November 13, 2018

Posted November 8, 2018

REGULAR SESSION

NOVEMBER 13, 2018 3:00 P.M.

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

PUBLIC COMMENT ON ANY AGENDA ITEM

JUROR COMMENTS

1. Motion to adopt the minutes of the Rapides Parish Police Jury held in Special Session on September 17, 2018 and in Regular Session on October 8, 2018 as published in the Official Journal.
2. Motion that approved bills be paid.
3. Motion to accept the Treasurer’s Report. (Finance11/5)
4. Recognize Mr. Mike Jenkins concerning the Post Office location to be in downtown Alexandria. (Mr. Perry)
5. Motion to delete from the Rapides Parish Fire District No. 4 Asset/Inventory Program the following equipment as it is no longer suitable for public use: Asset Number Description Disposal 9757 44 Inch Lazer Lawnmower to be auctioned Purchased in 2004 (Finance 11/5) REGULAR MEETING NOVEMBER 13, 2018
6. Motion to call for a Public Hearing on December 3, 2018, at 3:00 p.m. to discuss the proposed Rapides Parish Police Jury 2019 Budget. (Finance 11/5)
7. Motion to adopt a resolution authorizing the President to solicit requests for qualifications and requests for proposals from qualified consultants for engineering services at the Esler Regional Airport for a five (5) year period. (Finance 11/5)
8. Motion to authorize the Treasurer to amend all 2018 Budgets as necessary. (Finance 11/5)
9. Motion to accept the donation of a 1993 KME Pumper from the Pineville Fire Department, to be utilized by Rapides Parish Fire District No. 11 for fire protection to the citizens of that district, as recommended by Spring Creek Volunteer Fire Department Board of Directors. (Finance 11/5)
10. Motion to accept the donation of a 1986 Pierce Pumper from the Pineville Fire Department, to be utilized by the Rapides Parish Fire District No. 11 for training purposes, as recommended by Spring Creek Volunteer Fire Department Board of Directors. (Finance 11/5)
11. Motion to award Bid #2687–Annual Contract, for Miscellaneous Office Supplies, to the lowest bidder, D & T Wholesale Office Furniture and Supply, beginning January 1, 2019, with the option to renew, as recommended by the Purchasing Agent and Treasurer. (Finance 11/5)
12. Motion to authorize the purchase of a new Fire Engine Apparatus for Rapides Parish Fire District No. 11, as recommended by the Spring Creek Volunteer Fire Department Board of Directors, to be paid out of Fire District No. 11 funds. (Finance 11/5)

REGULAR MEETING

NOVEMBER 13, 2018

13. Motion to accept the Public Works Director's Report. (Public Works 11/5)
14. Motion to ratify authorization to waive the insurance requirements for the sewer effluent discharge permit at 144 Walker Drive, Pineville, for Ms. Mary Walker, as approved by the Rapides Area Planning Commission and Public Works Director. (Public Works 11/5)
15. Motion to authorize Mrs. Sadie K. Jowers, 719 Highway 8(Sharp) Lena, LA 71447, District E, as a Hardship Case. (Pending proper paperwork) (Public Works 11/5)
16. Motion to waive the additional insured insurance requirements for the sewer effluent discharge permit at 1517 Edwards Road, Pineville, for Ms. Khristi

• G. Pipper, as approved the Rapides Area Planning Commission and Public Works Director. (Public Works 11/5)

Pineville, as recommended by the Rapides Area Planning Commission and Public Works Director, pending Legal Counsel review and authorize the signing of the plat. (This is rental property only) (Public Works 11/5)

18. Motion to amend a certain motion of October 8, 2018 to enter into a Cooperative Endeavor with the Louisiana Department of Agriculture and Forestry to construct a pier for the Indian Creek Recreational Area, instead of Louisiana Wildlife and Fisheries. (Public Works 11/5)
19. Motion to adopt an ordinance amending Chapter 6½ Article V-Construction on Parish Lakes, Sections 6½, 31-34, governing construction on Parish Lakes, as recommended by the Rapides Parish Lakes Committee. (Public Works 11/5)

