April 12, 2021

Posted April 8, 2021

REGULAR SESSION

APRIL 12, 2021 3:00 P.M.

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

PUBLIC COMMENT ON ANY AGENDA ITEM

JUROR COMMENTS

Recognize and present plaques to Alexandria Country Day University Academy Girls Basketball for winning the 2021 Division V State Championship. (Mr. Overton)

1. Motion to adopt the minutes of the Rapides Parish Police Jury held in Regular Session on March 8, 2021 as published in the Official Journal.
2. Motion that approved bills be paid.

APPOINTMENTS TO BE ANNOUNCED AT NEXT MEETING ***Mr. Walter Warwick on the AICUZ Appeal Board for a three (3) year term. Term will expire June 9, 2021.

3. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property located at South 50’ of Lots 1-2, Square 6, Fairgrounds and Machine Shop Addition, bearing the Municipal address of 1009 Augusta Street, Alexandria, to Ronnie Stafford for the consideration of $1,333.33 cash. (Finance 4/5)

REGULAR MEETING

APRIL 12, 2021

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4. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property located at Lot 12 Block 7, I. W. Ball Addition’ bearing the Municipal address of 1801 Day Street, Alexandria, to Bryce Evans for the consideration of $1,819.85 cash. (Finance 4/5)
5. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property located at Lot 5, Square 22 West Alexandria Addition, bearing the Municipal address of 75 16th Street, Alexandria, to Aubreion Wright for the consideration of $1,000.00 cash. (Finance 4/5)
6. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property located at Part Lot 29, Block 6, Home Acres Subdivision, bearing the Municipal address of Jacks Drive, Alexandria, to Audrey Collins for the consideration of $1,333.33 cash. (Finance 4/5)
7. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property located at Lot 11, P.J. Winston Subdivision, bearing the Municipal address of Winston Street, Alexandria, to Sylvester Woods for the consideration of $554.61 cash. (Finance 4/5)
8. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property located at Lot 13, P.J. Winston Subdivision of Lot 48, Leland College, bearing the Municipal address of Winston Street, Alexandria, to Sylvester Woods for the consideration of $661.83 cash. (Finance 4/5)
9. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property located at Lot 15, J. B. Lafargue Subdivision, bearing the Brown and Richard Johnson, Jr. for the consideration of $1,333.33 cash. (Finance 4/5)
10. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property located at Lot 12, Square 23 Race Track Addition, bearing the municipal address of 1703 N. 17th Street, Alexandria, to Debra Wright for the consideration of $737.32 cash. (Finance 4/5)

REGULAR MEETING

APRIL 12, 2021

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11. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property located at Lot 19, Block C Woodlawn Subdivision, bearing the municipal address of 2818 Sabine Drive, Alexandria to Debra Wright for the consideration of $1,100.94 cash. (Finance 4/5)
12. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property located at Lot C & Part of Lot B, Sub of Lots 12 & 13, Block 7 Title Co. Sub fronting 63.4’ on Harvard St. x 64’ on Mason Street, bearing the municipal address o 1519 S. Harvard, Alexandria to Lemroy Culbert, Jr. for the consideration of $1,333.33 cash. (Finance 4/5)
13. Motion of Intent to Sell the following Abandoned/Adjudicated Properties:

TAX DEBTOR DESCRIPTION

Henry Smith Jr. Lot Ten (10) Square Three (3) Samtown Subdivision Bearing the Municipal address of: District F – Oliver Overton, Jr.

Mary Lee Ellis Part of Lot Seven (7) Square Twenty-Three (23) Ariail Marye Addn, (Old South Alexandria Addn), Fronting 60’ on Watkins Street X 102.84’ X 89.37’ x 210’ Bearing the Municipal address of: District D – Theodore Fountaine, Jr.

