April 13, 2020

Posted April 9, 2020

RAPIDES PARISH POLICE JURY MEETING

OF APRIL 13, 2020 AT 3:00 p.m. PUBLIC NOTICE

PUBLIC GATHERINGS LIMITED

Proclamation JBE 2020-41, Section 2, prohibits a gathering of nine (9) or more persons (all gatherings of 10 or more) in a single space at the same time through April 30, 2020.

WRITTEN CERTIFICATION

The Rapides Parish Police Jury consists of 9 elected Jurors, and essential staff for Police Jury meetings. The Police Jury would be unable to operate and hold its public meeting due to quorum requirements unless said Police Jury meeting is conducted pursuant to the authorization provided by Proclamation JBE 2020-30, Section 4, which specifically provides that a political subdivision SHALL provide for the attendance at essential governmental meetings via teleconference or video conference. Therefore, the Rapides Parish Police Jurors and essential staff shall be allowed to participate in this meeting via teleconference or video conference.

PUBLIC OBSERVATION AND COMMENTS

In accordance with Proclamation JBE 2020-30, the public and the media shall be allowed to observe this Police Jury meeting via Facebook live. At 3:00 p.m. on to watch the Police Jury Meeting live.

This meeting shall be conducted with the standard Police Jury meeting “public comments” rules, and the public or media shall be allowed comment by Any Agenda Item” section.

Craig Smith, President

AGENDA

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

PUBLIC COMMENT ON ANY AGENDA ITEM

REGULAR MEETING

APRIL 13, 2020

pg. 2

JUROR COMMENTS

1. Motion to adopt the minutes of the Rapides Parish Police Jury held in Special Session on February 20, 2020 and in Regular Session on March 9, 2020 as published in the Official Journal.
2. Motion that approved bills be paid.
3. Treasurer’s Report. (Mr. Overton)
4. Motion to authorize expenses for necessary renovations at the Rapides Parish Health Unit as requested by Dr. David Holcombe. These renovations are necessary to be compliant with HIPPA and also to modify lease space for the Environmental Lab Testing Office to be housed on premises. (Mr. Moreau)
5. Motion to advertise for Requests for Proposals for Drug testing of Parish employees under new Parish drug policy. (Mr. Johnson)
6. Motion to amend Parish Drug Policy to include additional provisions for outside contractor for drug testing of Parish employees. (Mr. Johnson)
7. Motion to amend a certain motion of February 10, 2020 to read “to pay Fire Chief April Ward, based on a thirty four (34) hour week at the rate of $18.00 an hour and not be able to enroll in the retirement program. This amendment to effective at earliest date possible, as requested by the Cotile Volunteer Fire Department Board of Directors. (Mr. Wilder)

Louisiana, as a Hardship Case. (Property certification received). (Mr. Wilder) REGULAR MEETING APRIL 13, 2020

pg. 3

9. Motion to authorize Mr. William D. Smith, 185 Smith Road, Pineville, Louisiana, as a Hardship Case. (Proper certification received). (Mr. Bishop)
10. Motion to grant Design Exceptions to Louisiana Department of Transportation and Development on State Project No. H.011531, Site #1, Dixie Church Road Bridge and Site #2, Setliff Road Bridge. (Mr. Johnson)
11. Motion to adopt a resolution to designate the Rapides Senior Citizen Centers, Inc., to be the Contractor to prepare a grant with the Louisiana Department of Transportation and Development July 1, 2020 - July 30, 2021 Operational Grant, operational funding to provide rural transportation services in rural parts of Rapides Parish and authorize the President to sign any necessary documents. (Mr. Wilder)
12. Motion to select United Title of Louisiana to provide title & closing services participating in the Rapides Parish-Hazard Mitigation Grant Program (HMGP) Acquisition Project, FEMA-4263-DR-LA, Project No. 0004, CFDA No. 97.039, and to authorize the President to sign contract, as recommended by the Grant Administrator, Rapides Area Planning Commission, pending legal counsel review. The firm is the lowest bidder at $1638.03, including cost of title insurance (per the CFR 200.320(b) procurement procedures). The project is 75% federally funded, with a 25% homeowner match. (Mr. Bishop)
13. Motion to select Clayton Environmental Company to provide asbestos testing/assessments services for the acquisition of property at 208 Davis Drive, Pineville, LA participating in the Rapides Parish-Hazard Mitigation Grant Program (HMGP) Acquisition Project, FEMA-4263-DR-LA, Project No. 0004, CFDA No. 97.039, and to authorize the President to sign contract, as recommended by the Grant Administrator, Rapides Area Planning Commission, pending legal counsel review. The firm is the lowest bidder at $450.00 (per the CFR 200.320 (b) procurement procedures). The project is 75% federally funded, with a 25% homeowner match. (Mr. Bishop)

