June 10, 2013

Posted June 6, 2013

REGULAR SESSION

JUNE 10, 2013 3:00 P.M.

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

PUBLIC COMMENT ON ANY AGENDA ITEM

1. Motion to adopt the minutes of the Rapides Parish Police Jury held in Regular Session on May 13, 2013 as published in the Official Journal.
2. Motion that approved bills be paid.
3. Motion to accept the Treasurer’s Report. (FINANCE 6/3)
4. Motion to adopt an In Memoriam in honor of the late Mr. James Benton McNichols. (Workforce 6/3)
5. Recognize Ms. Sherri Ellington, Alexandria/Pineville Convention and Visitor’s Bureau. (Mr. Perry) REGULAR MEETING JUNE 10, 2013
6. Motion to open a public hearing on proposed condemnation of the following property in accordance with the Rapides Parish Code of Ordinances Section 8-1/4, as authorized by the Rapides Parish Police Jury. (Owner serv ed papers)

OWNER LOCATION, DESCRIPTION & SERVICE REPORT

Mr. Jerry Whatley Unsafe, unsanitary and dilapidated structure located at (Served papers)

(Mr. Perry)

7. Motion to close public hearing. (Mr. Perry)

APPOINTMENTS TO BE ANNOUNCED AT NEXT MEETING

Communications District, expiring term of Mr. Vernon Creecy, expires June 8, 2013, representing Minority’s; Motion to wai ve the thirty (30) day announcement rule and reappoint Mr. Vernon Creecy to Communications District, representing Minority’s, for a four (4) year term. Term will expire June 8, 2018. (Mr. Overton)

Communications District, expiring term of Mr. John Turn age, expired June 8, 2013, representing Volunteer Fire Departments; Motion to waive the thirty (30) day announcement rule and reappoint Mr. John Turnage to Communications District, representing Volunteer Fire Departments, for a four (4) year term. Term will expire June 8, 2017. (Mr. Billings)

Ward 5 Recreation District, expiring term of Ms. Donna Crawford, expires July 13, 2013; Motion to waive the thirty (30) day announcement rule and reappoint Ms. Donna Crawford to Ward 5 Recreation District for a fi ve (5) year term. Term will expire July 13, 2018. (Mr. Billings)

Waterworks District 11A, expiring term of Mr. Kenneth Wilson, expires July 13, 2013 ; Motion to waive the thirty (30) day announcement rule and reappoint Mr. Kenneth Wilson to Waterworks D istrict 11A for a five (5) year term. Term will expire July 13, 2018. (Mr. Bishop)

Rapides Housing Authority, expiring term of Mr. Haywood Joiner, Jr., expires July 14, 2013. Motion to waive the thirty (30) day announcement rule and reappoint Mr. Haywood Joiner, Jr. to Rapides Housing Authority for a five (5) year term. Term will expire July 14, 2018. (Mr. Vanderlick)