Bam Properties Lot 8, Square 5, Lincoln Place Bearing the Municipal address of: District D – Theodore Fountaine, Jr. (Finance 4/5)

14. Motion to adopt an ordinance to amend Section 9-3 of the Rapides Parish Code of Ordinances, to reflect the 2021 Annual Fee Schedule for the Rapides Parish Coroner’s Office as listed below:

Death Investigation $ 100.00 Autopsy Fee $2,100.00 REGULAR MEETING APRIL 12, 2021

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Toxicology Fee $ 318.00 Orders of Protective Custody $ 50.00 Coroner’s Emergency Certificate $ 100.00 Cremation Authorization $ 100.00 (Finance 4/5)

15. Motion to authorize Rapides Parish Fire District No. 5 (Oak Hill) to purchase four (4) trucks, to be paid from Fire District Funds. This purchase will be utilizing the Jefferson Parish Bid already in place and is requested by the Fire Department Board, Fire Chief, and the Purchasing Agent. (Finance 4/5)
16. Motion to delete from the Rapides Parish Fire District No. 7 – Asset Inventory Program, the items listed below and sell them to Effie Fire Department (Mutual Aid Department), for the agreed amount of $8,000.00, as recommended by Ruby-Kolin Fire Department Board, Fire Chief and Effie Fire Department. ASSET NUMBER DESCRIPTION DISPOSAL 11557 2015 - Cargo Trailer Sold 11131 Winch (mounted on truck) Sold 10634 2010 – Ford F150 Sold (Finance 4/5)
17. Motion to authorize Rapides Parish Fire District No. 14 to purchase a vehicle off State Contract No. 4400020872, to be paid out of Fire District Funds, as approved by the Flatwoods Volunteer Fire Department Board of Directors. (Finance 4/5)
18. Pursuant to the funding authorized by LA Legislative House Bill 1/Act 45 2020 2nd Extraordinary Legislative Session, motion to approve an Intergovernmental Agreement with the City of Alexandria and Town of Boyce, authorizing appropriation of $100,000.00 to City of Alexandria, and (Finance 4/5)
19. Motion to Award Bid No. 2912 (Emulsified Asphalt MC-30 Annual Contract) to Asphalt Products, for the unit cost of $3.41 per gallon. Contract to begin June 1, 2021 and end May 31, 2022 with the option to renew for up to thirty-six months, as recommended by the Purchasing Agent. (Finance 4/5)

REGULAR MEETING

APRIL 12, 2021

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20. Motion to Award Bid No. 2913 (Liquid Asphalt – CRS-2 - Annual Contract), to Asphalt Products, for the unit cost of $1.99 per gallon. Contract to begin June 1, 2021 and end May 31, 2022, with the option to renew for up to thirty-six months as recommended by the Purchasing Agent. (Finance 4/5)
21. Motion to authorize to advertise for bids for the purchase of a Cooling Tower, for the Courthouse, as requested by the Building Superintendent. (Finance 4/5)
22. Motion to accept the Public Works Director's Report. (Public Works 4/5)
23. Motion to authorize the purchase of a Backhoe off State Contract No. 4400018971, for the Town of Glenmora, to be paid from Road District 1A funds, Town’s portion, as requested by the Mayor. (Public Works 4/5)
24. Motion to enter into an Intergovernmental Agreement, for a one (1) year term, with the Rapides Parish Sheriff’s Office, for volunteer inmate labor for Rapides Parish and authorize the President to sign same. This expires June 30, 2021. (Public Works 4/5)
25. Motion to waive the thirty (30) day review period and implement the recommendation of the Rapides Area Planning Commission staff and STAR Committee, to revoke the portion of Dixie Mae Rd west of the railroad. (Public Works 4/5)
26. Motion to adopt an ordinance to set a 35 mph speed limit on Deville Cutoff Road and authorize the Parish Highway Department to erect speed limit signs. (Public Works 4/5)
27. Motion to authorize the Parish President to execute Task Order A-1-2021 – Fairfield Lane, Evergreen Lane, and Lakeview Lane Asphalt Roadway Improvements under the Contract “A” Asphaltic Concrete Reconstruction and Overlay Improvements 2021/2022 (Indefinite Delivery/Indefinite Quantity Contract) between the Rapides Parish Police Jury and Gilchrist Construction Company, LLC, with an estimated cost of $220,000, as recommended by Parish Engineers, Pan American Engineers. (Public Works 4/5) REGULAR MEETING APRIL 12, 2021

