March 9, 2015

Posted March 5, 2015

REGULAR SESSION

MARCH 9, 2015 3:00 P.M.

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

PUBLIC COMMENT ON ANY AGENDA ITEM

1. Motion to adopt the minutes of the Rapides Parish Police Jury held in Regular Session on January 28, 2015 and in Regular Session February 9, 2015, as published in the Official Journal.
2. Motion to accept the Treasurer’s Report. (Finance 3/2)
3. Motion that approved bills be paid. (Finance 3/2)

APPOINTMENTS TO BE ANNOUNCED

***Mr. Darren Sigur, Alexandria/Pineville Area Convention Bureau, for a one (1) year term. Term expired February 8, 2015. ***Mr. Brent Tyson, Buckeye Recreation District, for a five (5) year term. Term will expire April 12, 2015. ***Mr. Jimmy Rachal, Ward 5 Recreation District, for a five (5) year term. Term will expire April 11, 2015 ***Mr. Jeremy Paul, Ward 6 Recreation District, for a five (5) year term. Term will expire April 9, 2015

REGULAR JURY MEETING

MARCH 9, 2015

4. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property located on Two Parcels, Lots Eight-A (8A) and part of Lot Eight

• (8) of Block Four (4) of Home Acres Subdivision bearing the municipal address of 3215 Hudson Road, Alexandria, to Mr. Rickey Rhone, Jr. for the consideration of $6,066.67 cash. (Finance 3/2)

5. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property located on Lot One (1), Square Forty-eight (48) of Clarence Park Addition bearing the municipal address of 1802 Elliott Street, Alexandria, to Ms. Katherine Tademy for the consideration of $3,333.33 cash. (Finance 3/2)
6. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property located on Lot Twenty-Five (25), Square Three (3), of the Homewood Place Subdivision, bearing the municipal address of 32 Eastwood Blvd, Alexandria, to Mr. Angelo D’Angelo, III for the consideration of $2,000.00 cash. (Finance 3/2)
7. Motion to adopt Notice of Intent of Sale through the Abandoned/Adjudicated Property procedures on the property listed below:

Tax Debtor Description Milton Payne Estate Unnumbered lot of Creosote Subdivision Bearing the municipal address of:

• J. W. Thompson Lots 3 & 4 of Creosote Subdivision Bearing the municipal address of:

Walter S. Plumber et al Lots 15 and 16 of Bill Valley Subdivision Bearing the municipal address of: 3707 Milton Alley, Alexandria

Daisey Walker Est. Lot 18, Bill Valley Subdivision Part of Lot 5 P. J. Winston Suddivision. Bearing the municipal addresses of: 3727 Milton Alley, Alexandria

pg. 2

REGULAR JURY MEETING

MARCH 9, 2015

Matt Richie Lot 22 & 23 of Kilpatrick Addition Bearing the municipal address of:

Harl F. Sillivan Lot B of a subdivision of Lots Nine (9) and ten (10) of Square Eight (8) of the College Hill Addition and Lot 8 of Square five of the Ware Addition Bearing no municipal address on: College Street, Pineville

Fred Howard Lot being part of Lot Sixteen (16) Section Two (2) of the subdivision of the Willow Glen Plantation Bearing the municipal address of:

Isiah Williams Lots Nineteen (19), Twenty (20), TwentyOne (21), Twenty-Two (22) and Thirty Six –A (36A) of an Extension of Jacqueline Subdivision. Bearing the municipal address of: (Finance 3/2)

8. Motion to amend 2015 original budgets to reflect actual carry in amounts. (Finance 3/2)
9. Motion to accept the Construction Contract with Rylee Contracting, Inc., on the Gustav/Ike CDBG Project, Location #10-City of Pineville, 84” and 60” Gravity Drainage Outfall Rehabilitation at Huffman Creek, Project #40-PARA-3304-10, as substantially complete, as recommended by the Project Engineer and authorize the President to sign all the necessary documents. (Finance 3/2)
10. Motion to adopt a travel expense policy for the Police Jury, to provide that the annual travel budget for the Jury be adopted by the entire Jury each year and that the President of the Rapides Parish Police Jury is authorized to approve travel expenditures during the year not to exceed the budgeted amount. (Finance 3/2) pg. 3