REGULAR MEETING

JUNE 10, 2013

8. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property located on Lot 7, Square 23, Old South Land C o., bearing the municipal address of 1018 Watkins Street, Alexandria, to Mr. Harmon Curry for the consideration of $3,000.00 cash. (FINANCE 6/3)
9. Motion to authorize expenses of interested Police Jurors, designated employees and Legal Counsel to a ttend the RAC Steering Committee Fall Meeting, to be held in Santa Fe County, New Mexico, to be held on October 10-12, 2013. (FINANCE 6/3)
10. Motion to sell the Martin Luther King Branch Library to Fourwills, LLC (Mr. Joe Williams), the Pill Box, at the appraised value of $78,000. (FINANCE 6/3)
11. Motion t o consider and take action with respect to adopting a resolution providing for the incurring of debt and issuance of $1,000,000 of Limited Tax Certificates, Series 2013, of the Parish of Rap ides, State of Louisiana; prescribing the form, terms and conditions thereof and providing for the payment thereof; awarding such Certificates to the purchasers thereof; and providing for other matters in connection therewith. (FINANCE 6/3)
12. Motion to set a 25 mph speed limit on Tioga Road, from its intersection with LA Highway 3225 to its intersection with Third Street, Ward 10, and authorize the Parish Highway Department to erect speed limit signs. (PUBLIC WORKS 6/3)
13. Motion to adopt a r esolution requesting the Louisiana Department of Transportation and Development incorporate a design exception for substandard horizontal alignment for the Durand Road Bridge over Spring Creek, State Project No. H.006228 (713 -40-0105) as recommended by the Public Works Director. (PUBLIC WORKS 6/3)
14. Motion to authorize the Public Works Director to submit an application for a Scenic River Permit to the Louisiana Department of Wildlife and Fisheries to replace the bridge on the Durand Road over Spr ing Creek and authorize the President to sign all necessary documents as recommended by the Public Works Director. (PUBLIC WORKS 6/3) REGULAR MEETING JUNE 10, 2013
15. Motion to enter into a franchise agreement with Allen Parish Waterworks District #1 to provide water services to outlining rural areas in District H. (PUBLIC WORKS 6/3)
16. Motion to ratify that certain motion of May 13, 2013 to amend the Bid Rapides Parish. (PUBLIC WORKS 6/3)
17. Motion to appro ve Change Order No. 1 with Gilchrist Construction Parish to add 810 feet to Junior High Road (Ward 10, District A) for an District E) for an increased amount of $30,419.20, as recommended by the Public Works Director. (PUBLIC WORKS 6/3)
18. Motion to close portion or all of the Bill Mac Road, as requested by petition, in Ward 6, District H , pending approval of the Rap ides Area Planning Commission. (PUBLIC WORKS 6/3)

authorize the Parish Highway Department to erect speed limit signs. (PUBLIC WORKS 6/3)

20. Motion to set a 25 mph speed limit on Browns Landing Road, Ward 11, and authorize the Parish Highway Department to erect speed limit signs. (PUBLIC WORKS 6/3)
21. Motion to consider and take action with respect to adopting a resolution ordering and calling a special election to be h eld in the Parish of Rapides, State of Louisiana, to authorize the continuation of a special tax therein; making application to the State Bond Commission in connection therewith; and providing for other matters in connection therewith.(Renaissance) (WORKFORCE DEVELOPMENT 6/3)

REGULAR MEETING

JUNE 10, 2013

22. Motion to consider and take action with respect to adopting a resolution ordering and calling a special election to be held in Fire Protection District No. 7 of the Parish of Rapides, State of Louisiana, to authorize the continuation of a special tax therein; making application to the State Bond Commission in connection therewith; and providing for other matters in connection therewith. (WORKFORCE DEVELOPMENT 6/3)
23. Motion to consider and take action with respect to adopting a resolution ordering and calling a special election to be held in Fire Protection District No. 11 of the Parish of Rapides, State of Louisiana, to authorize the continuation of a special tax therein; making application to the State Bond Co mmission in connection therewith; and providing for other matters in connection therewith. (WORKFORCE DEVELOPMENT 6/3)
24. Motion to consider and take action with respect to adopting a resolution ordering and calling a special election to be held in Service Area No. 1 of Fire Protection District No. 11 of the Parish of Rapides, State of Louisiana, to authorize the continuation of a special tax therein; making application to the State Bond Commission in connection therewith; and providing for other matters in connection therewith. (WORKFORCE DEVELOPMENT 6/3)
25. Motion to consider and take action with respect to adopting a resolution ordering and calling a special election to be held in Road District No. 1A of the Parish of Rapides, State of Louisiana, to authorize the continuation of a special tax therein; making application to the State Bond Commission in connection therewith; and providing for other matters in connection therewith. (WORKFORCE DEVELOPMENT 6/3)
26. Motion to consider and take action with respect to adopting a resolution ordering and calling a special election to be held in Road District No. 9B of the Parish of Rapides, State of Louisiana, to authorize the levy of a special tax therein; making application to the Stat e Bond Commission in connection therewith; and providing for other matters in connection therewith. (WORKFORCE DEVELOPMENT 6/3)