REGULAR MEETING

APRIL 13, 2020

pg. 4

14. Motion to renew the Cooperative Endeavor Agreement between the Rapides Parish Police Jury and Fire Protection District No. 9 of the Parish of Rapides, State of Louisiana, for a ten (10) year period effective May 9, 2020, with the option to renew for and additional ten (10) years and authorize the President to sign same.
15. Motion to renew the Cooperative Endeavor Agreement between the Rapides Parish Police Jury and Fire Protection District No. 10 of the Parish of Rapides, State of Louisiana, for a ten (10) year period effective May 9, 2020, with the option to renew for an additional ten (10) years and authorize the President to sign same.
16. Motion to award Bid # 2805 – Various Road Materials (Gravel, Case Corse Aggregates and Pit Run) to Various Bidders based of availability of material, bid price and haul distance: Various Bidders based of availability of material, bid price and haul distance: Products Description Luhr Brothers E&E Construction

Larry Grayson Item 1A Uncrushed Gravel Size 1

Item 1B Uncrushed Gravel Size 2

Item 1C Uncrushed Gravel Size 3

Item 2A Crushed Gravel Size 1

Item 2B Crushed Gravel Size 2 34.00 Item 2C Crushed Gravel Size 3 30.25 Item 3 Road Gravel 25.00 Items 4 Oversize Rock 28.00 Item 5 Sandy C -3 Gravel 7.00 Item 6 Base Course #610 26.25 Item 7A Crushed Stone #4 28.10 Item 7B Crushed Stone #67 28.10 Item 7C Crushed Stone #8 30.25 Item 7D Crushed 28.10 REGULAR MEETING APRIL 13, 2020

pg. 5

Stone #57 Item 8A Wash/Crshd #67 28.10 Item 8B Wash/Crshd #57 28.10

Item 8C Wash/Crshd #8 30.25 Item 9A Bed & Filter 4 x 1 28.10 Ite4m 9B Bed & Filter 3 x 1 28.10 Item 9C Bed & Filters 6 x 0

Item 9D Bed & Filter 4 x 8 30.35 Item 10A Rip/Rap Class 30 29.35 Item 10B Rip/Rap Class 55 29.35 Item 11 – Pit Run 5.00 Item 12 – Red Dirt 2.50 Item 13 – Clay Item 14 – Attach Haul Schedule

Contract from June 1, 2020 thru May 30, 2021 with the option to renew as recommended by the Parish Engineer and the Purchasing Agent. (Mr. Bishop)

17. Motion to authorize to advertise and receive bids on Services for Cleaning of the Rapides Parish Courthouse as requested by the Building Superintendent. (Mr. Perry)
18. Motion for final approval and acceptance on behalf of the Rapides Parish Library, of an Act of Donation of 1.5 acres of land on Tract 13 (Post Office Tract South), Section 4, Township North, Range 3 West of the Louisiana Meridian Southwestern District, Southeast of the Town of Boyce, Rapides Parish, Louisiana, for the purposes of constructing a library branch. (Mr. Wilder)

REGULAR MEETING

APRIL 13, 2020

pg. 6

19. Motion to approve contract between Architect and Owner Alliance Design Group, LLC and the Rapides Parish Police Jury, on behalf of the Rapides Parish Library, for architectural services for a ne w Rapides Parish Boyce Library branch, and authorize the President to sign same, subject to Legal Counsel approval. (Mr. Wilder)
20. Motion to authorize the Interim Parish Highway Superintendent and Legal Counsel to review a request for partial Parish roadway revocation pursuant to LSA R.S. 48:701 et seq., for McFarland Road, and set a public hearing for the May 4, 2020 meeting. (Mr. Wilder)
21. Motion to authorize the Interim Parish Highway Superintendent and Legal Counsel to review a request for partial Parish roadway revocation pursuant to LSA R.S. 48:701 et seq., for Osborne Cemetery Road, and set a public hearing for the May 4, 2020 meeting. (Mr. Johnson)
22. Motion to approve Supplemental Lease agreement with Louisiana Department of Health & Hospitals (DHH) for an additional approximate 400 sq. ft. at the John A. Christophe Health Unit Building, 5604 -B Coliseum Blvd, Testing Lab, any and all required renovations to be paid for by DHH, and authorize the President to sign same, subject to Legal Counsel approval. (Mr. McGlothlin)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY AND WERE NOT POSTED ON THE AGENDA

BUT ARE NOW ADDED BY UNANIMOUS CONSENT

ADJOURNMENT

• • • • • • • • • • • • • • • • • • • • • • • • In accordance with the Americans with Disabilities Act, if you need special assistance to attend this public meeting, please contact the Police Jury Office at