March 9, 2020

Posted March 5, 2020

REGULAR SESSION

MARCH 9, 2020 3:00 P.M.

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

PUBLIC COMMENT ON ANY AGENDA ITEM

JUROR COMMENTS

1. Receive update from Huddleston Smith Wealth Management. (Finance 3/2)
2. Motion to adopt the minutes of the Rapides Parish Police Jury held in Special Session January 30, 2020 and in Regular Session on February 10, 2020 as published in the Official Journal.
3. Motion that approved bills be paid.
4. Motion to accept the Treasurer’s report. (Finance 3/2)

REGULAR MEETING

MARCH 9, 2020

APPOINTMENTS TO BE ANNOUNCED

***Appointment to the Buckeye Recreation District for a five (5) year term to fill the expired term of Mr. Robert Matthew Ports. Term expired February 12, 2020. ***Appointment to the Buckeye Recreation District for a five (5) year term to fill the expiring term of Mr. Lance Speer. Term will expire April 12, 2020. ***Appointment to the Communications District for a four (4) year term to fill the expiring term of Mr. Paul Fuselier. Term will expire April 9, 2020.

5. Motion of Intent to Sale for the following Abandoned/Adjudicated Properties: TAX DEBTOR DESCRIPTION Lessie D. Huel et al Lot Eleven (11) of Block Nineteen

• (19) of Race Track Addition Bearing the Municipal address of: 361 N. 16th Street, Alexandria Scott Perry – District I

Mildred W. Klock et al Lot 124.6’ on 2nd Street x 100’ x 128’ x 96’ in UNK# Block 2nd and Casson Bearing the Municipal address of: Theodore Fountaine – District D

Leisa Phillips Lot Seventeen (17), Square Three (3), Lincoln Place Bearing the Municipal address of: Sean McGlothlin – District G

B & L Real Estate Investment Lot Nine (9), Block Four (4) and Part of Lot Adj top of Hakenyos of Block Four (4), Ball Addition Bearing the Municipal address of: Theodore Fountaine – District D (Finance 3/2)

6. Motion to request Legal Counsel to obtain an Attorney General opinion in regards to Sales Tax Distribution Derived from Act No. 14, First Extraordinary Session 2016 (LA R.S. 47:551), conflicting requirements for the distribution of the tax proceeds and also mandates the local collector to distribute the tax proceeds at no charge. (Finance 3/2)

REGULAR MEETING

MARCH 9, 2020

7. Motion to authorize Rapides Parish Fire District No. 4 to purchase one (1) Dodge Ram 2500 Enforcement off State Contract No. 4400016143, not to exceed with options $38,000.00, as recommended by the Board and Fire Department Chief. (Finance 3/2)
8. Motion to authorize Rapides Parish Fire District No. 8 to accept the quote of $47,000 from Tarver Land Development to mill, grade, soil cement and pave the parking lot, for Fire Station No. 1, located at 55 Parker Road, Boyce, as recommended by the Cotile Volunteer Fire Department Board of Directors and the Purchasing Agent, to be paid out of Fire District No. 8 funds. (Finance 3/2)
9. Motion to approve the purchase of two (2) Chevrolet Silverado SSV’s off State Contract from Gerry Lane Chevrolet for the amount of $33,954.33, each to be paid from Fire District No. 2 funds, as requested by the Fire Chief. (Finance 3/2)
10. Motion to accept the Public Works Director's Report. (Public Works 3/2)
11. Motion to authorize to advertise for bids for Various Road Materials, (gravel, lightweight aggregate and pit-run) for annual contract, as recommended by the Purchasing Agent. The current awarded vendor did not wish to extend current contract. (Public Works 3/2)
12. Motion to conduct the annual review of the Rapides Parish Police Jury Stormwater Ordinance as required by Rapides Parish Stormwater Pollution Prevention Plan and LDEQ Permit. (Public Works 3/2)
13. Motion to authorize the advertisement of the construction contract for the Ball Lane – Victoria Drive Area Drainage Improvements Phase 1 project for bids, as recommended by Meyer, Meyer, LaCroix & Hixson, Engineers, following the recording of the drainage servitude associated REGULAR MEETING MARCH 9, 2020

with the project. The project will be constructed using Ward 8, District I Road Maintenance Funds. (Public Works 3/2)