REGULAR MEETING

NOVEMBER 13, 2018

20. Motion to authorize the President to sign a contract between the Rapides Parish Police Jury and the Louisiana Workforce Commission for the LaJET program, in the amount of $195,847.71, for the fiscal year October 1, 2018 through September 30, 2019, and authorize the Treasurer to amend the budget as necessary. (Workforce 11/5)
21. Motion to adopt a resolution accepting as substantially complete the Masonic Drive Drainage Improvements, with Regional Construction, LLC, as recommended by Ballard CLC, Inc., Project Engineer, and Rapides Area Planning Commission, Project Management Services and authorize the President to sign the Certificate of Substantial Completion. (Grants 11/5)
22. Motion to approve the purchase of the following described property being purchased through the Greenway Park Acquisition Project (Hazard CFDA No. 97.039) from Beachbound, LLC (Alfred Ruoppoli, Jr., agent) for a sale price of $162,500.00 per appraisal and authorize the President to sign the Cash Sale and related documents. The property owner has agreed to pay the required 25% cost match associated with the project.

A CERTAIN PIECE, PARCEL OR TRACT OF LAND, TOGETHER

WITH ALL BUILDINGS AND IMPROVEMENTS LOCATED

THEREON, AND ALL RIGHT, WAYS AND PRIVILEGES

THEREUNTO APPERTAINING, BEING, LYING AND SITUATED

IN RAPIDES PARISH, LOUISIANA, AND BEING LOTS 77 & 79 OF SHERWOOD PARK NO. 3 SUBDIVISION, AS PER PLAT THEREOF RECORDED IN PLAT BOOK 12, PAGE 234, RECORDS OF RAPIDES PARISH, LOUISIANA, ALSO BEING MORE FULLY SHOWN ON A PLAT OF SURVEY BY FRANK L. WILLIS, R.P.L.S., DATED MAY 15, 1997. THE PROPERTY CONVEYED HEREIN HAS AS ITS ADDRESS 2440 DOGWOOD (Grants 11/5)

23. Motion to approve the purchase of the following described property being purchased through the Greenway Park Acquisition Project (Hazard CFDA No. 97.039) from Mr. Arnie and Mrs. Diane Deville for a sales price of $74,000.00 per appraisal and authorize the President to sign the Cash Sale and related documents. The property owner has agreed to pay the required 25% cost match associated with the project.

REGULAR MEETING

NOVEMBER 13, 2018

A CERTAIN PIECE, PARCEL OR TRACT OF LAND, TOGETHER

WITH ALL BUILDINGS AND IMPROVEMENTS LOCATED

THEREON, AND ALL RIGHT, WAYS AND PRIVILEGES

THEREUNTO APPERTAINING, BEING, LYING AND SITUATED

IN RAPIDES PARISH, LOUISIANA, AND BEING PART OF LOT 33 AND LOT 32 OF GREENWAY PARK SUBDIVISION, AS PER PLAT THEREOF RECORDED IN PLAT BOOK 8, PAGE 113 AND 114, RECORDS OF RAPIDES PARISH, LOUISIANA, THE PROPERTY CONVEYED HEREIN HAS AS ITS ADDRESS 2425 (Grants 11/5)

24. Motion to approve the purchase of the following described property being purchased through the Greenway Park Acquisition Project (Hazard CFDA No. 97.039) from Mr. Arnie and Mrs. Diane Deville for a sales price of $88,500.00 per appraisal and authorize the President to sign the Cash Sale and related documents. The property owner has agreed to pay the required 25% cost match associated with the project.

