirty (30) day announcement rule and reappoint Mr. Rick Ducote to the Ward 9 Recreational District for five (5) year term. Term will expire February 12, 2016. (PERSONNEL 2/1)
32. Motion to amend a certain motion from the December 14, 2015 Police Jury meeting to read: Motion to create a Daily Supervisor position, with proper job description and salary of said position to be created as a competitive position, effective January 1, 2016, for Fire Protection District No. 4 and to amend the Organizational Chart, as recommended by the Holiday Village Volunteer Fire Department Board of Directors, to be paid out of Fire District REGULAR MEETING FEBRUARY 8, 2016

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No. 4 Funds as requested by the Holiday Village Volunteer Fire Department Board. (PERSONNEL 2/1)

33. Motion to waive the thirty (30) day announcement rule and reappoint Mr. Clayton Harmson to the Buckeye Recreation District for a five (5) year term. Term will expire February 17, 2016. (PERSONNEL 2/1)
34. Motion to appoint one of the nominees of Louisiana State University of Alexandria to the Fire District #7 Civil Service Board for a three (3) year term to fill the expiring term of Mr. Linward McCan, nominee of LSUA Term expired February 7, 2016.

Dr. Jim Rodgers, Professor of History

Mr. Dwayne Rogers, LSUA Police Chief

Lisa Smith, Assistant Director of Accounting Services (PERSONNEL 2/1)

35. Motion to waive the thirty (30) day announcement rule and reappoint Ms. Melba Camp to the Poland Recreation District for a five (5) year term. Term will expire February 8, 2016. (PERSONNEL 2/1)
36. Motion to waive the thirty (30) day announcement rule and reappoint Mr. Tony Maricle to the Ward 6 Recreation District for a five (5) year term. Term will expire March 12, 2016. (PERSONNEL 2/1)
37. Motion to waive the thirty (30) day announcement rule and appoint Mr. David Crutchfield to fill the unexpired term of Mr. Jerome Hopewell on the Rapides Parish Coliseum Authority Board, representing District G. Term REGULAR MEETING FEBRUARY 8, 2016

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will expire December 13, 2018. (PERSONNEL 2/1)

38. Motion to receive the required report from Acadian Ambulance under the Contract for December, 2016: Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 511 80% 89.24% Pineville - 8 minute 162 80% 82.72% Rapides - 12 minute 234 80% 88.46% Rapides - 20 minute 161 80% 86.34% (INSURANCE 2/1)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY BUT WERE POSTED ON THE AGENDA

AFTER THE COMMITTEE MEETING IN COMPLIANCE

WITH THE PUBLIC MEETINGS LAW AND ARE NOW

CONFIRMED AS HAVING BEEN INCLUDED IN THE

PUBLISHED AGENDA BY 2/3RD VOTE WITH ROLL CALL

39. Motion to authorize Alliance Design Group to advertise to receive bids for the Rapides Parish Coliseum Bathroom Finish work funded by GOHSEP and authorize the President to sign any necessary documents. (Mr. Perry)
40. Motion to repair one large bathhouse at Cotile Lake Recreation Area, to be accessible year round and to close all other bathhouses, except for seasonal use. (Cotile Lake Study Committee 2/1)
41. Motion to adopt an ordinance to amend Sec. 19½-2-(Cotile Lake and Recreation-Fees), to be effective March 1, 2016, as follows:

• (1) Increase camping fees with electricity, per day, from $20.00 to $25.00
• (2) Increase camping fees with electricity and sewer, per day, from $25.00 to $30.00 per day
• (3) Increase boat launch fee from $3.00 per day to $5.00 per day (Cotile Lake Study Committee 2/1)

REGULAR MEETING

FEBRUARY 8, 2016

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42. Motion to enter into an Intergovernmental Agreement with the Renaissance Home for Youth for the Rapides Parish Highway Department to provide labor and equipment to perform pothole patching on the roadway to the campus and to clean out four drainage culverts, with all cost to be reimbursed by the Renaissance Home for Youth and authorize the President to sign same. (Mr. Vanderlick)
43. Motion to enter into an Intergovernmental Agreement with the Village of Forest Hill to authorize the Rapides Parish Highway Department to haul and spread 2 loads of 610 base, repair ditches, and place culverts for drainage on the Butler Cemetery Road within the Village of Forest Hill , approximately twenty (20) hours of work, to be paid out of Road District 1A Maintenance Funds, town’s portion and authorize the President to sign same. (Mr. Billings)
44. Motion to accept the Construction Contract with Regional Construction, LLC, for the Bayou Boeuf Diversion Canal Improvements, Phase 2, LA OCD DRU NO. 40 DRLG7001, as substantially complete, as recommended by the Project Engineer, Meyer, Meyer, LaCroix & Hixson and authorize the President to sign same. (Mr. Overton/Mr. Perry)
45. Motion to waive the thirty (30) day announcement rule and appoint Mr. Joe Sepulvado to the Cocodrie Game and Fish Commission, Cleco representative, for a four (4) year. Term will expire January 13, 2020. (Mr. Billings)
46. Motion to adopt a resolution that the Rapides Parish Police Jury supports the City of Pineville’s intent to request special expedited expropriation legislation from the State of Louisiana Legislature in order to complete the Pineville Utility Levee Certification Project No. 40PARA3304-LOCATION MAIN STREET TO SANDERS STREET. Copy to be sent to Louisiana Legislative Delegates, City of Pineville, 19th Levee District, Red River, Atchafalaya, Bayou Boeuf Levee District and U.S. Army Corps of Engineers. (Mr. Bishop)

REGULAR MEETING

FEBRUARY 8, 2016

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47. Motion for the President to sign the supplemental contract amendment for Ballard, CLC for additional design and engineering services for the Masonic Drive Drainage Improvement Project pending legal counsel approval. (Mr. Overton)
48. Motion to enter into an Intergovernmental Agreement with the Rapides Parish Sheriff Office for the Rapides Parish Highway Department to provide improvements and maintenance on certain properties owned and maintained by the Rapides Parish Law Enforcement District No. 1. Contract will expire the last day of Sheriff William Earl Hilton’s current term as Sheriff and Chief Law Enforcement Officer of the Parish of Rapides, State of Louisiana. (Mr. Bishop)
49. Motion to adopt a resolution in support of Rapides Parish being included within the Service Area of Foreign-Trade Zone No. 261 and authorize the President to sign a letter of support for the England Economic & Industrial Development District to apply to the Foreign Trade Zone Board to serve sites located within the Parish, based on businesses’ trade-related needs. (Recognize Mr. Jon Grafton, England Economic & Industrial Development District) (Mr. Bishop)
50. Motion to waive the thirty (30) day announcement rule and reappoint Mr. Doug Malone to the Ward 9 Recreational District for five (5) year term. Term will expire February 12, 2016. (Mr. Bishop)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY AND WERE NOT POSTED ON THE AGENDA

BUT ARE NOW ADDED BY UNANIMOUS

CONSENT WITH ROLL CALL

ADJOURNMENT

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