REGULAR JURY MEETING

MARCH 9, 2015

11. Motion to delete from the Ninth Judicial District Juvenile Probation Office the following equipment and place in an upcoming auction: Asset Number Description 8420 Compaq Notebook Computer (Finance 3/2)
12. Motion to authorize to advertise for Request for Proposals for Fiscal Agent. (Finance 3/2)
13. Motion to accept the Public Works Director's Report. (Public Works 3/2)
14. Motion to authorize the Public Works Director to hire up to 23 seasonal workers for the mowing and chip sealing crews, work to begin on or about March 30, 2015, and end no later than October 30, 2015, at the rate of $9.00 Bridge Salary line item. (Public Works 3/2)
15. Motion to designate and name the Secretary as the Records Management Officer Liaison to act as liaison between the Division of Archives, Records Management and History and the Rapides Parish Police Jury for the period of July 1, 2015 and ending June 30, 2016. (Workforce 3/2)
16. Motion to grant approval to Indian Estates Subdivision, Phase I, located on Hines Lane & Tioga Road, as recommended by the Rapides Area Planning Commission and approved by the Public Works Direct, pending approval from Legal Counsel and authorize signing of the plat. (Grants 3/2)
17. Motion to grant approval to Pine Ridge Acres, Phase I, located on West River & Avon Willis Road, lots only, not the utilities, as recommended by the Rapides Area Planning Commission and approved by the Public Works, pending approval from Legal Counsel and authorize signing of the plat. (Grants 3/2) pg. 4

REGULAR JURY MEETING

MARCH 9, 2015

18. Motion to grant approval to Veteran Park (mobile homes, rental only) as recommended by the Rapides Area Planning Commission, pending approval from Legal Counsel. (Grants 3/2)
19. Motion to enter into a contract with the Louisiana Department of Corrections for a Day Reporting Program and serve as administrator/controller of funding only for the Center. The Re-entry Solutions will serve as provider of all services and is responsible to ensure all contract requirements are fulfilled. (Parochial 3/2)
20. Motion that the Rapides Parish Police Jury will entertain the concept of a Parish Port Authority, only with certain conditions that the membership being the formula used by the England Authority. (Parochial 3/2)
21. Recognize and present a plaque to Ms. Joanell Wilson, Registrar of Voters for Rapides Parish, who will be retiring as of July 1, 2015. (Personnel 3/2)
22. Motion to appoint Ms. Linda “Lin” Stewart as Registrar of Voters for Rapides Parish, as of July 1, 2015. (Personnel 3/2)
23. Motion to receive the required report from Acadian Ambulance under the Contract for January, 2015:

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 510 80% 87.64% Pineville - 8 minute 111 80% 81.08% Rapides - 12 minute 182 80% 81.21% Rapides - 20 minute 193 80% 80.83% (Insurance 3/2)

pg. 5

REGULAR JURY MEETING

MARCH 9, 2015

24. Motion to authorize repairs of a” Live Burn Trailer” for Rapides Parish Fire Protection District #4, by Hayes Manufacturing, only local contractor approved by manufacturer and authorize the Treasurer to amend the budget accordingly, pending Legal Counsel approval. (Insurance 3/2)
25. Motion to adopt the Rapides Parish Emergency Operations Plan and ratify authorization for the Parish President and Rapides OHSEP Executive Director to sign the promulgation statement. (Insurance 3/2)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE OF THE

JURY BUT WERE POSTED ON THE AGENDA AFTER THE

COMMITTEE MEETING IN COMPLIANCE WITH THE PUBLIC

MEETINGS LAW AND ARE NOW CONFIRMED AS HAVING BEEN

INCLUDED IN THE PUBLISHED AGENDA BY 2/3RD VOTE

26. Motion to hire a temporary part-time employee at the rate of $10 per hour as recommended by the Sales and Use Tax Administrator. (Mr. Moreau)
27. Motion to enter into a Memorandum of Understanding with the Ninth Judicial District Court for the Famili es in Need of Services Program, effective January 1, 2015. The Ninth Judicial District Court, Families in Need of Services Program agrees to reimburse the Rapides Parish Police Jury salary and fringe benefit expenses for any full time or part time employee(s) and expenses attributed to the 9 th JDC F.I.N.S. Program in the amount of the approved annual budget as provided to the 9 th JDC F.I.N.S. Program by the Louisiana Supreme Court. (Mr. Billings)
28. Motion to approve Change Order No. 1 to expand the scope of the project to the Doc Drive Area and Change Order No. 2 to increase the quantities to include the repair of additional concrete panels for Bid No. 2365 – Timberlake Subdivision Street Repair w ith Turner & Turner Contracting, LLC all in (Ward 1, District E) for an increased amount of $146,519.32 and $105,644.75 respectively, and authorize the President to sign all additional documents as recommended by the Public Works Director and Project Engineer . (Mr. Vanderlick) pg. 6

REGULAR JURY MEETING

MARCH 9, 2015

29. Motion to ratify the State of Emergency Proclamation in Rapides Parish by the President for the Severe Winter Weather Declaration for February 23, 2015. (Mr. Billings)
30. Motion to reappoint Mr. Jason Cannon to the Rapides Parish Fire Protection District #7 Civil Service Board, employee elected representative, to serve a two (2) year term. Term will expire February 7, 2017. (Mr. Smith)
31. Motion to enter into an Intergovernmental Agreement with the Town of Glenmora for the Rapides Parish Highway Department to provide seven (7) loads of white rock and one (1) load of asphalt cold mix, as requested by the Town of Glenmora, to be paid out of Road District 1A Maintenance Funds. (Mr. Billings)
32. Motion to hold a public hearing April 13, 2015, on proposed condemnation of the following property in accordance with the Rapides Parish Code of Ordinances Section 8-1/4, as authorized by the Rapides Parish Police Jury.