REGULAR MEETING

JUNE 10, 2013

27. Motion to consider and take action with respect to adopting a resolution ordering and calling a special election to be held in Fire Protection District No. 15 of the Parish of Rapides, State of Louisiana, to authorize the levy of a special tax therein; making application to the State Bond Commission in connection therewith; and providing for other matters in connection therewith. (WORKFORCE DEVELOPMENT 6/3)
28. Motion to consider and take action with respect to adopting a resolution ordering and calling a special election to be held in Fire Protection District No. 16 of the Parish of Rapides, State of Louisian a, to authorize the levy of a special tax therein; making application to the State Bond Commission in connection therewith; and providing for other matters in connection therewith. (WORKFORCE DEVELOPMENT 6/3)
29. Motion to award Youth Services 2013 contract to Workforce Operations Department and to authorize the President to sign the Intergovernmental Agreement between the Workforce Operations Department / Workforce Investment Board & the Rapides Parish Police Jury that provides the Workforce In vestment Act youth activities for in -school/out-school youth. This agreement will be for the term of July 1, 2013 through June 30, 2014 with possible extension of up to three years. (WORKFORCE DEVELOPMENT 6/3)
30. Motion to ratify authorizing the Pr esident to sign Nomination Approval for Dr. Rodney Ellis, to serve on the Rapides Parish Workforce Investment Central Louisiana Community Technical College. Dr. Ellis will be representing the public sector. (WORKFORCE DEVELOPMENT 6/3)
31. Motion to ratify authorizing the President to sign Nomination Approval for Gregory Alford to serve on the Rapides Parish Workforce Investment Board LWIA #61 replacing Jerry Burns who represented the Louisiana Youth Challenge Program. Mr. Alford will be representing the public sector. (WORKFORCE DEVELOPMENT 6/3)

REGULAR MEETING

JUNE 10, 2013

32. Motion to ratify authorizing the President to sign Nomination Approval for Anna Sweat to serve on the Rapides Parish Workforce Investment Board LWIA #61 replacing Elaine Morace who represented the Rapides Business & Career Solutions Center. Ms. Sweat will be representing the public sector. (WORKFORCE DEVELOPMENT 6/3)
33. Motion to authorize the President to enter into a Me morandum of Understanding with the Central Louisiana Technical Community College (CLTCC) for the purpose of providing job placement services/assistance for graduating students. The CLTCC will provide location and equipment for Center staff to provide these services on campus on a quarterly basis. (WORKFORCE DEVELOPMENT 6/3)
34. Motion to ratify approval of the PY 2013/FY 2014 Louisiana Workforce Commission contract with the Rapides Parish Police Jury for the WIA Program awarding $252,522.00 in Adult funding, $211,210.00 in Dislocated Worker funding and $266,924.00 in Youth funding, and authorize the President to sign the contract and the Treasurer to amend the budget as necessary. (WORKFORCE DEVELOPMENT 6/3)
35. Motion to authorize the President to partner with the Central Louisiana Technical Community College in their grant application for the U.S. Department of Labor’s Trade Adjustment Assistance Community College and Career Training (TAACCCT) grant, Funding Number SGA/DFA PY - 12-10 CFDA 17.282.

The Department of Labor intends to fund four -year grants to eligible institutions to develop new undergraduate education and career training programs strategies or to replicate existing designs, program development methods, and/or delivery strategies that have established evidence of successful implementation. This will help ensure that our nation’s higher education institutions are able to help TAA -eligible workers and other adults acquire the skills, degrees, and credentials needed for hi gh-wage, high -skill employment while also meeting the needs of employers for skilled workers. (WORKFORCE DEVELOPMENT 6/3)