14. Motion to authorize to advertise to receive bids for Various Road Improvements in Rapides Parish for 2020, to be paid from Various Road Maintenance Funds as budgeted. (Public Works 3/2)
15. Receive update from Rick Reno, Rapides Parish Coliseum. (Coliseum 3/2)
16. Motion to proclaim the month of April 2020 as Fair Housing Month in Rapides Parish. (Grants 3/2)
17. Motion to proclaim the week of April 13, 2020 to April 18, 2020 as National Community Development Week in Rapides Parish. (Grants 3/2)
18. Motion to approve Change Order No. 2 to the construction contract with Progressive Construction Co., LLC, for the Red River Levee Recertification, Aloha Rigolette North Bank Project, 40 PARA3301, for an increase amount of $277,383.23 (alternate approach to dewatering the Bayou Darrow and Bayou Rigolette flow control structures, modifications and remedial work to the two flow control structures and replacement of the damaged and obsolete sluice gate operators at the Darrow structure), the cost to be covered by the project contingencies and to extend the contract time by 324 days due to river stage delays, fabrication and delivery time for the mechanical equipment and the performance of the work, as recommended by Meyer, Meyer, LaCroix & Hixson, Engineers, contingent upon approval by the State of Louisiana Office of Community Development and authorize the President to sign same. (Grants 3/2)
19. Motion to award Bid #2782 – (Parking Garage Gates) to Simpson Security Systems Inc. for the amount of $142,485.00, as recommended by the Purchasing Agent and Courthouse Superintendent. (Courthouse 3/2) REGULAR MEETING MARCH 9, 2020
20. Motion to reappoint Mr. Paul Fuselier for a three (3) year term to the Fire District No. 7 Civil Service Board, nominee of LSU-A. Term expired February 7, 2020. (Personnel 3/2)
21. Motion to acknowledge the election of Mr. Ian Anthony, employee elected, for a three (3) year term, to the Rapides Parish Fire District No. 4 Civil Service Board. Term expired November 12, 2019. (Personnel 3/2)
22. Motion to waive the thirty (30) day announcement rule and reappoint Major Marcus Sandoval to the 911 Communications District Board for a four (4) year term. Term will expire March 17, 2020. (Personnel 3/2)
23. Receive recruiting plan from Ms. Linda Sanders, Civil Service Director. (Personnel 3/2)
24. Motion to receive the required report from Acadian Ambulance under the Contract for January, 2020:

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 537 80% 89.01% Pineville - 8 minute 208 80% 87.50% Rapides - 12 minute 267 80% 94.76% Rapides - 20 minute 217 80% 84.33% (Insurance 3/2)

25. Motion to authorize the Treasurer to do a Request for Proposals for the Group Health Insurance for 2021. (Insurance 3/2)
26. Motion to authorize to enter into a Cooperative Endeavor Agreement between Fire Protection District No. 10 and the Plainview Volunteer Fire Department, to provide necessary manpower and available equipment and facilities, for the purpose of providing fire protection within the area of Fire REGULAR MEETING MARCH 9, 2020

Protection District No. 10 of the Parish of Rapides, State of Louisiana, with an option to renew for an additional ten (10) year period. (Insurance 3/2)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY BUT WERE POSTED ON THE AGENDA

AFTER THE COMMITTEE MEETING IN COMPLIANCE

WITH THE PUBLIC MEETINGS LAW AND ARE NOW

CONFIRMED AS HAVING BEEN INCLUDED IN THE

PUBLISHED AGENDA BY 2/3RD VOTE

27. Motion to ratify authorization for Rapides Parish Fire District No. 15 to submit a grant application to the Volunteer Fire Assistance Program administered through the Louisiana Department of Agriculture and Forestry, Office of Forestry, for firefighting enhancement and communications, as requested by the Taylor Hill Volunteer Fire Department Board of Directors and authorize the President to sign necessary documents. This is a matching fund program with a total award of $6,786.00. (Mr. Wilder)
28. Motion to enter into an Intergovernmental Agreement with the Ward 10 Recreation District for the Rapides Parish Highway Department to provide labor and equipment to perform approximately ten (10) hours of hauling and spreading 610 base, to be paid out of Ward 10 Maintenance funds and authorize the President to sign same. (Mr. Moreau)
29. Motion to transfer from the Rapides Parish Coroner’s Office to the Rapides Parish Highway Department Asset #9565 – (2003 Ford Pickup) as requested by the Purchasing Department and the Acting Public Works Superintendent. (Mr. Bishop)
30. Motion to review and discuss Drug Free Workplace Policy as drafted by Drug Policy expert, outside counsel, Bryce Denny, amending and replacing Chapter 2. Administration, Article VII of the Rapides Parish Code of Ordinances. (Mr. Johnson)

REGULAR MEETING

MARCH 9, 2020

31. Motion to authorize the Interim Superintendent to hire up to 12 seasonal workers for the mowing crews and for general labor. Work to begin on or about April 1, 2020 and end no later than October 31, 2020, at the rate of $10.00 per hour and foreman at $10.50 per hour, to be paid from the Road & Bridge Salary line item. (Mr. Bishop)
32. Motion to grant the request of the Ruby -Kolin Board of Directors to create and hire a full time Fire Chief, to be paid from Fire District No. 7 funds. (Mr. Smith)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY AND WERE NOT POSTED ON THE AGENDA

BUT ARE NOW ADDED BY UNANIMOUS CONSENT

ADJOURNMENT

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