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28. Motion to approve the donation of surplus field lights, from Ward 10 Recreation District to Glenmora Ball Fields, pending approval of the Ward 10 Recreation Board. (Public Works 4/5)
29. Motion to add an additional Workforce Professional II to the Workforce Operations Department to assist with the provision of services under the Workforce Innovation and Opportunity Act (WIOA), to be paid out of WIOA funds, and to authorize the Treasurer to amend the budget as necessary. (Workforce 4/5)
30. Motion for the Workforce Operations Department to hire two (2) additional temporary part-time employees, 29 hours per week beginning April 2021 and ending August 2021, to facilitate the Summer Youth Employment Program, to be paid out of WIOA funds. (Workforce 4/5)
31. Motion to approve and authorize the President to execute amendments for the Parish’s Gustav/Ike CDBG-DR projects, including a reduction of $5,080.00 for the Levee-Pineville Utility Conflicts (40PARA3304) and an increase of $5,080.00 for the Levee-Spanish Bayou/Huffman Creek Project (40PARA3305). (Workforce 4/5)
32. Motion to approve and authorize the President to execute Change Order #3, for the Rylee Contracting, Inc. - Spanish Bayou Pump Station Rehab contract (Project #40PARA3305), to increase the contract value by $5,080.00, contingent on the Office of Community Development’s approval. The contract increase is being paid by the Parish’s Gustav/Ike CDBG-DR funds. (Workforce 4/5)
33. Motion to adopt a resolution accepting as substantially complete the 9-27 Rehabilitation at Esler Field Airport (ESF), with Diamond B Construction, as recommended by the Parish Engineers, Pan American Engineers and authorize the President to sign the Notice of Substantial Completion. (Workforce 4/5)
34. Motion to adopt a resolution to award the construction contract for the Esler Regional Airport - Runway 32 Obstruction Removal, State Project #H.012882 to Clark Land Development of Cottonport, Louisiana; the Low Proposer, in the amount of $24,650.00, contingent upon concurrence of REGULAR MEETING APRIL 12, 2021

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Award from the State of Louisiana Department of Transportation and Development and contingent upon adequate project funding, as recommended by Pan American Engineers, Project Engineers. (Workforce 4/5)

35. Motion to ratify authorization for cost sharing with the Louisiana Department of Transportation and Development for water barriers for the Palmer Chapel Road Bridge over Wiggins Bayou and authorize the President to sign necessary documents. (Workforce 4/5)
36. Motion to amend contract time for Debris Removal Parish-wide contracts with TFR and Tetra-Tech for FEMA DR-4559 Hurricane Laura time wise, to extend through May 31, 2021 and authorize the President to sign the necessary documents. (Workforce 4/5)
37. Motion to amend contract for Grant Management and Administrative Services with Hunt, Guillot and Associates for FEMA DR-4559 Hurricane Laura and authorize the President to sign the necessary documents. (Workforce 4/5)
38. Receive an update on the Courthouse. (Courthouse 4/5)
39. Motion to declare the Rodeo dirt at the rear of the Rapides Parish Coliseum as surplus, as no longer suitable for public use and donate to Fire District (Courthouse 4/5)
40. Motion to reallocate parking spots, from a certain motion of February 12, 1985, for employee parking as listed below: Department # of Spots Parking Spot Number(s) Assessor 13 12 & 13, 15, 18-27 Clerk of Court 29 15, 28-56 Coroner 1 61 District Attorney 29 16 & 17, 28A, 56A, 58, 60, REGULAR MEETING APRIL 12, 2021

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62, 65-85, 84A

Judges Office 21 2-3, 5, 9, 86-93, 95-103 Police Jury 22 7 & 8, 14, 59, 63-64, 94, 104-112, 113-118 Registrar of Voter 3 1, 10, 57 Sheriff 54 112A, 119-171 Veteran’s Affair 2 4 & 6 (Courthouse 4/5)