REGULAR MEETING

JUNE 10, 2013

36. Motion to increase the monthly salary of the Executive Director of OEWD/WOD by $416.68 monthly due to increased administrativ e duties as a result of combining leadership roles and responsibilities of both departments effective, June 16, 2013 to be paid out of WIA and LaJET funds. (WORKFORCE DEVELOPMENT 6/3)
37. Motion to select the Air Base Road, Phase II and Wardville ar ea sewer improvement projects for the 2014-2015 LCDBG Funding. (GRANTS 6/3)
38. Motion to waive the thirty (30) day announcement rule and reappoint Mr. Dennis Frazier to the England Authority Board for a four year term. Term will expire August 14, 2013. (GRANTS 6/3)
39. Motion to designate and name the Secretary as the Records Management Officer Liaison to act as liaison between the Division of Archives, Records Management and History, and the Rapides Parish Police Jury for the period of July 1, 2013, and ending June 30, 2014. (COURTHOUSE 6/3)
40. Motion to authorize the President to sign a three year renewal contract with CGI Communications, Inc. to provide Parish Video Tour. (No charge to Parish) (COURTHOUSE 6/3)
41. Motion to pur chase 14 camera’s for the outside of the Courthouse, not to exceed $18,000.00. (COURTHOUSE 6/3)
42. Motion to name the "Alexandria Daily Town Talk" as the Official Journal for one year period ending June 30, 2014. (PAROCHIAL 6/3)
43. Motion to accept from Greenway Gas Company, the following items for donation to the Rapides Parish Coliseum: wooden floor, dirt, scoreboard, bleachers and other items. (PAROCHIAL 6/3) REGULAR MEETING JUNE 10, 2013
44. Motion to enter into an Intergovernmental Agreement with the Rapides Parish School Board to overlay 810 feet of the Junior High Road in Tioga to be paid out of Road District 10A Funds. (MUNICIPAL LIAISON 6/3)
45. Motion to receive the required report from Acadian ambulance under the Contract for April, 2013. Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 464 80% 90.73% Pineville - 8 minute 146 80% 84.93% Rapides - 12 minute 232 80% 91.38% Rapides - 20 minute 137 80% 83.94% (INSURANCE 6/3)
46. Motion to award the Construction Contract for the renovations of Rapides Parish Fire District No. 2, Station No. 4 (Hot Wells Road) to the low bidder Rini Construction, LLC for an amount of $129,163.00, as recommended by the Fire Chief and Project Engineer. (INSURANCE 6/3)
47. Motion to authorize Fire District #7 to hire a fulltime Firefighter to replace a retiring employee, as requested by the Ruby -Kolin Board of Directors. (INSURANCE 6/3)
48. Motion to authorize Fire District #7 to hire an addit ional fulltime Firefighter as recommended by the Ruby-Kolin Board of Directors. (INSURANCE 6/3)

(2/3rd VOTE TO ADD TO AGENDA AFTER COMMITTEE’S)

49. Motion to authorize the purchase of up to eight pieces of aluminum tubing five ( 5) inches wide by twelve ( 12) inches high by eight ( 8) feet long to replace the wooden slats in the irrigation weirs in Bayou Boeuf and the necessary hardware to secure the slats in place at a cost not to exceed $4,600.00 to be paid for out of the general fund as recomme nded by the Public Works Director. (Mr. Billings)
50. Motion to authorize the Public Works Director to submit a Small Municipal REGULAR MEETING JUNE 10, 2013

Separate Storm Sewer Systems General Permit Notice of Intent to the Louisiana Department of Environmental Quality and autho rize the President to sign all necessary documents as recommended by the Public Works Director. (Mr. Bishop)

51. Motion to authorize to enter into an Intergovernmental Agreement with Waterworks District #3, to upgrade water line on the Coughlin Proj ect from a six (6) inch line to an eight (8) inch line, not to exceed $10,000 and to be paid for by Waterworks District #3. (Mr. Moreau)
52. Motion to authorize a change order to the Coughlin Project, to upgrade the water line from a six (6) inch li ne to an eight (8) inch line, at the request of Waterworks District #3, not to exceed $10,000.00. (Mr. Moreau)
53. Motion to enter into an Intergovernmental Agreement wit h the Ward 9 Recreation Sports Complex for the Highway Department to spread reclaimed asphalt in the Complex , Ward 9 Recreation Sports Complex to pay for equipment and labor. (Mr. Bishop)
54. Motion to authorize advertisement for sealed bids for demolition and asbestos abatement services for residential structures participating in the Greenway Park Acquisition Project (Hazard Mitigation Grant Program (Mr. Overton)
55. Motion to authorize the President to sign a Cooperative Endeavor Agreement with the Louisiana Department of Transportation for donation of reclaimed asphalt from the location of LA 470, State Project No. H.009544. (Mr. Bishop)

(UNANIMOUS TO ADD TO AGENDA AFTER POSTED)

REGULAR MEETING

JUNE 10, 2013

ADJOURNMENT

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