A CERTAIN PIECE, PARCEL OR TRACT OF LAND, TOGETHER

WITH ALL BUILDINGS AND IMPROVEMENTS LOCATED

THEREON, AND ALL RIGHT, WAYS AND PRIVILEGES

THEREUNTO APPERTAINING, BEING, LYING AND SITUATED

IN RAPIDES PARISH, LOUISIANA, AND BEING LOT 22,

GREENWAY PARK SUBDIVISION, AS PER PLAT THEREOF

RECORDED IN PLAT BOOK 8, PAGE 114, RECORDS OF RAPIDES PARISH, LOUISIANA. THE PROPERTY CONVEYED (Grants 11/5)

25. Motion to adopt a resolution to request Uber Inc. and Lyft Inc. to consider adding the Alexandria-Pineville, twin city area, to their respective list of municipalities approved to provide their transportation services within and authorize the President to sign the necessary documents. Copy of this resolution to be sent to the Louisiana Legislative Delegates for their support. (Grants 11/5)
26. Motion to authorize to enter into a Professional Services Agreement with Pan American Engineers, LLC for the modernizations of the two front elevators at the Rapides Parish Courthouse and authorize the President to sign all necessary documents. (Courthouse 11/5) REGULAR MEETING NOVEMBER 13, 2018
27. Motion to authorize to advertise and receive bids for a renovation project of the Lawyers/Munsterman/Gist Building, located on Johnston Street, as requested by the Purchasing Agent. Engineering Services to be provided by Alliance Design. (Courthouse 11/5)
28. Motion to register with the nationwide Little Free Library Program and establish a “Little Free Library” booth at the Rapides Parish Courthouse to promote free book exchange and reading program for the citizens of Rapides Parish. (Courthouse 11/5)
29. Motion to acknowledge the election of Mr. Brandon Barnes, employee elected, to fill the unexpired term of Mr. Kevin Kees (resigned/moved), to the Rapides Parish Fire District No. 7 Civil Service Board. Term will expire February 2, 2021. (Personnel 11/5)
30. Motion to authorize the Rapides Parish Highway Department to create the positions of Departmental Secretary and Office Manager, based on the job descriptions submitted to the Rapides Parish Civil Service Office. The position of Office Manager, would combine all of the duties of the existing Account Clerk position, with some of the duties of the Administrative Assistant position and would supervise the Departmental Secretary. The Highway Department Organizational Chart would be revised to reflect the changes in position. Changes would be submitted to the Rapides Parish Civil Service Board for approval, as recommended by the Road and Bridge Restructure Committee. (Personnel 11/5)
31. Motion to request that the Rapides Parish Civil Service Board remove the position of Highway Superintendent from being subject to the provisions of Rapides Parish Civil Service, as recommended by the Road and Bridge Restructure Committee. (Personnel 11/5)
32. Motion to dissolve the Rapides Parish Highway Department Asphalt Reseal Crew effective December 31, 2018 and submit the changes to the Rapides Parish Civil Service Board, as recommended by the Road and Bridge Restructure Committee. (Personnel 11/5) REGULAR MEETING NOVEMBER 13, 2018
33. Motion to receive the required report from Acadian Ambulance under the Contract for September, 2018: Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 545 80% 88.07 % Pineville - 8 minute 162 80% 82.10 % Rapides - 12 minute 223 80% 91.93 % Rapides- 20 minute 169 80% 83.43 % (Insurance 11/5)
34. Motion to approve the purchase of a used vehicle from Acadian Ambulance Services to be used as a service truck, for no more than $1,000.00, for Rapides Parish Fire District No. 8, as approved by the Cotile VFD Inc., Board of Directors and the Purchasing Agent. (Insurance 11/5)
35. Motion to ratify authorization for the President to sign the State of Emergency Proclamation, for Rapides Parish, issued by the President for the Severe Weather/Storm Declaration for November 1, 2018. (Insurance 11/5)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY BUT WERE POSTED ON THE AGENDA

AFTER THE COMMITTEE MEETING IN COMPLIANCE

WITH THE PUBLIC MEETINGS LAW AND ARE NOW

CONFIRMED AS HAVING BEEN INCLUDED IN THE

PUBLISHED AGENDA BY 2/3RD VOTE

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY AND WERE NOT POSTED ON THE AGENDA

BUT ARE NOW ADDED BY UNANIMOUS CONSENT

ADJOURNMENT

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