41. Motion to authorize reimbursement to the Town of Woodworth, not to exceed $24,146.33, for various road improvements and drainage projects within the Town of Woodworth, to be paid out of Road District 2C, District H Maintenance Funds. (Parochial 4/5)
42. Motion to waive the thirty (30) day announcement rule and reappoint Mr. John Turnage to the Communcations District representing Volunteer Fire Departments for a four (4) year term. Term will expire June 8, 2025. (Personnel 4/5)
43. Motion to receive the required report from Acadian Ambulance under the Contract for February, 2021: Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 423 80% 91.01% Pineville - 8 minute 148 80% 87.16% Rapides - 12 minute 183 80% 91.80% Rapides - 20 minute 142 80% 85.92% (Insurance 4/5)
44. Motion to authorize to enter into a Fire District No. 11 Mutual Aid Agreement with Oakdale Fire Department and Spring Creek Volunteer Fire Department, as recommended by the Spring Creek Volunteer Fire Department, and authorize the President to sign same. (Insurance 4/5)
45. Motion to proclaim the week of April 11 to April 17, 2021 as National Telecommunications Week in Rapides Parish. (Insurance 4/5) REGULAR MEETING APRIL 12, 2021

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ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY BUT WERE POSTED ON THE AGENDA

AFTER THE COMMITTEE MEETING IN COMPLIANCE

WITH THE PUBLIC MEETINGS LAW AND ARE NOW

CONFIRMED AS HAVING BEEN INCLUDED IN THE

PUBLISHED AGENDA BY 2/3RD VOTE

46. Motion to adopt a Citizen Participation Plan and Citizen Complaint Procedure for the FY 2022-2023 LCDBG Grant Program. (Mr. Overton)
47. Motion to adopt a Procurement Policy for the FY2022-2023 LCDBG Grant Program. (Mr. Overton)
48. Motion to approve contract extension with ASM (SMG) and authorize President to sign same. (Mr. Smith)
49. Motion to authorize the Parish President to execute Task Order A-2-2021 – Old River Road Culvert Replacement under the Contract “A” Asphaltic Concrete Reconstruction and Overlay Improvements 2021/2022 (Indefinite Delivery/Indefinite Quantity Contract) between the Rapides Parish Police Jury and Gilchrist Construction Company with an estimated cost of $6,000, as recommended by Parish Engineer, Pan American Engineers. (Mr. Bishop)
50. Motion to award Bid No. 2919 to the Low Bidder, Gilchrist Construction Company, for $432,049.00, for the FY2019 Street Improvements-Palmer Chapel Road Reconstruction, as recommended by Parish Engineer, Pan American Engineers, LLC, contingent upon concurrence of award from the State of Louisiana, Office of Community Development and authorize the President to sign necessary documents. (Mr. Smith)
51. Motion to approve the creation of a part-time receptionist position for the Public Works Department, at an hourly rate of $11.00 per hour, not to exceed 28 hours per week. (Mr. Bishop) REGULAR MEETING APRIL 12, 2021

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52. Motion to accept the donation from Pineville Fire Department to Rapides Parish Fire District No. 11 (Spring Creek) of a 2004 Ford Expedition bearing the VIN# 1FMPU15535LA38563. This vehicle will be utilized as a Quick Response Vehicle. This is recommended by the Spring Creek Board. (Mr. Johnson)

Alexandria. (Mr. McGlothlin)

54. Motion to designate a Parish EEOC Officer. (Mr. Smith)
55. Motion to authorize roadway reconstruction improvements on the following streets within the Town of Lecompte’s Corporate Limits: Beech Street, Brady Circle, Gum Street, Elm Street, Walnut Street, Holly Street, St. Charles Avenue, Fry Road, Union Street, Ford Street, Taylor Street, Veterans Drive, Gordy Street, St. Martin Street, Weems Avenue, Moore Street and Center Street, not to exceed $390,000, to be paid out of Road District 3A funds, Town’s portion. (Mr. Overton)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY AND WERE NOT POSTED ON THE AGENDA

BUT ARE NOW ADDED BY UNANIMOUS CONSENT

ADJOURNMENT

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