OWNER LOCATION, DESCRIPTION

& SERVICE REPORT

Mr. Gary J. Bernard Unsafe, unsanitary and dilapidated Section 76, T4N-R1W, Ward 8, Rapides Parish (Mr. Perry)

33. Motion to hold a public hearing April 13, 2015, on proposed condemnation of the following property in accordance with the Rapides Parish Code of Ordinances Section 8-1/4, as authorized by the Rapides Parish Police Jury.

OWNER LOCATION, DESCRIPTION &

SERVICE REPORT

Mr. Jimmie F. Price Unsafe, unsanitary and dilapidated Section 76, T4N-R1W, Ward 8, Rapides Parish (Mr. Perry) pg. 7

REGULAR JURY MEETING

MARCH 9, 2015

34. Motion to enter into an Intergovernmental Agreement with Rapides Parish Sewerage District No. 2, for the Rapides Parish Highway Department to provide the equipment and manpower for maintenance of the wastewater treatment facilities and wastewater collection system, as requested, with all cost to be reimbursed by Rapides Parish Sewerage District No. 2. (Mr. Billings)
35. Motion to adopt a resolution that the Rapides Parish Police Jury strongly objects to the usage of the State Civil Service testing for all Rapides Parish Police Jury job openings which would be inconvenient and expensive. It is the recommendation to utilize the Rapides Business & Career Solutions Center of Rapides Parish, a certified testing facility, for all assessments. (Mr. Billings)
36. Motion to adopt an ordinance that in accordance with the procedures set forth in LSA R.S. 33:176 et seq. the Rapides Parish Police Jury moves to petition the City of Alexandria to de-annex or to contract its boundaries so as to remove the following property from the Municipal boundaries of the City of Alexandria:

A certain 34.415 Acre tract of land together with all rights, ways, improvements and appurtenances thereon, said tract located in Section 27, Township 4 North Range 1 West, City of Alexandria, Rapides Parish, Louisiana, being more particularly described as follows:

BEGINNING at the southwest corner of Lot 86 of the Grundy Cooper Subdivision, said point being a calculated point in a China Berry Tree bearing a latitude of 31°17’57.06551” and longitude of -92°30’00.80211” thence S 13°28’03” E a distance of 610.30 feet to a ½ inch iron rod; thence N 88°39’37” W a distance of 247.70 feet to a ½ inch iron rod; thence S 01°20’31” W a distance of 341.76 feet to a ½ inch iron rod; thence N 89°01’38” W a distance of 242.67 feet to an asphalt nail; thence S 00°00’44” W a distance of 309.18 feet to a ½ inch iron rod; thence N 88°39’13” W a distance of 503.11 feet to a ½ inch iron rod; thence N 88°41’09” W a distance of 1049.16 feet to a ½ inch iron rod; thence N 01°11’21” E a distance of 445.61 feet to a ½ inch iron rod; thence N 68°21’34” E a distance of 1145.08 feet to a ½ inch iron rod; thence N 68°22’37” E a distance of 877.40 feet to a ½ inch iron rod; thence N 68°22’37” E a distance of 20.20 feet back to the POINT OF BEGINNING said tract containing 34.415 Acres more or less. (Mr. Billings)

pg. 8

REGULAR JURY MEETING

MARCH 9, 2015

37. Motion to ratify the State of Emergency Proclamation in Rapides Parish by the President for Impending Winter Weather, beginning March 4, 2015. (Mr. Billings)
38. Motion to award Request for Proposal No. 2399– Contract Hauling Pit Run within Rapides Parish, to Tommy Russell Enterprises, LLC as recommended by the Public Works Director. The rates were: 0 to 10 Mile Haul .40 per yard mile 11 to 20 Mile Haul .35 per yard mile 21 Miles and over .30 per yard mile

Trucks Owned – 3 Trucks Hired - 5 (Mr. Smith)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE OF THE

JURY AND WERE NOT POSTED ON THE AGENDA BUT ARE NOW

ADDED BY UNANIMOUS CONSENT

ADJOURNMENT

• • • • • • • • • • • • • • • • • • • • • • • • In accordance with the Americans with Disabilities Act, if you need special assistance to attend this public meeting, please contact the Police Jury Office at pg. 9